MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD DECEMBER 1, 1997.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting December 1, 1997, at 9:00 a.m., in the Commissioner's Meeting Room at the Courthouse in Trenton, Florida, with the following members present to-wit:
Sue B. Suggs, Chair
Other persons in attendance were: Joseph Gilliam, Clerk of Circuit Court, Samuel Mutch, County Attorney, Ron McQueen, EMA/County Coordinator, Sherree Pitzarell, Deputy Clerk, Ben Dickerson (radio station), Nathan Martin, road superintendent, Scott Koons, NCFRPC, Jean Wonser, Ken Frey, Warren Emmenecker, Iris Roberts, Jean deCosta, Clarence Feagle, Theron Hudson, Sheriff David Turner, Bobbi Wray Suggs, D. J. Daube, Mark Gluckman, Wade Higgenbotham, Verna Mae Eady, Brian Lewis, Jim Ziegler, Carl Rehberg
Minutes of Previous Meeting:
Commissioner Durden made a motion to approve the minutes of the meeting held November 3, 1997. The motion was seconded by Commissioner Wilkerson, and unanimously approved.
Commissioner Durden made a motion, seconded by Commissioner Bush to approve budget adjustments numbered 97175 and 98008 thru 98015. The motion carried unanimously. The Board unanimously approved the bills, following a motion from Commissioner Bush which was seconded by Commissioner Durden.
WDJY Radio Station:
Mr. Dickerson and Mr. Shane were in attendance and read a letter to the Board regarding a payment that was due (promissory note) on WDJY, from Larry Grimes, Florida Radio Partners. Mr. Mutch, county attorney, reported that he wrote to the FCC and his letter is being transferred to their general counsel. He spoke to a FCC attorney and they indicated that the FCC will not preempt the Board's footage specification of 499 feet, which was the number of feet the permit was issued for, however, he is waiting for a written response. Mr. McQueen stated that he has changed the application form to include a notarized statement that the applicant is the owner of the property or an agent for the owner, in hopes to avoid confusion in the future. Chairman Suggs stated that there should be a provision whereby if a violation occurs in the application process, the Board has certain recourse available. The Board discussed Code Enforcement Boards and their effectiveness. Mr. Mutch stated that a Code Enforcement Board is not absolutely necessary; the alternative would be to process code violators in county court, which are misdemeanors. In larger counties, Code Enforcement Boards were created to reduce county court cases. Mr. Mutch suggests that the Board speak to Judge Philman to determine if he has time to hear the cases.
Mr. Mutch prepared some information for Commissioner Durden regarding county roads and the transfer of same to municipalities. Currently the county owns and maintains roads within the cities. Commissioner Durden met with the Town of Bell and their council indicated they would adopt the same impact fees the county has in place, in lieu of the county maintaining the roads. He and Mr. McQueen are attending another meeting this Thursday night. Commissioner Sheffield asked how many miles are located in the town of Bell and what would be the cost of the county maintaining them. He added that if the cities would like to maintain their own roads, that is fine, however, if they want the county to maintain them, they need to pay the county for the work. Mr. Mutch stated that if the Board wishes to transfer roads to the city, a public hearing will need to be held and the roads could then be deeded back to the city.
Mr. Mutch prepared a draft contract for the Board for legal services. Commissioner Wilkerson made a motion, seconded by Commissioner Durden to approve the contract between the Board and Mr. Mutch. The motion carried unanimously.
Mr. Mutch stated that a public hearing needs to be scheduled for a drive-way ordinance. Commissioner Durden made a motion to set a public hearing for January 5, 1998, at 2:00 p.m. The motion was seconded by Commissioner Sheffield, and unanimously approved.
Mr. Mutch reported that in regards to speed limits and weight restrictions on county roads and the definition of residential areas, the Board has the authority to define each of these.
Mr. Gilliam submitted a report indicating that he returned $86,201.59 to the Board, which represents his carry-over from last fiscal year.
Mr. Gilliam reviewed the year end income & expenses statement prepared by the Finance Department.
Mr. Gilliam distributed the disbursements report to the Board for August, September & October. There was a total of $34,531.91 in fees, fines and interest collected and remitted to the Board.
Mr. Gilliam reported that the cooler in the commodity building is not working and the freezer has been converted into a cooler. He has received an estimate to repair the cooler and convert the freezer back to a freezer for about $700. Recently, the Educational Foundation had a lot of meat left over from a fundraiser and they needed a place to store it. The Board indicated that they would like to know if the commodities program needs the freezer and cooler repaired prior to approving any expenditure.
The Development Authority requested $22,000 funding for this fiscal year and the Board approved $7500. The entire amount was put into professional services. Since that time, Mr. Riordan has sent the break out for the $7500. Commissioner Wilkerson made a motion to approve the line item budget breakout, submitted by Mr. Riordan. The motion was seconded by Commissioner Bush and unanimously approved. The IDA recently promoted a contest for students and the theme was "what I like about Gilchrist County". The winners were paid by Mr. Grant and he has requested reimbursement. Commissioner Bush made a motion, seconded by Commissioner Wilkerson, to reimburse Mr. Grant $195 from the Development Authority's budget. The motion carried unanimously.
Mr. Gilliam spoke to the Board about a draft resolution regarding Article V funding. The proposal submitted to the Constitutional Revision Committee was different from the one agreed upon by the Florida Association of Court Clerks and the Florida Association of Counties. Mr. Gilliam asks that the Board oppose the revision as it is currently written. Commissioner Bush made a motion, seconded by Commissioner Durden to adopt a resolution, opposing the constitutional revision related to Article V funding. The motion carried unanimously.
A RESOLUTION OF GILCHRIST COUNTY, FLORIDA PERTAINING TO
THE FUNDING OF THE STATE COURT SYSTEM; AND PROVIDING AN
WHEREAS, the Constitutional Revision Commission is currently considering a proposal relating to the funding of the State Court System, currently known as Amended Proposal 31 by Commissioner Sundberg (the proposal);
WHEREAS, the Proposal provides for the State to assume certain responsibilities for the funding of judicial activities at the local level and in return, authorize the State to require counties to remit all fines, costs and forfeitures presently retained by counties; and
WHEREAS, the Proposal further provides that locally elected and accountable Clerk of the Circuit Court shall be funded by State appropriations with authority for all fees and costs currently being collected and retained at the local level to be remitted to the State; and
WHEREAS, it is estimated that an excess of $250 million per year of such local funds currently collected will be subject to remittance to the State with no assurance of a guaranteed level of funding being appropriated back to the counties and further with no established mechanism for the equitable distribution of appropriated funds between counties; and
WHEREAS, the author of the Proposal acknowledges that counties will remain in a position to supplement the State funding of judicial functions; and
WHEREAS, as a result of financial dependency, the locally elected office of the Clerk of Circuit Court shall become a de facto agent of and subservient to a State bureaucracy, thereby eliminating the accountability of the office to this Board and the local electorate;
NOW, THEREFORE BE IT RESOLVED BY THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS:
Section 1. The Gilchrist County Board of County Commissioners registers its objections to The Amended Proposal 31 and any other proposal that would seek to remove the local accountability of the office of the Clerk of Circuit Court by providing that office to be funded by the State or that seeks to have local funds described herein remitted to the State.
Section 2. This resolution shall take effect immediately upon approval.
ADOPTED THIS 1ST DAY OF DECEMBER 1997.
BOARD OF COUNTY COMMISSIONERS
ATTEST: GILCHRIST COUNTY, FLORIDA:
/s/Joseph Gilliam, Clerk /s/Sue B. Suggs, Chair
Mr. Gilliam reported that grant funds have been approved for road construction in relation to the AquaPenn economic development project. These funds may also be used for a 10% match with the DOT resurfacing 5 year work plan project. This project (economic development) will provide for turn lanes at both AquaPenn entrances and one for Ginnie Springs. Chairman Suggs stated that Wynell Wilson worked very hard to help the county secure this grant and should be thanked by the Board.
The offer suggested by the Board for the purchase of the Prime property was rejected by the seller. They are still asking $50,000 for the two lots.
Clerk's Office renovations will total approximately $2000-$2300.
Mr. Gilliam spoke to the Board about the holidays approved for Christmas. The Board approved the 24th and 25th and the Eighth Judicial Circuit is observing the 25th and 26th. Commissioner Wilkerson made a motion, seconded by Commissioner Durden to observe the 25th and 26th. The motion carried unanimously.
The Board discussed the 1998 holidays. Commissioner Durden made a motion, seconded by Commissioner Wilkerson to approve the schedule as submitted.
Bailey, Bishop & Lane were hired by the Board to do the engineering at the proposed jail complex. They will be here for the January 5th meeting.
The Suwannee River Water Management District needs a representative from Gilchrist County to serve on the land management review team. Commissioner Bush agreed to serve as the county's representative.
Mid-Florida Area Agency on Aging would like a representative from Gilchrist County and are asking for nominations. Commissioner Durden made a motion to nominate Bill Brideson. The motion was seconded by Commissioner Sheffield and unanimously approved.
Clyde Forbes- Railroad Crossing Maintenance:
Mr. Forbes stated that the train travels across the county crossings about 6 times each week. According to Mr. Forbes, the state establishes the maintenance fees for crossing maintenance on county graded roads. They would like to put asphalt on the approaches and in the center. Commissioner Bush made a motion, seconded by Commissioner Durden to install stop signs at the county railroad crossings. The motion carried unanimously. In regards to the bill sent to Florida Westcoast Railroad for the work the county road crew provided when the tracks were removed, Commissioner Durden made a motion, seconded by Commissioner Wilkerson to not bill Mr. Forbes for the work. The motion carried unanimously.
Clerk's Report (cont.):
Mr. Gilliam spoke to the Board about the funds being withheld from Dick Edwards. They have determined that he should be paid by the 18th of this month. The Board advised Mr. Gilliam to pay the bill.
Mr. Gilliam submitted a request to the Board for the purchase of a shredder. The shredder will be used in conjunction with records management procedures. The chair suggests it be purchased through recycling funds, since the shredded material will be recyclable. Commissioner Durden made a motion, seconded by Commissioner Wilkerson to purchase the shredder through the solid waste recycling funds. The motion carried unanimously.
Mr. Gilliam spoke to the Board about establishing mail boxes for the Board to reduce the postage costs. Each commissioner would have a "mail box" in his office and the commissioner could come by the Clerk's office to pick up the agenda packages, etc. The last mailing of agenda packages to the board members cost about $30.00. The Board agreed to come by the Clerk's office to pick up their packages.
Mr. Gilliam has received phone calls from people complaining about Mr. Weaver's truck, as well as the Solid Waste vehicle. Mr. Weaver pays $1500 per year for personal use of the vehicle. Mr. McQueen stated that the IRS standard has been used by the county in both instances. Mr. Weaver's old truck is being used at Hart Springs temporarily. There followed discussion regarding family members of county employees riding in a county vehicle with the county employee. In regards to Mr. Weaver's vehicle, Mr. Mutch stated that if the county vehicle leaves the county, it should be used for county business, however, the lease may cover this type of usage. Mr. Mutch added that if the county agent has a private plate on the truck, it should be no problem.
The Board recessed for lunch at 12:10 p.m. and reconvened at 1:25 p.m.
Commissioner Durden has received complaints regarding the lack of centerlines on CR 341. It will cost a little more than $2000. Commissioner Wilkerson made a motion, seconded by Commissioner Sheffield to approve the expense. The motion carried unanimously.
Nathan Martin spoke to the Board about wages in his department, which could possibly warrant increases for three grader operators and the limber operator. Mr. Laverne Sanders has been with the department for many years and his salary is lower than the other grader operators. Mr. Clark Cannon is part time, but he takes care of one and a half districts. Chairman Suggs asked if this could be decided between the supervisor, Commissioner Durden and Mr. McQueen. The other Board members agreed, however, Commissioner Sheffield asked why Kenneth Boyd has not been considered for a raise because he is the only trained drag line operator. Mr. Martin replied that the drag line has not been operational until recently, however, it may not operate much longer. Commissioner Sheffield commented that he would like these considerations made at budget workshops, rather than shortly after the budget is adopted. Commissioner Durden stated that he does not like across the board raises. Raises should be based on merit. Chairman Suggs stated that Delton Sanders, who recently retired, notified her that he is willing to work on a part time basis if needed. Commissioner Durden stated that Mr. Sanders does not have a drivers license. If Mr. Sanders gets a drivers license, he may be considered. The Board established a policy several years ago, requiring all employees to get a CDL license. There followed discussion regarding the CDL requirement. Mr. Mutch stated that if the Board has set a policy requiring CDL licenses, then all employees should have a CDL. In Mr. Delton Sanders case, he could be grandfathered in, or the Board could change their policy requiring only full time employees to have CDL licenses. In this instance, it would be better to grandfather the employee in, since he previously worked for the county without one. Commissioner Durden stated that Mr. Sanders would still need an operator's license. Mr. Mutch agreed and stated the Board should consider why this individual does not have a drivers license. The Board took no action.
Commissioner Sheffield asked when work would begin on CR 232? Mr. McQueen met with Joe Anderson and asked what the cost would be to resurface CR 232, and pave the road to the landfill. According to Mr. Anderson, in order for the county to use their funds properly, the cost would need to be around $38,000 per mile for a rock road and about $28,000 to $35,000 for CR 232. Unless the county bids out a sufficient number of miles of roads to be paved, the cost will not be that low. If you bid out enough projects, it would pay someone to set up an asphalt plant in the county, otherwise the cost would be doubled. Mr. McQueen and Commissioner Durden will make a list of roads that need resurfacing or paving for discussion at the next meeting.
EMA/County Coordinator's Report:
Mr. McQueen distributed the building department report for the month of November, indicating a total of ten new mobile home permits and five new construction projects (residential and commercial).
Mr. McQueen stated that he has received the liability insurance policy for the health care program at Bell School and gave it to Mr. Mutch for review.
The billing clerk has resigned from the EMS department and Patty Davis resigned from her full time position to go back to school. She will remain employed on a part time basis. A new part time billing clerk has been hired.
Chairman Suggs asked the Board if they would again consider adopting a resolution to classify EMS employees as high risk. Commissioner Durden made a motion, seconded by Commissioner Wilkerson, to adopt a resolution to classify employees in the EMS and EMA departments as high risk for retirement purposes. The motion carried unanimously. A copy of resolution 97-74 is on file in the Clerk's office.
Mr. McQueen spoke to the Board about some maintenance work needed at the Weeks Building. Two years ago, the Board agreed to install a vault in the building, however, it has not been accomplished. It will cost about $5800 to install a vault and Mr. McQueen requested that the Board look at the building between now and the next meeting. Mr. McQueen would like to see vinyl siding installed on the building. The Board advised Mr. McQueen to advertise for bids for vinyl siding and the installation of a fire proof vault. Commissioner Durden stated that the gravel that was removed from the railroad tracks can not be used for the Weeks parking area because there were a lot of nails and oil mixed in it.
The Board briefly discussed the proposal submitted for the pick up and care of animals for the animal control program and agreed to bid those services.
Mr. McQueen reported that he spoke to Mr. Mutch about ordinance 97-10 as it relates to the unrecorded subdivisions in the county. The Board gave the owners in those subdivisions a vested right to the use of their property, which means they are considered as if they are recorded subdivisions, even though they are unrecorded. A list of those subdivisions were made at the time the Board took that action. A question arose as to when did they became lots of record. It will probably be the date of adoption of those unrecorded subdivision. The Board may be hearing about that because some of the owners are coming in to get permits. Even though the deeds were recorded at earlier times, and the Board physically viewed those subdivisions and made a "snap shot" of how they existed several months prior to the date the ordinance was adopted, the effective date should be the ordinance adoption date, which was June 16, 1997. Several people are trying to divide those lots in half again, which should not be allowed, based on the Board's previous actions.
Mr. McQueen reported that at the last meeting, the Board authorized a purchase order for a 911 computer and equipment. At that time, the dollar amount was wrong and since then, Krouse has sent an update. The quoted price is $3785 and it is for the 911 conversion. Commissioner Durden made a motion, seconded by Commissioner Wilkerson, to approve the purchase. The motion carried unanimously.
After reviewing the School Board's malpractice insurance policy in regards to students riding on the county's emergency vehicles (ambulances), Mr. Mutch asked what capacity the students would be involved. Mr. McQueen replied that the students would be observers. Mr. Mutch stated that the policy appears to cover the student and the school; it does not appear to cover the county, as the employer or training institution. Mr. Mutch asked if the students would be covered under the county's insurance, should the ambulance be involved in an accident. Mr. Gilliam stated that he will contact the county's insurance carrier to verify coverage. Mr. Mutch suggests that the Board have an agreement with the school board so that the county is held harmless. The students would also need a release from their parents or guardians, allowing them to ride on these vehicles, holding the county harmless.
Mr. McQueen reported as follow up that Dixie County charges their school board $50 for having an ambulance at football games.
Mr. Zeigler and Mr. Lewis' trucks are no longer running and Mr. Zeigler is using Mr. Weaver's old truck temporarily. Mr. McQueen is still looking for state contract prices for Mr. Langford. Chairman Suggs stated that DOT sent her an invitation to bid on their surplus vehicles. Mr. Lewis will need a truck that he can store tools from the weather.
Commissioner Durden spoke to Mr. McQueen about problems between the county's building department and the city of Trenton. Recently, there have been instances where contractors have gone to city hall to pull a building permit to build in the city. The city advises the contractor that they no longer issue permits, and directs them to the county's building department. The county's building department then issues a permit and the city halts the work because the contractor did not provide a site plan. Apparently, the city requires a site plan, but the county does not (for small additions). The city of Trenton needs to provide the county a list of everything they require or they need to stay out of it. Mr. McQueen commented that the problem lies in perception; the county does not even require a permit, for instance on a 10 x 10 addition. Mr. McQueen added that Mr. Rehberg has refused to become an enforcement arm for the city of Trenton; he has agreed to do the inspections only. Chairman Suggs stated that if he has agreed to do the inspections, then he is an enforcement arm. Mr. McQueen stated that the county has a procedure for building permits and the city does as well. The procedures are different. Commissioner Durden commented that the city meets Thursday night and they are thinking about changing their LDR's to conform with the county's. Mr. McQueen stated that he will ask the city to sign off on the checklist that all requirements are met.
Bid Opening- Communications Tower/Building:
Mr. Gilliam reported that he received two bids for the communications tower, building and property.
Pinnacle Towers Incorporated submitted a bid of $25,000.
Casey's Enterprises of Orlando submitted a bid of $37,500.
Commissioner Durden made a motion, seconded by Commissioner Wilkerson to reject both bids. The motion carried unanimously.
Public Hearing- Land Development Regulations Amendment:
Ordinance 97-20; to delete the term parent tract and redefining the terms of subdivisions, both minor and major subdivisions.
Ken Frey spoke to the Board about the language of the comprehensive plan and land development regulations. According to Mr. Frey, the average person can not understand the proposed language relating to the subdivision. Mr. Frey commented that he read the language several times and could not figure it out. He feels it is the responsibility of the commission to assure that anything in the comprehensive plan or the land development regulations are written in such a way that it can be understood by the community at large. The only changes he could account for was that the subdivision major was increased to six or more lots and the minor subdivision was increased to five lots fronting on an existing street. Mr. Frey added that he would like to make some comments in respect to the actions taken by the Zoning and Planning Board. Throughout the comprehensive plan and LDR's the Zoning and Planning Board are referred to as the Local Planning Agency, however, he has not been able to find a single plan or anything else that relates to the future. There is by inference in the comprehensive plan, a statement to the effect that we should be planning for the year 2011. We have no plans; we don't know where we're going. This all ties together. You can't take one segment and revise it and ignore the rest of the document. You must approach it as an integrated, comprehensive guide line. For instance, we are told that only 10% of land in Gilchrist County can be used for nonagricultural use. Nobody can tell you how much of the acreage presently is being used for nonagricultural purposes. Mr. McQueen reminded the Board that there is a review process which will occur in 1998 of the entire comprehensive plan and the land development regulations. This particular proposed amendment addresses some very serious problems that need immediate revisions. Mr. McQueen agrees with Mr. Frey's understanding of the proposed changes for major and minor subdivisions, however, in addition, an entire section was removed that dealt with the parent tract definition, which is what was causing the problem, along with the fact that people were going through the process of getting 3 and 4 minor subdivisions approved and there will be some linkage in the amendment that will prevent that from happening; developers were going around the back door by doing several minor subdivisions in order to avoid the requirements for major subdivisions. Mr. Frey asked why the parent tract definition was removed and what the implications are. Mr. Frey maintained that any changes to the document should be explained to the public in a comprehensive manner. The parent tract was allowing uncontrolled and unrecorded growth, where a piece of land could be divided five times without anyone's knowledge. There were three definitions of a parent tract: something that existed at a point in time, prior to 1989 that was in conformance of the regulations at that time; each parcel of land consisting of twenty acres or more as of April 1, 1991; and each parcel of land consisting of 160 acres or more, as of April 30, 1997. If you fit any one of those three definitions, you could divide your property without a plan being recorded anywhere of the five divisions of property. Mr. Mutch commented that the Planning and Zoning Board have given the Board a recommendation without an explanation. Mr. Mutch thinks the definitions of major and minor subdivisions could be modified to make them more readable. He also has a problem with the section addressing access; he does not understand why the 2nd and 3rd paragraphs are under that section. Access should be under the subdivision criteria; if they are criteria for a minor subdivision then they belong in the section concerning minor subdivisions, rather than access. Mr. Mutch added that the definitions as revised contain loopholes and he would have a hard time defending it in court. Commissioner Bush made a motion to table adoption of this ordinance, authorizing Mr. Mutch and Mr. Koons to get together and work out better language. The motion was seconded by Commissioner Wilkerson and unanimously approved. Mr. Frey addressed the Board regarding dairies. The "family dairy farm" has been in decline for several years, replaced by large dairy operations. These dairies are assessed at $2.74 per acre for advalorem tax purposes, while it cost about $4.00 per acre to grow pines. It is his opinion that the Planning and Zoning Board is furthering the interest of people who have real monetary objectives. Chairman Suggs stated that the evaluation and appraisal report, due in 1998, is a good time to look at the entire scope of the comprehensive plan and land development regulations. Mr. Frey suggested the Board establish an advisory committee, representing the citizenry of the county, including the dairies, who participate, in anything the Planning and Zoning Board recommends. Commissioner Sheffield made a motion to establish criteria for a future volunteer committee to assist with the evaluation and appraisal report for the LDR's and comprehensive plan. The motion was seconded by Commissioner Durden and unanimously approved.
Public Hearing- Animal Control Ordinance:
Chairman Suggs read the short title for the proposed animal control ordinance. Mr. Frey questioned the definition of immunity for police and hunting dogs. There followed discussion as to the difference between people who own hunting dogs and use them for that purpose and those people who own hunting dogs (Beagles, Walkers, etc.) and use them strictly as pets. Mr. Emmanecker, member of the animal control committee, pointed out that the ordinance provides that hunting dogs are only exempt from the ordinance when they are engaged in a hunt or training for a hunt. Commissioner Durden made a motion, seconded by Commissioner Sheffield, to approve the ordinance. The motion carried unanimously. Ordinance 97-20 is on file in the Clerk's Office.
Clarence Feagle- Sunshine State One Call:
SSOC is an organization established by the state legislature to provide a one number call system for utility locations. In 1993 this concept became a law, but it was not mandated that you join the one call process. Since then, the law has changed and it is mandatory for anyone who has goods and services transferred underground. Contractors must now bury their cables at least 30 inches deep. The law requires that the county be notified before they bury cable, which allows the county the oversight to determine where the cable will be placed. The cost will be 85 cents per ticket for 10 or more calls per month. There will be no charge for less than 10 calls. Commissioner Bush made a motion to join. The motion was seconded by Commissioner Durden and the motion passed by split vote with Commissioner Suggs voting in opposition.
D. J. Daube- SHIP program:
Commissioner Sheffield had requested Mr. Daube's presence regarding the Osteen and Williams jobs. A lot of Ms. Osteen's concerns have been taken care of, however, she is still not satisfied with the vinyl flooring. The flooring in the kitchen was subcontracted, according to Mr. Daube, and the problem was not reported until about 8 months after it was installed. Commissioner Sheffield disagreed, stating that he tried to get someone out there to fix the problem about a week after it happened. According to Mr. Gilliam, the job was finalized in September 96 and he wrote Mr. Daube a letter in January 1997.
At the Frances William job, Commissioner Sheffield found unsatisfactory work and can not understand how Mr. Rehberg passed the inspection. The phone jacks do not work, the electrical plug ins are not correct and when the washer is on, it throws the electrical switch. In regards to the problem with the uneven gables, Mr. Daube explained that the gables were cut short, so thermal-ply was put in. Mr. Daube added that the other problems have been corrected.
Mr. Daube stated that he does a lot of business with Genesis, the subcontractor for the vinyl flooring and he could possibly split the cost with them. Commissioner Bush made a motion to split the cost three ways, with the county paying one third. The motion was seconded by Commissioner Durden and unanimously approved.
Chairman Suggs wants the record to reflect that of the projects Mr. Daube has done, there have been very few complaints.
Bobbie Wray Suggs- Original Florida Tourism Task Force:
Ms. Suggs, along with W. D. Higgenbothem, North Florida Regional Planning Council, appeared before the Board to discuss the county's failure to fund the county's participation in the Original Florida Tourism Program. Chairman Suggs advised them that earlier today, the Board agreed that participating in the program is important. Commissioner Durden made a motion, seconded by Commissioner Wilkerson to budget $1000 for this program. The motion carried unanimously. The Board advised Ms. Suggs that they had previously eliminated funding for this program because the county did not have a representative. Ms. Suggs stated the Development Authority would be glad to select a representative and will notify the Board of its choice. Chairman Suggs stated that the Florida Film Commission also needs a representative from Gilchrist County.
Kathryn Deen- City of Trenton:
Ms. Kathryn Deen, Trenton City Manager, spoke to the Board about the city's greenway interest. The city has talked to the Department of Greenways & Trails and the Department of Environmental Protection about leasing the trail head site (old train depot). The city commission appointed a committee and they plan to develop a museum, canteen and information area for the public's use. In conjunction with that project, they are applying for two grants and need letters of support from the Board by December 15, 1997. Commissioner Durden made a motion, seconded by Commissioner Bush to support the project. The motion carried unanimously. The grants total $40,000 and require a matching grant, some of which can be an in-kind match. They hope to have the depot open by April. Mr. McQueen stated that he saw where ISTEA funds have been designated for the greenway project for Dixie and Levy counties, however, Gilchrist County was not included. Commissioner Wilkerson made a motion, seconded by Commissioner Durden to authorize Mr. McQueen to draft a letter to DOT, asking why Gilchrist County was not included for ISTEA funds. The motion carried unanimously.
Summitt Professional Services:
Chairman Suggs stated that she and representatives from Summitt traveled the county, looking at areas that may qualify for a CDBG paving project. Suwannee River Estates, Sun & Fun and an area of Fanning Springs were identified as possibilities. Commissioner Durden made a motion to hold a workshop and public hearing on December 15th at 6:30 p.m. to further explore the possibilities. The motion was seconded by Commissioner Bush and unanimously approved.
Brian Lewis asked the Board if the county will be taking the authority from the Planning and Zoning Board to become the Board of Adjustment. Mr. McQueen stated that at this time, the Board of Adjustment has tabled the issue for a revision of the proposed language.
Mr. McQueen reported on behalf of Sheriff Turner, that the jail passed the recent state inspection, however, there are still items that need to be addressed. The sewer lines need to be cleaned and the anticipated cost from RotorRooter is $2000 to $3000. In addition, the two fan motors need to be replace and louvers need to be installed on the fans. The anticipated cost for this work is $2000. Commissioner Durden made a motion, seconded by Commissioner Wilkerson, to authorize the Sheriff to have the above described work completed. The motion carried unanimously. Mr. Gilliam stated that there are funds available in the repair and maintenance of other buildings line item.
Jim Zeigler spoke to the Board about funds for promoting the October Extravaganza event at Hart Springs Park. Last year the Board discussed the possibility of creating a special account to deposit proceeds from the event, to be used to fund the event next year, however, the Board did not take action. Commissioner Wilkerson stated that he would meet with Mr. Zeigler and Mr. McQueen and make a recommendation to the Board.
Mr. Zeigler reported that he has encountered problems with boaters that come into the spring run, but do not want to pay to swim. The Board advised Mr. Zeigler that as long as they are not on the property, they can not be charged a fee. If they are in their boats or swimming, they can not be charged. Once they step onto the land at the park, they can be charged. Mr. Mutch advised the Board that they may want to petition the Department of Environmental Protection to change the administrative code to designate a fee area.
Reorganization of Board:
Commissioner Bush made a motion to nominate Commissioner Sheffield to serve as chair for 1998. The motion was seconded by Commissioner Wilkerson and unanimously approved. Commissioner Sheffield made a motion to appoint Commissioner Wilkerson to serve as vice-chair for 1998. Motion was seconded by Commissioner Bush and unanimously approved.
The Board discussed their committee assignments and all commissioners agreed to continue serving on the committees they are currently on with the exception of the Three Rivers Regional Library Board. Commissioner Suggs stated that she has served on this board for several years and feels it is time for another commissioner to be involved with this organization. Commissioner Wilkerson made a motion to appoint Commissioner Sheffield to serve on the library board. The motion was seconded by Commissioner Durden and unanimously approved. Commissioner Wilkerson made a motion, seconded by Commissioner Bush to appoint Sable Bolling to serve as the county's representative with the Florida Association of County Social Service Executives. The motion carried unanimously.
There being no further business to come before the Board Commissioner Bush made a motion, seconded by Commissioner Durden to adjourn at 6:30 p.m. The motion carried unanimously.
SUE B. SUGGS, CHAIR
JOSEPH W. GILLIAM, CLERK