MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD JANUARY 20, 1998.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on January 20, 1998, at 5:00 p.m., in the Courtroom, at the Gilchrist County Courthouse in Trenton, Florida, with the following members present to-wit:
Jimmie Sheffield, Chair
Sue B. Suggs
Others in attendance were: Joseph W. Gilliam, Clerk of Court, Samuel A. Mutch, County Attorney, Ron McQueen, EMA/County Coordinator, Sherree Pitzarell and Sam Ferguson, Deputy Clerks, Lisa Alday, Summit Professional Services, and Sheriff David Turner.
Mr. Mutch reported that he attended a telecommunications conference and will give a verbal report to the Board later in the meeting.
Mr. Ken Frey, county resident, asked if it is the legal counsel's duty to advise Board members of their responsibilities when the Board convenes as a quasi judicial board. Chairman Sheffield advised Mr. Frey to hold his question until a later time in the meeting so that the agenda could be followed.
Summit Professional Services:
Ms. Lisa Alday spoke to the Board about their work on behalf of the county's potential CDBG application, reviewing the Board's three previous areas of interest: water services to the Wilcox subdivision, paving in the Wilcox subdivision and road improvements to the Sun N Fun subdivision for emergency access. Commissioner Suggs made a motion to pursue CDBG funding for option three, road improvements to the Sun N Fun subdivision for emergency access. Chairman Sheffield stated that there are other subdivisions in the county needing road improvements, such as the Spring Ridge subdivision, where many of the residents pay high property taxes. There followed discussion regarding the type of areas where CDBG funds could be used and the type of match the county would have to provide. Commissioner Suggs amended her motion to include that the service area be reviewed for match purposes, as well as the match being identified. Commissioner Durden seconded the motion. The motion passed unanimously.
Ms. Alday spoke to the Board about the WAGES program, which if implemented, would help the county's scoring during the CDBG application process. Under this program, the county could hire individuals who would be paid by the state for the first two years of employment. Beyond that period of time, the county could opt to pay the salary. If not, the individual would be trained for work elsewhere. Ms. Alday stated that the county will need to conduct a policy review and adopt any required policies not currently in effect for CDBG funding. Mr. Corbett Alday stated that he will conduct door-to-door surveys of the targeted areas identified by the Board and asked for a letter of introduction. Commissioner Durden made a motion, seconded by Commissioner Suggs to authorize a letter of introduction on behalf of the Board for Mr. Alday's use. The motion carried unanimously.
Commissioner Suggs asked about the possibility of having the courthouse designated as an historical landmark. Mr. Mutch stated that the Board would need to adopt an ordinance providing for the authority to do historical designations.
Public Hearing- Land Development Regulation Amendments:
Mr. McQueen presented LDR 97-10 in the form of a resolution adopted by the Board of Adjustment and a proposed ordinance for the Board's consideration. This resolution would delete the term parent tract and re-define major and minor subdivisions, as previously recommended by the Board of County Commissioners. Commissioner Durden made a motion, seconded by Commissioner Suggs, to approve adopt the ordinance, subject to the following changes: under the definition of subdivision- The term shall not mean the division of land into parcels of more than forty (40) acres not involving any change in street lines; the transfer of property by sale, gift, or succession (testate or intestate) by the property owner to his or her spouse or lineal descendants in any undivided interest; the transfer of property between tenants in common for the purpose of dissolving the tenancy in common among those tenants unless ordered by a court of competent jurisdiction. The motion carried unanimously. A copy of Ordinance 98-02 is on file in the Clerk's Office.
Mr. McQueen presented LDR 97-11 in the form of a resolution adopted by the Board of Adjustment, recommending denial to Section 3.2 to designate the Board of County Commissioners to be the Board of Adjustment. The Board has the option of keeping the Planning and Zoning Board as the Board of Adjustment, appointing a separate board to become the Board of Adjustment, or designating the Board of County Commissioners to be the Board of Adjustment. Commissioner Suggs made a motion, seconded by Commissioner Durden to designate by ordinance that the Board of County Commissioners become the Board of Adjustment. There followed discussion regarding the various responsibilities of the BOA. Mr. Frey suggested that section 3.2.4 include language that would require any BOA actions to be clearly defined. Mr. Mutch agreed, stating that there could be a requirement that the BOA make it's decision in writing, based upon competent, substantial evidence. Everyone in attendance that spoke to the Board encouraged them to adopt the ordinance which would designate the Board of County Commissioners to be the Board of Adjustment. Commissioner Suggs amended her motion to strike the language in section 3.2.4 "upon appeal in specific cases such", inserting the word all and to strike the language in section 3.2.5 "upon appeal such", inserting the word all, and to add the language "the Board of Adjustment will make written findings of fact based on competent, substantial evidence". The motion carried unanimously and a copy of Ordinance 98-03 is on file in the Clerk's Office.
Mr. Gilliam presented a bill from the Solid Waste Department for $832, billed to the Road Department for hauling off railroad ties from the greenway site. Commissioner Bush made a motion, seconded by Commissioner Wilkerson to pay the bill from Solid Waste, rather than Transportation. The motion carried unanimously. Mr. Gilliam reported that the Sheriff has submitted a request to the Board for the funding of a corrections position in his budget. The total cost of the position, including fringe benefits would be $18,205. Mr. Gilliam stated that money to fund the position would have to come from general reserve, which currently has approximately $76,893. The Board recently approved spending funds for an inmate hospital bill (over $3000) and approximately $7000 for the construction of a vault in the Week's building. These expenditures have not been subtracted from the reserve. Mr. Gilliam added that he hopes to have more accurate figures for the Board regarding their reserves once the books are closed for the last fiscal year.
Mr. Gilliam stated that since the legislative delegation hearing, he has sent letters to Gilchrist County's legislators requesting additional funds for courthouse renovations, as well as funds for the greenway project.
EMA/County Coordinator's Report:
Mr. McQueen reported that the fibre optic cable installation has not been completed and it is his understanding that the Sheriff does not have the proper equipment to connect to the cable once it is finished.
Commissioner Suggs asked why the new satellite station for solid waste disposal is costing more than anticipated and how much time Mr. Lewis has had to devote to the project. Mr. McQueen stated that Mr. Lewis has been working on the project as well as other needs within the county. There followed discussion regarding one person being responsible for scheduling Mr. Lewis' work orders.
Mr. McQueen reported that there is a problem with the soffit at the Health Department building and he has asked for an estimate for repairs.
Mr. McQueen stated that he has received a request from an individual wishing to sponsor a music festival in Gilchrist County. This activity would require a Special Permit, according to the county's LDR's. Commissioner Bush made a motion, seconded by Commissioner Wilkerson, to direct Mr. Mutch to meet with Sheriff Turner and evaluate the request, the county's LDR requirements, and potential problems such an activity would create and send a letter to the individual seeking permission. The motion carried unanimously.
Mr. McQueen presented a letter from Karen and Charles Smith of Union Baptist Church, requesting the use of the Southeast Community Center for a Valentine's Party. Commissioner Bush made a motion, seconded by Commissioner Suggs to approve the request and waive the rental fee. The motion carried unanimously.
Commissioner Durden made a motion, seconded by Commissioner Wilkerson, to authorize two commissioners to attend the upcoming water resources conference to be held in Clearwater.
Following discussion, the Board unanimously agreed to adopt Resolution 98-01, upon motion from Commissioner Bush, which was seconded by Commissioner Suggs. The resolution opposes a senate bill sponsored by Senator John Grant, which would substantially amend the imminent domain laws of the state of Florida. A copy of the resolution is on file in the Clerk's Office.
The Board unanimously agreed to adopt a resolution agreeing to accept maintenance on county road 340, following a motion from Commissioner Suggs, which was seconded by Commissioner Durden. A copy of resolution 98-02 is on file in the Clerk's Office.
Mr. Mutch updated the Board on a telecommunications conference he recently attended. Recent regulations will require Board's to act on applications for telecommunications towers within 120 days, making their findings in writing, based on fact, with the presence of a court reporter. In addition, there is a court case that states moratoriums extending beyond 6 months for towers are void. Mr. Mutch suggest that the county work on their regulations as soon as possible for earliest implementation. Commissioner Suggs stated that she will contact the Small County Coalition for a sample ordinance.
There being no further business to discuss, Commissioner Wilkerson made a motion to adjourn at 9:55 p.m. The motion was seconded by Commissioner Bush and unanimously approved.
JIMMIE SHEFFIELD, CHAIR
JOSEPH W. GILLIAM, CLERK