MINUTES OF A SPECIAL MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD APRIL 9, 1998.



The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, held a special meeting on Thursday, April 9, 1998, at 8:30 a.m., in the County Commissioner's Meeting Room, located in the Gilchrist County Courthouse, Trenton, Florida, with the following members present to-wit:



Jimmie Sheffield, Chair

Randy Durden

Wilbur Bush

Fred Wilkerson



Others in attendance were: Joseph W. Gilliam, Clerk of Court, Ron McQueen, EMA/County Coordinator, Susan Bryant, Supervisor of Elections, W. W. Welch, Tax Collector, Sherree Pitzarell and Sam Ferguson, Deputy Clerks and Ken Heaton, county resident.



Chairman Sheffield stated that the reason for holding this special meeting is to consider the purchase of the Roberts property, located near the courthouse. The county is in need of additional property for expansion of offices and parking spaces. Mr. Gilliam stated that the Board previously paid for an appraisal of the Church of Christ property, which appraised at $317,000.00, however, it is his understanding that the owners did not want to sale the property for that amount. Additionally, the Board did not want to pay the appraised price for the property. Mr. Forest Beach has been requested to provide a sale price, however, to date, the county has not received anything in writing. If the county purchased the church property, it would require major renovations to make the building usable for the county. The bottom line price for the Prime property is $50,000.00, according to Sheree Lancaster, attorney for the Prime estate. Mr. Welch stated that the Roberts property, which includes a house and an entire block, located south of the Church of Christ property is for sale for $130,000. Mr. Gilliam stated that the balance owed on the jail administration building is $25,000.00, scheduled to be paid off in September. In addition, the loan on the Weeks building will be satisfied in November; there is a balance of $2000 remaining. There is another loan for Hart Springs with a balance of $18,387. The communications tower will pay off in the year 2001 with annual payments of $6000 . The road bond issue will be paid off in fiscal year 2002-2003.



Tri-County Bank has offered a fixed rate for five years at 5.5% to borrow the funds to purchase the Roberts property. There is a total of eight lots included in the Roberts property. Commissioner Durden made a motion, seconded by Commissioner Bush, to purchase the property for $130,000. The motion carried unanimously.



During the meeting held April 6th, the Board approved two budget entries that required resolutions. The resolutions were not available at the time and Mr. Gilliam would like the Board to consider adopting resolutions to amend the SHIP fund and to establish a FEMA fund. Recently two homeowners sold their homes and paid back the outstanding balance of their SHIP loans. The SHIP fund needs to be amended by $17,375.30 (total amount of the payback) and the Board previously approved the budget entry (98064). Commissioner Durden made a motion, seconded by Commissioner Wilkerson to approve the budget entry by resolution. The motion carried unanimously, and Resolution 98-21 is on file in the Clerk's Office. Mr. Gilliam stated that the other budget entry approved which required a resolution was number 98068. This budget entry establishes the FEMA fund, which will be initially funded by a loan from the Solid Waste fund of $100,000. When the county is reimbursed by FEMA for expenditures, FEMA will reimburse the loan to Solid Waste. Commissioner Durden made a motion, seconded by Commissioner Wilkerson, to establish the FEMA fund, by resolution. The motion carried unanimously, and a copy of resolution 98-22 is on file in the Clerk's Office.



Commissioner Wilkerson asked Mr. Heaton if a firm selling price for the Church of Christ building had been established. Mr. Heaton said he would be meeting with the elders of the church next week and would have a written offer submitted to the Board.



The Board asked Mr. McQueen when the flagpole will be installed. Mr. McQueen stated that the concrete will be poured for the flagpole at the same time as the pad for the inmate van near the holding cell. The county is waiting for DOT to send a safety plan for pouring the pad for the inmate van because it will be so close to the highway.



There being no further business to discuss, a motion to adjourn at 9:10 a.m. was made by Commissioner Wilkerson, seconded by Commissioner Durden and unanimously approved.



APPROVED:







JIMMIE SHEFFIELD, CHAIR



ATTEST:







JOSEPH W. GILLIAM, CLERK