MINUTES OF A SPECIAL MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD JUNE 29, 1998.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, held a special meeting on Monday, June 29, 1998, at 6:00 p.m., in the County Commissioner's Meeting Room, located in the Gilchrist County Courthouse, Trenton, Florida, with the following members present to-wit:
Jimmie Sheffield, Chair
Sue B. Suggs
Others in attendance were: Joseph W. Gilliam, Clerk of Circuit Court, Samuel A. Mutch, County Attorney, Ron McQueen, EMA/County Coordinator, Sam Ferguson, Finance Director, Sherree Pitzarell, Deputy Clerk, Scott Koons, North Central Florida Regional Planning Council, John Ayers, Gilchrist County Journal.
Mr. Gilliam stated that a tentative budget will be submitted to the Board on July 6th, presented with the requests from the various departments and constitutional officers.
Mr. McQueen updated the Board on the recent meeting held a Camp Kulaqua, reporting that it was a fair approach of the information presented regarding environmental issues, however, the working group had no direction in the presentations. Commissioner Wilkerson stated that the lack of a sewer system for the city of High Springs may be a contributing factor for ground water pollution for the area.
Chairman Sheffield spoke to the Board about a problem with Ms. Frankie Thomas' air conditioner. Her home received SHIP repairs and her air conditioner is no longer working. According to Mr. Gilliam, the air conditioner was not included in the work order for her home. It was a surplus air conditioner that was donated and the contractor did not charge to install it. Additionally, the work was completed about 3 years ago, and the contractor is only liable for his work for a year after the final inspection. Mr. Gilliam stated that a situation involving Mr. George Dull will come before the Board. Mr. Dull sued the company he bought a water filter from and was awarded the cost in court. It has been determined that the funds used to purchase the water filter were CDBG funds and should be used to purchase another water filter. Chairman Sheffield stated that he spoke to Mr. Dull and advised him that the funds were CDBG. The Board asked Mr. Gilliam to explain to Ms. Thomas that the contractor is no longer liable for work he completed.
Public Hearing- Ordinance 98-11 Cellular Towers:
Commissioner Suggs read the short title of the proposed ordinance for this final public hearing and made a motion to adopt the ordinance. The motion was seconded by Commissioner Wilkerson. The procedure for cellular tower applications requires that the application be presented to the Planning and Zoning Board. Upon their approval, the application is submitted to the Board for County Commissioners for a special permit. The applicant will receive a written approval or denial from the Board within 60 days. The motion passed unanimously. A copy of ordinance 98-11 is on file in the Clerk's Office.
Mr. Mutch presented a resolution and note for the Board's consideration, for the purchase of the Prime and Roberts properties. This is a seven (7) year note, with annual payments of $25,000 for a total of $175,000. Tri-County Bank has offered a fixed interest rate of 5.50%. Principle payments are due annually and interest payments are due quarterly. Following discussion, Commissioner Suggs made a motion to authorize the Board to borrow $175,000 and authorize the Chairman to sign the note, by resolution. The motion was seconded by Commissioner Bush and unanimously approved. A copy of resolution 98-31 is on file in the Clerk's Office. Mr. Mutch will refund the down payment ($10,000) for the Roberts property, which has been held in his trust account.
Public Hearing- Ordinance 98-13 Scrivener's Errors on Ordinance 97-10 related to unrecorded subdivisions:
Commissioner Suggs read the short title of ordinance 98-13 and made a motion to adopt the ordinance in it's final public hearing. The motion was seconded by Commissioner Wilkerson. The motion passed unanimously. Following discussion, Commissioner Suggs made a motion to remove The Hills and A. D. Destin from the list of unapproved unrecorded subdivisions, as the Board previously took action to approve those two unrecorded subdivisions after ordinance 97-10 was adopted on June 16th, 1997, when they were presented on a case-by-case basis. The motion was seconded by Commissioner Wilkerson and unanimously approved. The Board agreed that the action taken today will revert the Santa Fe Ranch Acres unrecorded subdivision back to an unapproved unrecorded subdivision, with the exception of four parcels (or ten lots) purchased by Mark Sullivan. A copy of Ordinance 98-13 is on file in the Clerk's Office.
The Board discussed with Mr. Mutch the status of the lawsuit filed against the Planning and Zoning Board and the Board of County Commissioners, by Ginnie Springs and Blue Springs.
Mr. Mutch will speak to Dr. Carriker about setting up another workshop regarding intensive agriculture and environmental issues and he will try to set the workshop for the 30th of July.
Commissioner Suggs reported that the state has agreed to allow the county to purchase a new vehicle for the EMA Coordinator with his grant funds. He has located a new vehicle, a Ford Expedition, at White Ford for $31,300. He has funds within his budget, anticipating a reimbursement of overtime of $5500 and a $7138 FEMA reimbursement. Additionally he has $7322 in other line items within his budget that can be used towards the cost of the vehicle. The balance could be paid from his budget next fiscal year. This vehicle is large enough to pull a trailer behind and transport a damage assessment team, which meets the state's requirements. The Explorer that Mr. McQueen has been using will be passed on to Mr. Brideson since his vehicle was totaled. Commissioner Suggs made a motion, seconded by Commissioner Bush to purchase the vehicle. The motion passed unanimously.
Commissioner Bush reported that the Solid Waste Department is in need of a new van to transport inmates from Lancaster to the Transfer Facility. Lancaster has asked that the county try to provide better transportation since the current van has broken down so many times. In looking for a new van, the question was asked if the county had a bid code number. Commissioner Bush was given information to call Ford Motor and was advised that the county did not have a fleet bid code. Upon providing proof of registration of five Ford vehicles, the county was issued a temporary fleet code number, which will allow the county to receive discounts. He has received a price of $22,840.00 for an E350 Superclub Wagon, which lists for $26,830.00. White Ford has one in stock at this time. Commissioner Bush made a motion to purchase the van. The motion was seconded by Commissioner Wilkerson and unanimously approved.
Mr. McQueen spoke to the Board about an EMS unit from Dixie County that they would like to trade for an EMS unit from Gilchrist County. The unit from Gilchrist County can be restored by Dixie, which will assist them in their grant application. The unit coming from Dixie County is in better shape than the one from Gilchrist. Commissioner Suggs made a motion, seconded by Commissioner Bush to approve the trade. The motion passed unanimously.
Mr. McQueen presented a draft of the drug free workplace program, outlining the expenses. Anyone required to have a CDL license is also subject to random testing. The administrative set up fee is $250 (one time fee) and the annual fee is $150.00 the first year. The annual fee is $3.00 per employee after the first year. The actual testing is $12.00 for the blood alcohol and $27-$33 for the drug test. They are looking at Interim Health Care as the provider for testing. The Board needs to decide if they will have a second chance type program for employees who test positive or a no tolerance program. The labor attorney recommends the second chance program, which may provide counseling. Once the policy is adopted, the employees receive written notice that testing may begin in sixty days. In regards to the CDL license, this program should have been instituted over a year ago. Mr. McQueen added that part of the WAGES program requires a drug free workplace program. The Board suggested that the constitutional officers be informed since this policy, if adopted, will affect them and their employees as well. Mr. McQueen will speak to the constitutional officers and report back to the Board.
There being no further business to come before the Board, Commissioner Suggs made a motion to adjourn. The motion was seconded by Commissioner Wilkerson, and unanimously approved.
JIMMIE SHEFFIELD, CHAIR
JOSEPH W. GILLIAM, CLERK