MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD SEPTEMBER 14, 1998.



The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on September 14, 1998, at 9:00 a.m., in the Commissioner's Meeting Room, located in the Gilchrist County Courthouse, with the following members present to-wit:



Jimmie Sheffield, Chair

Fred Wilkerson

Sue Suggs

Wilbur Bush

Randy Durden



Others in attendance were: Joseph W. Gilliam, Clerk of Court, Samuel A. Mutch, County Attorney, Sherree Pitzarell, Deputy Clerk, Ron McQueen, EMA/County Coordinator, Sarah Collis, county resident.



Commissioner Durden made a motion to approve the minutes of the meeting held August 3, 1998. The motion was seconded by Commissioner Wilkerson and unanimously approved.



Commissioner Suggs made a motion to approve the bills. The motion was seconded by Commissioner Wilkerson and unanimously approved.



Attorney's Report:



Roads Dedicated to the Public- Mr. Mutch has prepared a memorandum on roads presumed to be dedicated to the public. A number of criteria must be met if the road does not show as a public road on a plat or dedication; the road must have been constructed by the public entity and maintained by them for more than four years. The extent of the dedication to the public includes the area that has been constructed by the public entity. The issue here is a fence that was placed in very close proximity to a road. If the Board is to determine whether or not the fence posts were placed on the public right-of-way, the Board would need someone from the county road department to come in and give an affidavit. This person would also have to be prepared to go to court and say that the extent of that construction was to a certain point. Then the Board can make the determination that it is public property. Mr. Mutch feels there is no question that the roadway would include all the paving. It would also include the shoulder where the sub-base is located. It would not include the area where limerock has been thrown off from the shoulder. As long as the Board can say that the shoulder is a certain width and a fence post has been placed within that shoulder and that shoulder is needed in order to maintain the sub-base and the subgrade for the asphalt, there is no question that it is part of the maintained and constructed road. The Board needs someone to physically look at the posts and determine if they are on the public domain. A set back of public right-of-way for any type of fence needs to be established on secondary roads. At corners, clear side triangles are needed to see approaching traffic. Commissioner Durden stated that he would go out to the site with the road superintendent at lunch and look at the fence placement and report back to the Board after lunch. Chairman Sheffield stated that he feels that the ditch area should be included because the county mows that area. Mr. Mutch stated that mowing does not constitute maintaining a road edge according to a case law previously established. Chairman Sheffield would like the road area measured from ditch to ditch. Mr. Mutch recommends that the road be surveyed and placed on the county map, with certification from the Chair and Clerk of Court that the road was constructed and maintained by the County. According to Commissioner Wilkerson, a car with a flat can not get off the road because of the placement of the fence. Commissioner Durden stated that prior to the fence being moved closer to the road, there was at least six feet where the right-of-way was mowed.



Mr. Mutch announced that Stephen Bernstein has resigned as a special public defender, which leaves the county with one available.



Mr. Mutch reported that beginning October 1st, the county will be responsible for providing attorneys for all juvenile dependency cases. In 1997, there were 19 dependency cases in Gilchrist County and so far this year there have been 26 cases. Many will require two attorneys to be appointed if the mother and father are adverse to each other. This expense has not been budgeted and he expects it will cost between $50-$75 per hour, running about 8 hours for average cases and an average of 15 hours for extraordinary cases (about 25%). It will be required that a hearing be conducted within 24 hours after a child is placed into a shelter. It would be preferable to contract with attorneys to provide these services, however, finding attorneys willing to take these cases will be difficult.



Mr. Mutch distributed some information regarding bond estreatures and recommended that the Board read the information and act on it later this day or at the next meeting. There are several bondsmen that object to the proposed policy, which must be approved by the county judge after adoption by the Board. The Board agreed to take the issue up at the next meeting.



Mr. Mutch and Mr. Yozgat are working with Mr. McQueen on an EEO policy in order to receive federal grant funds for the Sheriff's Department. They are also working on the vehicle use policy for county owned vehicles used by county employees.



In an attempt to help raise revenues, the Sheriff has requested that Mr. Yozgat act as their forfeiture attorney. Mr. Yozgat has extensive experience in law enforcement litigation. He would provide forfeiture training and litigation services to the Sheriff. The contract would be solely limited to forfeitures. There may be some conflict of interest between the Sheriff and the Board, so they will limit their services to the Sheriff for forfeitures only. His fee would be a percentage of the forfeiture. Commissioner Suggs made a motion, seconded by Commissioner Durden to approve the appointment of Mr. Yozgat as the Sheriff's forfeiture attorney. The motion passed unanimously.



On October 1st, at 5:00 p.m., a nitrate seminar will be presented by IFAS. The Board asked if this could be rescheduled due to the election.



Clerk's Report:



Mr. Gilliam introduced Trace Milam from the Gardner Group to discuss health insurance bids. AV-MED has sent a renewal and Blue Cross/Blue Shield has submitted a quote directly to the county. Mr. Milam, along with Howard Dunlap spoke to the Board about the quotes received. AV-MED rates increased overall by 20-30%. In addition to the quote submitted directly from Blue Cross Blue Shield of Florida, Healthplan Southeast HMO and the Florida League of Cities submitted quotes through the Gardner Group. Quotes for life insurance were submitted by Hartford. They are recommending an HMO from Healthplan Southeast, which is the same plan that Levy County selected. They are offering four tier rates (i.e., single, family, employee & spouse and employee & children). Mr. Gilliam pointed out that Blue Cross Blue Shield also offers a four tier rate. Mr. Dunlap stated that in terms of rates, Healthplan Southeast is the best plan. Mr. Gilliam stated that the Board would like to evaluate more than just rates; they are also concerned about coverage and the availability of physicians. The quote from the Florida League of Cities was substantially higher than Healthplan Southeast. The quote submitted by Blue Cross and Blue Shield was reviewed by the Board. Their quote was an HMO (AV-MED look alike plan) and their rates were high, however, their provider network is greater than AV-MED or Healthplan Southeast. In reviewing the quote for life insurance, Mr. McQueen pointed out the Board's personnel policy provides for retirees to keep the coverage, with the Board paying the premium on their behalf. The policy presented today by Hartford does not take this into consideration. Dental and vision coverage was offered by the Florida League of Cities and Ameritus. The coverages are similar, however, the big difference is that the Florida League of Cities offers orthodontic coverage. Currently, the employees in the Clerk's Office have coverage with the Florida League of Cities and Board employees have the American Dental Plan. Whether or not the coverage will be affordable for employees will depend on if the Board will bear a portion of the cost. If the Board does not opt to contribute to dental coverage, the Florida League of Cities proposal would be the most desirable.



Commissioner Durden made a motion, seconded by Commissioner Suggs to appoint Mr. Gilliam, Mr. McQueen, Ms. Troyer, Ms. Latner and Commissioner Durden to serve on a committee to make insurance recommendations. The motion passed unanimously.



The Board reviewed the quote submitted by Blue Cross and Blue Shield, which was not submitted through the Gardner Group. The broad network of physicians practice at Shands, Alachua General and North Florida Regional. They offer two plans (C-1 and C-14). The C-1 is an HMO type coverage, with a low co-payment and no deductible (except for a $250 deductible for hospital admission). The C-14 is subject to a $500 calendar year deductible for some coverages, the most significant of which is hospital admissions and emergency room services. They provide a four tier plan for both types of coverages.



Duke Lang- City of Trenton:



Mr. Duke Lang, city attorney, appeared before the Board representing the city. The city has filed a petition to establish ownership on Tyler Grade. A title search has not established an owner for this property. They have had the property surveyed and they would like the county to vest title and allow them to install a force main system to the sewage treatment plant. The road will extend out of the city limits in a northerly direction and they would like the county to continue maintenance. The county does not hold deed to the road. The question is whether the county constructed the road; the county has maintained the road for over four years. For purposes of establishing ownership of the Tyler Road, the Board assumes that the road was constructed either by the state or Alachua County. Mr. Lang added that the city is prepared to repair the road after they install the pipes to the sewage treatment plant. Commissioner Bush made a motion, seconded by Commissioner Wilkerson, to adopt resolution 98-41. Vote of the Board was unanimous. The following is the short title of the resolution: "Resolution of the Board of County Commissioners of Gilchrist County Florida, granting a petition by the City of Trenton, Florida, establishing ownership by Gilchrist County of a portion of Southeast 76th Trail, more commonly referred to as Tyler Grade, pursuant to Florida Statutes section 95.361; and authorizing the filing of a map in the Office of the Clerk of Circuit Court of Gilchrist County, Florida duly certified by the Chairman and the Clerk of the Board of County Commissioners showing the land and reciting on it that the road has vested in Gilchrist County, Florida in accordance with Florida Statutes; and further authorizing the City of Trenton, to utilize the roadway established for the purpose of installing public utilities therein." A copy of the resolution, in it's entirety is on file in the Clerk's Office.



Journal Entries:



Journal entry number 98131 was unanimously approved by resolution, following a motion by Commissioner Suggs, which was seconded by Commissioner Bush. A copy of resolution 98-42 is on file in the Clerk's Office. This journal entry allows for the budgeting and expending of increased grant funds for the Emergency Management Department in the amount of $1103.



Mr. Gilliam asked that the Board approve journal entry 98141 separately. This action is needed because the final principle payment of $25,000 for the Sheriff's administration building was not included in the budget, however, there are funds available to make the payment, by transferring within general revenue. Commissioner Bush made a motion, seconded by Commissioner Wilkerson to transfer the funds to make the final payment. The motion passed unanimously.



Commissioner Suggs made a motion, seconded by Commissioner Durden to approve journal entries 98121-98130 and 98132-98140. Vote of the Board was unanimous.



The Sheriff has submitted a request to transfer funds from his contingencies to Law Enforcement and Detention & Corrections in an amount of $2100 each. Commissioner Wilkerson made a motion, seconded by Commissioner Bush to approve transfer. The motion passed unanimously.



The American Legion, post 91 has verbally requested to fly a MIA/POW flag on the courthouse flagpole. If approved, they would like to hold a ceremony on the 18th of September to raise the flag. Commissioner Bush made a motion to approve the request. The motion was seconded by Commissioner Suggs and unanimously approved.



Since the last budget workshop, several changes have been made. The reserve for General Revenue has decreased about $1800 overall, leaving a balance in reserve of $178,416.



The Health Department has submitted their annual contract and Mr. Mutch has reviewed it. The funding amount from the county is $28,600 as approved in the budget workshops. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson to approve the contract and authorize the chair to sign. The motion passed unanimously.



Mr. Ferguson spoke to the Board about a travel expense incurred by Marvin Weaver, county agent. Mr. Weaver has paid the travel expenses out of pocket, including taxes. He has submitted a travel reimbursement request, however, the county is tax exempt. Mr. Ferguson asked the Board if they wanted to reimburse Mr. Weaver for the taxes, which total approximately $59. Commissioner Suggs stated that paying taxes could be avoided if a tax exempt certificate were presented at the time he checked into the hotels. Following discussion, Commissioner Bush made a motion to reimburse the tax and instruct Mr. Weaver to make arrangements to take tax certificates with him when he travels or he will be subject to paying the tax without being reimbursed. The motion was seconded by Commissioner Durden and unanimously approved.



Mr. Ferguson stated that a bill from BellSouth has been received for $760.62 because one of their cables was damaged. According to Mr. Martin they called BellSouth in advance for a location. The cable was buried on top of the culvert and it was stretched tight. In working it out, the end was damaged. It is Mr. Martin's opinion that the cable was installed too tightly. Mr. Mutch stated that it was BellSouth's negligence in installing the cable too tightly, however, if the Road Foreman discovered that to be the situation, he should have called them again. Mr. Martin replied that in this particular situation, they did not have time because the road was in a condition which warranted quick response. The Board advised Mr. Ferguson to not pay the bill. Mr. McQueen will meet with a representative from BellSouth.



The Board recessed for lunch at 12:05 p.m. and reconvened at 1:30 p.m.



Lee Mills:



The preliminary results of soils tests on CR 232 and CR 340 have been received. Very little base has been found on CR 232. Another problem found was that the ditches were not constructed at the full ROW width, which has caused leaching. He would recommend moving the ditches out and making them deeper, keeping the water further away from the road. He still needs to do some soil bearing tests. The soil has been satisfactory over all at this point. On CR 340, there is less than 2 inches of asphalt and the lime rock base is not very deep. He feels mixing in place would work for this road. The state will be doing a portion of CR 340 and they are going to be replacing the bridge. Mr. Mills feels it would be safer to close the road for the bridge construction, rather than close one lane at a time. They (DOT) will be meeting on October 1st at the Depot in Bell at 10:30 a.m. for a pre-bid conference. Commissioner Durden made a motion, seconded by Commissioner Bush to close the road during the construction of the bridge. Vote of the Board was unanimous.



The Board discussed the sewer/septic system at the current jail site with Mr. Mills. It is Mr. Mills' opinion that a pumping station will cost between $28,000-$40,000 for a small station. The wet well controls the amount of flow needed. It is his further opinion that it would be more cost effective to hook to an existing sewer system, rather than putting in a totally new system, or waste water treatment system. You will need someone to be certified as an operator for the plant, plus operational costs.



Commissioner Durden reported that the fence on the Shady Grove Road has been placed on the area where the county has been mowing. Mr. Mutch recommends that the property owner be asked to appear before the Board about moving his fence. If the owner refuses, then a survey will be done to determine how much of the ROW is needed for maintenance. The matter may go to court from there. The Board asked Mr. Mills to look at the road and report back to the Board.



Vehicle Use by Employees:



The proposed policy was distributed for the Board's review. Commissioner Wilkerson made a motion, seconded by Commissioner Bush to place the item on the agenda for the October 5th meeting at 1:30 p.m., with the department heads invited to attend. The motion passed unanimously.



No Wake Zones:



Suwannee County adopted ordinances identifying about 7 locations for no wake zones on the Suwannee and Santa Fe rivers. No other counties have identified these areas as no wake zones, which will cause Suwannee County's ordinances to sunset very soon. Some of the counties have tentatively agreed to look at these issues. Counties on both sides of the rivers have to adopt similar ordinances for the Game & Fresh Water Fish Commission to enforce the ordinances. According to Mr. McQueen the no wake signs must be placed and coordinated with the latitude and longitude lines. The signs must meet DEP regulations and if someone hits a post/sign, the county may be liable for personal and property damages. The Board agreed to not take action at this time.



Bailey, Bishop & Lane:



Mr. Gilliam asked Mr. Bishop about the status of the proposed jail administration project. According to Mr. Bishop the specs are complete for the electrical and mechanical systems, and the site work and they are about half finished with the building portion of the plans.



Commissioner Suggs asked about the cost for the water treatment and sewage treatment plants. For the administration building it would not be necessary to install those plants. A septic system would be sufficient. Commissioner Suggs stated that it is her understanding that if a jail facility was constructed a sewage treatment plant would be needed. According to Mr. Bishop, based on a 100 bed facility, the sewage treatment facility would cost $145,900 to install. The estimated maintenance cost of their equipment would be about $12,500 annually (this does not include a treatment operator). Mr. Bishop stated this cost could vary up or down by 10%. Testing of the soils does not show that clay will be a problem.



Commissioner Durden asked the Sheriff if he feels it is in the best interest of the county to proceed with building a new administration building, in light of the existing problems with the current jail facility. Commissioner Durden added that it is his opinion that the jail needs to be addressed first. Sheriff Turner stated that he does feel the new administration building is necessary. He went on to add that the Board adopted a resolution last June, acknowledging that the building was a legal expenditure of federal forfeiture funds and the current facility has not met the growth he has experienced. According to Sheriff Turner, he is under a mandate from FDLE to make adjustments to their evidence vault and to construct a storage locker for hazardous materials. The mobile home located behind their current administration building is being utilized. He feels the use of these federal forfeiture funds is an opportunity to assist the county by providing the funding to build a new administration building that would serve the needs of the county for hopefully 10 or 15 years down the road. It would also eliminate any confusion that may have been generated in regards to the firing range. The property was purchased with law enforcement trust funds and the current investment totals about $186,000. Moving the administration building to that site would allow better use of the firing range and the training room. It also provides a possible site for a new jail facility. Additionally, the current administration building could be utilized by the county for other offices. Commissioner Durden stated that it was his initial understanding that the county did not need a jail as much as a new administration building and asked the Sheriff if he felt the money would be better spent for addressing the mandates on the current administration building and renovating the jail facility, rather than just constructing a new administration building. The Sheriff then went on to recount the Zoning Board's concerns about the turn lanes at the Walker Curve property and the location of the current facility being located on the south end of the county. Commissioner Wilkerson pointed out that the current location is closer to the court facilities. Commissioner Wilkerson is concerned about the funds and whether or not there will be more forthcoming to building a new jail complex. Commissioner Suggs stated that when the Department of Corrections toured the current facilities, it was their initial opinion that it would be more prudent to add on to the current administration building, renovate the existing jail to make more office space and to build a new jail facility behind the current jail.



Shady Grove Road:



Mr. Mills reported after looking at Shady Grove Road that there are places where the fence has not encroached beyond the maintained right-of-way, however, there are other places where it does encroach by several feet. The place of encroachment is greatest at where the road meets SR 26. It is Mr. Mills recommendation that the county document where the old fence was, should the issue involve litigation. Commissioner Suggs made a motion to authorize the road superintendent to send a letter to the property owner, asking him to move his fence back to the original fence line. The motion was seconded by Commissioner Wilkerson. The motion passed by a four to one vote, with Commissioner Bush casting the opposing vote. Mr. Mutch stated the Board needs a map and survey of the road entered into the official records. Commissioner Suggs made a motion to have the road surveyed in order to comply with Florida Statute 95.361. The motion was seconded by Commissioner Wilkerson and unanimously approved.



Discussion of Jail/Administration facilities (cont.):



Commissioner Suggs reviewed the Department of Correction's report and evaluation of the current jail and administration facilities. They are willing to assist the county and estimate they can do the renovations for 30-40% less than private agencies. They have proposed a contract for $18,000 to do a feasibility study on location, construction, etc. They do not advertise that they do this type of work and will only assist counties if asked. They feel the renovations to the current administration building and renovation of the existing jail facility into administrative offices could be completed within the $500,000 budget available. They estimate being able to construct a new jail facility behind the current location for approximately $2,000,000. Commissioner Suggs made a motion to enter into the contract with DOC. Commissioner Bush seconded the motion was discussion purposes. Following discussion, the motion failed by a four to one vote, with Commissioner Suggs being the only commissioner to vote in favor of the motion.



Sheriff Turner submitted a check to the Board for $8837.02 for housing federal inmates for the month of July.



Commissioner Wilkerson made a motion to suspend the contract with Bailey, Bishop & Lane and pay them for the amount of work completed to date. The motion was seconded by Commissioner Bush and unanimously approved.



Commissioner Durden made a motion to contact DOC to meet with the Board and to set a date to look at other jail facilities. The motion was seconded by Commissioner Bush. Vote of the Board was unanimous.



Shady Grove Road (cont.):



Commissioner Durden advised a delegation of residents from the Shady Grove community of the previous action taken today regarding the placement of the fence near the road.



No Wake Zones (cont.):



Mr. Gilliam advised Chief Montgomery of the Board's previous position regarding no wake zones on the rivers. Chief Montgomery stated that the county has no enforcement authority to regulate the speed zones on the rivers at this time. DEP feels that Gilchrist County is the major factor for the zones not being enforced because our county borders both rivers on one side. The areas designated as no wake must be very specific. It is the Board's understanding that the cost to place these signs run about $1200 each and 12 would be needed.



Clerk's Report (cont.):



Mr. Gilliam reviewed the legislative issues for Gilchrist County requested by Representative Jane Gayle Boyd. The letter requests assistance with the following: funds for court facility renovations and/or expansions, 911 funds, special risk retirement for EMT's & paramedics, turn lanes on SR 26 in front of Lancaster, and funds for the construction of jail facilities. Commissioner Suggs made a motion to approve the letter and authorize the chairman to sign the letter. The motion was seconded by Commissioner Durden and unanimously approved.

















Mr. Gilliam submitted a list of proposed holidays for 1999 for the Board's consideration. Commissioner Suggs made a motion to approve the list as submitted. The motion was seconded by Commissioner Durden and unanimously approved.



A letter has been received from North Central Florida Health Planning Council advising the Board that the county needs a representative as Ms. Sanders has elected not to continue to serve. Following discussion, the Board agreed to ask Scott Guthrie to serve as Gilchrist County's representative.



The preliminary estimate of population for Gilchrist County, from the University, Bureau of Administration has been received. They estimate the population to be 13,140. Commissioner Suggs made a motion to approve the estimate. The motion was seconded by Commissioner Durden. Vote of the Board was unanimous.



Mr. Gilliam advised the Board that a bill will be forthcoming for special assessments on the Roberts property. Commissioner Suggs made a motion to pay the assessment from the general revenue fund after October 1st. The motion was seconded by Commissioner Durden and unanimously approved.



Mr. Ferguson advised the Board that Mr. Guthrie has agreed to serve as the county's representative on the North Central Florida Health Planning Council. Commissioner Suggs made a motion to appoint Mr. Guthrie. The motion was seconded by Commissioner Durden and unanimously approved.



Mr. Gilliam stated a letter and sample resolution was sent to the Board regarding clean air. Commissioner Suggs asked the Board to defer action until she can contact the Florida Association of Counties regarding their position on the issue.



$12,055.86 was remitted to the Board for the month of July for fees collected by the Clerk.



The Board agreed to set a workshop on impact fees at 3:00 p.m. on October 19th.



Wacasassa Volunteer Fire Department:



Mr. Gary Martin spoke to the Board about reinstating Steven Youghn into the Wacasassa Volunteer Fire Department. Mr. McQueen stated that several years ago, the Board took action to remove Mr. Youghn from the department. Mr. Martin stated that the fire department members voted to ask the Board to allow Mr. Youghn to become a member again. They are willing to set a probation period for Mr. Youghn. Mr. Mutch has reviewed Mr. Youghn's file and advised the Board that they have the ability to reinstate him to the department. Mr. Mutch stated that the Board must determine any liability they may face, and consider that the criminal activity occurred in the fire house. According to Mr. Mutch there were two violations of probation in the court files. Mr. Mutch stated that he may have paid his price to society, but he may not need to be with the fire department unsupervised. The Board asked that stipulations be made in writing by the fire department and furnished to the Board, including the following: no holding of office, no response to calls without supervision and an evaluation to be made after six months.



Hart Springs Park Policy:



The Board agreed to review Mr. Siferlen's recommendations and to take action on the 21st of September.



North Florida Holsteins has requested a waiver of entrance fees into Hart Springs Park for an employee appreciation day. Commissioner Wilkerson stated that he denied the request because they are a private organization.



EMA/County Coordinator's Report:



Mr. McQueen distributed a list of property to be declared surplus. Commissioner Durden made a motion to declare the property surplus as submitted and to receive sealed bids. The motion was seconded by Commissioner Suggs. Vote of the Board was unanimous. Bids must be received by October 2nd at 12:00 noon and will be opened during the October 5th Board meeting.



The Board unanimously approved an amendment for the Evaluation & Appraisal Report, because the county is submitting their E & A report under the modification to the agreement, which changes the method DCA reviews it. Commissioner Suggs made a motion to approve the amendment. The motion was seconded by Commissioner Durden and unanimously approved.



EMS Department:



Mr. Walker reported that one of the units was sent to Jacksonville for a remount and the old chassis (1988 Ford) is no longer needed. They would like to bid on it, however, it could be used as a trade in. The Board stated they would be interested in a trade in price from the company doing the remount.



Ms. Walker submitted a purchase order to purchase radio equipment for the truck being remounted. This expense will be a match for the grant, which is being used for the remount. Ms. Walker would like to purchase a radio for the truck for $3360 and two hand held radios for $1548. The total purchase order is for $4908. Commissioner Suggs made a motion to approve the request. The motion was seconded by Commissioner Durden and unanimously approved.



Ms. Walker submitted a purchase order for the annual maintenance of five lifepaks from Physio Control. The total cost is $4260. Commissioner Suggs made a motion to approve the purchase order. The motion was seconded by Commissioner Durden and vote of the Board was unanimous.



Ms. Walker stated that the county will receive a grant in the amount of $3861 for the county awards grant.



Ms. Walker submitted a purchase order to purchase trauma kits. The cost will be partially funded from last year's county awards grant and the balance will be paid by the EMS department. These kits will be given to the local fire departments to use.



EMA/County Coordinator's Report (cont.):



Mr. McQueen reviewed a personnel policy for part-time employees. This policy is the same as the full time employee's policy, with sections deleted that do not apply for part-time employees. This will greatly reduce the volume of the policy, making copying easier. Commissioner Durden made a motion to approve the part-time employee personnel policy. The motion was seconded by Commissioner Suggs and unanimously approved.



Mr. McQueen reviewed the Building Department report for the month of August. According to the report, 20 mobile home permits were issued and 8 permits were issued for new construction. A total of $6400 was collected for impact fees.



Tentative Budget Hearing:



Mr. Gilliam announced that all funds are balanced as presented for the proposed budget. The final hearing will be held next Monday night, September 21st. The percentage of increase in millage rate over the rolled back rate is 5.99%. The current proposed millage rate is 10 mills, which is the same as the last several years. Commissioner Bush made a motion to adopt the millage rate for general government at 10 mills, by resolution. The motion was seconded by Commissioner Wilkerson. The motion was passed unanimously and a copy of resolution 98-43 is on file in the Clerk's Office.



Mr. Gilliam presented a resolution for the Board's consideration to adopt the tentative budgets for general government. Commissioner Durden made a motion the adopt the tentative budgets by resolution. The motion was seconded by Commissioner Suggs. Vote of the Board was unanimous. A copy of resolution 98-44 is on file in the Clerk's office.



Mr. Gilliam stated that the tentative millage rate being considered by the Board for MSTU for fire protection services is half a mill. Commissioner Bush made a motion to adopt a tentative millage rate of half a mill for fire protection, by resolution. The motion was seconded by Commissioner Wilkerson and unanimously approved. A copy of resolution 98-45 is on file in the Clerk's Office.



Mr. Gilliam presented a resolution for the Board's consideration to adopt a tentative budget for MSTU fire protection services. Commissioner Suggs made a motion, seconded by Commissioner Durden, to adopt the budget by resolution. Vote of the Board was unanimous. A copy of resolution 98-46 is on file in the Clerk's Office.



Mr. Gilliam presented a resolution for the adoption of final assessment rates for Emergency Medical Services. Following discussion, Commissioner Durden made a motion to adopt the final rates as proposed by resolution. The motion was seconded by Commissioner Suggs and unanimously approved. These rates are the same rates that have been in effect since 1994. A copy of resolution 98-47 is on file in the Clerk's Office.



Mr. Gilliam presented a resolution for the adoption of final assessment rates for Solid Waste Facilities and Services. Following discussion, Commissioner Wilkerson made a motion to adopt the final rates by resolution. The motion was seconded by Commissioner Bush and unanimously approved. A copy of resolution 98-48 is on file in the Clerk's Office.



Mr. Gilliam stated that for the record, the roll back rate for 10 mills is 9.4331 per mill and for MSTU, the roll back rate is .4730 mills.



EMA/County Coordinator's Report (cont.):



Commissioner Wilkerson made a motion to approve the interlocal agreements between the county and Lancaster Correctional for the use of inmate labor. The motion was seconded by Commissioner Durden and unanimously approved.



Mr. McQueen presented a modification to the agreement with the Office of Trade, Tourism and Economic Development to extend the contract deadline. This modification will extend the construction deadline on CR 340 to July 12, 1999. Commissioner Suggs made motion to approve the amendment. The motion was seconded by Commissioner Durden and unanimously approved.



Mr. McQueen presented an agreement for funding of his position from the Department of Community Affairs, Division of Emergency Management. This is a grant agreement in the amount of $105,274 to fund the emergency management position and operations. Commissioner Suggs made a motion to approve the agreement. The motion was seconded by Commissioner Durden and unanimously approved.



Mr. McQueen reported that he will be closing his grant out soon for this fiscal year and may have enough funds to pay half of the cost for a photo identification system. This system could be used to identify county employees, and volunteer firefighters. The total cost is $5600. Since this system could be used by all departments, he would like to fund the balance from other funds if the Board agrees to purchase the system. The Board advised Mr. McQueen to find out if other departments are interested in contributing to the purchase.



Mr. McQueen announced that the deadline to submit the county's wish list for DOT's five year work plan is October 1st. The Board previously identified the widening and resurfacing of CR 232 and the installation of turn lanes at Lancaster Correctional and the Post Office.



New Business:



Commissioner Wilkerson stated that Don Thomas spoke to him about closing the graded road that he lives on. Mr. Thomas is the only resident down the road, which is essentially a lane. Several years ago, he deeded the road to the county so that the school bus could pick up his children, however, the bus is no longer needed. Mr. Mutch advised Commissioner Wilkerson that Mr. Thomas would need to file a petition to vacate the road.



Commissioner Durden stated that the city of Trenton has roads inside the city that are not normally graded. The county did grade them in years past but have not in quite some time. They would like the county to grade them and have also asked if the county could pick up loads of cold mix and deliver it to them. Commissioner Durden stated that he does not have a problem with assisting the city of Trenton, except that a couple of city commissioners are quick to say that the county never does anything for the city. Commissioner Suggs stated that if it is an extreme situation, the county could assist the city, however, for routine maintenance, the county does not have the time to do their maintenance, plus maintain the roads in the unincorporated sections of the county. Commissioner Durden state that Billy Smith asked the city to patch the road that runs in front of his business and the library and he was informed that it was a county road. Commissioner Durden asked for the Board's direction. The Board asked Mr. McQueen to meet with the City Manager and identify the city roads.



Commissioner Suggs stated that the county may loose their application for the Water's Lake grant because Mr. Cloud Haley informed her that he would drag his feet as long as possible on (closing out) the recreation authority project because the county commission did not agree to help fund the recreation program (GCRA).



There being no further business to discuss, Commissioner Durden made a motion to adjourn. The motion was seconded by Commissioner Suggs and unanimously approved.



APPROVED:







JIMMIE SHEFFIELD, CHAIR



ATTEST:







JOSEPH W. GILLIAM, CLERK