MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD OCTOBER 19, 1998.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on Monday, October 19, 1998, at 1:00 p.m., in the County Commissioner's Meeting Room, located in the Gilchrist County Courthouse, Trenton, Florida, with the following members present to-wit:
Others in attendance were: Sam Ferguson, Finance Director, Kim Yozgat & Sam Mutch, County Attorneys, Sherree Pitzarell, Deputy Clerk, Jim Sewell, Lisa and Corbett Alday, & Jay Mosely, Summit Professional Services, Ron McQueen, EMA/County Coordinator.
Workshop with Summit Professional Services:
Ms. Alday updated the Board on the grant applications. A site visit for the Neighborhood Revitalization grant has been conducted and notification has been received that the county will be funded $600,000. They expect to receive contracts with DCA by January 1999. Following the environmental review, they will begin surveying the area for right-of-ways and property lines. The grant funds can be used to pay for the surveying, drainage study, rocking the road and adding culverts.
A site visit was conducted today for the Economic Development grant. It is anticipated that this grant will be funded for turn lanes on SR 26 at Overstreet Sawmill. The total grant amount is $373,000. This project will also include acceleration and deceleration lanes, plus drainage. The funding has been reserved for the project and they anticipate receiving a contract from DCA prior to February 1999. Both the administration and engineering contracts have been signed by the county and Summit.
The FERDAP grant application was submitted last Friday and it will not be known until the legislature meets if the grant will be funded. This project will be for the renovation of facilities and the addition of new facilities at Waters Lake Park. The total funding for this grant is $50,000. The Board will execute a separate contract with Summit for this project.
The Disaster Recovery CDBG grant was never developed because the county did not have enough housing buy-outs to qualify.
In regards to the Hazard Mitigation Grant , it is not known at this time the amount of funds available. Summit, along with Mr. McQueen looked at the county as a whole to determine the needs. The installation of culverts and repairs at Hart Springs Park have been identified. No action is required at this time.
Mr. Yogzat, county attorney, discussed the proposed request for proposals for administration and engineering services for next year's grant funding cycle. The issue is whether or not the contract means the county must use Summit or whether they can use them as desired. The Board agreed they would like the option to pull out of any project they feel necessary. Mr. Yogzat feels the standard contract form with Summit is too broad. Mr. Alday stated that the Board has the option to use Summit, and they are not required to pay for services up front. If an RPF is too specific, the Board may have to pay someone to develop the program, which may or may not be funded. The Board may use Summit's services as they desire and determine at any point that an RFP for services may be needed. Mr. Yozgat stated that the current contract does not reflect that flexibility. Mr. Jim Sewell from the city of Newberry stated that the city has contracted with Summit and offered to provide a copy of their RFP. Mr. Yozgat will meet with Mr. McQueen and Mr. Gilliam to develop a new RFP similar to Newberry's.
Mr. Yozgat distributed information regarding impact fees. The Board must decide if they wish to increase the impact fees and/or whether or not they want to expand the fees to include other services. Currently the fees are being used for road improvements. Currently, impact fees generate approximately $80,000-$100,000 annually.
Following discussion, the Board agreed to collect impact fees for roads and buildings, directing Mr. Ferguson, Mr. Mutch, Mr. McQueen and Commissioner Durden to research the possibilities in regards to impact fees, designating a difference between commercial businesses based on a square footage basis. The Board also agreed to look at applying an impact fee to existing businesses that expand their operations. The Board also indicated that they would like impact fees to be distributed as 80% for road improvements/expansions and 20% public facilities.
The Board asked Mr. Yozgat to research whether the county can receive a royalty from the sale of water from AquaPenn.
The Board recessed at 3:53 p.m. and reconvened at 5:00 p.m.
Mr. Mutch, county attorney, reported that Ginnie Springs was the main player in keeping Gilchrist County out of the administrative hearing process. The judge ruled that the county did not have sufficient interest in the case, even though Mr. Mutch argued that Gilchrist County has as much interest as Alachua County. The only way the county could have intervened according to the judge, would have been against Watson Dairy and DEP. Since the Board had not advised Mr. Mutch to intervene against those two parties, he did not.
Commissioner Suggs arrived at 5:19 p.m.
Commissioner Wilkerson made a motion, seconded by Commissioner Bush to appoint Commissioner Durden to represent the Board in the hearings on the Ginnie Springs vs. Watson Dairy case. The motion passed unanimously.
Mr. Ferguson presented a request from the Solid Waste Department for the payment of surplus fund to Chris Stone. On August 8th , Mr. Stone found $42 on the floor at the transfer station office. He gave the money to the clerk on duty and asked if he could have it if no one claimed it. Commissioner Suggs made a motion, seconded by Commissioner Durden to give the funds to Mr. Stone since no one claimed it after a considerable period of time. The motion passed unanimously.
Mr. Ferguson submitted a proclamation on behalf of the Veterans of Foreign Wars asking the Board to declare the week beginning November 8th as Veteran's Appreciation Week. Commissioner Suggs made a motion to approve the proclamation. The motion was seconded by Commissioner Durden and unanimously approved.
Mr. Ferguson reported that BellSouth has sent another bill asking for payment for the cable that was cut by the county road department. Mr. McQueen stated that he sent a letter to them, asking that they waive payment.
EMA/County Coordinator's Report:
North Central Florida Regional Planning Council's Clearing House committee is reviewing the county's Evaluation and Appraisal report. Commissioner Suggs plans to attend.
The Secretary of DOT, Huey Hawkins sent a letter stating that DOT will install turn lanes at CR 341 west of Lancaster Correctional (on SR 26), in the year 2000-2001. They will also install turn lanes at the entrance of Lancaster Correctional institute.
Pineallas County has declared some vehicles surplus and are accepting bids. There are five potential vehicles available and two road department mechanics checked them out. Mr. McQueen has spoke to Commissioner Durden about placing two of the vehicles with the road department, and to Commissioner Wilkerson about placing one at Hart Springs Park. Additionally, the Property Appraiser has indicated a need for another vehicle and one of the vehicles from Pineallas County is a Blazer. There is a utility truck that would be useful for the maintenance position. Commissioner Suggs stated that these vehicles are in very good condition and maintenance records are available on each of them. Pineallas County is asking $2000 each for the vehicles, with the exception of $5000 for the utility truck. Commissioner Suggs made a motion to purchase the vehicles. The motion was seconded by Commissioner Wilkerson. Vote of the Board was unanimous.
According to Commissioner Suggs, Citrus County has two quick response trucks and one ambulance. She added that she is working on getting these vehicles for the county.
The Florida Counties Foundation can perform another salary and job classification study, similar to the one they did about four years ago. This study will compare similar positions in counties throughout the state. Commissioner Durden made a motion to authorize the county to enter into an agreement for these services. The motion was seconded by Commissioner Suggs and unanimously approved.
Results are coming in on health care contributions by county employers and should be available by the next meeting.
Mr. Tommy Andrews appeared on behalf of the FFA Alumni. According to Commissioner Suggs, the grant of $300,000 from the State Department of Agriculture was initially awarded to Gilchrist County. Since that time, she and Mr. Andrews have worked on some of the grant documents and have requested that the grant recipient be changed to the FFA Alumni. She would like the Board to take formal action, requesting that the grant recipient be the FFA Alumni. Commissioner Suggs made a motion to adopt a resolution, requesting the Department of Agriculture and Consumer Services award the Gilchrist County FFA Alumni Inc., as the recipient and administrator of appropriation 1130L. The motion was seconded by Commissioner Wilkerson. Vote of the Board was unanimous. A copy of resolution 98-60 is on file in the Clerk's Office.
Mr. Andrews spoke to the Board about the Alumni's request to have the building permit fee waived. Commissioner Bush made a motion to waive the fee. The motion was seconded by Commissioner Wilkerson. Vote of the Board was unanimous. Mr. Mutch advised Commissioner Durden that even though he is a member of the FFA Alumni Board of Directors, he can vote because he does not stand to gain financially.
Mr. Andrews described the types of facilities they wish to construct with the grant. They would like to construct a 20 x 40 square foot building, which would house restrooms and a concession stand, in addition to a roof over covering the arena area.
Commissioner Bush spoke to the Board about raising Ms. Avery's salary to $24,000 and making her a salaried employee, rather than an hourly employee. Commissioner Bush feels Ms. Avery has performed her job in an outstanding manner and recommends the change in pay. With overtime being paid, she currently averages a little under $22,000. Commissioner Sheffield feels this should have been discussed during the budget workshops. The Board reviewed the salaries of other department heads within the county. Following discussion, Commissioner Suggs made a motion to defer action until the salary classification study is completed. The motion was seconded by Commissioner Durden and unanimously approved.
Commissioner Durden reminded the Board that funds were placed in the budget this fiscal year for the lease/purchase of a new motor grader. Commissioner Durden made a motion to lease/purchase a motor grader from Ring Power, using their guaranteed $90,000 buy back in five years. The motion was seconded by Commissioner Bush and unanimously approved.
Commissioner Durden reported that the pit was blasted last week and they did a good job.
Commissioner Durden has met with Ring Power to try to find a used dragline. They have committed to find one for the county and a good dragline will cost approximately $125,000. According to Commissioner Durden there are funds in the budget to make the purchase.
Commissioner Suggs reported that DOC has asked her to see what the Board's desire is in regards to their contracting with the county. There followed discussion about building a new administration building and where to build a new jail facility. Commissioner Durden is not in favor of building a new administration building at the Walker Curve property and feels the Board should advise the people involved in planning what the Board would like to do, rather than relying on them to tell the Board what is feasible. Mr. Mutch stated that Dr. Mulkey can assist the Board is determining a plan.
Public Hearing: CPA Amendment 98-02 (final hearing):
The proposed ordinance amends the comprehensive plan regarding the use and location of solid waste disposal facilities. Following discussion, Commissioner Suggs made a motion to adopt Ordinance 98-15. The motion was seconded by Commissioner Durden and unanimously approved. A copy of Ordinance 98-15 is on file in the Clerk's Office.
Commissioner Durden made a motion, seconded by Commissioner Suggs to ask Dr. Mulkey and Dr. Carriker to assist the county to come up with a plan for future law enforcement facilities and other facilities. Mr. Mutch recommends that the Board use Scott Koons or someone on his staff to assist. The motion passed unanimously.
The Board discussed holding a committee meeting with the City of Trenton to discuss issues of mutual interest. The Board identified the following issues to be placed on their agenda: fire contract, joint facility for animal control, extension of sewer line, and ownership and maintenance of roads.
The Florida Association of Counties will host their annual Legislative Conference November 18, 19, & 20th in Tallahassee. This is also the conference for new commissioners education. Commissioner Suggs would like to attend and the Board agreed that it would be beneficial for Commissioner-elect Thomas to attend if possible.
Public Hearing: LDR Amendment 98-06 (final hearing):
The proposed ordinance amends the LDR's to include language for the inclusion of bed and breakfast inns in Gilchrist County. The use must be approved by special exception. Commissioner Wilkerson made a motion to adopt the ordinance. The motion was seconded by Commissioner Bush and unanimously approved. A copy of Ordinance 98-16 is on file in the Clerk's Office.
Evaluation & Appraisal Report:
The Evaluation & Appraisal Report process addresses elements which must be adopted in the comprehensive plan. Public hearings must be held as part of the process. There is a checklist of items which must be addressed and areas of deficiency must be identified. Section 3-1 identifies the major issues and the entire report will be sent to the state. The state will review the report and make recommendations. The state may accept the EAR as it is or with changes. There are required changes that will need to be made because of rule or law changes since the county's comprehensive plan was initially adopted. Some of these elements may not apply, however, the county must still address each element.
Mr. Mutch spoke to the Board about clustering for residential lands and designating agricultural lands separately. Commissioner Durden stated that he would like to discuss this document at length, possibly placing it on a future agenda for one hour. Commissioner Wilkerson made a motion to send the report to DCA for their review. The motion was seconded by Commissioner Bush, and unanimously approved.
Commissioner Suggs stated that if the Board is going to require clustering, they should also require sewer and water systems for subdivisions.
There being no further business to discuss, Commissioner Wilkerson made a motion to adjourn at 7:30 p.m. The motion was seconded by Commissioner Bush and unanimously approved.
JIMMIE SHEFFIELD, CHAIR
JOSEPH W. GILLIAM, CLERK