MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD DECEMBER 7, 1998, AT 9:00 A.M.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on December 7, 1998, at 9:00 a.m., in the County Commissioner's Meeting Room, located in the Gilchrist County Courthouse, Trenton, Florida, with the following members present to-wit:
Randy Durden, Chair
Sue B. Suggs
John Rance Thomas
Others in attendance were: Joseph W. Gilliam, Clerk of Circuit Court, Sherree Pitzarell, Deputy Clerk, Beth Latner, Administrative Assistant, Sam Mutch, County Attorney, Diana Robinson, representative from Mr. Stancel's office, Jay Mosely, Summitt Professional Services, Sarah Collis,
Commissioner Suggs made a motion, seconded by Commissioner Wilkerson to approve the minutes of the meetings held August 25th , September 28th and October 5th. Vote of the Board was unanimous.
Commissioner Suggs made a motion, seconded by Commissioner Bush to approve bills and budget entries numbered 99005-99009. Vote of the Board was unanimous.
Commissioner Wilkerson spoke to the Board about an emergency purchase he authorized on behalf of the Road Department. According to Commissioner Wilkerson, the pump on a grader went out and the cost to repair it was $2225, which is over the limit, requiring full Board approval. Commissioner Suggs made a motion to approve the purchase order for repairing the grader. The motion was seconded by Commissioner Wilkerson and unanimously approved.
Iris Roberts & Charles Bryant:
Ms. Roberts and Mr. Bryant spoke to the Board about the Bell High School restoration project. It is their goaL to raise $10,000 for restoration work to the outside of the building. A part of the restoration will include a portion of the building being used as a museum. They anticipate receiving a historical grant in the amount of $20,000. Ms. Diane Robinson, state representative Stancel's assistant, was present and suggested that Ms. Roberts contact the representative for support. Mr. Gilliam stated that funds have not been budgeted for such an expenditure and if the Board elected to assist in this project, the funds would need to be moved from General Revenue reserve. Currently there is $157,000 in the General fund reserve. Commissioner Suggs made a motion to provide $5000 to the town of Bell for the school restoration project, subject to the grant being awarded and authorized a letter of support from the Board. The motion was seconded by Commissioner Thomas. Vote of the Board was unanimous. Ms. Roberts stated at this time, they are only asking for pledges. Mr. Mutch stated that he would draft a letter of support for the chairman to sign if Ms. Roberts will supply him with the name of the person and address for the letter of support.
Grant funding request for proposals- Mr. Mutch stated that he has not been able to meet with Mr. McQueen and Mr. Gilliam to draft specs for requests for proposals for grant administration services. Commissioner Bush made a motion to appoint Commissioner Suggs to the committee, and to authorize the draft and advertisement of the request for proposals. The motion was seconded by Commissioner Wilkerson and unanimously approved.
Impact fees- Mr. Mutch reported that he met with the chairman and Mr. McQueen on November 23rd concerning impact fees. The committee is moving forward and hopefully they will have the information available for the Board in January or February in regards to county building needs and road impact fees. The Board may want to consider districts for road impact fees. These fees would only be used in the areas where collected.
Non-conforming use of record: Mr. Mutch stated that he received a call from Commissioner Suggs last week regarding non-conforming use of record. Commissioner Suggs stated that she received a call from Dan Hendrix in regards to some property he sold. There has been a change in the zoning that he was unaware of and told Commissioner Suggs that in 1989, he received a zoning change from the Planning and Zoning Board to list this parcel of property as commercial. Currently on the county maps, it is zoned A-2. Mr. Luzader, Mr. Rehberg and Mr. McQueen have not been able to find record where he appeared before the Planning and Zoning Board in regards to that parcel of property. Commissioner Suggs explained to Mr. Hendrix that because the parcel had not been used for commercial purposes for over a year, the zoning classification reverted back to A-2 and that the only way he could now use the property for commercial would be by non-conforming use. Mr. Hendrix stated that Mr. Burt produced the paperwork for the zoning change and Commissioner Suggs advised him to find the documents and contact her.
Intensive Agriculture Uses- Mr. Mutch provided the Board with information regarding intensive agriculture, specifically in regards to swine production. There is a workshop Thursday at 5:00 p.m. in the courtroom to hear expert witnesses provided by Ginnie Springs. Commissioner Suggs has been appointed to a committee through the National Association of Counties and will be traveling to Washington soon for discussions regarding intensive agricultural uses. Commissioner Suggs reported that there is an initiative being put forth by a group to put a bill before the 106th congress to require concrete feed lots for all animal production. They argued this issue for four hours during her trip to Minnesota. They were able to get the group to wait until February when the meeting in Washington will be held. Commissioner Suggs stated that she would be leaving the 26th of February and will be there through March 2nd in policy meetings to develop the national agenda for rural caucus for NACO. Commissioner Suggs has talked to Mr. Mutch and he is willing to go to Washington on behalf of the Board, if the Board will pay his travel expenses and he will donate his time. Chairman Durden stated that the new Best Management Practices related to dairy farming will require dairies to come into conformance by the year 2002. Commissioner Suggs stated that the issue is the un-permitted dairies and hog farms. Chairman Durden stated that the new BMP's will require those un-permitted operations to conform with the BMP's or they will not be doing business. Dr. French can produce language for Commissioner Suggs to take to Washington. Mr. Mutch suggested that perhaps FACC may pay a portion of his travel, in addition to Commissioner Suggs expenses. Commissioner Wilkerson made a motion, seconded by Commissioner Bush to approve payment of travel expenses for Mr. Mutch. Vote of the Board was unanimous.
A training session was held at the Sheriff's Office in November to train staff on how to perform seizures correctly.
The Board briefly discussed the recent KKK rally that was held on the courthouse lawn. It did not draw much public interest or support.
Mr. Gilliam provided SHIP loan subordination proposed language for the Board's consideration. Currently, there are no guidelines in the SHIP plan to provide for subordinations and it is not always in the county's best interest to subordinate. The proposed language states that a subordination request will be considered provided that the current SHIP balance, plus the new mortgage does not exceed 100% of the current appraised value. It also provides that subordination may be approved for necessary home improvements. Commissioner Suggs made a motion to approve the proposed language, changing the percentage from 100% of current appraised value to 80% of current appraised value. The motion was seconded by Commissioner Thomas. Vote of the Board was unanimous.
Mr. Mutch reported that Ms. Gallager is no longer living in her SHIP home due to health problems. She is renting it out and is therefore in default. Mr. Mutch recommends that the Board authorize him to send a letter to Ms. Gallager, advising her that it is a requirement that she live in the home, giving her until February 1st to correct the problem. He could also advise her that if she is not living in the home by the end of the year, she will lose her homestead exemption. Commissioner Thomas made a motion, seconded by Commissioner Suggs to authorize Mr. Mutch to send her a letter. The motion passed unanimously.
Mr. Gilliam reminded Mr. Mutch that another SHIP recipient needs to be contacted about a similar situation.
Mr. Mutch suggested that on the issue of Revision 12 Gun Control, the Board should wait to see what position the Florida Association of Counties will take. The Board agreed.
Cave Diving- Mr. Mutch reported that the county's insurance does not cover cave-diving and therefore, the county would be liable if an accident occurred. Even though the divers are willing to sign a hold harmless agreement, their family would not be bound to that agreement. Mr. Brent Booth, representing the cave-divers group stated that they are interested in leasing the property from the county. Following discussion, Commissioner Wilkerson made a motion, seconded by Commissioner Thomas to ban cave-diving from county owned properties. The motion passed unanimously.
Ginnie Springs v. Watson Dairy- all parties had until December 3rd to submit a recommended order to the judge. The judge has 30 days to prepare the order.
Shady Grove Road- Mr. Mutch stated that it would cost about $3200 to do a title search for all the property owners along that road. The survey work will cost between $3500-$7500 because of the length of the road (3 1/3 miles) involved. Commissioner Suggs stated that initially Mr. Corbin stated he would move the fence for $3000. Commissioner Suggs made a motion to authorize Commissioner Wilkerson and Mr. Mutch to negotiate with Mr. Corbin a price for moving the fence, up to $3000 and establish an easement. The motion was seconded by Commissioner Bush. The fence does not appear to be on any area of the property that the county built up, according to the county engineer. The Board agreed that the easement should include the area where the fence would be placed back to it's original position. Ms. Collis would like the Board to ask DOT to add double lines, (no passing lines) on SR 26 where it passes Shady Grove road.
Chairman Durden reported that Ms. Latner checked on the Hendrix property during a break and according to Mr. Rehberg, the use Mr. Hendrix is planning for the property is okay. They would like to build a shed type shop and the property is zoned industrial/commercial. There will be dumpsters on the property but they will be routinely emptied.
Commissioner Suggs stated there is an agreement included in the EMA/County Coordinator's report for B. J. Light and Buddy Bell to pick up metal recyclables at the transfer station. Commissioner Thomas reported that in 1993 and 1994, waivers were signed by both those individual to pick up excess scrap metal. The county has a contract with Sunstate to collect metal recyclables and white goods without freon. Mr. Bell and Mr. Light will take the items with freon. The landfill supervisor called Sunstate to do a pick up when the bin was full of metal recyclables and waited a week. An inspection of the facility was scheduled, so the supervisor called Sunstate again. Mr. Light and Mr. Bell picked up the metal that was on the ground beside the bin (which was overflowing). According to the supervisor, there can be no metal on the ground when an inspection occurs. Sunstate has not complained or threatened to remove their dumpsters. Mr. Mutch recommends that the waivers be modified. The county needs proof that they have workers comp if they need it and liability insurance, with the county named as an insured. Chairman Durden directed Commissioner Thomas and Mr. Mutch to get in touch with Sunstate and try to find a solution to the problem of them not picking up the metal in a timely manner. Commissioner Wilkerson advised the Board that the sideboards on the recycling trailers need to be raised.
Special Assessments: Mr. Gilliam reviewed the draft changes of the special assessment language. In Class A properties located in the municipal area of Trenton and Class A properties located in the unincorporated area and in the municipal areas of Bell and Fanning Springs, the statement "having less than 2000 square feet" was added, describing light commercial properties. In Class B properties located in the unincorporated area and in the municipal areas of Bell and Fanning Springs and Class B properties located in the municipal area of Trenton, the statement "2000 square feet or more" was added, describing medium size commercial businesses. In the section titled Mixed Classes, the following statement was added. "However, where a residential unit also contains a commercial assessment in the same unit, then only the highest class would be assessed (i.e., a home with a commercial enterprise between 2000 and 4000 square feet in the same unit, would be assessed (1) x's at the higher rate between Class A and C)." Under Section 3-B Exemptions, item C, the following language was added. "(Storage unit for the purpose of this resolution is defined as a unit not designed for living, sleeping or eating)." Also added to the same section is the statement "including an affidavit signed by the applicant". Mr. Mutch suggested that under Section 3-B Exemptions that the following language be added "non-commercial and non-agricultural units". Commissioner Suggs made a motion to approve the revisions for the EMS special assessment classifications and exemptions, by resolution. The motion was seconded by Commissioner Wilkerson and unanimously approved. A copy of resolution 98-66 is on file in the Clerk's Office. Commissioner Suggs made a motion to approve the revisions for the Solid Waste special assessment classifications and exemptions by resolution. The motion was seconded by Commissioner Wilkerson and unanimously approved. A copy of resolution 98-67 is on file in the Clerk's Office.
Commission bonds were unanimously approved for Commissioners Wilkerson and Thomas, following a motion by Commissioner Bush, which was seconded by Commissioner Suggs.
SHIP loan applications- Mr. Gilliam presented a SHIP loan application on behalf of Lela Caraway for the rehab of an existing home for a total cost of $9528. This is a very low income recipient and has been recommended by the lending institution for a direct loan from SHIP. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson to approve the loan. The motion passed unanimously.
A SHIP loan application was presented on behalf of Mark Brown, with first mortgage financing approval by Capital City Bank for a moderate income project to build a new home for $65,000. The appraisal has not been completed at this time. Commissioner Suggs made a motion to approve the loan application, subject to the appraisal. The motion was seconded by Commissioner Wilkerson and unanimously approved.
Mr. Gilliam presented a SHIP loan application on behalf of Ms.Carmel McGee for the construction of a new home. The total cost of construction is $58,342.05. The total amount of SHIP funds requested is $10,000. Commissioner Suggs made a motion to approve the loan application, subject to the appraisal. The motion was seconded by Commissioner Wilkerson, and unanimously approved.
An emergency SHIP loan application has been received for Ms. Cynthia Thomas in the amount of $4905. Commissioner Wilkerson made a motion to approve the application. The motion was seconded by Commissioner Suggs and unanimously approved.
An emergency SHIP loan application has been received for Ms. Katrina McGee for the installation of a new heating and air conditioning unit for a total cost of $3100. Commissioner Suggs made a motion, seconded by Commissioner Bush to approve the loan application, subject to receiving a physician's recommendation for the air conditioning. The motion passed unanimously.
Mr. Gilliam presented a SHIP loan application for Mr. Kenneth Luzader for the purchase/rehab of an existing home. The total cost of the project is $57,900 and the applicant has qualified for $17,500 in SHIP funds. The financing institution is Sunstate Credit Union. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson to approve the loan application. Vote of the Board was unanimous.
A SHIP loan application has been received for Ms. Joy Chickering in the amount of $17,135 for the rehab of an existing home. This application was approved for funding by Capital City Bank. Commissioner Suggs made a motion, seconded by Commissioner Bush to approve the loan subject to an appraisal and a building inspection report. The motion passed unanimously.
Sheriff Turner reported that he received a letter 11/3/98 from DEP regarding to deadline for the extension for potable water at the firing range site. As far as the construction of a new administration building is concerned, the Sheriff feels he has been put on hold by the Board and would like to know whether the project will be started or not. Commissioner Suggs made a motion to abandon the Walker Curve property for the construction of new facilities and to consider the current jail site for the construction of a new jail facility and administration building and the return the unspent funds previously designated to that project to the Sheriff. The motion was seconded by Commissioner Wilkerson and unanimously approved.
Sheriff Turner spoke to the Board about additional funding for his budget to hire a new correctional officer. Due to the high number of medical transports and increased workload, he needs the position. Currently he has 10 correctional officers, and according to the state guidelines, he should have 11. The cost for the remainder of this fiscal year would be $20,431.50, which includes benefits. To fund the position next fiscal year, the cost would increase to $27,242. Commissioner Suggs made a motion, seconded by Commissioner Bush to amend the Sheriff's correctional budget by an increased amount of $20,431.50, moving the funds from the general fund reserve. Vote of the Board was unanimous.
The School Board members and their attorney appeared before the Board to speak to them about the alternative school site. They feel they have made a substantial investment at the site and are not comfortable with a one year lease. They would like to obtain the property and would consider a donation. Mr. Craig Watson stated that they currently have approximately 23 students and are happy with the location being between the two schools. They would also consider purchasing the property. They anticipate adding a new class room unit and personnel soon. Dr. Surrency explained that they provide space for middle and high school students, as well as student counseling and conferences with parents. Ms. Lancaster, attorney, stated that the proposed lease they submitted to the Board was a 99 year lease, however, it was changed on the county's level to a year to year lease. Mr. Mutch voiced his concern about the use of the property and the fact that it was purchased with Law Enforcement Trust Fund monies. If the school board ever decided to not use it for an alternative school, a reverter clause would be needed. Commissioner Suggs made a motion to authorize the chair and Mr. Mutch to meet with the school board and their attorney to determine the best solution regarding the transfer of ownership to the school board and bring back a recommendation to the Board. The motion was seconded by Commissioner Wilkerson and unanimously approved.
The Board recessed for lunch at 12:00 p.m. and reconvened at 1:15 p.m.
Clerk's report (cont.):
Mr. Gilliam reminded the Board that at the last meeting, they discussed what it would take to move the Roberts building and the cost involved in moving it to relocate the state attorney's office. He has received another price for moving the building from P.K. Hunt & Sons. They can move the building for $9000 and it would cost approximately $4000 to construct a foundation to place the building on once it is moved. The exterior brick siding would have to be replaced with siding for approximately $10,000 and it would cost approximately $2000 for the city hook-ups. The building would also need an electrical upgrade. Prior to any interior renovations, the cost to do the above work would be approximately $27,000. Mr. Gilliam stated that the Board could spend those same funds on renovations to the second floor of the courthouse, allowing the state attorney to continue to occupy a portion of that floor. The Board has received $250,000 designated for courthouse renovations which would address the ADA and safety violations. Mr. Gilliam and Mr. Ferguson will be attending a meeting next week about the use of these funds with the state court administrator. Commissioner Bush made a motion to authorize an RFP for an architect for courthouse renovations and master planning for the judicial center. The motion was seconded by Commissioner Suggs and unanimously approved.
Mr. McQueen has requested a date from the Board to award a contract for the construction on CR 340. The Board agreed to hold a special meeting December 18th at 4:00 p.m. for the purpose of awarding a road construction contract.
Mr. Gilliam reminded the Board that the legislative delegation will be at the Library on the 16th of this month from 2:00 p.m. to 4:00 p.m. The Board discussed issues they would like to present to the delegation such as funding for improvements on CR 232, additional courthouse renovation funding, funding for a new jail facility, increased funding for 911, support for EMT/paramedics high risk retirement classification, funding for conflict attorneys and funding for new software programs for rural county tax collectors for fishing, hunting licenses and boating registrations.
At the last meeting, there was language in the CDBG economic development grant agreement with DCA that concerned Mr. Yozgat, as to whether or not the county could comply with their stipulations. After speaking with Summitt and DCA, these are standard compliance issues that can not be changed. Commissioner Suggs made a motion, seconded by Commissioner Thomas to approve the economic development grant agreement with DCA. Vote of the Board was unanimous.
Mr. Gilliam reported that the Clerk's Office disbursed $10,963.97 to the Board for the month of October 98.
Mr. Gilliam spoke to the Board on behalf of Mr. McQueen about the 911 funding carry forward. These funds can be used to finish the fiber optic cable. A server, which will be located in the Property Appraiser's Office is needed, to allow access for the Building Department and the Sheriff's Department. Two quotes have been received for the server and the cost will be approximately $9000-$10,000. The server will have a three year warranty. Commissioner Bush made a motion to purchase the server if the cost does not exceed $10,000 or to request bids if the cost is more. The motion was seconded by Commissioner Thomas and unanimously approved.
The Value Adjustment Board will reconvene on January 4th at 8:15 a.m. to hear one petition, which was previously overlooked.
Sam Ferguson- Finance Director:
Mr. Ferguson presented a purchases order for the Wacasassa VFD. Commissioner Suggs explained that a tanker was taken to Scoggins for some transmission repair and while there, they decided to have the door skids and the glass in the door repaired. They wrote two purchase orders for the same unit; one for $1137.20 and one for $1293.48. The purchase order for $1293.48 was for the cosmetic repairs and the other was for the transmission repair. Commissioner Suggs met with Mr. Gilliam, Mr. Ferguson and Gary Martin, Wacasassa Fire Department, and Mr. Martin was advised that he did not follow the proper procedure in that he did not get the purchase order prior to taking the truck to Scoggins nor did he inform Commissioner Suggs that the purchase orders were for the same unit, when he asked her to sign the purchase orders. The work has been completed. Commissioner Suggs stated that she has not approved the purchase orders and would like full Board approval prior to signing them. Commissioner Thomas made a motion to approve the purchase orders. The motion was seconded by Commissioner Wilkerson. Vote of the Board was unanimous.
Mr. Ferguson stated that at the last meeting, Clarence Feagle requested funds to construct a meeting room and office in the North Gilchrist Volunteer Fire Department building, which is a county building. At that time, the Board instructed Mr. Feagle to check with Gilchrist Building Supply to see if they would negotiate their quote down below the low bid. When this happened, the bid was changed significantly by Mr. Feagle and Gilchrist Building Supply; adding items that are needed but not previously included and deleting items no longer needed. The quote is about $4700. Mr. Ferguson asked the Board to approve the purchase order for $4900 because there are probably more items that will be needed. Mr. Ferguson stated that the quote is comparable to the other quotes received. Commissioner Suggs made a motion, seconded by Commissioner Bush to approve the purchase order for $4900. Vote of the Board was unanimous.
Mr. Martin reported that they will be installing a three foot culvert at Water's Lake.
Mr. Martin spoke to the Board about leasing a dragline or contracting for dragline services. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson to bid dragline services. Vote of the Board was unanimous. Since blasting the pit, there is enough rock to last about a year and a half, at twenty loads per day.
Stripes will be placed on CR 313 by Jenkins Striping. According to Mr. Martin, they owe the county some striping work.
The Board discussed the Shady Grove Road. The milled materials are beginning to deteriorate and Mr. Martin asked the Board if they would like the road patched with coal mix. Mr. Martin recommends the material be spread with a grader, rather than by hand. According to Mr. Martin, it should cost about $1500 to patch the holes on that road.
Commissioner Wilkreson advised Mr. Martin that the Board agreed to discuss the fence issue with Mr. Corbin on the Shady Grove Road. Mr. Corbin has indicated that he would be willing to move the fence if the county paid the expense. Commissioner Wilkerson stated that an easement will be needed for both sides of the road. Many property owners are involved and easements would be needed from each. Mr. Martin stated that you can see where the fence was originally placed. Mr. Mutch stated that the statutory language refers to the area from the pavement, not the entire sub-base area. He and Mr. Mills think they can get the sub-base included, however, they are not certain.
The Board discussed the road that runs in front of the Bean residence. In October 1995, the Board took action to declare a portion of that road as a private road. Recently the road was graded and because it is private, it should not be graded. Mr. Martin stated that it was a county maintained road for years, prior to the Board declaring it private. The Board never took action to close the road. After reviewing the minutes of the meeting in 1995, Mr. Mutch feels it is a private road and does not create a hardship to anyone accessing their property. The Board advised Mr. Martin not to maintain the road.
Tim Atkinson and Carol Hyde- Meridian Behavioral Health Care:
Carol Hyde introduced Mr. Atkinson to the Board and thanked them for allowing her to serve on the Mental Health Planning Council Board since 1982. Mr. Atkinson spoke to the Board about the services they offer. Currently they employ about 12 people from Gilchrist County.
Road Department Report (cont.):
Mr. Martin has received a request from a family that has to transport their child about 1/4 mile to catch the school bus. The bus can not travel down the 1/4 mile drive-way and turn around. A drive-way permit was purchased about three years ago, however, they did not construct the drive-way. The family is demanding that the county install a culvert and a drive-way so the school bus can turn around. The Board advised Mr. Martin not to install a drive-way or culvert because it is a private road and it is the homeowner's responsibility to install the drive-way.
EMA/County Coordinator's Report:
Mr. McQueen was not in attendance for today's meeting, however his assistant, Ms. Latner was present to submit the monthly report on his behalf. Mr. McQueen is attending a building inspector's conference with Mr. Luzader.
Commissioner Suggs was able to obtain a fire truck from Citrus County and the Board transferred it to the Fanning Springs Volunteer Fire Department. Since that time, Mr. McQueen has learned that the Town of Bell is in need of a truck with compartments. The Fanning Springs VFD was mainly interested in the aluminum body and has agreed that the truck could be better used by the Town of Bell. They request that the Board transfer the truck to the Town of Bell, with the stipulation that if they no longer need it, or if the truck becomes inoperable the aluminum body be transferred back to the Fanning Springs VFD. Commissioner Wilkerson made a motion to approve the request. The motion was seconded by Commissioner Bush and unanimously approved.
Mr. McQueen's report includes a request to purchase several laptop computers and a docking station. This year, the county will perform it's own hazardous waste generator assessments, instead of contracting with the North Central Florida Regional Planning Council. The hazardous waste generator assessment program is funded through the state by a grant and the grant funds could be used to purchase the equipment. Additionally, the equipment could be used to assist the Emergency Management Department, as well as the Building Department, especially in regards to field work. The MIS director has reviewed the three quotes and recommends the quote from Gateway Computers for a total cost of $8485. The cost is slightly more than the grant amount, and Mr. McQueen has indicated that he will pay the difference from his grant. Commissioner Bush made a motion to purchase the equipment from Gateway Computers. The motion was seconded by Commissioner Thomas. Vote of the Board was unanimous.
Fiber Optic Cable Update:
Carr Electric has submitted an estimate of $9000 for the installation of the conduit on SR 129 and CR 339. Gulf Coast Utilities has submitted an estimate of $2000 for coordinating the installation, which would include being on site during the installation, overseeing all phases of the conduit installation from CR 339 to the Sheriff's Office, running the tape inside the conduit and pulling the fiber optic through the conduit. Carr Electric prepared an estimate of $7291 for installation of the overhead cable from the Courthouse to the Extension Office and on down to Suwannee Valley Internet. Fiber Optics Plus has submitted an estimate to complete the installation for $7300. According to Mr. McQueen, a portion of the route will be overhead and will require the use of Florida Power's poles. Florida Power requires that each pole be identified. Once identified, Florida Power will survey and prepare each pole for fiber optic installation and the estimated cost is $3000-$5000. The MIS director has estimated the cost for hubs and connectors for the fiber to be approximately $2100. A server is needed for the courthouse to access information and the estimated cost for the server is $10,000 which the Board has already approved. The total cost to complete the project is $37,000. This estimate is in line with the 911 carry forward amount from last fiscal year. Commissioner Wilkerson made a motion to approve the estimates to complete the project. The motion was seconded by Commissioner Suggs. Vote of the Board was unanimous.
New acknowledgment forms have been received from the county's workers compensation insurance and mailed to all the county employees to sign. Mr. Weaver's office questioned whether they would be covered by the county or state.
Road Dept. (cont.):
Chairman Durden advised Mr. Martin that there are two trucks available for the Road Department (the 4x4 and the Ranger). There followed discussion about the old vehicles that are being replaced with these trucks. Both the new trucks will need to be equipped with radios. Commissioner Wilkerson stated that the park manager would like to have an old truck to use at the park for hauling within the confines of the park property.
The EMS Department has been notified that they will receive $3861.68 for their county awards grant.
Commissioner Suggs will be attending the Foundation for Florida's Future conference, since neither the Chamber of Commerce nor the Development Authority has indicated they would like to attend.
Evaluation & Appraisal Report Workshop:
Mr. Scott Koons, North Central Florida Regional Planning Council, reviewed the Evaluation and Appraisal Report with the Board. It is required by the state to review and evaluate the comprehensive plan every seven years. This particular report reviews the plan as it currently exists.
The process consists of the following: the Planning and Zoning Board has transmitted this report to the Department of Community Affairs for a preliminary review and they will provide comments. The report is then transmitted to the Board of County Commissioners for final review and adoption, after which the report will then be transmitted back to DCA for a sufficiency review.
Under the growth management statute, it requires all cities and counties to prepare and adopt a comprehensive plan, which the Board has done. Since that time, the plan has been amended several times. The plan was adopted in 1991 and this is the first seven year review. This report does not change, amend or modify the comprehensive plan. The purpose of the evaluation and review process is to assess the extent to which the comprehensive plan currently describes the present conditions in the community in regards to existing land use, natural features and population growth. The review also is to evaluate the extent to which the plan has been implemented and to identify any successes and failures or problems that exist in the comprehensive plan. The review also provides for the evaluation of the extent to which the plan needs to be modified based on changes that have occurred in state policy or growth management requirements. Most changes that have been identified for the plan are the result of amendments the legislature has made to the management act and other amendments DCA has made to the Florida Administrative Rule.
This report identifies three major areas of concern:
Intensive Uses- dairies and solid waste landfills which have the potential to create adverse impacts on the county's natural resources have been identified as a major issue.
Exclusive Agriculture- since the agriculture land use classifications within the county were not established for exclusive agriculture, incompatible situations have resulted between the residential and agriculture uses within these classifications.
Urban Uses in Rural Areas- the intermittent location of commercial and industrial uses within the rural areas of the county, particularly along major roads.
Mr. Koons reviewed the planning requirements, which the state has modified: in locating of new school facilities, the county is no longer permitted to review and approve school facilities on a case by case or site by site condition of use or special exception procedure under the Land Development Regulations; the comprehensive plan must identify those land use categories under which public schools would be permitted as a use by right; the identification and mapping of any historical structures will be incorporated into the comprehensive plan; traffic circulation element; housing element (availability of affordable housing).
Public Hearing- Evaluation & Appraisal Report:
No one from the public, other than Mr. Koons was present for the public hearing, therefore there was no comment or input from the public. Commissioner Suggs made a motion to adopt the Evaluation and Appraisal Report, by resolution and transmit same to the Department of Community Affairs. The motion was seconded by Commissioner Wilkerson and unanimously approved. A copy of resolution 98-68 is on file in the Clerk's Office.
Mr. Jim Moore stated that it is his understanding that the chairman of the Board visited his property to look at his easement. Chairman Durden stated that he and the Sheriff looked at it. The county maintains a portion of the road, and at Glen Miller's home, the road becomes a private road. Mr. Moore lives at the end of the road. About halfway between Mr. Miller's and Mr. Moore's driveway, there is a private road where a hunting club has been accessing their property. The hunters do not cross Mr. Moore's property.
There being no further business to discuss, Commissioner Suggs made a motion to adjourn at 5:12 p.m. The motion was seconded by Commissioner Bush and unanimously approved.
JOSEPH W. GILLIAM, CLERK RANDY DURDEN, CHAIRMAN