MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD APRIL 5, 1999.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on April 5, 1999, at 9:00 a.m., in the County Commissioner's Meeting room, located in the Gilchrist County Courthouse, 112 South Main Street, Trenton, Florida, with the following members present to-wit:
Randy Durden, Chair
Sue B. Suggs
John Rance Thomas
Others in attendance were: Joseph W. Gilliam, Clerk of Circuit Court, Samuel A. Mutch, County Attorney, Ron McQueen, EMA/County Coordinator, Sherree Pitzarell, Deputy Clerk, John Ayers, Gilchrist County Journal, Pete Butt, Ken Frey, county residents.
Minutes of Previous Meetings:
Commissioner Suggs made a motion to approve the minutes of the meetings held February 1st and February 15th. The motion was seconded by Commissioner Bush. Vote of the Board was unanimous.
Commissioner Suggs moved to approve the bills as presented. The motion was seconded by Commissioner Bush. The motion passed unanimously.
Budget entries 99032-99035, 99037-99039 and 99046 were unanimously approved, following a motion by Commissioner Bush, which was seconded by Commissioner Thomas.
Budget entry 99044 was unanimously approved, by resolution, following a motion from Commissioner Wilkerson, which was seconded by Commissioner Suggs. This budget entry will place the carry-forward monies in various funds. A copy of resolution 99-10A is on file in the Clerk's Office.
Budget entry 99045 was unanimously approved by resolution, following a motion from Commissioner Bush, which was seconded by Commissioner Thomas. This budget entry amends Capital Fund 190. There was no carry-forward budgeted in this fund and this resolution will place $37,456.46 in that fund. A copy of Resolution 99-12 is on file in the Clerk's Office.
Budget entry 99042 was unanimously approved by resolution, following a motion from Commissioner Suggs, which was seconded by Commissioner Thomas. This budget entry will place $14,069.00 from DCA for the Evaluation and Appraisal Report into the General Fund budget. A copy of Resolution 99-13 is on file in the Clerk's Office.
Budget entry 99041 was unanimously approved by resolution, following a motion from Commissioner Suggs, which was seconded by Commissioner Thomas. This budget entry represents a refund from last fiscal year for conflict attorney fees in the amount of $1211.90. A copy of Resolution 99-14 is on file in the Clerk's Office.
Budget entry 99040 was unanimously approved by resolution, following a motion from Commissioner Suggs, which was seconded by Commissioner Bush. This budget entry will place the proceeds from the sale of five acres of property to the School Board in the State Law Enforcement Trust Fund ($7500). A copy of Resolution 99-15 is on file in the Clerk's Office.
Mr. Mutch stated that he has reviewed the material sent to the Board regarding the Florida Local Government Investment Trust. Resolutions have been prepared, however, he does not have them with him.
Mr. Mutch reported that he will have a draft ordinance ready by the end of the month for the Board's consideration regarding Impact Fees.
Mr. Mutch stated that he and Commissioner Suggs are working on a statement about Intensive Agriculture for the National Association of Counties.
A title search is being done on the Shady Grove church road.
A request to pay a judgement from John Landers has been received. The county has a judgement against his property in the amount of $8282.50. He is willing to pay $4500. The total amount owed is approximately $11,000 with the interest included. Mr. Landers was the developer of the Santa Fe Landing subdivision and refused to bring the roads in that subdivision up to the county's specifications. Commissioner Suggs made a motion to reject the offer, demanding full payment within 30 days or foreclosure procedures will begin. The motion was seconded by Commissioner Wilkerson. The judgement is for 7 years, at which time the judgement can be renewed for another 7 years, or the Board has the option of foreclosing on the five acres. Vote of the Board was unanimous.
Mr. Mutch has sent a letter to Albert Gregory, Department of Environmental Protection, inviting him to the April 19th Board meeting, to discuss the Board's greenway concerns, advising Mr. Gregory that representatives from other interested local governments will be attending.
Mr. Mutch reported that he sent a letter to the developer of the Suwannee Shores subdivision advising him that one of the roads has been incorrectly labeled and needs to be corrected within 30 days.
The Hart Springs park manager has asked if horseback riding could be permitted at the park. It is his recommendation that the Board not allow this type of use because of the liability issue. The current statute protects private property owners but not public property owners. Commissioner Suggs stated that the Suwannee River Water Management District allows horseback riding on their property. Mr. Mutch will speak to someone from SRWMD.
In regards to the Ginnie Springs v. Watson & DEP case, the administrative law judge has issued an order recommending that Mr. Watson be granted the permit from DEP.
The court administrator's office and Judge Juinta have held discussions with Mr. Mutch regarding the conflict public defenders. The county's current contracts requires the special public defenders to take up to 12 dependency cases. Each have taken approximately 6 cases (during a 6 month period). They receive about $400 per case. There is now a requirement for people to attend mediation, which takes nearly an entire day. Judge Juinta stated that he is at the point where he will grant the public defenders fees for the entire day, based upon a rate of $50-$60 per hour. This will increase the county's cost by approximately $400-$480 per dependency case. At some point in time, the criminal and dependency cases need to be divided because it cost more to do dependency cases. It appears the special public defender contracts will need to be modified. A flat fee has also been discussed in regards to dependency cases.
Mr. Mutch stated that he is preparing the foreclosure documents on the Gallagher SHIP property.
Commissioner Suggs asked who was supposed to do the advertisement for vacancies on the Code Enforcement Board. The Board asked Mr. Mutch to prepare an advertisement.
Mr. Gilliam presented the errors and insolvencies report from the Tax Collector's office for the last fiscal year, indicating a total decrease of $19,932.14 in appraisals. Commissioner Suggs made a motion, seconded by Commissioner Wilkerson to approve the report. Vote of the Board was unanimous.
Mr. Gilliam presented a report from the Tax Collector's Office for county held tax certificates. There are 98 certificates, totaling $42,048.18. Commissioner Bush moved to approve the tax certificates. The motion was seconded by Commissioner Thomas. The motion passed unanimously.
Public Hearing- Tri County Industrial Development Bond:
Chairman Durden read the short title of a proposed resolution authorizing the refinancing of indebtedness currently outstanding on a 60 bed nursing home, known as the Tri-County Nursing Home. This is a request to assist Tri County Nursing Home, which is a not for profit corporation, to refinance its debt on the nursing home and is in compliance with chapter 159 of the Florida Statutes. Mr. Skip Miller is the bond counsel and he will discuss the issue with the Board. Commissioner Bush is a member of the Board of Directors, of Tri County Nursing Home Incorporated, as well as Ron McQueen. Because this is a not for profit organization and because it does not inure to their personal gain, there is no conflict of interest.
Skip Miller spoke to the board, stating that about a month ago, the Board adopted an inducement resolution that basically let the non profit know that when the final documentation is ready the Board will consider issuing bonds for this project. The resolution before the Board today authorizes the county to issue bonds in a total amount of $7,150,000; he expects the final amount to be less. This resolution authorizes the issuance of the bonds and approves the forms of the various documents that will be executed in connection with the bond financing. The county attorney has reviewed the documents. The county will be acting as a pass through and is not responsible for paying the debt service on the bonds. The project looks strong, but if for some reason there are financial difficulties in the future, by law, the county is not responsible for paying the interest and principle on the bonds. The entire investment community is aware of that; these bonds issues are done all the time for many types of projects, and basically the county's function is to decide if this would be beneficial for the community. The proceeds of the bonds will go toward repaying the outstanding loan on the facility and a 21 bed expansion. If construction does not begin by May 12th, they will loose their certificate of need, which means they will not be able to build the 21 additional beds. Commissioner Suggs asked why there is a loan agreement between Gilchrist County Florida and Health Facilities Incorporated if the county has no financial obligation. Mr. Miller stated that under the federal tax law, the only way this can be done is if a governmental issuer actually issues the bonds and acts as the pass through. The loan agreement is the agreement of the non profit to make the loan repayment to the county and then the county assigns all their rights under the agreement to the bond trustee. The payments will go directly from the non profit to the bond trustee. The bond trustee is a trust company called Sentinel Trust Company and they specialize in serving as trustee for this type of bond financing. There are two agreements; a loan agreement where the non profit agrees to make the payments to the county and the second is the trust indenture where the county agrees to turn over any payments to the trustee. He has provided the Clerk with a financial forecast, which shows how the facility will be able to repay the bonds. Commissioner Suggs asked why the current loan is being refinanced with the expansion. Mr. George Mueller, their financial consultant, submitted financial statements of the facility to the underwriters. The underwriters have to be convinced that the bonds will sale and copies of the financial statements are put into the prospectus. In this case, since there is an existing facility, they have done calculations to show that even without the additional 21 beds, the current financial statements will support the repayment of the new debt. The current debt is at a higher interest rate ($4,500,000 at an interest rate of 9.5%) and the new rate will be closer to 7%. Mr. Mutch stated that chapter 159 of the Florida Statutes allows not for profit or a profit corporation to take advantage of certain IRS regulations, which permit these items to be issued as "municipal" bonds so that they get a lower interest rate. In essence, this allows Tri County Nursing Home to get a quasi-municipal rate. Mr. Ken Frey asked if this was the final hearing and stated the 190 page document was not available to him to review until today. Mr. Mutch stated that the documents before the Board today were received by the County Attorney last Monday, and he forwarded a copy to the Clerk's Office, which arrived several days later. Mr. Mutch stated that he has reviewed the material at length and he believes it meets the requirements of chapter 159, Florida Statutes. There followed discussion regarding the manner in which this matter was advertised for a previous meeting by Mr. Frey and the Board. Mr. Frey stated that he would like to know how much the renovations and/or additional construction will cost. He would also like to know the operating history of the bond issuer and review their balance sheets. Following discussion, Commissioner Wilkerson made a motion to adopt the resolution. The motion was seconded by Commissioner Bush. The resolution passed by split vote with Commissioner Suggs casting the opposing vote. A copy of resolution 99-11 is on file in the Clerk's Office.
Mr. Gilliam advised the Board that the Suwannee River Water Management District annual report is available in the Clerk's office.
Mr. Gilliam stated that he received an invoice for the Film Commission annual dues for $300. Currently the Board does not have a representative on the Film Commission. Commissioner Suggs suggested that Rhonda Johnson may be interested and give her a call. Mr. Mutch also knows someone who might be interested and he will talk to him about it.
The Clerk remitted fees and interest to the Board for the month of February totaling $18,186.07.
Mr. Gilliam stated that he has not invited the postmasters to attend a Board meeting. He would like to know what the Board wants to discuss with them prior to sending them an invitation. The Board advised him they would like to discuss mailbox placement and damage occurring to county road edges.
Mr. Gilliam presented SHIP loan recommendations from the Loan Review Committee as follows:
Studstill, C. $10,000 Purchase/rehab Capital City
McGee, T. 9,750 Rehab existing Direct
McGee, L. 3,800 Emergency Direct
McGee/Jackson 2,955 Emergency Direct
In addition to the above, Mr. Gilliam reported that Bonnie Potter's loan, which was previously approved, was to rehab a house that had been burnt. The Building Department looked at the property and found that the owner had converted a shed into a house. Ms. Potter's response is that she intends to turn it back into a shed. The Building Department is concerned that the house can not be repaired for the price quoted by the contractor, since 50% of the home was destroyed. The contractor is willing to certify that the bid amount is sufficient to cover the repairs.
Mary Neal had applied for emergency repairs, however, the amount of repairs exceeds the $5000 limit. The bank recommends that she resubmit her application as a rehab instead of an emergency repair.
Commissioner Wilkerson made a motion, seconded by Commissioner Thomas, to approve the above recommendations with the same stipulations imposed by the Loan Review Committee. The motion passed unanimously.
Mr. Mutch reviewed the advertisement for the Code Enforcement Board vacancies.
Mr. Gilliam stated that it is his understanding that this may be the last year that funds are available for courthouse renovations. The legislature feels this may be a county responsibility, rather than a state issue. The House has included $200,000 funding for Gilchrist County, but the Senate does not have any funds marked for this effort.
The Board discussed retirement options and notices received from the Division of Retirement.
Solid Waste Department- Diane Avery:
Ms. Avery reported that the Toxic Round-Up was successful this year. A total of 13.9 tons was collected. Ms. Avery submitted a report which indicates that the total garbage received at the Transfer Station and Recycling Center has more than doubled since last year.
The city would like the county to extend the collection day for tires and white goods for another week in order to coincide with the city's beautification week. The Board agreed to extend it for one day to accept the city's collection on May 1st.
Ms. Avery submitted a quote for a recycling trailer for $9860. The quote also included 10 extra bins, one cardboard twin bin and gravel & chip protector, increasing the total cost to $13,345 (with freight). According to Ms. Avery, this is the only company that offers this type of trailer and the litter control grant funds can be used to purchase these items. Commissioner Thomas made a motion to approve the purchase, waiving the bid procedures, since this is a sole source company. The motion was seconded by Commissioner Wilkerson. Vote of the Board was unanimous.
Commissioner Wilkerson asked Ms. Avery to make sure her staff assists senior citizens at the recycling stations.
The Board recessed for lunch at 12:05 and reconvened at 1:15 p.m.
Keith Reeves- Architect Design Group:
Mr. Gilliam stated that the committee appointed by the Board to study the space needs of the courthouse offices has reviewed the bids and recommend Architect Design Group. Mr. Gilliam introduced Mr. Keith Reeves of Architect Design Group. Mr. Reeves explained that all the issues regarding the exiting courthouse are addressed in phase I and II of his proposal. Included in phase II is the spacial needs assessment. Mr. Reeves feels that the cost estimate from the University of Florida study may be too high. One thing the Board will need to determine is whether or not to do everything or just those items that need to be addressed. Phase I & II at a fixed fee would be $42,500. A fixed fee may not be to the county's advantage. A space needs study needs to be conducted with each constitutional officer. The study will also include alternative solutions on how to solve various spacial problems. Mr. Reeves does not recommend that the entire cost be approved today. He recommends that the current courthouse building be addressed first. The cost of the new courthouse will be contingent upon the space needs study. According to Mr. Gilliam, by July 1st, we should have $340,000 for courthouse renovations. Commissioner Wilkerson moved to accept the proposal of Architect Design Group for phases I, II, & III, which includes a percentage basis for phase II, with the figures not to exceed those submitted here today. The motion was seconded by Commissioner Bush. Vote of the Board was unanimous.
Attorney's Report (cont.):
Mr. Mutch presented a resolution for the Board's consideration, which permits the Board to participate in the Florida Local Government Investment Trust. If approved, it does not mandate that the Board use the Trust. A motion was made by Commissioner Suggs to adopt the resolution. The motion was seconded by Commissioner Bush and unanimously approved. A copy of resolution 99-16 is on file in the Clerk's Office.
Chief Montgomery submitted a check in the amount of $21,390.84 for housing federal inmates in the county jail.
Chief Montgomery submitted some inmate medical bills (George Myers), totaling $13,779. There may be another bill forthcoming for $25. These bills, once paid will be submitted to the insurance company for reimbursement (less the $5000 deductible). Commissioner Suggs moved to approve payment of the bills, transferring funds from general fund reserve. The motion was seconded by Commissioner Thomas. Vote of the Board was unanimous.
Chief Montgomery reported that Mr. Spears is working on installing toilets at the jail.
A mutual aid and operating plan with the Division of Forestry and the Sheriff's Office was submitted for the chair's signature.
Phil Bishop, architect, presented a site plan for a new jail facility and administration building, which assumes that the Road Department will be relocated. The design for the new administration building is the same as the one whenever the Walker Curve property was being considered as a site. This overall site plan includes parking and a new jail facility. The Road Department will have to be relocated before the new administration building can be built. The Board discussed the trade of property to move the Road Department. The jail facility is estimated to need 80-100 beds. The existing jail building will be used for a training or exercise room. The administrative building is estimated to cost $500,000-$550,000. Phase I of a new jail will run about 2.5 million. It will take about 90 days before the first contract will be available for bid. Commissioner Thomas made a motion to authorize the Sheriff to proceed with the site plan of the administration building, agreeing to move the road department to an area north of the firing range at the Walker Curve property. The motion was seconded by Commissioner Suggs. The motion passed unanimously.
Bid Opening on Roberts House:
The following bids were received for the Roberts House:
Ed Gonzalez $500
Ronnie Brooks 1003
Robert McDonald 5000 received 3/23/99
Robert McDonald 100 received 3/18/99
Preston Chavous 200
Commissioner Suggs made a motion to accept the bid of $5000 submitted by Robert McDonald. The motion was seconded by Commissioner Thomas and unanimously approved. Ms. McDonald asked if the Board has any requirements in regards to moving the house (they are moving it across the street). The Board advised the McDonalds that they do not own the vacant lot across the street and they need to contact the owner of that lot before moving the house across it. Mr. Mutch will prepare a bill of sale for the building itself. The McDonalds have 90 days to move the house off the county's lot.
Commissioner Suggs stated that she became aware of a problem with a phone bill for the Wacasassa Volunteer Fire Department. She has talked to the fireman who made the call and he has agreed to pay for the call, which was a personal call for 219 minutes for over $40. Chairman Durden stated that the phones are not there for personal use.
Commissioner Suggs stated that the tanker for Wacasassa VFD is no longer in service. The estimate to repair the tanker is more than the vehicle is worth. Commissioner Suggs contacted Floyd Arnholt, at Southern Coach Incorporated in Ocala, via Mr. Jim Sewell of the Newberry Fire & Rescue Department. Newberry is willing to cover the area until Wacasassa can get a tanker. Mr. Sewell advised Commissioner Suggs that he had offered a tanker to Mr. McQueen for the county to purchase for $10,000 but Mr. McQueen told him they did not need one (at that time). She secured prices from Mr. Arnholt on three different types of units, varying from 750 gallons to 1000 gallons. The best price was for a 1970 American LaFrance (60,887 miles). Emergency One has reworked the unit which was traded in to Southern Coach. They are selling this unit for $10,000. Another unit is a Ford from Orange County (they are trading in four units to Southern Coach). The initial price was $45,000 but has since been reduced to $38,900. If the county purchases all four of the units, on a lease purchase, he will reduce the price even further. These units are 1983 Fords. The final unit is $65,000 which is more than the Board is willing to pay. The four units that can be purchased on the lease program are class A pumpers. Commissioner Suggs would like authorization from the Board to take some firemen and a mechanic to look at four trucks to determine if they are what the county needs and to determine the condition of each truck. Commissioner Suggs stated she is also meeting with the city of Alachua to look at a 1000 gallon pumper. She will try to have the information needed on all these truck by the next Board meeting.
Mr. McQueen led discussion with the Board regarding lot set back requirements. The policy in the LDR's states the application shall be accompanied by a survey of the lot, by a land surveyor or engineer and all property stakes shall be in place and clearly identified at the time of application. A lot of that language was because of the problems with set backs and trying to determine that what was being permitted on the site was legal in regards to being placed on the property. This requirement has been on the books since 1989 but hasn't been enforced. The Board had indicated that this regulation should be enforced and it was noticed in the paper and the Building Department. Local mobile home dealers have advised Mr. McQueen that other counties do not require a survey but allow them to mark the corners. Mr. McQueen stated that any reasonable accommodation is fine but the Building Department can not be the responsible agency to say that if you can't see the corners of the lot lines or survey that what they're permitting, according to the legal description meets the set backs. A 40 acre parcel with a mobile home placed in the center should not require a survey. If you can determine where the lot lines are and can show where the home is going to be placed, a survey should not be needed. Mr. Mutch agrees a survey is not needed on large lots. Following discussion, Commissioner Wilkerson made a motion, seconded by Commissioner Bush, to waive the requirement on lots larger than 5 acres in size, for section 14.3.1 of the LDR's, providing the corner lots can be identified. The motion passed unanimously.
County Engineer- Lee Mills:
Mr. Mills stated that the only way to determine the costs involved in improving CR 232 is to bid the job. Mr. Mills has put together some estimates, however, the true cost will hinge on the bids. He will need to have a testing lab determine what is underneath the current road. He anticipates widening and mixing the road in place. Before it's mixed the second time, more limerock may be needed. Commissioner Suggs moved to bid construction of CR 232 from SR 47 to the county line. The motion was seconded by Commissioner Thomas. Vote of the Board was unanimous.
Mr. Mills asked the Board if they are ready to start on the landfill road. Mr. Gilliam stated that all the deeds are ready to be signed.
Commissioner Suggs asked for clarification in regards to improving the county line road. It is her understanding that over burden will be used instead of clay. Mr. Mills stated that without a provision for drainage it will be difficult, if not impossible to get a good surface for the road. Either the road will have to be raised (three feet in some places) or more right-of-way is needed.
Dr. Carriker- Strategic Planning:
Dr. Carriker spoke to the Board about developing a vision for the county's future. Some well developed policy statements would be helpful to guide the Board in making decision about the county's future. To develop a shared vision of the community's future, you need to agree on what you currently have now. Dr. Carriker stated that the vision should include input from members of the community and suggested that an initiating group or committee be appointed by the Board, which may or may not include some members of the Board. Chairman Durden asked each Board member to bring the names of five people they would like to appoint to the initiating committee.
3765 cubic yards of rock and sand have been mined, most of which was FEMA repairs.
Mr. Martin reported that the stripes from US 129 to Wilcox (on CR 232) were placed at no charge because Jenkins Striping owed the county some work.
Mr. McQueen submitted a letter from M.D. Moody & Sons for the rental of a dragline. While leasing the machine, any repairs needed will be the responsibility of the company. A monthly lease price of $7500 for two months was submitted. There is a moving fee of $2000 each way, so if the county decides to purchase the machine, only one moving fee will apply. Commissioner Thomas moved to accept the rental agreement. The motion was seconded by Commissioner Wilkerson. After two months usage, it can be determined if the machine is worth purchasing. If the Board elects to purchase the dragline, the 2 months rental payment ($15,000) will be applied toward the purchase cost. The motion passed unanimously.
Commissioner Wilkerson spoke to the Board about uniforms for county employees. Currently, some employees are wearing uniforms, from National Linen, paying the full cost. Associated Uniforms has a set up fee of $225, which includes the name of the county and the county seal. The weekly rate is $7.25 per employee. Commissioner Wilkerson suggests that the Board pay half the cost and let the employees decide which company to use. There is an environmental charge of $6 per week. Commissioner Thomas made a motion to pay half the cost of the uniforms, plus the start up fee and weekly environmental fee for employees in the Solid Waste, Road Department and Maintenance Department, allowing the employees to choose the company. The motion was seconded by Commissioner Wilkerson. Commissioner Thomas amended his motion to require that all the employees in those departments wear uniforms. The amended motion was seconded by Commissioner Wilkerson and vote of the Board was unanimous.
Mr. McQueen submitted information regarding the types of positions (i.e. full time) and the benefits they receive. Following discussion, Commissioner Suggs made a motion to amend the personnel policy to allow part time employees (20 hours per week or more) to accrue sick and vacation time at half the rate of a full time employee. The motion was seconded by Commissioner Wilkerson. The motion was passed unanimously.
Mr. Martin spoke to the Board about culverts for the Waters Lake area. During periods of heavy rain, some residents are flooded out and some of the residents feel another culvert is needed. This would possibly help some residents, however this could also pose problems for other residents down stream. Mr. Mutch stated that the county could be held liable if someone's property was flooded. Mr. Mutch suggests that the county engineer determine the volume that needs to go under the culvert in order to alleviate the problem. Following discussion, the Board agreed to contact the Water Management District to get an opinion.
Mr. Guthrie, Gilchrist County's representative on the North Florida Health Planning Council, spoke to the Board about the Kid Care legislation. Last year, through the tobacco settlement, the state of Florida received $280,000,000 to provide children's health care coverage (for those children who are uninsured). Part of the legislation incorporated what is known as Florida Healthy Kids Corporation. Previously the counties were required to provide a dollar for dollar match to the program. Kids Care legislation created 200 free slots, which was not enough of a risk pool of patients to attract insurance companies to bid for those services. There are 750 children in Gilchrist County without health insurance. The number of free slots has been raised to 500. Mr. Guthrie stated that more effort is needed to attract insurance companies. Dixie and Levy counties are experiencing the same problem. The Board asked Mr. Guthrie to furnish the names of people and letters of support can be sent.
Tommy Andrews and Grady Jones appeared before the Board, representing the Gilchrist County FFA Alumni Association. They have received a $300,000 grant from the Department of Consumer & Agriculture Services to construct a roof over the rodeo facility, restrooms and concessions building. They may be able to receive more grant funds to build a multi purpose building, approximately 20,000 square feet. In order to place another building on their property, they need additional land for parking and water retention. The best location for the retention area would be north or south of the buildings, with the buildings running east and west. The are asking the county to donate additional property. The Board advised Mr. Andrews that they agreed earlier today to trade some property with the Sheriff to relocate the Road Department. When questioned, Mr. Andrews stated that they need additional land not only for parking and retention, but also to accommodate the proposed multi purpose building. They would like to turn the present arena from an east/west direction to a north/south direction. They feel an additional 2 to 3 acres would be sufficient for their needs. Currently the Alumni has 9 acres where the current rodeo facility is located. The Board agreed to have the property surveyed to determine how much total acreage is available. In addition to that, the Board would like to see the proposed site plan from the FFA Alumni. Mr. Andrews stated they would like to use the current rodeo facility for a holding pen. Commissioner Suggs moved to authorize Commissioner Thomas to meet with Mr. Andrews at the site to determine how much property is needed. The motion was seconded by Commissioner Wilkerson. Vote of the Board was unanimous.
Public Hearing- Royster Pit Mining Special Permit SP 98-01:
Mr. Mutch announced that this is a continuation of the last public hearing. There have been three public hearings held on this issue prior to this evening. Mr. Mutch reminded the Board that they had tentatively approved the special permit application with certain conditions. Mr. Mutch read the proposed resolution which outlines the conditions tentatively approved by the Board. Commissioner Suggs pointed out that three conditions were left out: the requirement that the applicant provide insurance indemnifying the county, the requirement to reclaim the area, and establishing benchmarks in regards to the depth of mining. Chairman Durden asked Mr. Royster if he agreed to the stipulations imposed by the Board. Mr. Royster stated that he does not agree to placing a dumpster on his property. Chairman Durden stated that this is a simple stipulation and unless Mr. Royster complies the Board may not grant the special permit. At this time, Mr. Royster agreed to place a dumpster on his property. Commissioner Suggs moved to approve the special permit with the conditions set forth by the Board at the previous hearing and today's hearing. The motion was seconded by Commissioner Thomas. Chairman Durden asked if there was any new testimony that Mr. Royster wished to give. Mr. Royster submitted insurance information and stated that he does not personally agree with the hours of operation set by the Board. Mr. Royster went on to say that he will comply with those hours of operation on that particular mine and he will be working out of his front yard after hours. Commissioner Suggs asked for clarification about working out of his front yard. Mr. Royster stated that if he has to get fill dirt to someone late in the evening and can not mine any dirt from his pit after 5:00 p.m., he will be forced to go to his home where a couple loads of dirt will be stockpiled so that he can deliver loads after hours. Commissioner Suggs reviewed the information Mr. Royster submitted and pointed out that the Board is not identified as an insured as required. Chairman Durden stated that the permit will not actually be issued until that requirement is met. Mr. Mutch stated that stock piling soil at his home is not a permitted use in the district in which he lives, either by special exception or a permitted use by right. Therefore, the applicant can not stock pile soil at his home. Chairman Durden stated that Mr. Royster is hereby on notice that stock piling soil at his home is not permitted. Mr. John Elton asked who would be the authority to enforce this permit. The Board advised Mr. Elton that the Building and Zoning Department would be the enforcing agency. Vote of the Board was unanimous to approve the resolution, with the additional stipulations. A copy of resolution 99-18 is on file in the Clerk's Office.
EMA/County Coordinator's Report:
Mr. McQueen reminded the Board that the Public Officials meeting will be held on the 12th of April. Dixie and Levy counties will be involved as well as some cities within the three counties.
Mr. McQueen stated that Alachua County sent an interlocal agreement for maintenance of the county line road, based on the prior joint meeting between the two Boards. Following discussion, Commissioner Suggs made a motion to reject the agreement. The motion was seconded by Commissioner Bush. The motion passed unanimously. The Board instructed Mr. McQueen to advise Alachua County of the Board's action today and that another meeting may be desirable.
Mr. McQueen reviewed the Building Department report for the month of March, indicating a total of 79 permits issued. A total of 49 mobile homes were moved into the county last month and of that number, 21 were replacements. Only two new constructions were permitted last month. Of the 49 mobile homes, more than half were used. Mr. Mutch stated that he is working on an ordinance which would require a pre-inspection of used mobile homes to determine if they are acceptable to be permitted. Mr. Mutch added that the ordinance should be ready (in rough draft form) by the April 19th meeting. The Board agreed that this issue and impact fees should be discussed in a workshop forum at the next meeting.
Commissioner's Committee Reports:
Commissioner Bush stated that he has been asked by campers if they can receive a reduction in camping fees for those wishing to stay for 2 or 3 months at Hart Springs Park. Currently the fee is $240 per month (with electric) and the daily rate is $13. He would like to set the fee of $175 per month, for county residents, if the camper agrees to stay for 3 months. Mr. McQueen pointed out that the use of state grant funds at the park may prohibit the county from setting different fees for county and non-county residents. In the past, camping sites are sold on a first come, first serve basis. Some campers select the best sites and leave their campers there all summer, only showing up on the weekends, denying the other campers use of the prime sites. Commissioner Suggs moved to table action until it can be determined whether fees can be different for county and non-county residents. The motion was seconded by Commissioner Thomas. The motion passed unanimously.
Commissioner Suggs stated she received a request from Mary Myers, on behalf of the Teen Parent Program to hold a reunion with the pavilion rental fee being waived. Commissioner Suggs made a motion to approve the request. The motion was seconded by Commissioner Thomas and unanimously approved.
Mr. McQueen reported that nearly 90 feet of new seawall has been installed at Hart Springs.
The Board agreed to set a workshop to discuss impact fees at 4:00 p.m. on the 19th of April.
Commissioner Suggs stated that the public hearing for Intensive Agriculture is set for May 17th and she will be out of state that week and she would like the Board to consider moving the meeting to another week.
Mr. Howard Corbit spoke to the Board about the need for "curve" signs within the county. The Board advised Mr. Corbit that signs are erected, however, they do not stay in place long, due to vandalism. Mr. Martin, road superintendent, stated that he will have some signs installed on CR 340, which is a particular area of concern to Mr. Corbit.
Commissioner Suggs made a motion to adjourn at 6:55 p.m. The motion was seconded by Commissioner Thomas and unanimously approved.
RANDY DURDEN, CHAIR
JOSEPH W. GILLIAM, CLERK