MINUTES OF AN EMERGENCY MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD MAY 10, 1999.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in an emergency meeting on May 10, 1999, at 4:00 p.m., in the County Commissioner's Meeting Room, located in the Gilchrist County Courthouse, 112 South Main Street, Trenton, Florida, with the following members present to-wit:
Randy Durden, Chair
Others in attendance were: Joseph W. Gilliam, Clerk of Court, Samuel A. Mutch, County Attorney, Ron McQueen, EMA/County Coordinator, Sam Ferguson, Finance Director, and Nathan Martin, Road Superintendent.
Mr. Gilliam reported that the county has until the middle of July to complete all FEMA related projects, which includes a paving project. The area where the paving is needed is very swampy and Mr. Martin, road superintendent, does not feel his department can handle the job. After further discussion, Mr. Martin stated that his department may be able to do the paving if the scope of work is only for 3200 feet. Mr. Martin stated that other than the paving project, the following items need to be completed: one culvert on the E. P. Turner Road, one culvert at Jennings Lake and a few loads of material that needs to be delivered to Ira Bea's Oasis. Mr. Gilliam asked if the reports to close out the DSR's have been completed. Mr. Martin stated that to his knowledge, the reports are up to date. The Board reviewed the reports with Mr. McQueen and Mr. Martin. After closer review, it appears that about half of the FEMA projects are 50% complete. The Board discussed bidding the paving project or having the road department do the work. Mr. McQueen will determine the cost of the materials for the road department to do the work and present the information to the Board next Monday. The Board advised Mr. Martin to have Mr. Coarsey to complete and submit the DSR's.
Mr. Gilliam stated that a decision needs to be made on employee uniforms. Previously, the Board agreed that all employees in the road, solid waste and maintenance departments would be required to wear uniforms, with the Board paying half the cost. Commissioner Wilkerson stated that some of the employees would like the Board to purchase 4 or 5 shirts every six months, allowing the employees to furnish their own pants and be responsible for cleaning the shirts. Mr. Martin stated that some employees have been measured. Mr. McQueen added that a contract has already been signed with Associated Uniforms. Chairman Durden stated that the Board will discuss the issue further next Monday evening. The Board advised Mr. Martin to poll his department to determine how many employees want uniforms, how may just want shirts and how many are not interested at all.
Commissioner Wilkerson moved to approve proclamation 99-03, extending the state of emergency existing in Gilchrist County, due to the drought conditions and wildfires, until 5:00 p.m. May 17th. The motion was seconded by Commissioner Bush and unanimously approved.
Mr. Mutch presented a resolution and promissory note, which authorizes the Board to borrow $80,000 from Capital City Bank for the purpose of purchasing fire trucks. Due to the state of emergency the fire trucks are needed as soon as possible. Commissioner Wilkerson made a motion to adopt resolution 99-26, authorizing the borrowing of funds. The motion was seconded by Commissioner Bush and unanimously approved.
The Board discussed suspension of grading some of the unpaved roads, except for the heavily traveled roads, during this drought period. Commissioner Wilkerson moved to approve proclamation 99-04, which suspends road grading until the state of emergency is no longer in effect. The motion was seconded by Commissioner Bush. The motion passed unanimously.
Mr. Mutch asked the Board to re-confirm that they previously adopted Resolution 99-11 on April 5th. Commissioner Wilkerson made a motion to certify that the resolution was adopted on April 5, 1999. The motion was seconded by Commissioner Bush. Vote of the Board was unanimous.
Commissioner Wilkerson made a motion to adjourn. The motion was seconded by Commissioner Bush and unanimously approved.
RANDY DURDEN, CHAIR
JOSEPH W. GILLIAM, CLERK