MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD SEPTEMBER 9, 1999.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on September 9, 1999, at 9:00 a.m., in the County Commissioner's Meeting Room, located in the Gilchrist County Courthouse, 112 South Main Street, Trenton, Florida, with the following members present to-wit:
Randy Durden, Chair
John Rance Thomas
Sue B. Suggs
Others in attendance were: Joseph W. Gilliam, Clerk of Court, Sam Mutch, County Attorney, Ron McQueen, EMA/County Coordinator, Sherree Pitzarell, Deputy Clerk
Commissioner Bush moved to approve the minutes of June 1st and June 21st. The motion was seconded by Commissioner Wilkerson and unanimously approved.
Commissioner Suggs made a motion to approve bills. The motion was seconded by Commissioner Bush and unanimously approved.
Commissioner Suggs made a motion to approve budget entries 99095-99096. The motion was seconded by Commissioner Wilkerson and unanimously approved.
Commissioner Suggs made a motion to approve budget entry 99094 by resolution. The motion was seconded by Commissioner Thomas and unanimously approved. A copy of resolution 99-39 is on file in the Clerk's Office.
Mr. Harrison advised the Board that he, along with Mr. McQueen and the Sheriff, have experienced problems with the current software used for mapping; specifically in support and with importing the files into Mr. McQueen and the Sheriff's system. A new software company, ArchInfo, which is the same software system used by the Suwannee River Water Management District and the Department of Community Affairs has been soliciting his business. ArchInfo has offered to give the Property Appraiser software at no charge (which is valued at approximately $16,000). The total package is $34,000 to do the conversion. The SRWMD has agreed to contribute $10,000 toward the cost because they want the county's files. The Department of Revenue has agreed to fund 50% of the total project. The balance of $7000 is in the Property Appraiser's budget, and can be used to pay this cost, rather than paying Infocad. Mr. Harrison's budget for fiscal year 1999-2000 will need to be amended, in an increased amount, for the grants from DOR and SRWMD. Mr. Harrison stated DOR has approved the budget amendment and now it needs to be approved by the Board. Mr. Harrison stated his current contract with Infocad expires September 30, 1999. Commissioner Bush made a motion to amend the Property Appraiser's 99-2000 budget by $27,193 once the budget is approved. The motion was seconded by Commissioner Wilkerson and unanimously approved. Mr. McQueen stated the current permitting system was designed by Crouse was based on the county maps. In order to change the county maps, the permitting system will also need to be changed. Mr. McQueen has three prices, ranging from $8000 to $100,000. Mr. McQueen added that the current permitting system has never worked on the maps and they are not happy with the system. This will have to come back before the Board. Mr. Harrison added that ArchInfor has indicated that they will provide free software to the Sheriff and the Building Department.
Mr. Mutch presented the lease agreement between the county and the Spring Ridge Volunteer Fire Department. This is a 25 year lease for an annual lease payment of $1 per year, commencing 9-9-99 and extending thru 9-8-2024. Commissioner Suggs made a motion to approve the lease agreement. The motion was seconded by Commissioner Thomas and unanimously approved.
Mr. Mutch presented an interlocal agreement between Alachua and Gilchrist County for the collection of hazardous waste. Commissioner Suggs moved to approve the interlocal agreement. The motion was seconded by Commissioner Thomas. Vote of the Board was unanimous.
Mr. Mutch reported that paragraph four of the tuition reimbursement portion of the personnel policy has been modified. The Board agreed to place this item on the October 4th meeting at 2:00 p.m.
Mr. Mutch has received a resolution pertaining to an easement across the Nature Coast Greenway and Trails to realign S. W. 35th Avenue to assist the School Board. Mr. Mutch has reviewed the resolution.
Mr. Mutch verified that the Board does not wish to offer additional homestead exemption for persons 65 and older.
Mr. Gilliam stated that he and Chairman Durden have attended the meetings of both the city of Trenton and Bell town councils regarding the county's proposed impact fees. They advised both boards that the impact fees will affect the residents of their municipalities unless they opt out. Chairman Durden stated the Town of Bell has indicated they will approve the impact fees. The City of Trenton has indicated they will participate in the impact fees for capital improvements, but not roads. Mr. Gilliam pointed out an inconsistency in Section 6 of the proposed ordinance. Mr. McQueen reported the Fanning Springs City Council would prefer the county collecting the impact fees, rather than the city, however, it is not certain that they will participate. The Board suggested an effective date of October 1, 1999 for the proposed ordinance.
Mr. Mutch reported that Summit has asked the Board to adopt an economic development element of the comprehensive plan. Mr. Koons of the North Central Florida Regional Planning Council has the language and will be providing it to the Board. Mr. Mutch stated if Mr. Koons can provide the language that is in the region economic plan, his staff can have something ready for the Board by the 1st meeting in October. Chairman Durden stated that the Planning Council is not responding to the needs of the county as contracted.
Mr. Mutch stated that he has received a great deal of information regarding the no wake/idle speed zones. Mr. Mutch suggests that park managers from various parks in the county be invited to attend a meeting on this topic. Mr. Mutch feels the Board can enforce a prohibition of motor boats in springs and spring runs. Chairman Durden stated that the Game and Freshwater Fish Commission have increased their patrol on the rivers and they should be the regulatory agency.
The Board discussed the recently adopted park ordinance. Mr. Mutch stated that it is his understanding that as soon as the sign for the parks are posted, enforcement can begin. Mr. McQueen reported that the signs arrived last week and are being installed this week. Mr. Mutch will set up a meeting with the Sheriff to train the deputies to enforce the ordinance.
Commissioner Thomas stated that there are a number of logs ditched into the side of the river bank, apparently waiting to be loaded by a skidder, between Log Landing and Rock Bluff. It is Commissioner Thomas' understanding that these logs were to remain were they were found until they could be removed.
Mr. Mutch has reviewed the annual 99-2000 contract between the county and the Health Department and recommends approval. Commissioner Suggs moved to approve the contract. The motion was seconded by Commissioner Wilkerson and unanimously approved. Mr. Gilliam stated he has received a request from the Health Department to have some pot holes in their parking lot filled.
Mr. Mutch stated that he received a call from Mr. Royster about an interpretation of his special permit, specifically regarding the 200 feet set back requirement. He also received a call from John Elton, who is concerned about the hours of operation. Commissioner Suggs stated she heard that the Roysters are in the process of selling their property and it is her understanding that the special permit goes with the property. Commissioner Suggs stated it appears he is digging out of both pits. Mr. McQueen stated that could be a code enforcement issue. The Board instructed Mr. McQueen to have Mr. Luzader check the property for possible code violations.
Commissioner Suggs stated HUD has a proposal to change the CDBG program at the federal level, which could significantly reduce funding for rural communities. The Board advised Mr. Mutch to send a letter of opposition to the legislative delegation and to HUD Secretary, Andrew Cuomo.
The water management conference will be October 27th - 29th.
In regards to the DOT five year work plan, Commissioner Suggs would like to add the placement of a lip at 90th Avenue (county line road). Alachua County has agreed to annex into the city, the property up to the Alachua/Gilchrist county line. This will put the county into a position of dealing with the City of Newberry, rather than Alachua County for maintenance of the county line road.
Commissioner Suggs reported that the county may be able to send two or three volunteer firemen to be trained to become EVOC instructors. The cost will be about $750.
Commissioner Suggs stated that because she will leaving early today for Tallahassee, and will not be here for the special permit hearing for Anderson Columbia, she would like to express her concerns now. She has received several calls from residents in the area along the road being used by Anderson Columbia, complaining about the condition of the road. She would like the Board to consider requiring Anderson Columbia to place milled asphalt on that road. Commissioner Thomas stated he spoke to some people from Anderson Columbia and they indicated they will repair the road to a condition that is better than before they began using it.
Mr. Mutch reported that he has received a Florida Bar complaint filed by Patrice Boyse. She has filed the following complaints against Mr. Mutch: she complained about Mr. Mutch advising her to contact his office regarding anything involving litigation, rather than contacting county staff, she complained that Mr. Mutch advised her to contact his office prior to scheduling issues before the judge, which would require his involvement, she alleges that he physically confronted her at the administrative hearing last year, and that he confronted her witness, Ms. Portell at the June 1st Board meeting. Mr. Mutch stated that he has responded to the complaint.
Mr. Mutch announced that a hearing has been scheduled for September 27th at 11:00 a.m. before Judge Beauchamp regarding the Ginnie Springs vs. Gilchrist County issue. Mr. Mutch encouraged the Board members to attend the hearing.
Mr. Gilliam stated that the presentation made by Karl Thorne at the last meeting was not what he had anticipated. Since that time, Mr. Gilliam has met with the constitutional officers. They agreed that the safety and ADA issues needs to be addressed and were not pleased with the architect's proposal. The courthouse renovations committee recommend the following: installation of a fire alarm and sprinkler system, installation of emergency lighting and exit signs, smoke detectors and exterior fire escapes, new handrails to first and second floor. Mr. Gilliam feels that the development of an occupancy emergency exit system can be done in house. In regards to ADA compliance, the committee agreed that an elevator needs to be installed, however, they are not pleased with the architect's proposed location because it would eliminate most of the Supervisor of Elections Office. They would like it installed where the north stairwell it at now; the other alternative would be to move it where the finance office is now located. The architects plans included ADA compliant restrooms for the first and second floors, even though they were advised that the third floor would not be used. It is the committee's recommendations that ADA restrooms be installed in the first floor only. In addition, the committee recommends that the ADA restrooms on the first floor be reduced in size because the proposal would eliminate most of the Property Appraiser's mapping room and most of the records storage area in the Clerk's Office. The committee recommends that tile or new carpet be installed in the hallways of the first floor. The witness stands and jury box needs to be made handicap accessible, as well as the restrooms in the jury room. Commissioner Suggs moved to authorize Mr. Gilliam to give these recommendations to Architect Design Group, on behalf of the Board of County Commissioners. The motion was seconded by Commissioner Bush. Vote of the Board was unanimous.
Commissioner's Committee Reports:
Commissioner Suggs stated that Linda Walker, EMS director, submitted a letter requesting the Board to approve the cost of books and tuition for Tom Smith, for paramedic classes. Mr. Smith is currently employed with the EMS Department as an EMT. Ms. Walker is on vacation this week and unable to attend today's meeting. Commissioner Suggs moved to approve the request. He is currently an EMT with the EMS Department. Commissioner Suggs moved to approve the request, upon successful completion of the class. The motion died for lack of second.
Ms. Walker also sent a request to have two radio units installed in the new remounted ambulance for $3900. Commissioner Suggs made a motion to authorize the expense. The motion was seconded by Commissioner Thomas and unanimously approved.
Commissioner Suggs presented a resolution for the annual county awards EMS grant, in the amount of $3813.20. Commissioner Suggs made a motion to approve the grant, by resolution. The motion was seconded by Commissioner Wilkerson. Vote of the Board was unanimous. A copy of resolution 99-40 is on file in the Clerk's Office.
Commissioner Suggs read a letter submitted by Ms. Walker regarding landing zone protocols. Richard Gregg, ShandsCare representative was present for today's discussion. Commissioner Suggs briefed the Board of a meeting held between herself, Mr. McQueen, Sheriff Turner, Chief Montgomery and the chiefs from each fire department with the exception of Trenton's fire chief. They are waiting on Dr. Cox's protocols for first responders. They discussed communications and dispatch procedures. The only issue remaining that needs to be resolved is the landing zone procedure. A letter from Dave Thompson, the supervisor for Shandscare was submitted to the Board. Mr. Lee Schaltenbrand, chief of the Spring Ridge VFD, stated they have addressed some issue with the Sheriff and he encouraged them to bring these issues before the Board. The Sheriff expressed to him that he is concerned with the liability issue. The current protocols provide that fire departments are to be dispatched, along with the EMS department for automobile accidents. Training was not discussed at this meeting, due to a lack of time. The fire departments would like to be included in some of the training exercises held by the Sheriff's Department. The critical issue, according to Mr. Schaltenbrand, is the landing zone protocol. Commissioner Suggs stated that she has received protocols from other counties and their fire departments handle the landing zones. Mr. Schaltenbrand showed a video to the Board, produced by Shandcare. According to Mr. Thompson's letter, Shandscare will train personnel to set up the landing zones. Mr. Thompson recommends that law enforcement control traffic and access to the landing zones, with the fire department controlling the interior of the landing zones, wearing the proper safety equipment. EMS should be positioned in a secure area with access to the landing zone. Communications with the landing zone coordinator, EMS and the Shandscare team is essential. Mr. Gregg stated they would like a common frequency where they can be in contact with EMS, Fire and Law Enforcement. Their initial communication should be with EMS. After determining the nature of the call, their next concern is where to land. When landing on a highway, traffic control is a critical concern. According to Mr. Gregg, EMS personnel have too much to do to set up the landing zone. Mr. Schaltenbrand feels the fire departments have more man power, at any given time to dedicate to landing zone coordination than the Sheriff's Department, and does not understand why the Sheriff is opposed to the fire departments coordinating the landing zones. Jimmie Branning, Trenton fire chief, stated he is concerned that the fire departments are not able to get to the site in time to set up the landing zone. He added the Sheriff and fire departments should both be dispatched and whoever arrives first sets up the landing zone. Wayne Akins, Bell fire chief is concerned about the number of people needed to set and secure the landing zone; the Sheriff may only have one or two deputies on duty. Bud Riffle, North Gilchrist VFD chief stated he would like to see the landing zone protocols established in writing so there is no confusion. Sheriff Turner stated one issue discussed was fire departments dispatched for all medical calls. He has encouraged the fire departments to discuss this issue with the Board because that would be the Board's decision to include that in their protocol. He feels corporation is needed between all service providers, especially since each call is different. Sheriff Turner added that from February through August, Shandscare has been dispatched for 26 calls. Of that total, 16 landings were made without a fire department on scene. By statute, he is responsible for traffic control and can not designate that to any other agency. Chairman Durden asked the Sheriff who established the current landing zone sites in the county. Sheriff Turner stated his staff set the landing zone sites. Upon questioning by the Chairman, Sheriff Turner admitted that the sites were established without the benefit of input from the EMS department. Commissioner Suggs stated that in regards to liability, according to Kim Yozgat, county attorney, any volunteer, acting in the capacity on behalf of Gilchrist County is a liability of the Board of County Commissioners. Chairman Durden stated that this issue should have been resolved among the departments affected and should not have come before the Board of County Commissioners. Following discussion, Commissioner Suggs made a motion to authorize herself, Mr. Mutch, Ms. Walker, the Sheriff, and the Fire Chiefs to draft a protocal for establishing landing zones to be brought back to the Board on October 4th for approval. The motion was seconded by Commissioner Thomas and unanimously approved.
Royster Pit Mining:
Mr. Luzader visited the Royster mining pit and reported that there is a dumpster on site, as well as a fuel container. He did not see any evidence of digging at the new pit. It does appear that a fence line has been pushed in. They are digging in the old pit. Commissioner Thomas stated Mr. Royster had six months to cease digging out of the old pit, once the permit for the new pit was issued. The Board instructed Mr. Luzader to get a copy of the permit and send notice to Mr. Royster to cease and desist. If Mr. Royster continues to dig from the old pit, the issue will go before the Code Enforcement Board. Mr. McQueen reminded the Board that the special permit issued to Mr. Royster also requires that he maintain a 200 foot buffer from adjacent property owners.
Commissioner Suggs departed the meeting to travel to Tallahassee for a meeting and an awards presentation. The Board recessed for lunch at 12:10 and reconvened at 1:20 p.m.
Mr. Martin reported that 72 loads of rock was placed on the county line road. For the month of August, Commissioner Wilkerson's district received 3 loads, Commissioner Durden received 18 loads, and Commissioner Bush received 50 loads.
M. D. Moody sent a mechanic Friday to work on the drag line. He adjusted the roller and will return to do some minor repairs.
Commissioner Wilkerson stated the new dump truck will be ordered the 1st of October, off the state bid list. The cost is approximately $49,500. Mr. McQueen will call Marion County to see if they have any surplus dump trucks.
Mr. McQueen received notification from DOT that all three county projects for the Small County Road Assistance program have been approved for the first year's funding and ranked. The total funding for CR 232 has been approved for $676,000, plus $37,000 for engineering and $138,000, plus 10% for engineering for CR 236. These funds can be used for resurfacing. DOT is preparing an interlocal agreement and if the county executes the agreement, bids can be solicited and the work can be done faster. It DOT does the work, it may take up to two years. Funding will be available around April 2000. The county can use these funds to stabilize the base. These roads could be widened, however, that cost would be the county's. Chairman Durden, Mr. McQueen, Mr. Gilliam and Mr. Mills will meet and discuss the best course of action for use of these funds.
Chairman Durden reported that there are three property owners that have not signed the right-of-way deeds for the landfill road.
A letter has been received from David Spencer, Director of Operations with the Gilchrist County School Board. According to Mr. Spencer, a cul-de-sac at the end of N. E. 15th Street has been partially fenced off by an adjoining land owner, making it impossible for a school bus to turn around without backing several times, which is destroying the existing road and presenting a safety hazard. The county constructed and has maintained this cul-de-sac for years. Mr. Martin visited the site (a county grade off CR 337 north). The current owners claim the school bus driver kept pulling further onto their property so they stretched the fence on their property line, which took in at least 10 to 15 feet of the cul-de-sac. Mr. Mutch stated the county has the right-of-way by prescription and a letter should be sent to those residents instructing them to move their fence. The Board advised Mr. Mutch to send a letter. If they refuse to move the fence, the county will ask for an injunction.
Mr. Gilliam presented budget entries 99087-99093. Commissioner Bush made a motion to approve the budget entries. The motion was seconded by Commissioner Wilkerson and unanimously approved.
DOT Five Year Work Plan:
The DOT Five Year Priority list must be submitted to DOT by October 1st. The Board agreed to postpone the priority list until the September 20th meeting, to allow time to meet with Lee Mills, county engineer to determine the type of work to be done with the Small County Road Assistance Program.
Clerk's Report (cont.):
Mr. Gilliam reported there will be no rate changes in the Blue Cross Blue Shield C-14 policy. The increase for C-1 policy will be the same as previously reported.
The School Board has submitted a request to the Board for the appointment of a representative to the Pre-K Coalition. Commissioner Bush moved to appoint Ms. Mary Bennett. The motion was seconded by Commissioner Thomas. Vote of the Board was unanimous.
Mr. Gilliam announced that three sealed proposals were received for general liability, property, automobile and workers compensation insurance. Proposals were submitted by Risk Management Associates Incorporated, Florida League of Cities, and Arthur Gallagher and Company. Mr. Gilliam and Ms. Pitzarell reviewed the proposals and it appears Risk Management Associates submitted the lowest bid. The proposals were based on the same types and limits of coverage currently in place, however, Risk Management Associates premium also includes coverage for Y2K and contingent law enforcement liability. These two coverages are available with the other companies for an extra premium charge.
Ms. Cindi Price, RMA representative, explained that their program is not a self insurance fund for property and liability coverages. Coregis Insurance Company is the carrier and they are owned by GE Capital. They have written policies for public entities for over 25 years. The workers comp is a self insurance fund similar to the one offered by the Florida League of Cities. It is a new trust fund, starting October 1, 1999, and is fully funded and backed by Coregis. A part of the policy is a contract between the insurance trust fund and Coregis, where Coregis agrees and guarantees that if for some reason the trust can not meet their legal obligations or pay amounts due, they will immediately become liable for 100% of the claims. RMA will also provide free appraisals for buildings valued at $200,000 or more and appraisals for buildings less than $200,000 for $25 each. According to Ms. Price, Florida statutes regulate self insurance funds. Ms. Price pointed out that RMA provides environmental coverage for chemical spraying, underground fuel tanks, and solid waste facilities, which coverages third party liability and on site clean up. This coverage is available for an additional premium of $4137. Several Board members stated that if they use underground fuel tanks in the future, this would be good coverage to have. Commissioner Wilkerson moved to accept the insurance coverages offered by Risk Management Associates. The motion was seconded by Commissioner Thomas. The motion passed unanimously. Ms. Price stated the workers comp premium is billed at 25% down, followed by nine equal installments. The other coverages are billed at 60-40. Total annual savings with RMA will be approximately $30,000.
Gilchrist County Health Department- Sable Bolling:
Commissioner Wilkerson spoke to Ms. Bolling about a call he received from a county resident who was told that the Health Department no longer provides vitamin B-12 shots. Ms. Bolling explained that about 1 ½ ago, the Health Department stopped administering vitamin B-12 shots because of the legal liability involved. Now they only administer the shots if the Health Department is designated as the primary care provider for a patient. A licensed home health agent can administer the shots if it is prescribed by the patient's physician, but the Health Department is not a home health agent.
Ms. Bolling spoke to the Board about the need for two handicap parking spaces. She asked for the Board's assistance in striping and signs. The Board directed Mr. McQueen to have the maintenance supervisor install signs, etc.
Clerk's Report (cont.):
Mr. Gilliam reported that Judge Cates has asked for reports every six months, in July and January, updating the courthouse renovations project.
Mr. Gilliam stated that the Clerk's Office is close to being Y2K compliant.
Mr. Gilliam spoke to the Board about a recent conversation he had with Ricky Lyons, Clerk of Court for Lafayette County. Mr. Lyons contracts with the Suwannee River Economic Council to administer the SHIP program. Each year, the county receives $350,000 for this program and up to 10% can be used to administer the program. Lafayette County pays the SREC $17,500 for administration. Mr. Gilliam would like to look into the possibility of having this program administration contracted. The Board indicated they did not have a problem with this proposal.
A letter and sample resolution has been received from Martin County, requesting the Board's support for the Central and Southern Florida Comprehensive Review Study. The Board took no action.
EMA/County Coordinator's Report:
Mr. McQueen presented the bill for this year's hazardous waste collection from Alachua County, for $3423.59. Mr. McQueen pointed out that this year's agreement with Alachua County has an "amount not to exceed" and next year's agreement does not. Commissioner Thomas made a motion, seconded by Commissioner Bush to approve payment of the bill from Alachua County. The motion passed unanimously.
Mr. McQueen presented Interlocal agreements between the county and the municipalities of Bell, Trenton, and Fanning Springs, for solid waste and recycling grants. A motion was made by Commissioner Thomas, seconded by Commissioner Wilkerson, to approve the agreements. Vote of the Board was unanimous.
Mr. McQueen presented a resolution for the realignment of the road (S.W. 35th Avenue) in front of Lancaster Correctional Facility, leading to the peanut plant. Mr. Mills, county engineer has requested Board action, to assist him in his work. Commissioner Wilkerson moved to approve realignment of the road, by resolution. The motion was seconded by Commissioner Thomas and unanimously approved. A copy of resolution 99-41 is on file in the Clerk's Office.
Mr. McQueen spoke to the Board about a problem his office has encountered regarding 911 addressing. He has received numerous requests for addresses, primarily from businesses. These requests disrupts the office staff because the people making the request want the information immediately. On some days, he receives up to 16 requests. Mr. McQueen would like the Board to adopt a written policy. Following discussion, Commissioner Thomas made a motion to adopt a policy requiring all persons requesting 911 addresses to make their request in writing to be mailed or hand delivered, charging $2.50 per address. The motion was seconded by Commissioner Wilkerson and unanimously approved.
Mr. McQueen spoke to the Board about Florida Power's offer to evaluate the courthouse's surge protection for $20,068. The Board took no action.
The Building Department report for August, indicates a total of 59 permits issued. A total of $9700 was collected in impact fees.
Mr. McQueen stated the Strategic Planning Committee continues to meet and it has created more work for Mr. McQueen's staff.
Mr. McQueen reported the Safety Committee recently held their second meeting and explained that there will be costs associated with establishing a safety program.
Mr. McQueen reported that the Division of Emergency Management recently notified him of additional tasks that must be completed by the Gilchrist County Emergency Management Department. A copy of this list was distributed to the Board members. Mr. McQueen added that completion of these tasks are necessary for continued funding.
Mr. McQueen stated he had a meeting yesterday with Local IAFF #3665 (union representing the EMS department). Approximately one year ago, they submitted a plan. At yesterday's meeting, the county's labor attorney presented a counter-plan. Mr. McQueen stated he could speak to the Board about the union negotiations in general terms, or the Board can meet out of the sunshine regarding union negotiations.
Gilchrist County Recreation Authority:
Mr. Cloud Haley spoke to the Board about a FRDAP grant application that the Gilchrist County Recreation Authority would like to submit. According to Mr. Haley, in order to apply for the grant, the application must be through a local government. Each county is allowed to submit three grant applications. GCRA will administer the grant if the county can provide the bookkeeping. This is a reimbursement grant, however, Mr. Haley indicated that GCRA could pay the costs up front. The grant will be used to place a roof over the dug-outs, installation of bleachers and lights, as well as improving the parking lot. They would also like to add a basketball court, public address system, volleyball courts and concession stands. Mr. Gilliam stated that if the Board administers the financial end of the project, GCRA would be required to follow the Board's purchasing policy. Mr. Haley stated the application must be submitted by the 30th of September. The Board asked Mr. Haley to supply them with a copy of the grant application. Chairman Durden stated the Board will make a decision at their September 20th meeting. Mr. Mutch stated that if the application is approved, GCRA should deposit the match funds in a separate account of the Board of County Commissioners. Mr. Mutch added that a written agreement should be executed between the county and GCRA.
Sheriff Turner spoke to the Board about the Levy/Gilchrist Domestic Violence Task Force. They are requesting that each county's Board of County Commissioners declare the month of October 1999 as the Domestic Violence Awareness month. Commissioner Wilkerson moved to adopt a resolution, making such a declaration. The motion was seconded by Commissioner Thomas. The motion passed unanimously. A copy of resolution 99-42 is on file in the Clerk's Office.
Royster Pit Mining:
Mr. Luzader reported that when Ginnie Springs filed an injunction against Royster's Pit, that caused his permit from the Suwannee River Water Management District to be suspended until last month. Therefore, Mr. Royster still has five more months to abandon the old pit. According to David Still, SRWMD, the permit was issued 1-29-99. When someone files a complaint (in this case, Ginnie Springs), the permit is not valid until a determination can be made through an administrative hearing. The hearing was scheduled for July 28th and on July 27th Ginnie Springs withdrew their complaint. That made the permit valid on 1-29-99. After researching the minutes, Mr. McQueen reported that even though the Board discussed the six months issue, no action was taken. Mr. Luzader reported that the old pit (which was not permitted because it was a half acre and did not require a permit) has been enlarged to nearly an acre in size. The Board never took action to provide digging in the old pit 6 month after the issuance of the new permit. The Board advised Mr. Luzader and Mr. McQueen to inform Mr. Royster to stop digging in the old pit.
Commissioner's Committee Reports:
Commissioner Bush has received a request to have the entrance fees waived for the Head Start Group at Hart Springs. Commissioner Wilkerson made a motion, seconded by Commissioner Bush to waive the entrance and pavilion fees for the Head Start Group for September 27-29. The motion passed unanimously.
Commissioner Bush reported that at a recent Nature Coast Coordinating Committee meeting, they discussed the grand opening of the greenway trails. The grand opening will be held October 30th at Fanning Springs Park. The Committee is asking for all counties and cities in the area to provide a donation to offset the grand opening costs. They are requesting $500 from each county. Commissioner Bush moved to donate $500, from general fund reserve, to the Nature Coast Coordinating Committee. The motion was seconded by Commissioner Wilkerson and unanimously approved.
Commissioner Thomas reminded the Board that during the budget workshop, the Board agreed to raise Ms. Avery's salary by $24,000, however, no official action was made. Commissioner Thomas moved to approve the increase the annual salary amount to $24,000. The motion was seconded by Commissioner Bush. Vote of the Board was unanimous.
Chairman Durden stated there are three vacancies on the Development Authority and asked Mr. Mutch to advertise to have those vacancies filled.
Pole Barns Permits:
The Board agreed to require permits several years ago for pole barns exceeding 100 square feet and the Building Department has been charging for these permits at a rate of 3 cents per square foot. Following discussion, Commissioner Wilkerson made a motion to charge 3 cents per square foot for open pole barns and 5 cents per square foot for closed pole barns, with a minimum fee of $35 per permit for either type. The motion was seconded by Commissioner Thomas. Vote of the Board was unanimous.
Public Hearing- Impact Fees Ordinance 99-09:
Chairman Durden read the short title of the proposed ordinance and announced that this is the final public hearing for consideration of this ordinance. This ordinance will supercede the existing ordinance and establish four districts within the county. This ordinance provides for the establishment of impact fees for capital road improvement and expansion, but can not be used for road maintenance. The ordinance also provides for the the establishment of a trust fund for fees collected. Fees will be collected prior to the issuance of a building permit or mobile home installation permit. This fee will apply to any municipality unless that municipality exercises it's option to not participate. This ordinance provides a 50% discount of the allowed amount. The only exemption provided by this ordinance is for governmental agencies. This ordinance will become effective on October 1, 1999, or on the date filed with the Secretary of State, whichever is the later. Following discussion, Commissioner Bush moved to adopt the ordinance. The motion was seconded by Commissioner Thomas and unanimously approved. A copy of ordinance 99-09 is on file in the Clerk's Office.
Public Hearing- Impact Fees Ordinance 99-10:
Chairman Durden read the short title of the proposed ordinance and announced that this is the final public hearing for consideration of this ordinance. This ordinance will provide for the collection of impact fees to be used for capital facilities. Capital facilities include but are not limited to a new judicial building, a new jail facility, and a new road department facility. This will be a new impact fee, with a 50% discount. This fee will also apply to any municipality unless that municipality exercises it's option to not participate. If adopted, the ordinance will become effective October 1, 1999, or on the date filed with the Secretary of State, whichever is the later. Following discussion, Commissioner Thomas moved to adopt the ordinance. The motion was seconded by Commissioner Wilkerson. Vote of the Board was unanimous. A copy of ordinance 99-10 is on file in the Clerk's Office.
Tentative Budget Hearing:
Mr. Gilliam announced that the proposed milage rate exceeds the roll back rate by 8.49%. Following discussion, Commissioner Wilkerson moved to approve the percentage over the roll back rate. The motion was seconded by Commissioner Bush and unanimously approved.
Mr. Gilliam stated the proposed tentative milage rate for general government is 10 mils, which is the same rate that has been in effect for several years. Following discussion, Commissioner Wilkerson moved to adopt the tentative milage rate for general government at a rate of 10 mils, by resolution. The motion was seconded by Commissioner Thomas, and unanimously approved. A copy of resolution 99-43 is on file in the Clerk's Office.
Mr. Gilliam presented the tentative budgets for all funds except the MSTU fire fund for fiscal year 99-2000. Following discussion, Commissioner Wilkerson made a motion to adopt the tentative budgets, by resolution. The motion was seconded by Commissioner Thomas, and unanimously approved. A copy of resolution 99-44 is on file in the Clerk's Office.
The proposed tentative milage rate for MSTU fire services is one mil. This is an increase of half a mil over the current fiscal year. Following discussion, Commissioner Bush made a motion to adopt a tentative milage rate for MSTU fire services at a rate of one mil for one year, by resolution. The motion was seconded by Commissioner Thomas. Vote of the Board was unanimous. A copy of resolution 99-45 is on file in the Clerk's Office.
Mr. Gilliam presented the tentative budget for MSTU fire services for fiscal year 99-2000. This proposed budget is based on the proposed milage rate of one mil, however, there are no privilege fees. Following discussion, Commissioner Wilkerson made a motion to adopt the tentative budget for MSTU fire services for fiscal year 99-2000. The motion was seconded by Commissioner Thomas. Vote of the Board was unanimous. A copy of resolution 99-46 is on file in the Clerk's Office.
Mr. Gilliam thanked the Board for their participation in the budget process, and added that the budget reflects an overall decrease of approximately 17% from the current fiscal year.
Public Hearing- Special Assessments:
Mr. Gilliam announced that the proposed special assessment rates for EMS and Solid Waste are the same rates currently in effect. Commissioner Wilkerson made a motion to adopt the final rates for fiscal year 99-2000 for Emergency Medical Services, by resolution. The motion was seconded by Commissioner Bush. There followed discussion regarding the use of special assessment funds collected for EMS services. The motion passed unanimously. A copy of resolution 99-47 is on file in the Clerk's Office.
The Board discussed the rates and use of special assessments for Solid Waste. Following discussion, Commissioner Bush moved to adopt the final special assessment rates for Solid Waste, by resolution. The motion was seconded by Commissioner Wilkerson. Vote of the Board was unanimous. A copy of resolution 99-48 is on file in the Clerk's Office.
The Board agreed to set the date for the Value Adjustment Board meeting for October 8, 1999, at 9:00 a.m. Chairman Durden appointed Commissioner Thomas, Commissioner Wilkerson and himself to serve this year.
Public Hearing- Special Use Permit- Anderson Columbia:
Mr. McQueen reported the Planning and Zoning Board recommends approval of the special permit requested by Anderson Columbia on an 80 acre tract, where 6 acres have been identified for the mining of dirt, to be mined to a depth of 6 feet (on Tom Scott's property), with reclamation provided for as specified. The reclamation is to be completed within 18 months. The Planning and Zoning Board added a condition that the permit is limited to 50,000 cubic yards of dirt for the Trenton Elementary School site and that the road being traversed be returned to a better condition, as determined by the county road supervisor. Mr. McQueen read the concurrency assessment. Mr. Jerry Fletcher, project manager, from Anderson Columbia stated he expects the project to last 2-3 weeks and they are grading the road at the end of each day. When the project is complete, they will apply rock for a finish grade. Following discussion, Commissioner Wilkerson made a motion to approve the special permit, by resolution. The motion was seconded by Commissioner Thomas and unanimously approved. A copy of resolution 99-49 is on file in the Clerk's Office.
Mr. Mutch reported that the Planning and Zoning Board voted to initiate a petition to amend section 5.26 of the Land Development Regulations to require paved roads and streets in all major subdivisions and any minor subdivision where a road or street is plated, regardless of the size of the lots. This will be heard by the Planning and Zoning Board in their October meeting.
There being no further business to discuss, a motion to adjourn was made by Commissioner Bush, seconded by Commissioner Thomas and unanimously approved.
RANDY DURDEN, CHAIR
JOSEPH W. GILLIAM, CLERK