MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD NOVEMBER 1, 1999.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on November 1, 1999, at 9:00 a.m., in the County Commissioner's Meeting Room, located in the Gilchrist County Courthouse, 112 South Main Street, Trenton, Florida, with the following members present to-wit:
Randy Durden, Chair
Sue B. Suggs
John Rance Thomas
Others in attendance were: Joseph W. Gilliam, Clerk of Circuit Court, Sam Mutch, County Attorney, Ron McQueen, EMA/County Coordinator, Sherree Pitzarell, Deputy Clerk
Mr. Mutch and Commissioner Suggs spoke to the Board about EMS and Landing Zone Protocols. According to Commissioner Suggs, changes were made to page six and Dr. Cox has already approved the document. Fire departments will be dispatched to assist EMS under certain provisions, which are outlined under EMS Calls, Hazardous Materials Incidents and Structure Fires (on page 6). Commissioner Wilkerson stated the Mayor of Trenton is concerned about the city's fire department involvement and liability, and asked what would happen if any or all the cities failed to follow this protocol. An interlocal agreement needs to be executed with the City of Trenton. Commissioner Suggs moved to approve the changes on page six of the protocol. The motion was seconded by Commissioner Thomas. Commissioner Suggs stated she would talk to each town council member. Mr. Mutch stressed that an interlocal agreement is needed with all cities. The motion passed unanimously.
Mr. Mutch stated his staff has met with deputies to provide training for enforcement of the new park ordinance. There are three boat ramps that the county has an agreement with Game and Freshwater Fish Commission which states the hours can not be restricted without their prior permission. The ordinance was changed to state no overnight parking except for loading and unloading boats. This ordinance will be set for the first meeting in December.
Commissioner Bush moved to eliminate the mid month meeting in December. The motion was seconded by Commissioner Thomas. The vote of the Board was unanimous.
Mr. Mutch has received the pay off amount for Bradley vs. Stickles and Gilchrist County for $17,396.97. This is a SHIP home where the owner has failed to make payments to the first mortgage holder. This house was appraised at over $30,000 several months ago.
The personnel policy for reimbursement of tuition has been revised. Commissioner Suggs moved to adopt the policy. The motion was seconded by Commissioner Wilkerson. Item number one was changed to add "and the Board of County Commissioners". Vote of the Board was unanimous.
Mr. Mutch reported the language for an LDR amendment regarding set back requirements for fences will be ready for the Planning & Zoning Board meeting in November.
Mr. Mutch stated the Annexation proposal for the city of Trenton will be before the City Commission next Monday night.
According to Mr. Mutch, Mr. Middleton of N & J Body Shop broke off negotiations when Mr. Yozgat advised him that the paint job on the Waccasassa VFD fire truck was not satisfactory. When the Board approved the re-painting, the figure was $900. The fire chief had a verbal estimate and did not know a $5200 written estimate was given. The owner stated he had approximately $1,900.00 to $2,500.00 in actual cost. The body shop contends Mr. Martin gave permission for $5,200.00, rather than $900.00. Mr. Mutch would like to suggest they go to mediation.
Mr. Mutch reported he has not met with Mr. Braswell regarding Blue Springs, and the prohibition of motorized vessels in spring runs and springs.
Mr. Mutch has not heard anything from Judge Beauchamp regarding the Ginnie Springs vs. Gilchrist County case.
In regards to Special Assessments for fire services, according to Mr. Mutch, the Board has the ability to impose a special assessment for fire services on property. The Board will need to adopt a resolution by January 1st or March 1st stating the intent to use a uniform method of collection by March the 1st, if Mr. Welch agrees . This must be advertised for four consecutive weeks for the December 6th meeting. An agreement will be needed between the Property Appraiser and Tax Collector by either January 1st or March 1st. A motion was made by Commissioner Suggs, second by Commissioner Thomas to hold a public hearing on December 6th at 6:00 p.m. Vote of the Board was unanimous.
Mr.. Bryan Lyons of M. D. Moody faxed a letter on the 28th regarding the repairs of the dragline, stating that the boom will be replaced the first week of November and that the engine repair will be made at that time. In addition the fairleads will be replaced/repaired in the appropriate time frame. According to Mr. Gilliam the letter was not signed. The checks for payment of the dragline have not been mailed. The Board advised Mr. Gilliam to hold the checks until the repairs are made.
Mr. Gilliam returned $173,112.59 from Fiscal Year 98-99 to the Board. A portion of this carry forward is $50,000 that was not needed because he received a grant for the Y2K issue. When the Finance Department is able to relocate upstairs, he would like to use a portion of these funds to do some renovations. The other constitutional officers have also returned their carry forwards as well. A motion was made by Commissioner Suggs, second ed by Commissioner Wilkerson to create a sinking fund of $100,000 for the purpose of courthouse renovations. Vote of the Board was unanimous.
A letter from the Department of Environmental Protection regarding the FRDAP application for the Waters Lake Park grant. A letter requesting additional information has been received from the Department of Environmental Protection, and forwarded to Summit.
A letter from the Trenton Medical Center has been received, requesting support of their Bell project to submit with their grant application. A motion was made by Commissioner Suggs, seconded by Commissioner Thomas to approve their request. Vote of the Board was unanimous.
Mr. Gilliam met with Mr. Reeves, along with Chairman Durden, Pat Callahan, Judge Smith, Judge Philman, and David Krider to discuss courthouse renovations. Mr. Reeves does not feel the county can build the project as initially submitted. He proposed leaving the state attorney's office and part of the Clerk's Office in this building. The outcome was to reduce the space needs, eliminating some spacial desires that may not be necessary.
According to Mr. Gilliam the court will be observing the following dates for holidays:
New Year's Day December 31, 1999
Martin L. King January 17, 2000
Good Friday April 21, 2000
Memorial Day May 29, 2000
Independence Day July 4, 2000
Labor Day September 4, 2000
Veteran's Day November 10,2000
Thanksgiving November 23-24,2000
Christmas Eve December 25, 2000
Christmas Day December 26, 2000
New Year's Day January 1, 2001
Commissioner Suggs made a motion, seconded by Commissioner Wilkerson to approve the same holidays for county employees. Vote of the Board was unanimous.
Public Hearing- Animal Control Ordinance:
Mr. Mutch announced that the ordinance before the Board is a result of meetings with the Sheriff's Department, Humane Society and the Animal Control Committee. The Commissioners agreed to change the language of Section 8, page 8 regarding the vaccination of ferrets. There followed discussion regarding the exemption for hunting dogs. A motion was made by Commissioner Suggs to delete the last sentence in section G, page 12. The motion was seconded by Commissioner Thomas. The motion passed unanimously. Section 22, page 20 includes an animal control committee, to be appointed by the BOCC, with at least one member being a member of the Humane Society. The Board deleted the sentence in the short title regarding committee members to inspect contract service operations with any private provider. A motion was made by Commissioner Suggs to approve the ordinance on first reading by title only, with the provision that "providing for committee members to inspect contract service operations with any private provider" be stricken from the ordinance, and the last sentence of section 9G be stricken. The motion was seconded by Commissioner Wilkerson. Vote of the Board was unanimous. The Board discussed page 17 and the length of time an animal could be kept confined. The ordinance provides for 10 days including weekends and holidays.
State Attorney's Office:
Mr. David Krieder spoke to the Board about their immediate space needs. The attorney that serves children and family services is currently housed in Levy county. They need a space for a paralegal and one attorney. Ted Burt has purchased the old Wilkerson house on the corner and will be renting out office space. These positions will only serve Gilchrist County. Mr. Mutch stated the 8th circuit provides a service to the Department of Children and Family under contract, that says that instead of having DCF attorneys, the services will be provided by the State Attorneys. Under mandate, we are charged with providing funding to the State Attorney's office, but not the DCF. Mr. Krieder stated that this is a pilot project and will enable them to provide better services for Gilchrist county. Mr. Mutch suggests getting an Attorney General's opinion as to whether or not the statute says the BOCC has to provide office space to DCF. The Board asked for a letter from Rod Smith stating these people will be providing services to Gilchrist County only. A motion was made by Commissioner Thomas to provide office space, utilities and phone for the additional staff, providing that a letter is received from Rod Smith, and to transfer the funds from general reserve. The motion was seconded by Commissioner Wilkerson, and unanimously approved.
The Board recessed for lunch at 12:10 and reconvened at 1:35 p.m.
Clerk's Report (cont.):
Commissioner Suggs moved to approve the bills, seconded by Commissioner Bush. Vote of the Board was unanimous. There followed discussion regarding the bill for Akins Bar-B-Que for $125. This was a meal provided during AED training.
Budget entries 99116, 99121-99130 were unanimously approved, following a motion by Commissioner Bush, which was seconded by Commissioner Suggs.
Budget entries 002, 005-008 were unanimously approved, following a motion from Commissioner Bush, which was seconded by Commissioner Thomas.
A motion was made by Commissioner Suggs, seconded by Commissioner Wilkerson to approve the minutes of the meeting held August 16th. The motion passed unanimously.
Sheriff Turner submitted checks to the Board for the following: $6,061.70 from Law Enforcement Trust Fund (state), $31.80 for copies, $1,110. 00 for security services, $2,730.00 for housing prisoners from St. Johns county and $320 .00 from public defender fees.
Following discussion, Commissioner Wilkerson moved to secure a loan for $128,758.00 to purchase a new grader, by resolution. The motion was seconded by Commissioner Thomas. Vote of the Board was unanimous. A copy of resolution 99-64 is on file in the Clerk's Office. The old grader this replaces may be sold. A motion was made by Commissioner Suggs to declare the old grader surplus. The motion was seconded by Commissioner Wilkerson, and unanimously approved.
Commissioner Suggs presented a Purchase Order for $2,500.00 for trusses for the Spring Ridge VFD. A motion was made by Commissioner Suggs, seconded by Commissioner Wilkerson to approve the Purchase Order. Vote of the Board was unanimous.
Mr. Martin stated that road conditions are dry and grading has been difficult. On Old Dixie grade, (30th street) a complaint was received from a citizen about the good rock that has been pushed off that grade, by the motor grader. Commissioner Thomas will check out the road and meet with Mr. Martin.
In regards to dispatch protocols for EMS and landing zones, it is common practice for the EMS director or senior medic to select the landing zone location and function as the landing zone incident commander. A list of landing zone coordinates were submitted to the Board. It was pointed out that ShandsCair needs to approve the landing zone locations as well. Commissioner Suggs made a motion to approve the protocols for EMS and fire departments. The motion was seconded by Commissioner Thomas. The vote of the Board was unanimous.
Commissioner Suggs moved to require all fire departments to provide their by-laws to the Board of County Commissioners. The motion was seconded by Commissioner Wilkerson, and unanimously approved.
A motion was made by Commissioner Suggs to approve the landing zones locations, providing they are approved by ShandsCair, and subject to getting signatures from all landowners. The motion was seconded by Commissioner Wilkerson. The vote of the Board was unanimous. Mr. Mutch will provide the Sheriff an agreement to sign accepting the protocols. Commissioner Suggs moved to ask the Sheriff to implement the EMS and fire protocols into his dispatch procedure. The motion was seconded by Commissioner Wilkerson, and unanimously approved.
Clerks Report (cont.):
Allen Luzader submitted a list of the deficiencies noted at the Stickles home that the Board is considering purchasing in a foreclosure proceeding. A motion was made by Commissioner Thomas to default on the Stickles SHIP loan and file a judgement against them. The motion was seconded by Commissioner Wilkerson. The motion passed by majority vote with Commissioner Suggs casting the only vote in opposition.
Susan Bryant submitted a letter to the Board to return $9,393.66 from her 98/99 budget. She would like the Board to use these funds for cosmetic improvements to the courthouse. Commissioner Suggs moved to place the funds into the general revenue reserve. The motion was seconded by Commissioner Wilkerson, and unanimously approved.
Commissioner Bush stated the American Legion will be approaching the Board regarding a monument for the World War II Veterans. They have found a book on the history of Gilchrist County with a list of names of those veterans.
Diane Avery, Solid Waste supervisor, spoke to the Board about the schedule for the Christmas holidays. They would like to close the 24th and 25th, rather than the 23rd and 24th. On New Year's, she would like to close the facility on Saturday, rather than the 31st. The Board indicated they had no problems with her request.
Nathan Martin advised the Board that the roads in Vargas Woods subdivision have been stabilized with 3 inches of rock. The county requires 6 inches of rock and a 60 foot Right of Way.
Mr. Gilliam presented a bill from Summit for engineering services for the Neighborhood Grant totaling $9,450.00. A motion was made by Commissioner Suggs to approve the invoice. The motion was seconded by Commissioner Bush and unanimously approved.
Mr. McQueen stated that Summit sent a cross section showing the 65 foot ROW in the Sun N Fun subdivision with 10 inches of rock and only 2 ft. of stabilization. This does not meet the LDR requirements.
The Board discussed the toilets ordered nearly 2 years ago for the jail. They have been paid for, but returned to the company because the connection was not correct. Mr. Mutch will send a letter to the supplier.
EMA/County Coordinator's Report
Mr. McQueen submitted the Building Department report for the month of October, indicating a total of 33 permits (20 mobile home, 8 replacements, 4 new construction & 1 commercial). Impact fees totaled 15.
Dwight Stancel will be addressing the Legislature on the following issues: limited 5 year certificates for people training to be building inspectors and building inspectors being able to perform inspections for other counties.
Comprehensive Planning is costing $22,000.00 with the North Central Florida Regional Planning Council. According to Mr. McQueen, a task force could determine whether or not the county could employ their own planner. He and the Chairman will speak to the cities to see if they are interested and put together some information.
The Strategic Planning Committee will hold their first public meeting in Bell this Thursday night at 6:30 p.m. in the Bell High School auditorium.
Commissioner's Committee Reports:
Commissioner Bush spoke to the Board about a wreck involving the Park truck on October 18th. There was a problem with the blinkers and the wires being crossed. There were no injuries, but the county vehicle was damaged.
In regards to the Code Enforcement issue with the City of Trenton, the lot owned by the county is being cleaned.
Mr. McQueen reported he is waiting on contracts with DOT, for CR 232.
Preliminary Plat- Vargas Woods Addition:
Mr. John Lane, developer of Vargas Woods Addition, was present. Mr. McQueen reviewed the concurrency assessment. The Zoning Board had to make a determination as to the length of a cul de sac and the roads do meet the requirements. Five lots were reconfigured into four lots. Lot # 3 was originally north/south, rather than east/west. Mr. Mutch asked Mr. Lane if he had permission from each property owner to represent them. He stated that he did not have permission from Jimmie and Patricia Shelley, the owners of lot 3. Mr. Mutch advised Mr. Lane that he will need an agreement between the Shelley's and himself to represent them, prior to the Board taking action on the plat.
There being no further business to discuss, a motion was made by Commissioner Wilkerson to adjourn at 5:23 p.m. The motion was seconded by Commissioner Suggs and unanimously approved.
RANDY DURDEN, CHAIR
JOSEPH W. GILLIAM, CLERK