MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD NOVEMBER 15, 1999.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on Monday, November 15, 1999, at 5:00 p.m., in the County Commissioner's Meeting Room, located in the Gilchrist County Courthouse, 112 South Main Street, Trenton, Florida, with the following members present to-wit:
Randy Durden, Chair
Sue B. Suggs
John Rance Thomas
Others in attendance were: Joseph W. Gilliam, Clerk of Circuit Court, Sam Mutch, County Attorney, Sherree Pitzarell, Deputy Clerk, Sam Ferguson, Finance Director, John Ayers, Gilchrist County Journal, Beth Latner, Charissa Strickland,
Budget entry 99131 was unanimously approved, following a motion from Commissioner Suggs, which was seconded by Commissioner Thomas.
Minutes of the meetings held August 26th, September 9th, September 14th, and September 20th were unanimously approved, following a motion from Commissioner Bush, which was seconded by Commissioner Thomas.
Mr. Mutch distributed a copy of the letter he sent to Sheriff Turner, requesting him to implement the EMS and Fire dispatch protocols. Chairman Durden stated the City of Trenton voted against adopting the county's fire protocols and will be establishing their own protocols for fire calls.
Chairman Durden stated the city of Trenton opted out of the county impact fee ordinance and decided to establish their own impact fee ordinance for capital facilities, remitting 75% to the county, and retaining 25%.
Mr. Mutch presented the proposed Landing Zone Agreement for Landowners. This is to establish an agreement between the county and landowners to permit their land to be used for emergency helicopter landings.
Mr. Mutch suggested that execution of the two contracts between the county and North Central Florida Regional Planning Council be postponed until December 6th. He also recommended that these services be put out to bid prior to the execution of these contracts. These contracts are for comprehensive planning services and mitigation strategy. Commissioner Suggs made a motion to request proposals for planning services. The motion was seconded by Commissioner Thomas. The vote of the Board was unanimous.
Mr. Mutch informed the Board that training has been provided by his office to the Sheriff's staff regarding the county park ordinance. Commissioner Suggs moved to approve the ordinance. The motion was seconded by Commissioner Wilkerson and unanimously approved. A copy of ordinance 99-13 is on file in the Clerk's office.
Mr. Mutch sent a letter to Sheree Lancaster notifying her that the county does not want to pursue the foreclosure on the Bradley/Stickles case.
Mr. Gilliam stated there is another foreclosure that he just received on Barton. The first mortgage is over $50,000. Ms. Barton paid $62,500 and there is $17,500 in SHIP funds. Commissioner Suggs made a motion, seconded by Commissioner Thomas to not pursue a foreclosure. The vote of the Board was unanimous.
The personnel policy on tuition reimbursement has been revised to state classes must be approved by the Department Head, the Personnel Director and the Board of County Commissioners. Approval must be prior to an employee/volunteer beginning the course. Commissioner Suggs moved to adopt the policy. The motion was seconded by Commissioner Thomas and unanimously approved.
The Board discussed the need for paving in major and minor subdivisions. The Planning and Zoning Board will hear the issue regarding major subdivisions on the 18th of this month. Commissioner Suggs made a motion, seconded by Commissioner Bush to direct the Planning and Zoning Board to address paving roads in minor subdivisions. The motion passed unanimously.
Mr. Middleton, attorney for N & J Paint & Body Shop has agreed to go to mediation and accept payment as offered initially by Mr. Mutch.
Mr. Mutch reported he sent a letter to Acorn Engineering Company requesting that they notify him regarding the delivery of the toilets for the jail. These toilets were ordered last year and have not yet arrived. Chairman Durden read a letter from the Sheriff addressing deficiencies at the jail in preparation of the annual inspection.
A Film Industry Seminar will be held in Marion County December 1st for all local governments in the area. Mr. Herb Platt would like to meet with the Board on the December 6th concerning the film industry coordination.
Ron Owens, our defense attorney in the case of Taylor v. Gilchrist County, has suggested that Mr. Mutch attend the mediation scheduled for November 22, 1999 in Gainesville.
Mr. Mutch reported that Ms. Kline did not have the authority to send the letter asking the county to pay for copy cost, according to Judge Juinta. Children and Family Services will continue to pay for those services.
Mr. Gilliam and Chairman Durden received the final signatures for Right of Way's on the landfill road. Mr. Mills is in the process of drawing the specifications.
Mr. Gilliam met Friday with Rod Smith and Carol Zeigle regarding space for the state attorney's office. According to the architects, the upstairs offices currently occupied will have to be vacated prior to renovations. Construction should begin around the 1st of March. Mr. Smith has indicated they will have a total of 8 people serving Gilchrist County. Mr. Burt can have three offices ready by the 1st of December. Commissioner Wilkerson made a motion, seconded by Commissioner Bush to provide office space for their staff, even though a portion of their work may be for other counties. The vote of the Board was unanimous.
Mr. Gilliam advised the Board that he will be hiring another staff person for the Finance Department. Due to the increased volume of work, this position will be for payroll and board minutes.
CDBG contacts must be satisfied and recorded. Commissioner Suggs left the room due to a possible conflict of interest. Commissioner Bush moved to record the lien satisfactions. The motion was seconded by Commissioner Wilkerson. Commissioner Suggs filed a conflict of interest form and abstained from voting. All other commissioners voted in favor of the motion.
A request from Robin Davis regarding funding for mediation has been received. They would like to be reimbursed for their milage. Commissioner Suggs made a motion to move funds from reserve to pay these costs. The motion was seconded by Commissioner Thomas and unanimously approved.
Beth Latner attended the meeting in the absence of Mr. McQueen and distributed information regarding a public hearing for the Florida Department of Transportation Tentative 5 Year Work Program for the period of July 1, 2000, through June 30, 2005.
Ms. Latner also distributed a Growth management survey for the Board to review.
Preliminary Plat for Deer Meadows Subdivision:
Michael Pardue, surveyor, for Deer Meadows subdivision was in attendance. Ms. Strickland reviewed the concurrency assessment for this subdivision which is located near the Royster property. The Planning and Zoning Board looked at the deed restrictions and wanted to restrict single wide mobile homes. Mr. Mutch stated there are a couple of issues regarding this subdivision. Can the Board require something more stringent than what is in the LDR's. The road that connects CR 340 with the project all the way back to the last "t"is a collector road and it would be required to have a 36 foot wearing surface and a minimum Right of Way of 80 feet There are 24 tracts in this subdivision on 540 acres. The Chairman stated that because this is a large subdivision, the roads in this subdivision should be paved. Commissioner Bush made a motion to approve Deer Meadows provided all roads be paved based on the length of the collector road and soil types. The motion was seconded by Commissioner Thomas. The motion passed unanimously.
Mr. Ferguson spoke to the Board about the remount for the ambulance. It is ready and the bill has been received ($54,000). There is approximately $30,000 available. He would like to get bids on a $24,000 loan. A motion was made by Commissioner Suggs, seconded by Commissioner Thomas to approve his request. The vote of the Board was unanimous.
Commissioner Wilkerson stated David Spencer called him about a proposed road near the new elementary school. This road will be for the buses coming from the high school to the elementary school. They want the county to haul approximately 30 loads of rock for them. The Board agreed to charge the School Board for the cost of the man hours, equipment and the rock.
Commissioner Thomas has a resident in his district that has received their third notice from the High Springs post office regarding the road at their mail box site. There is a washout on this road that needs to be repaired. Mr. Thomas also had a request from a resident for a speed sign to be placed on a county grade.
There being no further business to discuss, a motion was made by Commissioner Suggs to adjourn at 7:25 p.m. The motion was seconded by Commissioner Wilkerson and unanimously approved.
RANDY DURDEN, CHAIR
JOSEPH W. GILLIAM, CLERK