MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD JANUARY 18, 2000.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Tuesday, January 18, 2000, at 5:00 p.m. in Bell City Hall, located in the Bell Train Depot at 3240 W. Rail Road Lane, Bell, Florida, with the following members present to-wit:
Randy Durden, Chairman
John Rance Thomas
Sue B. Suggs
Others in attendance were: Joseph W. Gilliam, Clerk of Circuit Court, Sam Mutch, County Attorney, Sam Ferguson, Director of Finance, Karen Heaton, Deputy Clerk, Ron McQueen, County Coordinator, Ron Mills, Jeff Jordan, Iris Roberts, Lee Shaltenbreand, Don Alexander, Miguel A. Ortiz Jr., Eddie Wilson, Tom Crawford, Kathy Nelson, Rick Weder, Teresa Parrish, Gene Parrish, Mark Wray, Richard Douglas, Barry Lombard, Gary Martin, Jim Ivines, Dan Shanes, Jimmie Sheffield, David James, Mark James, Linda Walker, Sharon Johnston, Nancy Kaye Jordan, Sheriff David Turner, Billy Cannon, Deborah Jones, Steven Youghn, Mr. & Mrs. Bud Riffle, Eli Whittles, Tom Crawford, Jesse Sorenno, Billy Cannon, David James.
The Road Closure for Mitchell Gentry will be postponed to the February 7th meeting.
Commissioner Suggs moved to approve budget entries 037 - 042. The motion was seconded by Commissioner Wilkerson and unanimously approved.
Mr. Mutch reminded the Board about the Special Assessment for Fire Services. The Board decided to schedule a workshop on Fire Special Assessment for the mid month meeting in February.
Mr. Mutch reported to the Board that he will attend the January 20th Planning Commission meeting concerning the land development regulations amendment on fence setbacks.
Mr. Mutch informed the Board that he had been contacted by a citizen, who lived on the Suwannee River, regarding Blue Springs request to limit motorboats and powered watercraft in spring boils and runs. Commissioner Durden said that this individual had contacted Senator Mitchell’s Office and they are sending a package to the Board with the actions the Board is authorized to take concerning this issue.
Animal Control Committee: The Animal Control Ordinance, which passed on November 12, 1999, calls for the appointment of an animal control committee to advise the Board. Mr. Mutch advised the Board that a date may need to be set for the appointment of members.
Ted Burt has requested information concerning the actions taken by the Board on subdivisions recently. The Board discussed the issue regarding a minor subdivision and Mr. Mutch will reply to Ted Burt.
Mr. Mutch presented the Board with Ordinance 002 for “Motor Vehicle Title Loans”. The Short title reads as follows:
AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA, ENACTING AN ORDINANCE TO REGULATE “MOTOR VEHICLE TITLE LOANS” AND IN ORDER TO REGULATE THE MOTOR VEHICLE TITLE LOAN INDUSTRY IN GILCHRIST COUNTY; PROVIDING DEFINITIONS; PROVIDING FOR CONDITIONS FOR ENGAGING IN MOTOR VEHICLE TITLE LOAN TRANSACTIONS; PROVIDING FOR A MAXIMUM INTEREST RATE, PREPAYMENT AND AMOUNT OF LOAN; PROVIDING FOR TRANSACTION SATISFACTION AND DEFAULT; PROVIDING FOR VIOLATIONS, PENALTIES AND ENFORCEMENT; PROVIDING FOR A TRANSITION PERIOD FOR COMPLIANCE; PROVIDING FOR TERRITORIAL JURISDICTION; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE.
Commissioner Suggs made a motion, seconded by Commissioner Thomas to approve Ordinance 00-2. The motion carried unanimously.
Mr. Gilliam reported to the Board that the Road Department has obtained the specifications for a Ford dump truck on State Contract. This truck would cost $65,268.00. The Board had previously approved the purchase of a new dump truck estimating the cost to be approximately $50,000.00. Mr. Gilliam stated that the Road Department could purchase the truck but it would leave a balance of $21,000.00 in machinery and equipment for the rest of the budget year. The Board discussed the options and agreed that Commissioner Suggs could obtain different specifications and plan to bid locally.
Mr. Gilliam mentioned that the deadline for changes to the Municipal Code Corporation is coming up. Mr. Mutch mentioned a few additions that he will send in before the deadline.
Mr. Gilliam referred the Board to a letter from the State Attorney’s Office regarding a T1, high speed data transmittal line between Gainesville and Trenton. The net result of this enhanced service will be a twenty-four fold increase in the speed of the computer data transmissions. The T1 line will also permit video conferencing. The cost of this enhanced service which is being donated to Gilchrist County is estimated to be $10,000 per year. The State Attorney’s Office is requesting Gilchrist County to pay $680 for the Interface Card which will permit the linkage of the current data server to the T1 line. Mr. Gilliam explained the use of the system and the advantages of having it in the future. Commissioner Wilkerson made a motion to approve the purchase of the Interface Card for the T1 line. The motion was seconded by Commissioner Thomas and unanimously approved.
Mr. Gilliam reported to the Board that he had met with Steven Bender who is working with Karl Thorne on the Courthouse renovations for Fire safety and ADA compliance. He brought a preliminary set of plans for review. The architect is requesting a 30 day extension to bid. The delay was due to problems relating to the engineering of the elevator and the exterior fire escapes.
Mr. Gilliam was informed that there would be more space available in the Wilkerson house for the State Attorney’s office. The Traffic School will no longer be in that building and the remainder of the house could be rented at a total of $800 per month with the County paying utilities. Commissioner Bush made a motion to lease the whole building for the State Attorney’s Office. Commissioner Wilkerson seconded the motion. The vote of the Board was unanimous.
Mr. Gilliam received a request from Superintendent Thomas for the Board to write a letter of support to pave the “Rails to Trails” from the old depot in Trenton to the new Trenton Elementary School. This would provide a safer path for children to walk or ride bikes to the school. Commissioner Bush made a motion to approve the letter of support. The motion was seconded by Commissioner Thomas and unanimously approved.
Mr. Gilliam reported that a request was received from the City of Bell for the fourth quarter release of funds for Fire Control and first quarter for the 1999/2000 year. Mr. Gilliam explained that the 98/99 year had already been closed out. Commissioner Suggs made a motion to approve payment of $3,750 from the Fire Reserve Fund to the City of Bell. Commissioner Bush seconded the motion and the vote of the Board was unanimous.
Mr. Gilliam presented the following SHIP loan applications, which have been recommended for approval by the Loan Review Committee:
Lance Parker, Capital City Bank (Moderate Income, $10,000 SHIP Loan), new construction. Commissioner Suggs made a motion to approve subject to availability of funds for this income level. The motion was seconded by Commissioner Thomas and unanimously approved.
Howell E. Lancaster III, Capital City Bank (Moderate Income, $10,000 SHIP Loan), new construction. Commissioner Suggs made a motion to approve the SHIP Loan for Howell E. Lancaster III, subject to availability of funds for this income level. The Motion was seconded by Commissioner Bush and unanimously approved.
Daniel and Angela Wiggins, Capital City Bank (Moderate Income, $10,000 SHIP Loan), purchase existing house with rehab. Commissioner Suggs made a motion to approve the SHIP Loan for Daniel and Angela Wiggins, subject to availability of funds for this income level. The motion was seconded by Commissioner Wilkerson and unanimously approved.
Kimberly Pittman, Capital City Bank (Very Low Income, $22,500 SHIP Loan), new construction. Commissioner Suggs made a motion to approve the SHIP Loan for Kimberly Pittman. The motion was seconded by Commissioner and unanimously approved.
Jennifer L. Philman, Tri-County Bank (Moderate Income, $10,000 SHIP Loan), new construction. Commissioner Suggs made a motion to approve the SHIP Loan for Jennifer L. Philman subject to availability of funds for this income level. The motion was seconded by Commissioner Wilkerson and unanimously approved.
Bruce Auman, Chase Manhattan (Low Income, $17,500 SHIP Loan), purchase of existing house with rehab. Commissioner Suggs made a motion to approve the SHIP Loan for Bruce Auman. The motion was seconded by Commissioner Thomas and unanimously approved.
Doris Hall, Capitol City Bank (Very Low Income, $22,500 SHIP Loan), purchase of existing house with rehab. Commissioner Wilkerson made a motion to approve the SHIP Loan for Doris Hall. The motion was seconded by Commissioner Suggs and unanimously approved.
Jason Johnson, Capitol City Bank (Very Low Income, $22,500 SHIP Loan), purchase of existing house with rehab. Commissioner Suggs made a motion to approve the SHIP Loan for Jason Johnson. The motion was seconded by Commissioner Thomas and unanimously approved.
Commissioner Wilkerson filed a Conflict of Interest and left the room for the next application to be reviewed for Kevin and Shanna Wilkerson..
Kevin and Shanna Wilkerson, Capital City Bank (Low Income, $17,500), purchase of existing house with a rehab. Commissioner Suggs made a motion to approve the SHIP Loan for Kevin and Shanna Wilkerson. The motion was seconded by Commissioner Bush and unanimously approved.
Mr. Mark Wray came before the Board requesting permission to proceed with advertising to close N.E. 62nd Place which is a public road. The Board discussed the location of the road. This road is in the North 90 foot M/L of South West quarter of South West quarter in Section 34, Township 7 South, Range 16 East. All of the surrounding property is owned by the Wray’s with the exception of an access road to Mr. Douglas’ property. Mr. Wray has put in another road and fence line in to replace this access road. Mr. Richard Douglas was present and did not have any objections. Commissioner Suggs made a motion to authorize Mark Wray to advertise for this road closure. The motion was seconded by Commissioner Thomas. The vote of the Board was unanimous.
Ron McQueen referred the Board to the Final Plat and Concurrency Assessment for the “Ironstone Subdivision”. This proposed residential subdivision is located on a parcel of land lying within Section 29, Township 10 South, Range 15 East. It is in A-1 zoning in a municipality. Commissioner Suggs filed a Conflict of Interest and left the room for this issue. Commissioner Bush made a motion to accept the Final Plat for Ironstone subdivision. The motion was seconded by Commissioner Wilkerson and unanimously approved.
Jail Inspection Report:
Sheriff Turner presented the Board with the Jail Inspection Report for 12/20/99 and a copy of a cover letter and letter of response. Sheriff Turner read a portion of a letter from The Office of the Deputy Assistant to the Attorney General U.S. Department of Justice to the Honorable F. Allen Boyd regarding the forfeiture of funds. Sheriff Turner had requested that the use of equitable share funds be used to fund the construction of the Gilchrist County Jail. The funding has not yet been decided for the new jail. Sheriff Turner reviewed the findings in the jail inspection report. There were several areas which the jail was found to be not in compliance. These were mostly in-house items; medical prescriptions and records relating to allergies, under staffing of female staff, and problems with the construction of the jail.
Lieutenant Barry Lombard addressed some of the problems at the jail. He stated that the jail needs to hire one new female deputy to be in compliance. The Board discussed the priorities of these items. Lt. Lombard also enumerated problems with the construction and the plumbing. The Sheriff asked the Board to review the report in detail and decide what steps should be taken next. Commissioner Durden suggested that the report be copied to the Board and put on the Agenda for the first meeting in February. Mr. Gilliam will convene a meeting with the Correctional Committee for their recommendations before the next Board meeting.
Ron McQueen referred the Board to a letter from Mills Engineering regarding the sewer system at the jail. A temporary permit has been obtained and is valid for 6 months. During this time there has to be a hook up to city sewer or redesign the whole system. Lee Mills stated in his letter the estimated cost for materials, engineering and design for this hookup will be $38,000. This assumes that the labor for this construction would be provided by the county. This figure does not include any funds for the acquisition of an easement for the portion of installation within privately owned property.
Joe Gilliam presented a purchase order to the Board for approval. This purchase order is for installing fiber optic cable to the Wilkerson House in the amount of $172.90. A motion was made by Commissioner Suggs approve the purchase order in the amount of $172.90. Commissioner Thomas seconded the motion. The vote of the Board was unanimous.
EMA/ County Coordinator
Mr. McQueen read a letter to the Board from a student at the University of Florida. This letter was in regards to the Feral Cat issue. This student is doing a study in invasive species and is thanking the Board for taking a stand against the animal activist.
Mr. McQueen had also received a letter from the Department of Environmental Protection regarding the well at Hart Springs. The well is under the influence of surface water. The County must identify the source and eliminate it or put in the appropriate safeguards.
The Board asked for the status of the project at Hart Springs to remove the sand from the boil. Mr. McQueen stated that a pump had been borrowed from the Department of Transportation and was quite effective but that DOT had need of the pump and interrupted the project. They will get back on schedule as soon as the pump is returned.
Mr. McQueen gave the Board estimates for replacing flooring at the Library. $1,800 for tile, $950 for vinyl, $2,400 for carpet (plus installation). Mrs. Mattucci would rather have tile considering the area and the maintenance. The Board requested more information for the next meeting, specifically cost per square foot.
Ted Burt contacted Mr. McQueen regarding the preliminary plats for Foothill Farms I and Foothill Farms II . In February 1997, David McCloud came before the Board with these preliminary plats. At that time they were requesting a time extension and the Board extended this time until February 3, 2000 for approval. Mr. Burt wanted to know if he were to get the materials into the office before February 3, would that be submission. After discussing the issue, Commissioner Thomas made a motion to inform Mr. Burt that the letter reads approval by February 3, 2000 and they would be required resubmit and reapply. The motion was seconded by Commissioner Suggs and unanimously approved.
Gary Martin came before the Board requesting to transfer funds. He gave the Board purchase orders for approval in the amount of $3,516.47 for Bunker Gear. At the time the order was made, it was submitted in last year’s budget FY 98/99. The materials were not received in time for payment. Commissioner Suggs made a motion to approve the purchase order for $3,516.47 out of current year funds. Commissioner Wilkerson seconded the motion and the vote of the Board was unanimous.
Mr. Martin also submitted various other purchase orders that were not signed by the Commissioner of that department. The Board discussed the budget for Waccasassa and the details of these purchase orders. Funds would have to be transferred within the departments budget to fund all requests. Commissioner Suggs made a motion, seconded by Commissioner Thomas to approve the purchase orders subject to Commissioner Bush’s approval. The motion carried unanimously.
Ron McQueen advised the Board regarding the parking lot next to the Courthouse. The funds have been reduced but are available. These are the funds that are also used for the tire recycling day and amnesty days. There is approximately $7,000 in the tire recycling grant for this year. This could be used towards the parking lot if foam rubber or a rubber base on an asphalt were used. A surface water permit would also be required.
Mr. McQueen stated to the Board that Gary Martin had asked him about reinstating Steven Youghn to the Waccasassa VFD. Mr. McQueen read the portion of the minutes from September 14, 1998 concerning Mr. Youghn and the Boards decision at that time. Mr. Martin spoke to the Board about reinstating Steven Youghn into the department at this time. Steven Youghn also came before the Board and denied all charges. The Board discussed this issue at length. Commissioner Suggs made a motion based on the recommendation of the Attorney to deny Steven Youghn reinstatement to the Waccasassa VFD. The motion was seconded by Commissioner Thomas. The vote of the Board was unanimous.
Commissioner Suggs asked about the Road Superintendent position. Commissioner Durden requested that Commissioner Suggs be on the interview committee with Ron McQueen and Nathan Martin.
Commissioner Durden suggested that Ron McQueen put an update in the paper regarding a schedule of “road work” being done. This will be a way to inform the citizens of the projects that are in progress and the future projects planned.
Commissioner Thomas stated that he had met with Diane Avery concerning the bids for the equipment for Solid Waste. The bids were submitted to the paper today.
Mr. McQueen informed the Board that the two applications have been received for the “Planner” position and that the time to accept applications has been extended to the 28th of January.
Susan Bryant, Supervisor of Elections has requested that the Board decide if there should be a certain date that the signs could go up before the elections and a certain time to take them down after the elections. The Board discussed the various options and decided it would not be necessary to have a sign ordinance.
Jeff Jordan requested that the Board make clarification on the use of the FFA Alumni Rodeo Arena and the grants the Alumni had received to construct it. He questioned if the public could not use these facilities should the county help obtain the grants. The Board discussed the issue with Mr. Jordan and stated that the money does not come from the county and the county cannot regulate the use of this arena. This is strictly under the authority of the FFA Alumni.
There being no further business to discuss, Commissioner Thomas made a motion, seconded by Commissioner Bush to adjourn at 9:00 p.m. The motion carried unanimously.
RANDY DURDEN, CHAIR
JOSEPH W. GILLIAM, CLERK