MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD June 19, 2000.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Monday, June 19, 2000, at 5:00 p.m. in Bell City Hall, located in the Bell Train Depot at 3240 W. Rail Road Lane, Bell, Florida, with the following members present to-wit:
Randy Durden, Chairman
Sue B. Suggs
John Rance Thomas
Others in attendance were: Joseph W. Gilliam, Clerk of Court, Sam Mutch, County Attorney, Sam Ferguson, Director of Finance, Karen Heaton, Deputy Clerk, Ron McQueen, EMA/County Coordinator, Jeff Jordan, Lavern Bradley, Van Johnson, Candace Quinn, Howard Corbett, Bill Cummings, Maxine Cummings, Gene Parrish, Bryan Harms, Mike Kern, Aline Kazokas, Allen Luzader, Wendy Luzader.
Removed - Utility Easement / NW 21st Terrace / James Gift (6:45 p.m.)
Motion by Commissioner Bush, seconded by Commissioner Thomas to approve budget entries 105, 106, 107, 108, 109, 110, 111, 113, 114 and 115. The motion carried unanimously.
Budget Entry #112 / Resolution 00-24; amending the Local Housing Assistance Trust Fund (180) by an increase of $10,333.40 in unanticipated revenues which represents the following: $9,083.40 from the pay off of the 2nd mortgage on the Bell SHIP Loan (proceeds from their sale of the home); $450 from Tri-County Bank which was held in escrow from FY 94/98 (E. Crooms); and $800 from Tri-County Bank which was held in escrow from FY 95/96 (B. Scott). Motion by Commissioner Bush, seconded by Commissioner Thomas, to approve budget entry #112 by resolution (00-24). The motion carried unanimously. (A copy of resolution 00-24 is on file in the Clerk’s Office.)
Hazardous Materials Cost Recovery Ordinance - Mr. Mutch has not yet received a reply from the City of Trenton regarding the City and County HazMat Ordinance.
Lease of Former Post Office Building - Mr. Gilliam received a response from the City of Trenton regarding the request to lease the former post office building for storage use. Attorney Duke Lang advised the Board of the terms of the lease. The City Commission will agree to a term of one (1) year at $1,000 per month, with no right to terminate the lease upon 30 days notice as was included in the initial draft. He further stated that if the County desires, the 30 day right to terminate the lease could be included in the 6 month option to renew following expiration of the one year term.
Motion by Commissioner Thomas, seconded by Commissioner Wilkerson to approve the lease with the City of Trenton in the amount of $1,000 per month for a period of one (1) year. The motion carried unanimously.
Policies and Procedures - At the request of Commissioner Durden, Mr. Mutch prepared a draft of Policy 2000-04 entitled “Contact by Employees Between County Departments.”
Motion by Commissioner Wilkerson, seconded by Commissioner Bush, to approve Policy 2000-04, “Contact by Employees Between County Departments.” Citizens, Bill Cummings and Van Johnson addressed questions to the Board in regards this policy. The motion carried unanimously. (A copy of Policy 2000-04 is on file in the Clerk’s Office.)
Ginnie Springs III vs. Gilchrist County - Mr. Mutch informed the Board that; Ginnie Springs has been provided with over 800 pages of discovery, along with tapes from six Board of County Commission meetings. They have also been provided with answers to requests for Admissions and Interrogatories.
Fowler Litigation - Mr. Mutch will be meeting in mediation for this case on Wednesday, June 21, 2000 in the courthouse. Mr. Mutch provided the Board with a copy of his response to the mediator.
James Gift, Easement on NW 21st Terrace - Included in his report, Mr. Mutch submitted a memo to the Board relating to his discussion with Mr. James Gift. Mr. Mutch explained that Mr. Gift will appear before the Board at a later date in regards to obtaining a utility easement on NW 21st Terrace.
Co-op Students - Commissioner Suggs requested that Mr. Mutch obtain information regarding students working with the Road Department and insurance coverage. Mr. Mutch stated that these students would be covered under the counties Worker’s Comp.
Gilchrist County Health Department/Sable Bowling:
Sable Bolling came before the Board in regards to the new building for the Health Department. Ms. Bolling contacted Mr. Walsh, Chief of the Office of Design and Construction in regards to the letters that need to be submitted by the County. A letter of commitment for the property and a letter of support of the project is required to be included in the grant packet. The packet is due by June 30, 2000.
The Board discussed obtaining a letter of intent from the City of Trenton to sell the County the five (5) acres for this building project. Sam Mutch will contact Duke Lang in regards to this letter and then call a special meeting for the Board to proceed with the required documents due on June 30th.
ADG Invoice - An invoice in the amount of $12,526 was submitted by ADG. This invoice is for the 30% schematic design for Phase II of the Courthouse project. ADG will present a sight survey on Tuesday, June 20th, to Judge Philman, Joe Gilliam, Chairman Durden and others. This will be a sight survey of the proposed location of the building.
Motion by Commissioner Bush, seconded by Commissioner Bush, to approve payment of the invoice in the amount of $12,526. The motion carried unanimously.
Asbestos Survey - Mr. Gilliam informed the Board that the results of the Asbestos Survey should be received by the July 1st.
Budgets - All of the budgets have been received from the Constitutional Officers and a majority of the Board Departments. Mr. Gilliam stated that these are being placed in the budget module to begin the budget process. The Commissioners may begin holding workshops with the individual departments.
County Held Certificate Recap - The Tax Collector submitted the “County Held Certificate Recap” report for approval by the Board. These are certificates that were not sold at the annual Tax Certificate Sale. The certificates total $54,465.88. Motion by Commissioner Wilkerson, seconded by Commissioner Thomas, to approve the Tax Collector’s “County Held Certificate Recap” report. The motion carried unanimously.
Errors and Insolvencies Report - This report is submitted by the Tax Collector and indicates corrections and the accounts that were omitted or have applied for “hardship.” The report totals $12,689.68 in write offs. Motion by Commissioner Suggs, seconded by Commissioner Wilkerson to approve the “Errors and Insolvencies Report.” The motion carried unanimously.
Public Hearing / Rock Bluff Springs Subdivision / Final Plat:
(This item was tabled at the meeting of May 15, 2000)
Commissioner Durden opened the public hearing for the final plat of the “Rock Bluff Springs Subdivision.” The subdivision is to be located in Section 9, Township 8 South, Range 14 East.
Motion by Commissioner Thomas, seconded by Commissioner Wilkerson, to take this item from the table. The motion carried unanimously.
The Board was provided with copies of the plat to review. Mr. Gene Parrish came before the Board to answer questions pertaining to this subdivision.
Commissioner Thomas asked if Lot #2 was outside the ESA-2 Zoning and if there was enough area in that lot for the required setbacks. Mr. Parrish replied that under the present zoning as long as there is 10 acres it would meet the requirements to build.
The Board discussed the dimensions of this lot and the set back requirements.
Motion by Commissioner Wilkerson, seconded by Commissioner Thomas, to approve the final plat for the “Rock Bluff Springs Subdivision.”
Mike Kern expressed concerns regarding this subdivision and access to the airstrip. The Board explained that this was not indicated on the plat and therefore would be a civil issue. Mr. Howard Corbitt addressed the issue of protecting the wetlands within this plat. The motion on the floor carried unanimously.
Mr. J.T. Beck:
Mr. J.T. Beck came before the Board in regards to a private road that goes through a small portion of land owned by the Shady Grove Church. The Church has been contacted by a realtor wanting to purchase that portion of land with the right-of-way. The Church does not want to deed the land to one individual but wants the road to be accessible to anyone. They would like to deed it to the County instead to make it a public right-of-way. Commissioner Suggs and Sam Mutch will proceed with obtaining a survey of this right of way for the Church to prepare a deed for the County.
EMA / County Coordinator Report:
Wilcox Subdivision- Commissioner Suggs was contacted by the Building Department, inquiring about a road issue. The question arose concerning someone pushing the property in order to put in a driveway or access into his property. Is this individual required to upgrade the road to county standards? The road in question is a dedicated street but only exist on paper. This subdivision was approved and recorded in 1926.
Mr. McQueen request direction by the Board on this matter. The Board agreed that the property owner may do this work to gain access to his property.
City of Fanning Springs / Road Project - The City of Fanning Springs request assistance from the County in the paving of Carolina Way and Holly Road. The City will be paving these roads in a current road project and ask that the County provide the rock.
Motion by Commissioner Bush, seconded by Commissioner Wilkerson, to approve cooperation with the City of Fanning Springs to provide the Rock on Carolina Way and Holly Way. The motion carried unanimously.
EMS - Linda Walker presented a change in policy for the EMS Holiday pay rates for approval by the Board. Currently everyone in the department is entitled to 8 hours holiday pay and the employees that work the holiday receive time and a half. If they work a holiday and they are already in overtime in their work week, they are not achieving a benefit beyond other employee’s that work overtime that week.
After contacting several surrounding counties to find out their policy on EMS holiday time, Ms. Walker prepared a proposed amendment to the County’s policy.
The amendment is as follows:
1. Each full-time Paramedic and EMT not working on the holiday will receive eight (8) hours of straight-time pay.
2. Each Paramedic and EMT working on the holiday, will receive sixteen (16) hours at the rate of time and a half in addition to their regular pay.
3. Rate of pay for split shifts:
8 hours worked plus an additional 6 hours at the rate of time and a half
16 hours worked plus an additional 12 hours a the rate of time and a half
24 hours worked plus an additional 16 hours att the rate of time and a half
Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve the new policy for EMS. The motion carried unanimously.
CR 340 Project - Jerry Fletcher, with Anderson and Columbia informed Mr. McQueen that the bridge should be completed within three to four (4) weeks. The entire project should be done within eight (8) weeks.
Tom Scott Road - Commissioner Durden brought it to the Board’s attention that the contractor paving the new elementary school sight might be contracted to pave the Tom Scott Road for a cost between $20,000 and $25,000. This would be a savings of approximately $5,000 considering the contractor is already on location and would not have to relocate the equipment. Tom Scott Road is located across from the new school. Commissioner Durden asked the attorney if the bid requirement could be waived. Mr. Mutch replied that the requirement to call for bids was not a state requirement but a county policy and could be waived for any reason that would promote the health, safety and welfare of the community.
The Board discussed the issues of time, expense, and the other roads that would have priority over this one to be paved.
Motion by Commissioner Wilkerson, seconded by Commissioner Suggs, to table the Tom Scott paving until the meeting scheduled July 10th.
Assistant Building Inspector / Allen Luzader - Mr. McQueen informed the Board that Allen Luzader was now certified by the Southern Building Code Congress as a “one and two family dwelling” Building Inspector. Mr. McQueen explained that when Mr. Luzader was hired it was decided that upon certification, he would receive a $2,000 increase in salary. In addition, 5% of his salary was withheld until this probationary requirement was met.
Motion by Commissioner Wilkerson, seconded by Commissioner Thomas, to approve the release of the 5% plus an additional $2,000 to Allen Luzader’s salary effective May 13, 2000. The motion carried unanimously.
DCA Questionnaire - Mr. McQueen received a questionnaire from the Department of Community Affairs concerning dry wells in the area. A Public Health Questionnaire was received today that indicates ten (10) dry wells in the County affecting forty (40) persons. The Water Management District reported that twenty five (25) emergency permits have been issued. The actual number is probably higher with some not yet reported.
Public Hearing / Cedar Heights Subdivision / Final Plat :
The Board reviewed and discussed the plat as submitted. The Cedar Heights Subdivision is a two lot subdivision located in Section 23, Township 8 South, Range 14 East. Each lot is approximately 12 acres each.
Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve the final plat for the Cedar Heights Subdivision. The motion carried unanimously.
The Small County Outreach Program / Road Projects:
At the June 5th meeting, Mr. McQueen asked the Commissioners to bring back suggestions for The Small County Outreach Program Road Projects. The recommendations are as follows:
Commissioner Suggs - SE 90th Street “Studstill Grade”
SE 110th Street “County Line”
Commissioner Wilkerson - SW 15th Court “Tom Scott Road”
SW 70th Street “Otter Springs Road”
Commissioner Thomas - NE 30th Street “Dixie Hwy”
Commissioner Durden - SW 10th Street (from ST 129 to CR 340)
SW 17th Court
Commissioner Bush - SE 70th Street “Martinez grade”
SW 17th Court
The Board discussed the above mentioned roads and determined the priority of these roads to be Martinez Grade, #1, SE 90th Street, #2 and Tom Scott Road #3.
Motion by Commissioner Suggs, seconded by Commissioner Bush, to submit Martinez Grade, #1, SE 90th Street, #2, and Tom Scott Road, #3. After discussion, Commissioner Suggs moved to amend the motion to delete the Tom Scott Road and add NE 30th Street as #3. The motion was seconded by Commissioner Wilkerson and unanimously approved.
Continuation of Proclamation 00-04:
Mr. McQueen updated the Board on the situation of the potential threat of wildfire due to the drought. Though the County has had some rain, it has been scattered and it is recommended that the State of Emergency be continued.
Motion by Commissioner Thomas, seconded by Commissioner Suggs, to extend the State of Emergency for a threat of wildfire (Proclamation 00-04) until 5:00 p.m. on June 26, 2000. The motion carried unanimously.
Code of Ordinances:
Mr. McQueen and Joe Gilliam presented the Board with the County Code Codification. A public hearing to adopt the ordinance accepting and enacting this code will be scheduled for the July 10th meeting.
Mr. Gilliam recommended that the Board determine a fee to be charged for the manuals. He stated that the covers alone are $25.00 and that there is an annual fee to update the manuals. Motion by Commissioner Bush, seconded by Commissioner Thomas, to charge $65.00 plus shipping for the code of Ordinances. The motion carried unanimously.
Commissioner Suggs asked to be put on record as objecting to the two weeks severance pay to the Park Supervisor that recently resigned while at the same meeting denying eight (8) days compensation to another employee. Commissioner Suggs was not present for that decision. Commissioner Durden explained that the decision to not pay the employee for eight days was based on the advice of the labor attorney.
Commissioner Bush inquired as to the reason that the County was not able to buy from the NAPA Auto Parts store in Trenton. Commissioner Suggs stated that she told the Road Department to go to the NAPA store in Bell because she has had problems with the one in Trenton. She stated that the store in Bell was owned by Gilchrist County residents and that the one in Trenton is owned by someone from Levy County and that they have not had problems with the store in Bell.
Ms. Candace Quinn was introduced to the Board as an applicant for the Planner Position.
Ms. Quinn is from the Republic of Panama and now resides in Gainesville. She was in attendance tonight to meet the Commission and become familiar with the County and the current issues.
There being no further business to discuss, Commissioner Suggs moved to adjourn at 8:10 p.m. The motion was seconded by Commissioner Thomas and unanimously approved.