MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD AUGUST 21, 2000.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on Monday, August 21, 2000, at 5:00 p.m. in Bell City Hall, located in the Bell Train Depot at 3240 W. Rail Road Lane, Bell, Florida, with the folowing members present to-wit:
Randy Durden, Chairman
Sue B. Suggs
John Rance Thomas
Others in attendance were: Joseph W. Gilliam, Clerk of Court, Sam Mutch, County Attorney, Sam Ferguson, Director of Finance, Ron McQueen, EMA/County Coordinator, Karen Heaton, Deputy Clerk, Linda Walker, Nancy Jordan, Valerie Anderson, Lee Shaltenbrand, Brenda Schaltenbrand, Don Alexander, John Ayers, Marvin Weaver, Eddie Colt, Mary Myers, Mike Myers, Lucinda Wilson, Larry Roberts, Joyce Neilson, Dorothy Pearson, James Lewis, Phil Chauncey, Rick Weder, Bud Riffle, David McLeod, John McLeod, Jay Mosely, Jim Ivines.
Additions: Budget Entries #145, 146, 147, 148 & 150.
Budget Entry #149 by Resolution 00-37
Approval of Budget Entries and Minutes:
Budget Entry #149, Resolution 00-37 amends the Transportation Trust Fund (140) by an increase of $55,758 in the form of debt proceeds from Capital City Bank for the purchase of a motor grader. Motion by Commissioner Thomas, second by Commissioner Wilkerson to approve Budget Entry #149 by Resolution 00-37. The motion carried unanimously. (1/88)
Budget Entry #144, Resolution 00-36 amends the Capital Projects/Jail Administration Fund (305) in an increased amount of $17,085.97 in the form of interest earned on the Federal Law Enforcement Trust Fund from October 1999 to June 2000. Motion by Commissioner Suggs, second by Commissioner Bush, to approve Budget Entry #144 by Resolution 00-36. The motion carried unanimously. (1/117)
(Resolutions 00-36 and 00-37 are attached and made a part of these minutes.)
Motion by Commissioner Suggs, second by Commissioner Wilkerson, to adopt the budget entries as submitted (BE#138–143, 145-148, 150). The motion carried unanimously. (1/142)
Motion by Commissioner Bush, second by Commissioner Thomas, to adopt the minutes of July 10, 2000 and August 7, 2000. The motion carried unanimously. (1/159)
Request by Myers for Enforcement of Deed Restrictions - Mr. Mutch reminded the Board that the Commission may not enforce private deed restrictions on property. (1/273)
Theft of Supplies from County EMS - This is an ongoing investigation. Mr. Mutch requested a copy of the investigation report from the Sheriff’s Office and the State Attorney’s Office but the request was denied. The report will not be made available until the investigation is completed. (1/324)
Ginnie Springs - Jim Crews, Department of Community Affairs, will be providing the mediation services for the Ginnie Springs vs. Gilchrist County case. The mediation will take place in Gilchrist County. (1/382)
Associated Uniform Contract - Mr. Mutch has reviewed the contract with Associated Uniform Rentals. The Board took action to allow Solid Waste to drop the uniforms. Mr. Gilliam asked if this would be possible under the provisions of the contract. Mr. Mutch will check into this and report back to the Board. (1/425)
Foothill Farms I & II - A letter of Credit from Foothill Farms I & II has been received. Mr. Mutch advised the Board that this meets the requirements of the Gilchrist County Land Development Regulations. This letter of credit will replace the requirement for a 5-year bond. The letter of credit is for a 6-year period. (1/473)
Mary Myers / Temporary Use Permits:
Mr. Mike Myers addressed the Board in regards to the Rolling Oaks Subdivision. He explained that this subdivision is zoned A-5 and that there are deed restrictions placed on the lots. Mr. and Mrs. Myers request that the Board of County Commissioners enforce those deed restrictions when issuing temporary use permits. Recently a temporary use permit was issued for a second mobile home on a five (5) acre lot in that subdivision.
Ron McQueen explained that a ‘temporary use’ permit for this second mobile home is allowed under the County’s Land Development Regulations. A temporary use permit is valid for five (5) years and the property is checked annually to make sure the second mobile home is being used according to the criteria specified in the LDR’s. At the end of five (5) years the permit may be renewed if necessary. Mr. McQueen stated to Mr. Myers that deed restrictions are not enforced by the County but could be enforced by the Homeowners Association. This would be a civil matter between property owners.
Mr. Myers contends that the case in Rolling Oaks does not meet a hardship case. Mr. McQueen read section 14.10.2-7 of the Gilchrist County Land Development Regulations:
In agricultural districts: In addition to the principal residential dwelling, one (1) additional mobile home used as an accessory residence, provided that such mobile home is occupied by persons related by blood, adoption, or marriage to the family occupying the principal residential use. Such mobile home is exempt from lot area requirements, and shall not be located within required yard areas. Such mobile home shall not be located within twenty (20) feet of any building. A temporary use permit for such mobile home may be granted for a time period up to five (5) years. When the temporary use permit expires, the applicant may reapply for a new temporary use permit.
A temporary use permit is issued instead of a ‘hardship variance permit.’ The occupants of the dwelling must be related to the owners of the principal dwelling.
Mrs. Myers asked for the criteria for the age and condition of the mobile homes. Mr. McQueen replied that all used mobile homes must pass a pre-inspection before a permit is issued.
Motion by Commissioner Suggs, second by Commissioner Bush, to refer this item to the Planning and Zoning Board for a recommendation to the BOCC. The motion carried unanimously. (1/530)
EMS Billing - The EMS Department submitted delinquent accounts to the Municipal Services Bureau (MSB)for collection. MSB sent letters to those individuals on the delinquent accounts list requesting settlement of their account. Complaints have been received from several citizens who stated they did not know there was a balance owed. These accounts may have been partially paid by Medicaid and Health Insurances. In the billing system prior to February 1998, it could not be determined if Insurance or Medicaid had been billed. Mr. Gilliam suggested that in such instances the balance be written off if it can not be proven that the account was not paid.
Linda Walker told the Board that they are currently handling these accounts as citizens call them. Ms. Walker submitted a sample letter to be sent out to those who have accounts in question.
Motion by Commissioner Suggs, second by Commissioner Wilkerson, to authorize the EMS Department to send out a letter. This will include all prior billings in which billing arrangements cannot be verified. The motion carried unanimously. (1/1663)
Lee Shaltenbrand / Spring Ridge VFD:
Mr. Lee Shaltenbrand request a budget transfer in the amount of $1,800 from Repair and Maintenance to Machinery and Equipment. Motion by Commissioner Bush, second by Commissioner Wilkerson, to approve the transfer in the amount of $1,800 within the departments budget. The motion carried unanimously. (1/1947)
Clerk’s Report (continued):
A.D.G. / Invoice - A.D.G. has submitted an invoice in the amount of $24,881.42 for the schematic design, design development, Insurance and reimbursable expenses. Motion by Commissioner Bush, second by Commissioner Thomas, to approve payment of the invoice in the amount of $24,881.42. The motion carried unanimously.
Budget Recap - Mr. Gilliam reviewed the budget recap FY 2000/2001 and submitted a copy for the record. The recap indicates a total estimated revenue in the amount of $14,205,790.00. The estimated expenditure is $14,205,790. The total reserve is $579,300.00. Mr. Gilliam will present this as the Tentative Budget on September 7, 2000. (1/1985)
Courthouse Renovations - On Thursday, August 17, 2000, a bid opening was carried out for the Courthouse renovations. Mr. Gilliam, Mr. Ferguson and Joey Mendez opened the bids. P.P.I. submitted a Guaranteed Maximum Price (GMP) proposal of $848,725. This includes a 10% contingency of $76,697. It is Mr. Gilliam’s recommendation to proceed with this proposal. Motion by Commissioner Bush, second by Commissioner Suggs, to proceed with the Courthouse renovations project with a guaranteed maximum price in the amount of $848,725 with P.P.I.. The motion carried unanimously. (1/2205)
Public Hearing / James Gift / Utility Easement:
(The public hearing was canceled, Mr. Gift was not present.)
Public Hearing / Proposed Comp Plan Amendment:
(A notice of this public hearing appeared in the August 10, 2000 edition of the Gilchrist County Journal and proof of publication is on file in the Clerk’s Office.)
Ron McQueen explained that this amendment was inadvertently placed on the agenda in the wrong sequence. This is the Economic Development portion of the CDBG program. It will be necessary to approve Ordinance 00-12, rescinding Ordinance 00-04 and approve Ordinance 00-13 amending Ordinance 94-01 adding an Economic Development element to the Comprehensive Plan.
Chairman Durden read the Short Title of Ordinance 00-12. Motion by Commissioner Suggs, second by Commissioner Thomas, to approve Ordinance 00-12. The motion carried unanimously.
Chairman Durden read the Short Title of Ordinance 00-13. Motion by Commissioner Wilkerson, second by Commissioner Bush, to approve Ordinance 00-13. The motion carried unanimously. (1/2435)
Clerk’s Report (continued):
Value Adjustment Board Hearing - Mr. Gilliam advised the Board that the TRIM notices have been mailed out and the deadline for receipt of petitions is September 11, 2000. It is the recommendation of the Property Appraiser to schedule the Value Adjustment Board hearing for September 28, 2000. Motion by Commissioner Suggs, second by Commissioner Thomas, to approve September 28, 2000, 9:00 a.m. for the Value Adjustment Board Hearing. The motion carried unanimously.
Chairman Durden appointed Commissioner Thomas, Commissioner Wilkerson and Commissioner Suggs to serve on the Value Adjustment Board with Commissioner Thomas serving as Chairman. (1/2583)
J.B. O’Steen / Uniforms - Mr. Gilliam brought it to the attention of the Board that Mr. J.B. O’Steen, with the Road Department , has been out on Worker’s Comp leave. His uniforms were not turned in until recently and there is an outstanding amount owed in the amount of $81.20. Mr. Gilliam request direction from the Board in paying the past due amount. Normally, the County pays 50% of the cost of the uniforms. Motion by Commissioner Suggs, second by Commissioner Thomas, to absorb the $40.60 as the fringe for Mr. O’Steen’s uniforms. The motion carried unanimously. (1/2735)
Public Hearing / Foothill Farms I & II, Final Plat:
Ron McQueen presented the final plats for Foothill Farms I & II. A letter of credit in the amount of $25,000 has been submitted to the Board as the ‘Bond’ for improvements. It is the recommendation of the Planning and Zoning Board to approve the final plats.
Motion by Commissioner Suggs, second by Commissioner Wilkerson, to accept the final plat of Foothill Farms I and the letter of credit. The motion carried unanimously.
Motion by Commissioner Thomas, second by Commissioner Wilkerson, to accept the final plat of Foothill Farms II and the letter of credit. The motion carried unanimously. (1/2788)
Clerk’s Report (continued):
S.H.I.P. / Subordination Agreement - Mr. Chester Ruggles request approval of a Subordination Agreement. In the past year, the Board approved guidelines for S.H.I.P. subordinations. The guidelines include an appraisal and the new loan plus the current S.H.I.P. balance cannot exceed 80%. This request is within those guidelines. The appraised amount of the property is $48,000, the new loan amount is $31,100, and the S.H.I.P. balance is $7,292. This loan is for the purchase of adjacent property to the existing property and to pay off and consolidate debts. Mr. Gilliam recommends approval. Motion by Commissioner Suggs, second by Commissioner Thomas, to approve the S.H.I.P. Subordination request from Chester Ruggles. The motion carried unanimously. (1/3208)
HWY 340 - Several phone calls have been received concerning HWY 340. Mr. Gilliam contacted Mr. Harry Wood, Engineer for D.O.T. to find out when this project would be completed. Mr. Wood assured the County that it would be opened all at once and by the end of the month. There had been a problem with the pilings for the bridge. (1/3325)
Summit Professional Services / Waters Lake Park:
Mr. Jay Moseley came before the Board in regards to the contract with Summit Professional Services for the Waters Lake Park Grant.
Motion by Commissioner Suggs, second by Commissioner Bush, to approve the Waters Lake Park FRDAP Grant. The motion carried unanimously.
Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve the contract with Summit Professional Services for the Waters Lake Park project. The motion carried unanimously. (1/3401)
EMA/County Coordinator Report:
County Planner - Mr. McQueen introduced Valerie Anderson to the Board. Mrs. Anderson is the new County Planner.
McArthur Park-Phase II - Sam Ferguson has met with G.C.R.A. Regarding this FRDAP Grant. The disbursement of funds will be through the County. Motion by Commissioner Bush, second by Commissioner Wilkerson, to approve the McArthur Park Phase II Grant. The motion carried unanimously. (1/3612)
SRWMD / Interlocal Agreement - Suwannee River Water Management District has acquired a contract on the Lindsey property for Hart Springs. The County’s portion in the amount $50,000 may be expended from the County Wide match. FEMA will be adding a supplement of $83,000 to that project that will reimburse this expenditure and pay for the environmental audit on the property. Motion by Commissioner Suggs, second by Commissioner Thomas, to approve the interlocal agreement and the lease agreement subject to extending the lease to 50 years. The motion carried unanimously. (1/3741)
Motion by Commissioner Bush, second by Commissioner Wilkerson, to place the balance of the $76,000 received from FEMA in the Hart Springs Project Fund. The motion carried unanimously.
Tri-County Tourist Development Board - Ron McQueen explained that the Tri-County Tourist Development Board requires appointments for the Board of Directors. Motion by Commissioner Wilkerson, second by Commissioner Thomas, to appoint Commissioner Suggs, Amos Philman, DeWayne Yates, Becky Sanford and Verna Mae Eady (with Kim Davis as an alternate if Verna Mae Eady declines) to the Tri-County Tourist Development Board of Directors. The motion carried unanimously. (2/064)
NCFRPC / Invoice - The North Central Florida Regional Planning Council has submitted an invoice in the amount of $4,293.64 for the FY 2000 Evaluation and Appraisal Report. Motion by Commissioner Suggs, second by Commissioner Thomas, to approve payment of the invoice from NCFRPC in the amount of $4,293.64. (2/313)
Waccasassa VFD - Rick Weder came before the Board on behalf of the Waccasassa VFD. He wanted to thank Commissioner Bush for resolving the matter of the fire truck obtained from the City of Winter Haven. Mr. Weder also asked the Commission about the issues surrounding the acquisition of this truck. The Count Attorney explained that when the County first took possession of the truck it needed to remain parked until the insurance could be obtained. (2/350)
Hart Springs - Commissioner Thomas brought three bids for a mower for Hart Springs. He request to purchase the mower with half the cost from the 1999/2000 budget and half the cost from the 2000/2001 budget. The quotes range from $7,800 to $13,000. Motion by Commissioner Thomas, second by Commissioner Wilkerson, to purchase a mower for Hart Springs in the amount of $7,500, half out of last years budget and half out of this years budget. The motion carried unanimously. (2/441)
Waccasassa VFD - Mr. Rick Weeder addressed the Board in regard to a recent article in the Gilchrist County Journal. This issue concerns the investigation of the theft of supplies from the EMS Department. Mr. Mutch advised Mr. Weder that this issue cannot be discussed at this time. (2/534)
Health Insurance - Mr. Gilliam reported that Blue Cross Blue Shield has advised the County of a significant increase in insurance premiums. The ‘C1' plan will increase 30%. There will be a savings if the County alters the drug prescription card from $7/$14 to $10/$25. Mr. Gilliam contacted other counties to compare the rates of employee plans. He also obtained a quote from Aetna which was more than the rate with Blue Cross Blue Shield.
Motion by Commissioner Thomas, second by Commissioner Wilkerson, to schedule a special meeting on August 28, 2000 at 6:00 p.m. to consider the Health Insurance options. The motion carried unanimously. (2/784)
Florida Gas Transmission Company - Mr. Gilliam told the Board that he and Ron McQueen have received phone calls concerning the gas transmission lines being constructed off HWY 129. Mr. Mutch spoke with Mr. Beach with the Florida Gas Transmission Company. Mr. Beach has offered to make a presentation to the Board regarding the gas transmission pipeline in Gilchrist County. Mr. Mutch will invite Mr. Beach to make a presentation at a regular meeting. (2/1321)
Work Squads, Resolution 00-38 - A resolution to request that no legislation be passed to phase out or limit the use of “free” public work squads. Motion by Commissioner Suggs, second by Commissioner Wilkerson to approve Resolution 00-38. The motion carried unanimously. (2/1414)
Mr. Gary Martin with the Waccasassa VFD asked the Commission who authorized an internal investigation while there is a criminal investigation (re: the alleged theft of supplies from the EMS Department). Chairman Durden advised Mr. Martin he would have to follow the grievance procedures set forth in the Employee Handbook to appear before the Board in this matter. (2/1465)
There being no further business to discuss, Commissioner Suggs moved to adjourn at 7:45 p.m. The motion was seconded by Commissioner Thomas and carried unanimously.
RANDY DURDEN, CHAIRMAN
JOSEPH W. GILLIAM, CLERK