MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD SEPTEMBER 7, 2000.

 

The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Thursday, September 7, 2000, at 9:00 a.m., in the County Commissioners Meeting Room, located in the Gilchrist County Courthouse, 112 South Main Street, Trenton, Florida, with the following members present to-wit:

 

Randy Durden, Chairman                                        

Wilbur Bush

Sue Suggs

Fred Wilkerson

John Thomas

 

(Commissioner Thomas arrived at 2:55 p.m.)

 

Others in attendance were: Joseph W. Gilliam, Clerk of Circuit Court, Sam Mutch, County Attorney, Ron McQueen, EMA/County Coordinator, Karen Heaton, Deputy Clerk, Sam Ferguson, Finance Director, Ron Mills, Lee Shaltenbrand, Nathan Martin, Diane Avery, Henry Gonzales, Art Ingram, Cora Moorhead, Mary Calderwood, Troy Miller, Robert Bryans, Mr. McMannis.

 

 

Agenda Changes:

 

Additions: Robert Bryan/American General Life, 3:30 p.m.

 

Approval of Bills, Budget Entries and Minutes: (1/87)                                                                   

                                                                                                                                                           

Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve the bills as submitted.  The motion carried unanimously.             

 

Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve budget entries 151, 152, 153, 154, 157, 158 & 159.  The motion carried unanimously.                                                                                                                 

 

Budget entry #155 -  Resolution 00-39 amends the FEMA Fund (130) by an increase of $28,654.29 which represents unanticipated revenues in the form of FEMA Funds to be used for Hart Springs Repair and maintenance. Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve budget entry #155 by Resolution.  The motion carried.  (Resolution 00-39 is attached and made a part of these minutes.)    

 


Budget entry #156  -  Resolution 00-40 amends the FEMA Fund (130) by an increase of $50,000 which represents unanticipated revenues in the form of FEMA Funds to be used as Gilchrist County’s match with Suwannee River Water Management District for the purchase of the Lindsey Property.  Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve Budget Entry #156 by resolution. The motion carried.  (Resolution 00-40 is attached and made a part of these minutes.)                                                               

 

Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve the minutes of the Special Meeting on July 31, 2000.  The motion carried.

 

Attorney’s Report:

 

 Theft of Supplies from County EMS - Mr. Mutch has obtained a copy of the Sheriff’s investigation report from the State Attorney’s Office.  The file was closed by the State Attorney.  The State Attorney’s office has advised the Sheriff’s Office that there is insufficient evidence to bring criminal charges against anyone at this time.  Ron McQueen stated that a report from his office and Mike Grogan, Labor Attorney, will be provided at the next regular BOCC meeting.                                                                                                                

(1/189)

 

Ginnie Springs vs. Gilchrist County - Jim Crews, Department of Community Affairs, has contacted all parties in this case.  The Watson’s will not be participating in the mediation.  Ginnie Springs has indicated they will need at least three (3) days, two (2) consecutive days and another day a week afterward for the mediation. (1/294)

 

County Policies - Mr. Mutch prepared a draft of Policies and Procedures for the Commissioner to review.  A copy will be provided to the Board and discussed at the mid month meeting. (1/341)

 

Ordinance for Parking in the County Right-of-ways - A draft of this ordinance will be provided at the next meeting. (1/362)

 

Florida Gas Transmission Company - A representative of this company will appear before the Board at the next scheduled meeting. They will discuss their plans in Gilchrist County and answer any questions.  (1/367)

 

Waccasassa VFD / Insurance & Liability -   Mr. Mutch has discussed the issue of liability with the County’s insurance carrier and with the State Fire Marshall.  The insurance carrier recommends written contracts with the cities and other organizations which provide fire protection in the community.  The responsibilities and duties of each of the parties should be made clear.  Mr. Mutch provided the Board with a memorandum regarding his discussions with the County’s insurance carrier and the Fire Marshall’s Office. (1/397)

 

Chairman Durden directed Sam Mutch and Ron McQueen to confer with Commissioner Bush on this issue and bring back a recommendation to the Board.

 

Clerk’s Report:

 


Courthouse Renovations - Mr. Gilliam reported that PPI Construction Management is preparing to begin the renovations to the Courthouse this week.  Fencing will be placed from the corner of the Courthouse around the State Attorney’s Office and parking area.  The South entrance of the courthouse will be the primary entrance.  Mr. Gilliam provided the Board with a tentative schedule of the renovation progress.  Ron McQueen will be the main contact person with PPI Construction.  The Commission meetings will be held in the Courtroom when the Property Appraiser’s mapping room is relocated to the Board of County Commissioner meeting room.  PPI has asked that sections of the building be vacated one at a time.  Once the second floor has been completed, it may be possible to use that space as temporary office space as different sections of the first floor are being renovated.  (1/480)

 

SHIP Audit - Mr. Gilliam reported that the annual audit has been completed.  There were five (5) site visits.  There were no findings.  (1/619)

 

Veterans of Foreign Wars - Mr. Henry Gonzales, with the VFW, was present to address the Board in regards to a proclamation declaring November 11 - 18, 2000 as Veterans’ Appreciation Week.  Motion by Commissioner Suggs, second by Commissioner Wilkerson, to adopt the proclamation for the Veterans’ of Foreign Wars declaring November 11-18, 2000 as Veterans’ Appreciation Week.  The motion carried unanimously.  (A copy of the proclamation is attached and made a part of these minutes.)  (1/646)

 

World War II Memorial - The Florida Commission on Veterans’ Affairs has requested that Gilchrist County participate in the World War II Memorial Project.  The Board deferred the request to Bill Brideson, Gilchrist County Veterans’ Service Officer, and Commissioner Suggs for a recommendation. (1/771)

 

Conflict Attorney’s List - Mr. Gilliam referred the Board to a request from Mary Lou Gardner, Eighth Judicial Circuit, for approval to add  Valli B. Quetti and Therese M. Misita to the conflict attorney list.  A letter and resume from each attorney was included.  Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve Valli B. Quetti and Therese M. Misita to the conflict attorney list.  The motion carried unanimously.  (1/800)

 

FAC / Fleet Vehicle Purchasing - The Florida Association of Counties submitted a request to the Board regarding the Vehicle Acquisition Program. Motion by Commissioner Bush, second by Commissioner Wilkerson, to approve Resolution 00-41 encouraging the use of the Vehicle Acquisition Program.  The motion carried unanimously. (A copy of Resolution 00-41 is attached and made a part of these minutes.) (1/856)          

 

Department of Children and Families Services - The Legislation established a committee to provide a focal point of community participation in governance of community based services.  Mr. Gilliam explained that the committee should be made up of government representation, Children and Families representation and representation from the community.  The Department of Children and Families request appointments from County government, the School Board, the County United Way, the Sheriff’s Office and the Circuit Court.  Commissioner Suggs recommended DeWayne Yates for this appointment.  Commissioner Suggs will contact Mr. Yates before the next meeting to see if he would be interested in serving on this committee. (1/908)

 


SHIP Subordination Request - This Subordination request is from Phobe J. Dollar, a recipient from the FY 94/95 budget.  This request meets with the resolution and the criteria established.  This property is currently appraised $68,000.  She is asking for a new mortgage in the amount of $40,000.  The current SHIP balance is $5,166. Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve the SHIP Subordination Agreement for Phobe Dollar.  The motion carried unanimously. (1/1026)

 

 

Constitutional Officers:

 

D. Ray Harrison, Property Appraiser - Mr. Harrison would like to have two (2) vehicles declared surplus. Motion by Commissioner Wilkerson, second by Commissioner Bush, to transfer the 88' Chevy Blazer to the Road Department.  The motion carried unanimously.  Motion by Commissioner Suggs, second by Commissioner Wilkerson, to declare the 89' Bronco surplus to be sold and the funds reimbursed to D. Ray Harrison.  The motion carried unanimously. (1/1087)

 

(John Thomas arrived at the meeting at 2:55 p.m.)

 

Supervisor of Elections - Sam Ferguson, Finance Director, submitted a list from the Supervisor of Elections Office for items to be declared surplus.  Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve the list of items for the Supervisor of Elections Office as surplus property.  The motion carried unanimously.  (1/1265)

 

Sheriff’s Office - Mr. Gilliam referred the Board to a request received from the Sheriff’s Office to transfer funds.  Motion by Commissioner Suggs, second by Commissioner Wilkerson, to transfer $2,100 from Contingency (Law Enforcement) to Operating Expenses (Law Enforcement).  The motion carried unanimously.  Motion by Commissioner Wilkerson, second by Commissioner Suggs, to approve the transfer of $2,100 from Contingency (Corrections) to Operating Expenses (Law Enforcement).  The motion carried unanimously.  (1/1318)

 

 

Road Department:

 

Mr. Nathan Martin reported that production in rock has increased this month.  Commissioner Suggs stated that the department would rock the Tom Scott Road up to the third road.  (1/1320)

 

Robert Bryans / American General Financial Group:

 

Mr. Robert Bryans with the American General Financial Group came before the Board to discuss the insurance products they offer. American General Financial Group offers Term, Whole Life, Cancer and Retirement Products.  Mr. Bryans request approval of the Board to offer the County’s employees these plans with deductions being taken through payroll.  Motion by Commissioner Bush, second by Commissioner Suggs, to approve American General Financial Group.  The motion carried unanimously.  (1/1527)

 


Commissioner’s Reports:

 

Commissioner Suggs - The Road Department’s compressor needs to be replaced.  Commissioner Suggs stated that three bids were received with NAPA (Bell) being the lowest in the amount of $2,500.  The other two bids were $3,400 and $2,700.  Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve the purchase of the compressor from Kelly’s NAPA store in Bell in the amount of $2,500 pending verification of the other two (2) bids in writing.  The motion carried unanimously.  (1/1980)

 

Commissioner Suggs informed the Board that one of the graders needs repairs.  This grader is not on the lease purchase program.  The department was told that the cost of repairs would exceed $4,000.  Ring Power has offered to buy this grader and provide the County with another lease purchase grader for $15, 758.  Motion by Commissioner Suggs, second by Commissioner Wilkerson, to bid for a lease purchase of a Caterpillar Grader.  The motion carried unanimously.

(1/2067)

 

The Board discussed the status of a residence for the Hart Springs Manager.  Commissioner Suggs stated that the owners of Otter Springs are offering the chapel at no cost, the sewage treatment package plant at no cost and three (3) cabins for $5,000 each. Commissioner Suggs will invite them to a future Board meeting to discuss an agreement. (1/2358)

 

Susan Bryant/Supervisor of Elections:

 

Ms. Bryant came before the Board to report on the First Primary Election.  She commended the work done by Buddy Ellis for this election.  Mr. Ellis had placed the results on the Internet as the votes came in.  (1/2635)

 

Waccasassa VFD / Relocation:

 

Commissioner Durden referred the Board to the memorandum from Sam Mutch regarding the Waccasassa VFD and the issue of liability.  Considering this information, Chairman Durden recommends that the Board consider relocating the station to County property.

 

Mr. Mutch obtained a list of directors of the Waccasassa VFD from the Secretary of State’s web site.  The registered agent is Steve Bivens, the trustees are Steve Bivens, Ronald Bivens, Chris Bivens, Deborah Bivens, James Ivines and Herk McCumber. 

 

Motion by Commissioner Thomas, second by Commissioner Wilkerson, to direct Chairman Durden to investigate and report back to the Board on moving the fire department to County property.   The motion carried unanimously.   (1/3282)

 

 

 

 

 


RFP’s for Health Dept. Property:

 

The following proposals were received and opened on Sept. 5, 2000.

 

 

 

 

Name

 

Location/Description

 

Bid Price

 

1.

 

C. James Christie

 

5 acres, located behind Badcock & NAPA store off SR 26.

(S15, T10S, R15E)

 

 

$65,000

 

2.

 

Burt & Feather / Parker Land Co.

 

5 acres, located on CR 319 across from Children and Family Services. (S16, T10S, R15E)

 

 

$95,000

 

3.

 

Milam Wilson

 

CR 319, approximately 1/4 mile of SR 26.

 

$12,000 per acre

 

4.

 

Mr. & Mrs. Russel Jones

 

6.106 acres, south of Medic Ayers Nursing Home

(S16, T10S, R15E)

 

$60,000

 

 

Considering the purchase of the Church property and the possible changes to the County buildings fronting SR 26 when road construction takes place, Commissioner Wilkerson recommended that the Health Department remain in the current location until these things have been taken care of.  Motion by Commissioner Wilkerson, seconded by Commissioner Thomas, to put a hold on purchasing any additional property for the Health Department at this time. Ms. Bolling affirmed that this request could be made in another grant cycle. The Board discussed the current renovations to the Courthouse, and plans for a new Judicial complex as well as the many road projects currently underway.  The motion carried unanimously.  (2/228)

 

 

EMA/County Coordinator:

 

Hazardous Materials Agreement - This is a performance based agreement with the Department of Community Affairs.  Motion by Commissioner Bush, second by Commissioner Wilkerson, to approve the Hazardous Materials Agreement with DCA.  The motion carried unanimously. (2/583)

 

Emergency Management Preparedness and Assistance Base Grant - This grant funds the County’s Emergency Management Department in the amount of $105,806.  Motion by Commissioner Bush, second by Commissioner Thomas, to approve the EMA Base Grant Agreement with DCA for FY 2000/01.  The motion carried unanimously.  (2/670)

 

Chamber of Commerce - Mr. McQueen submitted a request from the Chamber of Commerce to transfer funds within the department in the amount of $2,249.80. Motion by Commissioner Suggs, second by Commissioner Thomas, to approve the request  The motion carried unanimously. (2/1260)


CDBG Roadway and Drainage Improvements - Due to minor changes in the project (seed and mulch instead of sod), Summit Professional Services estimates that approximately $100,000 will remain in the construction grant budget.  They want to place rock on all roads in the target areas.  The Board discussed several complaints by residents in this area regarding the effect the project has had on wells.  These residents contend that the roller and packer has caused the wells to go dry.  Mr. McQueen explained that the drought has been the cause of many wells in the County going dry.  Motion by Commissioner Suggs, second by Commissioner Thomas, to place $15,000 in contingency for wells and $85,000 for rock.  The motion carried unanimously.

(2/1386)

 

DCA Application / Drought Relief - Motion by Commissioner Suggs, second by Commissioner Bush, to approve the application for the water well application with DCA.  The motion carried unanimously. (2/1636)

 

Change Order  - requested for the 1998 NR CDBG Roadway and Drainage Improvements, Limerock Surfacing project. Motion by Commissioner Suggs, second by Commissioner Thomas to approve the change order.  The motion carried unanimously.  (2/1676)

 

Request for Proposals for Consultants - Summit has notified the County that it is time to send out the annual RFP for consultants.  Motion by Commissioner Suggs, second by Commissioner Thomas, to send out RFP’s for consulting services.  The motion carried unanimously.  Ron McQueen will draft and send out the RFP.  (2/1708)

 

Still Water Ministries - Mr. McQueen has received a request from Still Water Ministries.  They would like to have the fees waived at Donnie precinct for a private school to take the ACT Test. Considering this is a religious organization and there is to be a separation of religion and government, Mr. Mutch advised the Board to deny the request.  The Board directed Mr. McQueen to advise Still Water Ministries to pay the $25.00 fee.  (2/1962)

 

EM Budget Request - Mr. McQueen request the Board to authorize the Chairman to approve and sign purchase orders for the remainder of the Emergency Management budget.  Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve the request and authorize the Chairman to approve and sign purchase orders for the Emergency Management Department up to $10,000 for equipment and supplies for the balance of the fiscal year.  (2/2044)

 

Public Hearing / Special Assessments, Solid Waste & EMS:

 

(A notice of this public hearing appeared in the August 31, 2000 issue of the Gilchrist   County Journal and proof of publication is on file in the Clerk’s Office.)

 

Joe Gilliam submitted several letters from citizens and mentioned that he had received several calls regarding the Special Assessments for Solid Waste and EMS.

 


Solid Waste Annual Rate Resolution / Resolution 00-42 - This resolution relates to the provision of services and facilities for Solid Waste collection and disposal, establishing the rate of assessment for FY 2000-01.  Motion by Commissioner Suggs, second by Commissioner Thomas, to approve Resolution 00-42 on Solid Waste Assessments.

 

 Mr. McMannis addressed the Board on behalf of Desarai and Daryl Chope in regards to taxes assessed to their property.  The Board explained that this situation could be resolved through the Tax Collector’s Office and if the property was indeed assessed in error the parcel would be taken off the tax roll.

 

Mr. Troy M. Miller came before the Board to inquire about the reasons for Solid Waste Assessments and EMS Assessments when he pays for these services when used.  The Board explained that the assessments pay for having these services in place and that Solid Waste assessments also pay for monitoring and recycling cost.  The motion on the floor carried unanimously. (A copy of Resolution 00-42 is attached and made a part of these minutes.)(2/2080)

 

EMS Annual Rate Resolution / Resolution 00-43 - This resolution relates to the provision of services and facilities for Emergency Medical Services and facilities and establishes the rate of assessment for FY 2000-01.  Motion by Commissioner Wilkerson, second by Commissioner Bush, to approve Resolution 00-43, EMS Special Assessment.  The motion carried unanimously. (A copy of Resolution 00-43 is attached and made a part of these minutes.) (2/2925)

 

 

Public Hearing / Tentative Budget Approval / Ad Valorem Taxes / MSTU Taxes:

 

(A notice of this public hearing appeared in the August 31, 2000 issue of the Gilchrist   County Journal and proof of publication is on file in the Clerk’s Office.)

 

Mr. Gilliam provided a copy of the Tentative Budget to each Commissioner.  The final budget hearing is scheduled Monday, September 18, 2000 at 7:00 p.m at Bell City Hall.  Mr. Gilliam stated the percentage of increase in millage over the roll back rate is 4.56% and the roll back Rate is 9.5629% of the Ad Valorem Taxes.  The increase will be used to fund personnel services, operating expenses and capital outlay for the Gilchrist County Board of County Commissioner’s departments.

 

Motion by Commissioner Suggs, second by Commissioner Thomas, to adopt the 4.56% increase in millage over the roll back rate of 9.5629%.  The motion carried unanimously. (2/2983)

 

Tentative Millage Rate for FY 2000-01 / Resolution 00-44 - This resolution adopts the tentative millage rate for FY 2000-01. 

 

The tentative ad valorem tax millage rate to be levied for the fiscal year beginning October 1, 2000 shall be ten (10) mills.  Said millage rate exceeds the rolled-back computed pursuant to Section 200.065, Florida Statutes, which amount is characterized as the percentage increase in property taxes adopted by the governing body, said percentage increase in property taxes adopted by the governing body, said percentage increase being 4.56 percent.


 Motion by Commissioner Wilkerson, second by Commissioner Bush, to approve Resolution 00-44, Ad Valorem millage rate at ten (10) mills, or $10.00 per $1,000.  The motion carried unanimously. (2/3176)

 

Tentative Budget for Ad Valorem Taxes, FY 2000-01 / Resolution 00-45 - This resolution adopts the tentative budget for FY 2000-01.  Motion by Commissioner Bush, second by Commissioner Suggs, to adopt Resolution 00-45, Tentative Budget for FY 2000-01.  The motion carried unanimously.  (2/3281)

 

Tentative Millage Rate for MSTU for Fire Protection Services / Resolution 00-46 - This resolution adopts the tentative millage rate for Municipal Service Taxing Unit for Fire Protection Services for FY commencing October 1, 2000. The roll-back rate for MSTU is .9568%.  Motion by Commissioner Wilkerson, second by Commissioner Bush, to approve Resolution 00-46, MSTU rate at one (1) mill, or $1.00 per $1,000.  The motion carried unanimously.  (2/3367)

 

Tentative Budget for MSTU for Fire Protection Services / Resolution 00-47 - This resolution adopts the tentative budget for Municipal Service Taxing Unit for Fire Protection Services for the fiscal year commencing October 1, 2000.  Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve 00-47, MSTU Budget for Fire Protection Services.  The motion carried unanimously.  (2/3469)

 

(Resolutions 00-44, 00-45, 00-46 and 00-47 are attached and made a part of these minutes.)

 

 

Old Business:

 (none)

 

New Business:

(none)

 

There being no further business to discuss, Commissioner Suggs, seconded by Commissioner Thomas, moved to adjourn at 6:15 p.m.

 

APPROVED:

 

 

 

                                                       ATTEST:                                                                          Randy Durden, Chairman

 

 

 

 

                                                       

Joseph W. Gilliam, Clerk