MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD SEPTEMBER 18, 2000.

 

The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Monday, September 18, 2000, at 5:00 p.m. in Bell City Hall, located in the Bell Train Depot at 3240 W. Rail Road Lane, Bell, Florida, with the following members present to-wit:

 

Randy Durden, Chairman

                                                Wilbur Bush

Sue B. Suggs

John Rance Thomas

Fred Wilkerson

 

 

Others in attendance were: Joseph W. Gilliam, Clerk of Court, Sam Mutch, County Attorney, Sam Ferguson, Director of Finance, Karen Heaton, Deputy Clerk, Ron McQueen, EMA/County Coordinator, Valerie Anderson, John Ayers, Lee & Brenda Shaltenbrand, Ron Mills, Van Johnson, Jeff Jordan, R.F. Brenner, Tracy Crook, Lorraine Brenner, Tom Nestor, Florida Gas Transmission Co. (FGT Co.), Lyn Irvin, FGT Co., Brad Barnett, FGT Co., Don Alexander.

 

 

Agenda Changes: (1/54)

 

Additions:         Minutes of the Regular Meeting held September 7, 2000

Minutes of the Emergency Meeting held September 16, 2000

Resolution from Suwannee River Water Management District

S.H.I.P. Loan Applications

Derek Sanders / Bell Girls & Boys Athletics

 

 

Budget Entries:

 

Motion by Commissioner Bush, second by Commissioner Thomas, to approve Budget Entries 160, 161, 162, 163, 164 & 165.  The motion carried unanimously.  (1/86)

 

Attorney’s Report: (1/108)

 

Ginnie Springs vs. Gilchrist County - Mr. Mutch is waiting to hear from Ginnie Spring’s attorney regarding a date for mediation. 

 

County Policies - Commissioner Suggs, Ron McQueen, Joe Gilliam and Mr. Mutch will meet to review the draft of County Policies.

 

 

Clerk’s Report:

 

Children & Family Services - Children & Family Services request the appointment of a representative for the Gilchrist County Community Alliance.  Motion by Commissioner Suggs, second by Commissioner Thomas, to appoint Mr. DeWayne Yates to serve on the Gilchrist County Alliance.  The motion carried unanimously.  (1/181)

 

Church Property - Mr. Gilliam request guidance from the Board in proceeding with a closing date on the Church Property.  Funds have been allocated in the FY 2000/20001 Budget for this purchase.  Motion by Commissioner Suggs, second by Commissioner Bush, to allow Mr. Gilliam to contact the Church and negotiate a closing date after the first of the fiscal year.  The motion carried unanimously.  (1/203)

 


Resolution 00-53 / SRWMD - Suwannee River Water Management District offers a reduction in permit fees for qualifying Cities and Counties. Gilchrist County qualifies under the “above 8 mill cap.”  This is an annual resolution submitted to SRWMD requesting the reduction in permit fees.  Motion by Commissioner Suggs, second by Commissioner Thomas, to approve Resolution 00-53.  The motion carried unanimously. (1/363)

 

S.H.I.P. Loans -

 

Michael Downing - Low Income ($17,500), Capital City Bank, New Construction w/land.  The bank mortgage is $47,000.  The Contractor is Jimmy Leggett.  Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve the SHIP Loan for Michael Downing.  The motion carried unanimously.  (1/463)

 

Lorene Hogan - Moderate Income ($10,000), Tri-County Bank, Rehabilitation Only.  Ms. Hogan owns the home with a $7,071.80 Mortgage. Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve the SHIP Loan for Lorene Hogan subject to the Building Department verifying the Health and Safety items.  The motion carried with Commissioner Bush’s vote absent.  (Commissioner Bush filed a ‘conflict of interest’.)  (1/504)

 

Jason Jones - Moderate Income ($10,000), Capital City Bank, New Construction.  The Bank Mortgage will be $53,001.10.  Robert Sullivan is the contractor.  Motion by Commissioner Wilkerson, second by Commissioner Bush, to approve the SHIP Loan for Jason Jones.  The motion carried unanimously.  (1/547)

 

Approval of Minutes:  

 

Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve the minutes for the regular meeting held September 7, 2000.  The motion carried unanimously.  (1/663)

 

Motion by Commissioner Bush, second by Commissioner Suggs, to approve the minutes of the Emergency Meeting held on September 16, 2000.  The motion carried unanimously.  (1/675)

 

Clerk’s Report (cont.):

 

Grant in Aid Agreement for Courthouse Facilities -   Gilchrist County will receive $500,000 from the Office of the State Courts Administrator for the Courthouse Facilities.  This will bring the total amount received from Grant in Aid funds to $1,050,000 for the Courthouse renovations and the new Judicial Complex construction. (1/685)

 

Value Adjustment Board - Commissioner Suggs stated that she is related to one of the petitioners and asked to be replaced on the Value Adjustment Board. Motion by Commissioner Wilkerson, second by Commissioner Thomas, to appoint Chairman Durden to the Value Adjustment Board.  Chairman Durden will also serve as Chairman of the Value Adjustment Board. The motion carried unanimously.                (1/737)

 

COREGIS / Risk Management:

 

Sam Mutch reported that he has been in contact with COREGIS, the County’s insurance carrier. They would like to provide training for the County’s risk manager and will also assist in preparing a safety manual.  They were also concerned about cutting down liability of public parks which they insure.  They are willing to provide the County Safety Program with training and video tapes.  Motion by Commissioner Wilkerson, second by Commissioner Suggs, to have Commissioner Durden and Sam Mutch to bring back a recommendation on risk management for County departments.  The motion carried unanimously. (1/828)

 


Reschedule of October 2nd Meeting:

 

Chairman Durden informed the Board that he will be out of town for the October 2nd meeting.  Motion by Commissioner Suggs, second by Commissioner Bush, to cancel the meeting scheduled October 2nd and begin the October 16th meeting at 9:00 a.m..  The motion carried unanimously.  (1/899) 

 

Susan Bryant, Supervisor of Elections:

 

Sam Ferguson informed the Board that Susan Bryant was unable to be in attendance at this meeting but wanted to advise the Board that she has been named in an impending lawsuit.  She has been in touch with her State Board but no information is available at this time. (1/1005)

 

 

(The meeting recessed at 5:55 p.m. for the Board of Adjustment meeting and reconvened at 7:30 p.m.)

Public Hearing / Comprehensive Plan Amendment:

 

(A notice of this public hearing appeared in the September 7, 2000 issue of the Gilchrist County Journal and proof of publication is on file in the Clerk’s Office.)

 

Mr. Mutch reviewed Ordinance 00-14 and recommended that this be the first of two hearings.  Mr. Mutch read the short title of Ordinance 00-14.  Motion by Commissioner Suggs, second by Commissioner Thomas, to approve the first reading of Ordinance 00-14.  The motion carried unanimously.   The Board scheduled the second reading for Monday, October 16, 2000 at 5:30 p.m. (1/1030)

 

 

County Road 232 / Bid Opening:

 

Bids were received for Project No. 2000027, Construction and improvements of CR 232 from SR 47 to the Gilchrist-Alachua County line.  Mr. Phil Chauncey informed the Board that V.E. Whitehurst & Sons submitted the lowest bid in the amount of $1,118,572.99. 

 

Motion by Commissioner Bush, second by Commissioner Wilkerson, to accept the bid on CR 232, from SR 47 to the Gilchrist-Alachua County line from V.E. Whitehurst and Son’s in the amount of $1,118,572.99.  The motion carried unanimously. (1/1150)

 

 

Florida Gas Transmission Company:

 

Mr. Thomas Nestor came before the Board to discuss the proposed improvements in the Gas Transmission facility through Gilchrist County.   Mr. Nestor provided maps to the Board and explained that Florida Gas Transmission Co. is a natural gas interstate pipeline.  They have been operating in Florida forty one (41) years.  The company transports natural gas, they do not buy and sell it.  The regional office is in Maitland, Florida.   

 

Mr. Nestor further explained the uses for natural gas and the projected growth rate in the state of Florida.  Most of the gas is used to generate electricity.  The facility currently under construction in Gilchrist County is a compressor station. 

 

Jeff Jordan expressed concern about safety issues with the new facility.  Mr. Nestor stated that training sessions would be held for all local emergency responders and explained the safety measures that are put in place.  The Board recommended more advertising for public awareness. (1/1339)

 

 

 


Bell Girls and Boys Athletic Association :

 

Mr. Derek Sanders came before the Board representing the Bell Girls and Boys Athletic Association. Mr. Sanders ask the Board to consider supporting the organization.  There are between 100 and 200 children throughout the year participating in the program.  Motion by Commissioner Suggs, second by Commissioner Wilkerson, to make a donation to the Bell Girls and Boys Athletic Association in the amount of $3.00 per child not to exceed $1,500.  The motion carried unanimously. (This will be out of the FY 2000/01 Budget and Reserve.) (2/024)

 

 

Public Hearing /  Final Budget FY 2000/2001:

 

(A notice of this public hearing appeared in the September 7, 2000 issue of the Gilchrist County Journal and proof of publication is on file in the Clerk’s Office.)

 

The Tentative Budget for FY 2000/2001 was approved on Thursday, September 7, 2000.  This hearing is to adopt the Final Budget.  The percent of increase over the current year roll back rate is 4.56% and the roll back rate for this year was 9.5629.

 

Resolution 00-48 / Final Millage Rate - Motion by Commissioner Suggs, second by Commissioner Bush, to adopt Resolution 00-48 adopting the final millage rate for FY 2000/2001.  The millage rate for ad valorem taxes is ten (10) mills or $10.00 per $1,000 and the roll back rate is 9.5629.  Mr. Gilliam stated the purpose for the increase is to fund operating expenses, personal services and operating capital outlay for the departments of the Board of County Commissioners.  The motion carried unanimously.

 

Resolution 00-49 / Final Budget for FY 2000/2001 - Final Budget for Ad Valorem Taxes.  Motion by Commissioner Suggs, second by Commissioner Wilkerson, to adopt Resolution 00-49, adopting the Final Budget for FY 2000/2001. Chairman Durden read the funds listed in the resolution for this budget.  The motion carried unanimously.

 

Resolution 00-50 / Final Millage Rate - Adopting the final millage rate for the Municipal Service Taxing Unit (MSTU) for the Fire District Trust Fund. The millage rate is at one (1) mill or $1.00 per $1,000.00 of the assessments.  Motion by Commissioner Bush, second by Commissioner Wilkerson, to adopt Resolution 00-50, adopting final millage rate for Municipal Service Taxing Unit for Fire Protection Services for Fiscal Year commencing October 1, 2000.  The motion carried unanimously.

 

Resolution 00-51 / Final Budget for MSTU - Motion by Commissioner Wilkerson, second by Commissioner Suggs, to adopt Resolution 00-51, adopting the Final Budget for Municipal Service Taxing Unit for Fire Protection Services for Fiscal Year commencing October 1, 2000.  Mr. Gilliam stated that this will be used for fire protection services in Gilchrist County only.  The motion carried unanimously.  (2/186)

 

(Resolutions 00-48, 00-49, 00-50 and 00-51, are attached and made a part of these minutes.)

 

Commissioners Reports:

 

Commissioner Suggs - Mr. Blankenship has offered to assist the Spring Ridge community with road repairs.  Don Alexander and Wayne Gothard met with Mr. Blankenship and determined the areas in need of repair and the materials required.  Mr. Blankenship is willing to donate time, equipment and service.   Commissioner Suggs recommends that the County provide a contribution of asphalt, tack and labor.  Mr. Wayne Gothard obtained bids for the asphalt. Central Materials submitted the lowest bid in the amount of $7,479 but considering the distance, Commissioner Suggs suggest the Board accept the next lowest bid from Whitehurst Construction in the amount of $10,179.75 (177 tons).  Tack will also be required but a price has not been obtained at this time.

 


Mr. Alexander stated that Mr. Blankenship has offered two (2) days for his crew and equipment free of charge.  For additional days needed, Mr. Blankenship will charge $550.00 per day.  The Board discussed the amount of materials that will be required.  Commissioner Suggs will bring back a price for the tack and more information for the next regular meeting.

 

Mr. R.F. Brenner, Spring Ridge Subdivision, addressed the Board regarding the roads in this subdivision.  Mr. Brenner described the road repairs made recently and explained they were not sufficient.  Other citizens of Spring Ridge described various problems with the roads in Spring Ridge. 

 

 

EMA / County Coordinator:

 

Ron McQueen reported on Hurricane Gordon.  The Bell Elementary School Cafetorium was opened as a shelter.  There were a total of 50 persons, all residents of Gilchrist County.  Two special needs children were transported to Gainesville.  Mr. McQueen will send letters to the Bell Town Council and to Bell Elementary thanking them for their assistance.  Mr. McQueen also commended Wayne Gothard and Allen Luzader for the work they did during this time. (2/1345)

 

CDBG Change Order - The last regular meeting the Board approved a change order for $15,000 in contingency for wells and $85,000 for rock.  Summit has requested the order be changed to $25,000 in contingency for wells and $75,000 for rock.  Motion by Commissioner Suggs, second by Commissioner Thoms, to approve the change order for Sun & Fun.  The motion carried unanimously.  (2/1630)

 

Waccasassa VFD - Mr. McQueen has obtained a quote for a firehouse to relocate the Waccasassa VFD to the South East property.  A metal building, 48' x 75', 14' high, three bay firehouse.  The price quoted is $30,000.  Motion by Commissioner Suggs, second by Commissioner Bush, to put out bids for the South East Fire Department.  The motion carried. (2/1818)

 

Commissioner Reports:

 

Commissioner Suggs - Lee County has awarded three vehicles to Gilchrist County. Commissioner Suggs will make arrangements to pick them up for the Solid Waste Department and the Road Department.  (2/2000)

 

There being no further business to discuss, Commissioner Suggs moved to adjourn at 9:20 p.m.  The motion was seconded by Commissioner Wilkerson and carried unanimously.

 

 

APPROVED:

 

 

 

                                                    

Randy Durden, Chairman

 

ATTEST:        

 

 

                                                        

Joseph W. Gilliam, Clerk