MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD OCTOBER 16, 2000.

 

The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Thursday, October 16, 2000, at 2:00 p.m., in the Courtroom, located in the Gilchrist County Courthouse, 112 South Main Street, Trenton, Florida, with the following members present to-wit:

 

Randy Durden, Chairman                                        

Wilbur Bush

Sue Suggs

Fred Wilkerson

John Thomas

 

Others in attendance were: Joseph W. Gilliam, Clerk of Circuit Court, Sam Mutch, County Attorney, Ron McQueen, EMA/County Coordinator, Karen Heaton, Deputy Clerk, Sam Ferguson, Finance Director, Don Alexander, Ron Mills, John Ayers, Frances Brooks, Margot M. Alexander, Sarah Collis, Dan Taylor, Bill Brideson, Jeff Jordan, Edward Marszalkowski, William Smith, Carl Friar, Laurel Friar, Kathryn Fink, Joseph Fink, Cora Moorhead, Rick Weder, Jim Malless, Ann Marie Egan, Jim Ivines, Gary Martin.

 

Invocation & Pledge of Allegiance

 

Agenda Changes: (1/43)

 

Additions:         BE #184

                        Code Enforcement Board         (Attorney’s Report)

                        World War II Memorial            (For approval, participation)

 

 

Approval of Bills, Budget Entries, & Minutes: (1/89)

 

Motion by Commissioner Wilkerson, second by Commissioner Thomas, to approve the bills. The motion carried unanimously.

 

Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve budget entries 166, 167, 170, 171, 172, 173, 174, 175, 176, 177, 178, 180, 181, 182, 183 & 184.  The motion carried unanimously.

 

Resolution 00-54 / BE #169 -  This resolution amends the General Government Fund (001) by an increase in the amount of $14,592 in the form of Federal Emergency Management Agency (FEMA) funds received for Hurricane Floyd.  Motion by Commissioner Bush, second by Commissioner Thomas, to approve Resolution 00-54.  The motion carried unanimously.

(Resolution 00-54 is attached and made a part of these minutes.)

 

Resolution 00-55 / BE #179 - This resolution amends the Community Development Block Grant Fund (170) by an increase in the amount of $19,510 in the form of funds received from the CDBG Neighborhood Development Grant.  Motion by Commissioner Wilkerson, second by Commissioner Thomas, to approve Resolution 00-55.  The motion carried unanimously.

(Resolution 00-55 is attached and made a part of these minutes.)

 

Motion by Commissioner Suggs, second by Commissioner Thomas, to approve the minutes of the regular meeting on September 18, 2000.  The motion carried unanimously.

 

World War II Monument:

 


Mr. Bill Brideson, Veterans Service Officer, came before the Board in regards to the World War II Monument.  This monument is being built in Tallahassee.  Mr. Brideson stated that there were three hundred (300) veterans from Gilchrist County that served in World War II and the Gilchrist County Veterans Advisory Board request that $1.00 per veteran be donated from General Fund.  Motion by  Commissioner Suggs, second by Commissioner Thomas, to provide $300 from General Fund to the State World War II Monument project in Tallahassee.  The motion carried unanimously. (1/194)

 

Korean War Memorial / Dan Taylor:

 

Mr. Dan Taylor request the Board to permit him to proceed with erecting a Korean War Memorial.  This memorial will honor those veterans from Gilchrist County who served in the Korean War.  The design and location will be determined at a later date. Motion by Commissioner Suggs, second by Commissioner Bush, to authorize Dan Taylor to move forward with the Korean War Memorial.  The target date to have this memorial in place is Memorial Day 2001.  The motion carried unanimously. (1/230)

 

Attorney’s Report: (1/348)

 

Ginnie Springs vs. Gilchrist County - The mediation in this case has been scheduled for October 31, 2000 and November 1, 2000, with a follow-up date on November 9, 2000.  This mediation has been scheduled with the Department of Community Affairs.  Mr. Mutch has requested that only litigants, their attorneys and the mediator be present.

 

Code Enforcement Board - Mr. Mutch informed the Board of recent actions by the Code Enforcement Board.  Charissa Strickland and Allen Luzader had left the meeting to locate the Code of Ordinances for the Board at which time Mr. Lawson Vest asked Mr. Mutch, off the record, to prepare a communication to the Board of County Commissioners expressing their concerns about the quality of work done by the code enforcement officer.  Mr. Vest did not accept Mr. Mutch’s draft and wrote a letter to the BOCC himself. 

 

Mr. Mutch further explained that the Code Enforcement Board has accomplished more in the past four years in comparison to prior years.  He commended Allen Luzader for the job he has done in obtaining information and providing it to the Code Enforcement Board.  Mr. Mutch proposed that his office become the prosecutor for the Board rather than the advisor. (Copies of these letters were submitted for the record and are included in the Agenda.)

 

Mr. Allen Luzader addressed the Board concerning these issues.  He explained the procedures he follows for code enforcement violations.  For each violation, he writes the ordinance number, takes photographs and  provides a copy of the ordinance to the citizen.  Mr. Luzader is a Building Inspector and cannot commit his full time to code enforcement. 

 

The Board discussed these issues and recommended that Sam Mutch and Allen Luzader prepare “Policies and Procedures” for the Code Enforcement Board.  The Board directed Sam Mutch to remain the advisor for the Code Enforcement Board.  Mr. Mutch suggested that he draft a letter for the Chairman’s signature stating that the Board of County Commissioners has directed the staff to come up with policies and procedures for the Code Enforcement Officer and the Code Enforcement Board to follow and that these policies and procedures will be adopted by the BOCC.  Motion by Commissioner Suggs, second by Commissioner Bush, to approve the request to draft the letter.  The motion carried unanimously.

 

Building Department Fees:

 

Mr. Luzader referred the Board to the request in the Agenda to increase the current permit fees.  He reviewed the list of proposed permit fees and explained the number of inspections is increasing.   Motion by Commissioner Suggs, second by Commissioner Wilkerson, to schedule a public hearing for the proposed permit increases for the mid month meeting on November 20, 2000 at 6:00 p.m. at Bell City Hall. The motion carried unanimously.  (1/1090)

 

Attorney’s Report (continued): (1/1290)

 

Shady Bend Airpark - Mr. Mutch submitted a letter from Scott Pariseau for the record.  This letter is in regards to the street closing on NW 70th Terrace.  Mr. Mutch informed Mr. Pariseau that this was a civil matter.


Risk Management - A risk management packet has been received from COREGIS.  Chairman Durden will meet with Mr. Mutch to review the risk management procedures in the County.

 

Special Public Defender Fees - Judge Giunta contacted Mr. Mutch concerning his request for hearings regarding special public defender fees where the requested fees are beyond the statutory cap of $1,000 per case.  Judge Giunta explained that he intends to approve fees up to approximately $1,800 for dependency cases.

 

Article V Issues - Judge Giunta also discussed Article V issues concerning court costs paid by the County rather than the state.  Justice Wells was in Gainesville on October 12, 2000 and discussed the dependency costs and judicial costs in general with the judges of the Eighth Judicial Circuit. 

 

 

Ordinance on Truck Parking - Mr. Mutch submitted a draft ordinance on truck parking on County roads for review by the BOCC.  Motion by Commissioner Suggs, second by Commissioner Wilkerson, to schedule a public hearing for the Ordinance on Truck Parking on November 20, 2000 at 6:30 p.m.  The motion carried unanimously.

 

Worm Farm Problems - Mr. Mutch submitted a memo for the record in regards to accessory structures as worm farm packing facilities.

 

Road Department: (1/1478)

 

Chairman Durden recognized Ms. Ann Egan.  Ms. Egan addressed the Board concerning 46th Lane, at Waters Lake.  She lives at Waters Lake and mentioned a serious accident that occurred on this road recently.  Ms. Egan request the Board to reduce the speed limit on this road.  The Board will direct the Road Department to make a study and a recommendation for the speed limit for this road.

 

Ms. Egan also mentioned CR 232 between SR 47 and Hwy 129.  She wanted to know why this road was repaved and not widened.  The Board explained that the Small County Assistance Program did not provide for widening.

 

Ms. Egan also asked the Commission why the Land Fill road was being paved at this time and not earlier this past summer when school was not in session.  The Board explained that right-of-ways had to be obtained first, the engineers required time to get everything together, and arrangements made with the phone company and utility companies.

 

 

Road Department Report: (1/1755)

 

Wayne Gothard provided the Board with a report from the Road Department.  Commissioner Suggs explained this report will be useful in tracking the history of work done on each road.

 

Commissioner Suggs informed the Board that Pinellas County will have the truck numbers this week for the dump trucks.  They have come down to $5,000 per truck.  Commissioner Suggs will request four (4) trucks instead of three (3). 

 

The Board recently approved an RFP for a lease option for a motor grader.  Nathan Martin recommends that the motor grader they have be repaired.  It would cost approximately $6,000 for the repairs which would give an additional 3,000 hours.  Motion by Commissioner Suggs, second by Commissioner Wilkerson, to keep and repair the motor grader.  The motion carried unanimously.

 

Mr. Larry Boyd has contacted the Road Department about going back into his pit.  Based on the criteria from the Federal Mining Bureau, Commissioner Suggs recommends that the County not use this pit at this time. 

 

 


Spring Ridge Subdivision / Discuss Roads:

 

Commissioner Suggs and Commissioner Thomas discussed letters they had received from an anonymous citizen.  The letter was signed “The Spring Ridge Coalition of Voters.”  In response to this letter, Commissioner Thomas stated that he believed that this Board has worked with every group or individual to solve a problem.

 

Commissioner Suggs informed the Board that they have been in contact with Marvin Blankenship concerning the road repairs in the Spring Ridge Subdivision.  The tack will be $.25 per foot ($1,000 total estimated).  The total for these repairs will be approximately $13,000.  Mr. Blankenship suggested that many of the preparations be made prior to his crew coming on site.  This would allow him to put more asphalt down in a shorter time reducing the cost to the County.  Mr. Blankenship also indicated that two additional days would be adequate to do the project. The first two days will be at no cost to the County and the two additional days will be $550.00 per day.  (This cost will be in addition to the $13,000.) 

 

The Board discussed the poor quality of the roads in this subdivision.  Mr. Martin commented that there were no paving restrictions enforce at the time these roads were constructed.  Considering the amount of other needed repairs in the County and that these roads are used primarily by the residents of the subdivision, Commissioner Thomas advised the Board to use caution in making the decision to proceed with this project.  He suggested that the citizens be made aware of the facts surrounding a decision to approve this project.  Chairman Durden asked Commissioner Suggs to provide a map of the subdivision.  Motion by Commissioner Suggs, second by Commissioner Bush, to schedule this item for the meeting on November 6, 2000 at 1:15 p.m.  The motion carried unanimously. (1/2084)

 

NW 55th Street / Speed Limit Reduction:

 

A petition was submitted to the Board by residents for a speed reduction of 35 mph on NW 55th St., Bell. There are twenty seven (27) families residing along this road with  fourteen (14) children.  The Road Department Supervisor has evaluated this road and recommends that the speed be reduced to 35 mph.  Motion by Commissioner Suggs, second by Commissioner Wilkerson, to schedule a public hearing for a resolution to reduce the speed on NW 55th Street at 7:00 p.m. at the November 20, 2000 meeting.  The motion carried unanimously. (1/3310)

 

Don Alexander / Spring Ridge VFD:

 

Mr. Don Alexander request the Board to approve a purchase order in the amount of $8,000 to purchase self contained bottles.  A purchase order was approved in the last fiscal year for this purchase, however, the supply did not meet the deadline.  At the time these bottles were ordered, it was requested that only those bottles tested within the last 30 days be sent and it took longer to get the amount needed than anticipated.  Motion by Commissioner Suggs, seconded by Commissioner Thomas, to approve the request.  The motion carried unanimously. (2/17)

 

 

Commissioner Suggs asked to address a question to Jeff Jordan while those from Spring Ridge were present.  She stated that she had been informed that Mr. Jordan had been spending some time at Spring Ridge and that he had told individuals that the County Commissioners were bringing the landfill back to Gilchrist County and that they were putting a prison in on CR 340.  Commissioner Suggs asked Mr. Jordan to explain.  Mr. Jordan stated that this was a false statement.  Mr. Jordan said the source should be considered.  (2/67)

 

Solid Waste:

 

(No Report)

 

EMS: 

 

Collections - Linda Walker reported that the EMS Department has collected $244,482.91.The amount collected exceeded the amount projected this year. (2/154)


Write Offs - Of the write offs submitted, $8,902.20 is Medicare/Medicaid.  These claims were filed too late.  These were some of the claims that had been referred to MSB for collection.  Motion by Commissioner Suggs, second by Commissioner Bush, to approve the write offs in the amount of $17,553.76.  The motion carried. (2/200)

 

Probationary Period- Ms. Walker asked the Board to change the probationary period for the EMS Department from three (3) months to six (6) months.  She explained that for the schedules worked by these employees, three (3) months is not enough time to evaluate their work performance.   Motion by Commissioner Thomas, second by Commissioner Wilkerson, to approve the request.  The motion carried.  (2/245)

 

Clerk’s Report:

 

Risk Management Associates - The renewal premium has been received.  Mr. Gilliam provided a premium recap for 1999/2000 and the proposed premium for 2000/2001.  The total increase in premium is $23,972.  Motion by Commissioner Suggs, second by Commissioner Thomas, to approve the renewal premium of $175,130.  The motion carried unanimously. (2/269)

 

Finalized Salaries, Constitutional Officers - Mr. Gilliam referred the Board to the finalized salaries of County Constitutional Officers.  The Board approved the final budgets on September 18, 2000. The finalized salaries from the state was received on September 24, 2000.  The corrections have been made in the Boards budget and the constitutional officers have been notified to move the difference from another line item in personal services to maintain the current budget totals.  Motion by Commissioner Wilkerson, seconded by Commissioner Thomas, to accept the finalized statutory salaries and move the money within their budgets.  The motion carried unanimously.  (2/327)

 

 

 

Chairman Durden relinquished the Chair to Vice-Chairman Wilkerson and left the meeting at 4:20 p.m.

 

Invoices Anderson Columbia - Mr. Gilliam referred the Board to two (2) invoices from Anderson Columbia for CR 232 and CR 236.  (CR 236- $123,150.34, CR 232- $365,287.49)

 

Motion by Commissioner Suggs, second by Commissioner Bush, to approve the payment of the invoice in the amount of $123,150.34 for CR-236.  The motion carried unanimously.

 

Motion by Commissioner Suggs, second by Commissioner Thomas, to approve payment of the invoice in the amount of $365,287.49 for CR 232.  The motion carried unanimously.  (2/514)

 

V.E. Whitehurst / Pay Request - This is Pay Request #1 for the NW 10th Street Project in the amount of $73,807.45.  Motion by Commissioner Bush, second by Commissioner Suggs, to approve payment to V.E. Whitehurst in the amount of $73,807.45.  The motion carried unanimously.  (2/636)

 

ADG: Invoices - Three (3) invoices were received from Architects Design Group, Inc. for services to date on the renovations of the Courthouse.

 

Invoice #6        $983.49           Data Assembly, Improvements to existing courthouse,

Spatial Needs Assessment

 

Invoice #6        $31,602.51      Master Plan & A/E Services

(Amendment #1)

 

Invoice #7        $10,327.34      Design, Expenses & Presentations

 

Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve payment of invoice #6 in the amount of $983.49.  The motion carried unanimously.

 


 

Motion by Commissioner Bush, seconded by Commissioner Thomas, to approve payment of Invoice #6 (1) in the amount of $31,602.51 and invoice #7 in the amount of $10,327.34.  The motion carried unanimously.  (2/686)

 

Anderson Columbia / Payment Request -. Sam Ferguson, Finance Director, requested authorization from the Board to draw down from the line of credit for the payment to Anderson Columbia.  This money will be reimbursed by the State.  Motion by Commissioner Suggs, seconded by Commissioner Thomas, to draw down from the line of credit in the amount of approximately $488,437.83.  The motion carried unanimously. (2/807)

 

Mills Engineering / Invoices - The following invoices were received from Mills Engineering.

 

·                      Invoice #2000025 –   Engineering supervision, on-site construction inspection for the resurfacing of CR 236. Motion by Commissioner Thomas, second by Commissioner Suggs, to approve the invoice in the amount of $5,706.86.  The motion carried unanimously. (2/870)

 

·                      Invoice #2000026 –   Engineering supervision and on-site construction inspection for the resurfacing of CR 232.  Motion by Commissioner Suggs, second by Commissioner Thomas, to approve the invoice in the amount of $5,894.60.  The motion carried unanimously. (2/898)

 

·                      Invoice #99011 – Preliminary engineering, cost estimating and attend meetings related to the water and sewer utilities at Hart Springs.  Motion by Commissioner Bush, second by Commissioner Thomas, to approve payment of the invoice in the amount of $4,266.00.  The motion carried unanimously. (2/925)

 

·                      Invoice #2000031 – Preparation of Waste Tire Collection Center Permit Application and modification to relocate the waste tire storage site. Motion by Commissioner Suggs, second by Commissioner Bush, to approve payment of the invoice in the amount of $2,087.50.  The motion carried unanimously. (2/951)

 

·                      Invoice #2000027 – Preparation of Construction Plans and bidding documents and assistance with bidding for construction of the westerly portion of GCR 232 from SR 47 to the Alachua County Line.  Motion by Commissioner Bush, second by Commissioner Suggs, to approve payment of the invoice in the amount of $11,338.75.  The motion carried unanimously.  (2/1032)

 

·                      Invoice #2000003 – Review submittals by the Engineer and the Surveyor, verification of survey data and provide written comments related to the Foothill Farms Unit I and Unit II.  Motion by Commissioner Suggs, second by Commissioner Thomas, to approve payment of the invoice in the amount of $2,000.00.  The motion carried unanimously.  (2/1079)

 

·                      Invoice #98080 – NW 10th Street Paving (Landfill Road).  Finalize Improvement Plans and Specifications, surface water management permitting, reference control points and provide control information to Contractor, project administration and construction inspection.  Motion by Commissioner Bush, second by Commissioner Thomas, to approve payment of the invoice in the amount of $6,289.33.  The motion carried unanimously.  (2/1197)

 

Perry-Parrish, Inc./ Pay Request - This is the first pay request for these services.  Motion by Commissioner Suggs, second by Commissioner Thomas, to approve the payment in the amount of $80,224.15.  The motion carried unanimously.  (2/1217)

 

 

 

 

 


Renovations and Construction update - Mr. Gilliam informed the Board that there will be monthly owner/contractor’s meetings around the 10th of the month.  (2/1338)

 

The County is in the process of securing financing through Rural Development for the courthouse renovations and the construction of the Judicial Complex.  Rural Development has requested an architectural feasibility report before beginning the application process.  This report must be completed by an architectural firm.  Mr. Gilliam contacted A.D.G. in regards to completing this survey and was advised the cost for this service will be approximately $5,200.  Motion by Commissioner Suggs, second by Commissioner Thomas, to expend $5,200 for the architectural feasibility report.  The motion carried unanimously.  (2/1356)

 

Policies and Procedures - Mr. Gilliam referred the Board to the revised “Policies and Procedures” for the Board of County Commissioners.  Motion by Commissioner Suggs, second by Commissioner Thomas, to approve the “Policies and Procedures.”  The motion carried unanimously.  (2/1490)

 

Tax Deed Sales - The Clerk’s Office reported three (3) overages from Tax Deed Sales. (2/1691)

 

Tax Deed #99-21, Certificate #155 - $4,046.37. Motion by Commissioner Thomas, second by Commissioner Suggs, to approve. The motion carried unanimously.

 

Tax Deed #1999-31, Certificate #1022 - $3,607.22.  Motion by Commissioner Bush, second by Commissioner Thomas, to approve.  The motion carried unanimously.

 

Tax Deed #2000-2, Certificate #60 - $2,281.93.  Motion by Commissioner Suggs, second by Commissioner Thomas, to approve.  The motion carried unanimously.

 

Health Department / Annual Contract - “CONTRACT BETWEEN GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS AND STATE OF FLORIDA DEPARTMENT OF HEALTH FOR OPERATION OF THE GILCHRIST COUNTY HEALTH DEPARTMENT CONTRACT YEAR 2000-2001" - The contract amount is $28,600.  Motion by Commissioner Suggs, second by Commissioner Thomas, to approve and authorize the chairman to sign the contract with the State of Florida Department of Health.  The motion carried unanimously. (2/1751)

 

Meridian Behavioral Healthcare / Funding Agreement - This agreement was received after approval of the budget.  This is an annual contract for funding in the amount of $19,217 for Fiscal Year 2000-2001.  Motion by Commissioner Bush, second by Commissioner Thomas, to approve and authorize the Chairman to sign the contract with Meridian Behavioral Healthcare, Inc.  The motion carried unanimously.  (2/1770)

 

National Epilepsy Awareness Month / Resolution 00-58- The Committee for Epilepsy Awareness has requested the Board of County Commissioners to pass a resolution declaring the month of November as National Epilepsy Awareness Month.  Motion by Commissioner Suggs, second by Commissioner to Thomas, to approve Resolution 00-58.  The motion carried unanimously.  (2/1770) (A Copy of Resolution 00-58 is attached and made a part of these minutes.)

 

Conflict Attorney List - A letter has been received from Mary Lou Gardner, Eighth Judicial Circuit, requesting approval of G. Ray Cauthon, III for the conflict attorney list.  Motion by Commissioner Suggs, second by Commissioner Thomas, to approve G. Ray Cauthon, III for the conflict attorney list.  The motion carried unanimously.  (2/1839)

 

Collection of Ad Valorem Taxes - Mr. Gilliam was contacted by W.W. Welch, Tax Collector, regarding the collection of Ad Valorem taxes. He request that the board approve his office to not collect Ad Valorem Taxes that are $5.00 or less.  Mr. Gilliam explained that this has been the policy in the past.  Motion by Commissioner Bush, second by Commissioner Thomas, to continue the policy and allow the Tax Collector to not collect any Ad Valorem Taxes $5.00 or less.  The motion carried unanimously.  (2/1940)

 

 


Clerk’s Disbursements Report - Mr. Gilliam provided a copy of the Disbursements Report for fees collected in the month of August, 2000. The report reflected a total amount of $15,052.30 collected.  (2/2107)

 

S.H.I.P. Loan / Satisfaction of Mortgage - The S.H.I.P. Loan for Robin L. Bell has been paid in full.  A total of $9,083.40 will be paid back to the S.H.I.P. Program.  Motion by Commissioner Suggs, second by Commissioner Thomas, to authorize the Chairman to sign the Satisfaction of Mortgage.  The motion carried unanimously.  (2/2109)

 

Sheriff’s Office:

 

Sheriff Turner submitted a check to the Board in the amount of $21,552.68.  These funds were received from various disbursement accounts, interest and insurance claim payments.  Sheriff Turner request that $12,000 be returned back to his office for the purpose of paying his vehicle liability insurance. Motion by Commissioner Suggs, second by Commissioner Bush, to approve the request.  The motion carried unanimously.  (2/2175)

 

Sheriff Turner request a transfer of funds within the General Revenue Budgets for close out purposes.  Motion by Commissioner Suggs, second by Commissioner Thomas, to approve the request for a transfer of funds.  The motion carried unanimously.  (2/2290)

 

Victims of Crime Advocate Grant (VOCA) / Resolution 00-56 - This resolution amends the General Government Fund (001) by an increase of $7,079.00 in the form of additional funds for the “Victim’s of Crime Act (VOCA) Grant.” These funds were received above the anticipated amount in the FY 2000-2001 budget. Motion by Commissioner Bush, second by Commissioner Thomas, to approve Resolution 00-56.  The motion carried unanimously.  (2/2328) (Resolution 00-56 is attached and made a part of these minutes.)

 

 

Local Law Enforcement Block Grant / Award Letter - Sheriff Turner received an award letter for the Local Law Enforcement Block Grant in the amount of $10,164.00.  Sheriff Turner will pay the match amount of $1,129 out of the Federal Law Enforcement Trust Fund monies.  Motion by Commissioner Suggs, second by Commissioner Thomas, to approve and authorize the Chairman to the grant documents.  The motion carried unanimously.  (2/2425)

 

 

Vice Chairman Wilkerson relinquished the Chair back to Commissioner Durden upon his return at 5:28 p.m.

 

Finance Department:

 

Mr. Sam Ferguson reviewed the ‘Surplus Property’ list submitted to the Board.  He explained that some of the items had been traded in and are labeled “Not Located.”  Some of these items were sold at the last auction and need to be removed from the books.  Mr. Ferguson plans to schedule another auction in November to sell the remaining surplus property.  Motion by Commissioner Wilkerson, second by Commissioner Thomas, to declare these items surplus property.  The motion carried unanimously.  (2/2564)

 

 

Constitutional Officers:

 

Due to the renovations of the Courthouse, the judges office will need to be relocated and a location is needed to hold court.  At the emergency meeting on October 10th, it was suggested to move the judges office to the firing range and to use the Sheriff’s Office Training Room for Court.  Mr. Gilliam informed the Board that this issue has still not been resolved.  Space is needed for the County Judge, two Circuit Judges and staff.  There are three (3) jury trials scheduled.  Because of these factors, one (1) central location is needed.  At this time the Trenton Community Center has been scheduled for Court. 

 

 


Mr. Gilliam has obtained floor plans for portables and suggest that two (2) portables be placed on the County’s vacant lot South of the Courthouse.  One of these units will provide office space for the judges and staff.  The other unit will be a large open room to hold court proceedings. These units are 24' x 60' each.  Delivery and set up will cost approximately $3,599.  The estimated cost for rental for eight months is between $15,000 and $20,000. Motion by Commissioner Suggs, second by Commissioner Bush, to authorize the Chairman, Mr. Gilliam and Judge Philman to proceed with obtaining and setting up these portables.  The motion carried unanimously. (2/2696)

 

Waccasassa VFD:

 

Rick Weder / Purchase Orders - The Waccasassa VFD request the Board to designate Rick Weder as the person authorized to approve and sign purchase orders for the Department.  Motion by Commissioner Bush, seconded by Commissioner Thomas, to authorize Mr. Weder to sign purchase orders for the Waccasassa VFD.  Commissioner Thomas asked Mr. Weder if he is a member of the Waccasassa VFD.  Mr. Weder replied yes he was.  Mr. McQueen stated that he would fill out the necessary paperwork on Tuesday and at that time be considered a member of the Department.  Commissioner Bush moved to amend  the motion to approve the request once Mr. Weder completes the paperwork and becomes a member.  The motion was seconded by Commissioner Wilkerson and unanimously approved. (2/3085)

 

Waccasassa VFD / RFP / New Building - Six (6) bids were received for a metal building/fire house.  The low bid was received from Tyson Steel in the amount of $30,098.52.  This is for the building only. Motion by Commissioner Thomas, second by Commissioner Wilkerson, to accept the bid from Tyson Steel.  The motion carried unanimously. (2/3324)

 

Rick Weder - Mr. Weder addressed the Board in reference to a rumor regarding the Fire Department.  He had been told that the BOCC would appoint a temporary Chief and remove Chief Ivines from this position.  The Board replied to Mr. Weder that this had not been discussed. (3/033)

 

Mr. Weder further commented on the relocation of the fire department.  He stated that most of the members of this fire department live south of SR 26 and that moving the location of the fire house could delay response time. The Waccasassa VFD is willing to lease the property adjacent to the existing station with a 99 year lease.  Mr. Mutch stated that the property is in the name of a corporation that is no longer organized as a corporation, therefore the trustees are the last directors of that corporation.  Mr. Weder confirmed that they were in the process of paying the back fees and having the corporation reinstated. Chairman Durden explained that the decision to move the fire department to the County’s property was based on the recommendation of the Risk Manager.  This would better serve the County from a liability standpoint.  It was Mr. Weder’s contention that 80% of the calls are south of SR 26 and moving the location to the SE Community Center would pose a danger to the firefighters responding and would slow the response time.  The Board discussed these issues and agreed to continue as planned with the relocation of the fire department to County property.  (3/51)                                   

 

 

Public Hearing / Ordinance  00-14:

 

(Notice of this public hearing was published in the October 5, 2000 edition of the Gilchrist County Journal and proof of publication is on file in the Clerk’s Office.)

 

This ordinance amends Ordinance #93-04, relating to an amendment to the official Zoning Atlas of the Gilchrist County Land Development Regulations, rezoning from Industrial (I) to Agriculture-2 (A-2).  The new Trenton Elementary School is located on this property.  This zoning change will place the proper zoning designation for this school.  Mr. McQueen read the short title of Ordinance 00-14.  Motion by Commissioner Suggs, second by Commissioner Thomas, to approve Ordinance 00-14.  The motion carried unanimously.  (4/396) (A copy of Ordinance 00-14 is attached and made a part of these minutes.)

 

 

 


 

Public Hearing / Ordinance 00-15 / Text Amendment:

 

This ordinance amends the tower sighting.  Ron McQueen explain the current ordinance does not apply to replacement of a tower unless the existing one is first taken down and then the new one constructed.  In order to maintain service to the area, this ordinance will allow co-location of an existing tower and the replacement.  Mr. McQueen read section 14.11.3.1 (1) l. and the short title of Ordinance 00-15.  Motion by Commissioner Thomas, second by Commissioner Bush, to approve Ordinance 00-15.  The motion carried unanimously.  (4/462) (Ordinance 00-15 is attached and made a part of these minutes.)

 

Public Hearing / Special Permit / Barco/Pinnacle Towers:

 

(Notice of this public hearing was published in the September 21, 2000 edition of the Gilchrist County Journal and proof of publication is on file in the Clerk’s Office.)

 

Resolution 00-57 - This resolution grants a Special Permit to Pinnacle Towers to allow the replacement of a telecommunications tower.  Mr. McQueen read the short title of this resolution.  Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve Resolution 00-57.  It is the recommendation of the Planning and Zoning Board to approve the Special Permit.  Mr. McQueen stated that this application does meet the concurrency requirements of the Gilchrist County Comprehensive Plan.  The motion carried unanimously.  (4/705) (Resolution 00-57 is attached and made a part of these minutes.)

 

 

EMA/County Coordinator Report:

 

V.E. Whitehurst / Contract- This contract is for the paving of CR 232 from SR 47 to the Alachua County Line.  Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve the contract with V.E. Whitehurst for the paving of CR 232 from SR 47 to the County line.  The motion carried unanimously.  (4/788)

 

D.O.T. / 5-Year Work Plan - The Department of Transportation has requested that the Board submit a list of road projects to add to the 5-Year Work Plan. The Board discussed the following projects and directed Mr. McQueen to submit these to D.O.T. (4/869)

 

·                      Left turn lanes at the Bell Post Office

·                      Left turn lanes at the Trenton Post Office

·                      Turn lanes at CR 339 and Hwy 129

·                      Turn lanes CR 341 and Hwy 129

·                      Turn lanes at Kincaid’s and Overstreet’s

·                      Turn lanes at CR 341 and CR 138

 

 

 

 

Mills Engineering / Annual Contract - This contract is the Annual Contract for engineering services.  Mr. McQueen pointed out that this contract includes an increase in services, the first increase in several years. The Board postponed action until a later date and directed Ron McQueen to ask Lee Mills if the contract can be changed to the current rate until the next budget year.  (4/1080)

 

NCFRPC / Agreement - Agreement between the County and the Planning Council for Local Government Comprehensive Planning Services, FY 2001. This agreement if for the Planning Council to provide comprehensive planning services to the County for Fiscal Year 2001 in an amount not to exceed $8,000.  Motion by Commissioner Suggs, second by Commissioner Thomas, to approve and authorize the Chairman to sign the agreement with North Central Florida Regional Planning Council.  The motion carried unanimously. (4/1130)

 

 


Waccasassa VFD - Motion by Commissioner Suggs, second by Commissioner Thomas, to approve an expenditure not to exceed $7,500 for the slab and plumbing of the new firehouse.  The motion carried unanimously.  (4/1155)

 

Mr. McQueen mentioned that the new location for the Waccasassa VFD is also the location of one of the landing zone sights.  He suggested that the Board consider putting in a paved landing area.  The Board directed Ron McQueen to obtain an estimate. (4/1200)

 

DCA / Disaster Recovery Assistance - A packet has been received from DCA on disaster recovery assistance for the drought.  Only one (1) request from a citizen has been received. In order to receive this assistance, residents would have to be qualified through the CDBG program.  After reading the criteria for this assistance the Board agreed that this would not be feasible.

 

Mr. McQueen was informed by Summit that the $15,000 placed in contingency for the wells at Sun-n-Fun cannot be used for wells. Jay Mosely with Summit request the Board to use these funds for lime rock in Sun-n-Fun.  Motion by Commissioner Suggs, second by Commissioner Thomas, to approve the request to use the $15,000 for lime rock.  The motion carried unanimously.  (4/1233)

 

 

Commissioner’s Reports:

 

Chairman Durden referred the Board to a letter from Florida West Coast Railroad Company.  The company will be closing the crossings at SE 70th Ave., SE 75th Ave. and SE 76th Trail for about two (2) days per crossing, one per week.  After all three are repaired, the crossings will be sealed with asphalt.  This work will begin after September 25, 2000.  Chairman Durden will contact Mr. Clyde Forbes on Tuesday to request that provisions be made during this work to allow for the crossing of emergency vehicles.  (4/1515)

 

Commissioner Bush reported on the Florida Crown Workforce.

 

 

Commissioner Thomas request that the Road Department investigate NW 30th Street at NW 25th Avenue and make recommendations. He stated that there have been a few accidents at this location recently.    (4/1660)

 

Commissioner Wilkerson was contacted by an individual who has an incinerator for sale.  The Board discussed using it for Solid Waste but determined there would not be a need for it.

 

Commissioner Bush has been contacted by Mr. Jerrals and Mr. Watson with the Levy County Road Department.  The Suwannee River Fair is requesting that 1 ½ acres be cleared next to the fair grounds.  Levy County will furnish the equipment and labor and ask that Gilchrist County and Dixie County furnish the fuel.  Motion by Commissioner Bush, second by Commissioner Wilkerson, to furnish the fuel for the clearing of these grounds at the Suwannee River Fair.  The motion carried unanimously.  (4/1820)

 

Commissioner Suggs reported that the Small County Coalition will have a meeting for Commissioners in November.  There is a Water Policy meeting scheduled for October 23rd- 25th. 

 

Commissioner Wilkerson reported that since the recycle truck is not coming to Trenton any longer, they will be picking up at the O’Steen precinct three (3) times per week.

 

Commissioner Bush brought a request from Mrs. Henry Stalnaker of Lake City.  Mrs. Stalnaker has camped at Hart Springs over the last forty-five (45) years.  She would like to be allowed to bring her dog to the camp site. It is the policy for the Hart Springs park to prohibit dogs from the camping area. 

 

 

 

 


Old Business:

 

The Board has received a letter from the Gilchrist County Housing Authority in regards to eviction notice.  Mr. Mutch advised that no action would be necessary.  (4/2120)

 

 

New Business:

(None)

 

 

Public Participation:

 

Jeff Jordan addressed the Board in regards to the questions posed to him earlier in the meeting.  Mr. Jordan contends that these questions should not have been directed to him in this forum and that action should be taken against Commissioner Suggs for slandering him today.  Mr. Mutch responded to Mr. Jordan’s comments and stated that he had been out of order in today’s meeting.  Chairman Durden explained that the Board had adopted “policies and procedures” at this meeting and these would address some of these problems.  (4/2160)

 

Gary Martin came before the Board in regards to the Waccasassa VFD.  He asked the Board at what time another letter would be issued to the department regarding the criminal investigation that had taken place since no charges were filed.  Considering the fact that Mr. Martin has threatened the County with litigation, the County Attorney advised Mr. Martin that the Board cannot discuss this issue at this time.  (4/3200)

 

Motion by Commissioner Suggs, second by Commissioner Wilkerson, to adjourn at 7:40 p.m.  The motion carried. 

 

 

 

APPROVED:                                                                                                                                                   Randy Durden, Chairman

 

ATTEST:                                                    

                 Joseph W. Gilliam, Clerk