MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD NOVEMBER 6, 2000.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on November 6, 2000, at 9:00 a.m., in the Courtroom, located in the Gilchrist County Courthouse, 112 South Main Street, Trenton, Florida, with the following members present to-wit:
Randy Durden, Chair
John Rance Thomas
Sue B. Suggs
Others present: Joseph W. Gilliam, Clerk of Court, Sam Ferguson, Finance Director, Sam Mutch, County Attorney, Ron McQueen, EMA/County Coordinator, Karen Heaton, Deputy Clerk, Nathan Martin, Ralph W. Cellon, Jr., Rose Jones, Joe Jones, Mary Jordan, Jeff Jordan, Preston Ponce, Hilbert Lord, Roger Botts, Jean Botts, Morgot Alexander, Frances Brooks, Miguel A. Ortiz, Jr., Don Alexander, Lee Schaltenbrand, Ron Mills, Joe Fink, Kathryn Fink, Bryan Doyle.
Additions: BE1-009 to the consent agenda
1. Approval of Bills
2. Budget Entries, BE 185 through 193
3. Budget Entries, BE1-001 through 004, BE1-006 through 008
4. Minutes of Regular Meeting held October 16, 2000
5. Minutes of the Special Meeting held October 26, 2000
Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve the consent agenda. The motion carried unanimously. (1/70)
Public Hearing / Bay County Housing Authority / Resolution 00-62:
Mr. Ralph Cellon, with Morgan Keegan, came before the Board in regards to an interlocal agreement between the Housing Finance Authority of Bay County, Florida and Gilchrist County. Mr. Cellon explained the scope and responsibilities of the agreement. The Bay County Housing Finance Authority’s single family bond program offers low interest rate mortgages and down payment assistance to qualified first-time home buyers in Bay County and other participating counties. By providing lower interest rates and down payment assistance, the program is able to reach lower income families who are not normally able to participate in tax-exempt bond programs. The average down payment assistance to borrowers for the program will be between 3-4% of the purchase price.
Gilchrist County will not administer the program or be required to pay back bonds or mortgages. Bay County will be responsible for administration of the program for all of the counties participating. Manufactured homes are also eligible for this program. The Bay County Housing Finance Authority will provide local banks and lending institutions with the requirements and guidelines.
Chairman Durden read the short title of Resolution 00-62 approving a joint program with the Housing Finance Authority of Bay County. Motion by Commissioner Suggs, second by Commissioner Bush, to adopt Resolution 00-62 approving and authorizing the execution and delivery of an interlocal agreement. The motion carried unanimously. (1/120) (Resolution 00-62 is attached and made a part of these minutes.)
Ginnie Springs vs. Gilchrist County - The mediation in this case was held on October 31, 2000 and November 1, 2000, with a follow-up date on November 9, 2000. The Board of County Commissioners will hold an executive session this afternoon on the proposed settlement. (1/874)
Waccasassa VFD - On Monday, October 30, 2000, Commissioner Bush and Commissioner Suggs attended the meeting for the new Volunteer Fire Department. They have decided to call the new department ‘Southeast Gilchrist Volunteer Fire Department.’ Mr. Mutch is assisting with the incorporation of the department. (1/884)
Code Enforcement Issues - On October 27, 2000, Mr. Mutch met with Allen Luzader and Charissa Strickland concerning code enforcement issues. Mr. Mutch provided a copy of proposals for improving code enforcement in order to prepare a better presentation to the Code Enforcement Board. (1/982)
Claim of Deanna McRae - Mr. Mutch sent a letter of response to Lawrence J. Marraffino, attorney for Deanna McRae. This accident occurred on the School Board’s property and therefore the Gilchrist County Board of County Commissioners cannot respond to the formal notice. (1/1014)
Associated Uniform Service - Mr. Mutch has reviewed the contract with Associated Uniform Service and notified Diane Avery that the Solid Waste Department will not be able to discontinue this service. (1/1055)
George McKay / Otter Springs:
(Mr. McKay was not present, therefore the item was removed from the Agenda.)
Hospice Team / Preston Ponce / Proclamation 00-07:
Mr. Preston Ponce came before the Board representing Hospice of North Central Florida. Motion by Commissioner Suggs, second by Commissioner Wilkerson, to accept the Proclamation 00-07 declaring November as Hospice Month in Gilchrist County. The motion carried unanimously. (1/1400) (Proclamation 00-07 is attached and made a part of these minutes.)
Relocation Cost for Courthouse Renovations - Mr. Gilliam submitted two (2) invoices for the Boards approval. These invoices were for the following services required to relocate the Property Appraiser’s Office. Mr. Gilliam recommended that these cost be paid out of General Revenue.
1) Red’s Old Fashioned Telephone Service / Installation of phone lines $1,222.50
2) Tim Powell Electric / Installation of computer circuits $1,184.71
Motion by Commissioner Bush, second by Commissioner Wilkerson, to approve the invoices for Red’s Old Fashioned Telephone Service and Tim Powell Electric. The motion carried unanimously. (1/1480)
Waccasassa VFD Invoices - Invoices have been received from Chiefland Fire Rescue for training classes provided to members of the Waccasassa VFD. Motion by Commissioner Wilkerson, second by Commissioner Bush, to approve payment of the invoices totaling $141.00 for the Waccasassa VFD. The motion carried unanimously. (1/1670)
Mr. McQueen reported that the Waccasassa VFD has not returned all of the equipment requested. A list of items was provided to the Department of all items purchased since 1995. Motion by Commissioner Thomas, second by Commissioner Suggs, to authorize the County Attorney to send them a letter giving them ten (10) days to have these items returned and if not returned file an action against them. The motion carried unanimously. (1/1760)
S.H.I.P. Loan / Emergency Repairs - Mr. Gilliam submitted invoices for S.H.I.P. emergency repairs for Cynthia Williams. The repairs are for a septic system, sewer lines and water lines in the amount of $4,488. Motion by Commissioner Suggs, second by Commissioner Thomas, to approve the emergency S.H.I.P. expenditures for Cynthia Williams in the amount of $4,488. The motion carried unanimously. (1/1920)
Relocation of Staff - Mr. Gilliam advised the Board that several of his employees have experienced some severe health problems related to the demolition and renovations of the Courthouse. He request permission to relocate the court staff to a portable unit on the Robert’s property. It would cost approximately $600 per month for another unit and approximately $3,500 to set it up. Motion by Commissioner Bush, second by Commissioner Wilkerson, to approve obtaining another portable building for the court staff. The motion carried unanimously. (1/1960)
Change Request and Progress Report - A change request was received by Karl Thorne Associates, Inc. for the redesign of the sanitary piping system ($1,290) and for the redesign of the stair foundation ($1,756). Motion by Commissioner Bush, second by Commissioner Wilkerson, to approve the two change orders in the amounts of $1,290 and $1,756. The motion carried unanimously.
A change order has been submitted to correct a problem with the exterior walls upstairs. P.P.I. suggested tearing out the old mortar and replacing it with sheet rock. This project will cost approximately $24,000. Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve this change order. The motion carried unanimously. (1/2430)
P.P.I. / Pay Request #2 - Perry Parrish, Inc. submitted a pay request in the amount of $80,224.15. The Board reviewed the itemized list of ‘descriptions of work’ and discussed these cost. Motion by Commissioner Wilkerson, second by Commissioner Thomas, to approve payment to P.P.I. in the amount of $80,224.15. The motion carried with Commissioner Suggs voting ‘no.’ (1/2488)
Lease for Wilkerson House - Mr. Mutch reviewed the Commercial Property Lease on the Wilkerson House received from Ted Burt. The lease is in effect October 7, 2000 and will end on October 6, 2001. Motion by Commissioner Bush, second by Commissioner Thomas, to approve the annual lease agreement on the Wilkerson property. The motion carried unanimously. (1/2880)
Gardnyr Michael Capital, Inc. - Mr. Will Weathers came before the Board in regards to an Interlocal Agreement between the City of Gulf Breeze and the Town of Century for the Capital Trust Agency, formed for pooled borrowing purposes. There is no liability or obligation on the part of the County. Joining the interlocal agreement allows the pool sponsor to make loans to counties and special districts that otherwise would not have access to highly liquid credit markets.
Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve Resolution 00-64 approving the interlocal agreement with the City of Gulf Breeze. The motion carried unanimously. (1/2980) (Resolution 00-64 is attached and made part of these minutes.)
Foreclosure Sale / S.H.I.P. Loan - A Notice of Foreclosure Sale has been received naming Gilchrist County with the Defendants, Bobby Lee and Carrie Alynn Helton. The Helton’s were recipients of a S.H.I.P. Loan in 1994 in the amount of $22,500 for this property. There is approximately $9,000 owed on the second position. The foreclosure notice indicates $43,000 owed on the first mortgage. Motion by Commissioner Wilkerson, second by Commissioner Bush, to make no bid on the foreclosure sale on November 27, 2000. The motion carried unanimously. (1/3460)
Trenton Elementary Safety Patrol - Mr. Gilliam referred the Board to the letter from the Safety Patrol requesting contributions for their trip to Washington D.C.. The Board will consider making individual contributions to the school for this trip. (1/3540)
Trenton Girls Basketball Team - Mr. Gilliam also informed the Board of a request to sponsor a player on the Trenton Girls basketball team. The Board will consider making individual contributions for this activity also.
Conflict Attorney’s List - The Board received a request from Mary Lou Gardner, Eighth Judicial Circuit, requesting approval of Stacy A. Scott to be added to the conflict attorney list. Motion by Commissioner Suggs, second by Commissioner Bush, to approve. The motion carried unanimously. (1/3612)
Florida Association of Counties - Mr. Gilliam referred the Board to the letter from F.A.C. regarding employee health insurance. In an attempt to assemble a self-funded or fully insured pooled health insurance program for county employees, F.A.C. is requesting all counties interested provide information relating to the current benefit plans. Mr. Mutch will prepare an affidavit for the Chairman’s signature authorizing F.A.C. to obtain this information from Blue Cross Blue Shield. (1/3660)
Subordination Agreement - A request has been received for a subordination agreement for Bob Bellinger. This loan does meet with the Board’s guidelines, not exceeding 80% of the current appraised value. His S.H.I.P. Loan was granted in 1998 in the amount of $13,775. Motion by Commissioner Suggs, second by Commissioner Bush, to approve the subordination agreement for Bob Bellinger. The motion carried unanimously. (1/3890)
Disbursements to the BOCC - Mr. Gilliam submitted the disbursements report for the months of September and October. (September - $14,941.15, October - $12,425.19) (2/98)
The Sheriff’s Office submitted an amended transfer request for the Boards approval:
1) $1,055 from Personal Services (Judicial to Operating Expenses (Judicial)
1) $2,400 from Personal Services (Law Enforcement) to Operating Expenses (Law Enforcement
2) $9,640 from Personal Services (Communications) to Equipment (Law Enforcement) $196.00 and to Operating Expenses (Law Enforcement) $354.00
3) $5,970 from Operating Expenses (Corrections) to Personal Services (Corrections)
4) $500 from Equipment (Corrections) to Personal Services (Corrections)
Motion by Commissioner Bush, seconded by Commissioner Wilkerson, to approve the transfer. The motion carried unanimously. (2/155)
Sheriff Turner submitted a letter regarding the findings of the jail inspection carried out on August 22, 2000 by the Regional Peer Review Inspection Team. Sheriff Turner will prepare a response for the Board’s review at the next Commission meeting on November 20th. (2/266)
Ron McQueen told the Board that he will contact someone to perform the fire inspection for the jail.
EMA / County Coordinator Report:
Amos Philman / Hart Springs - Mr. McQueen advised the Board that Amos Philman’s probationary period is over and he recommends that Mr. Philman be removed from probation status. The Board commended Mr. Philman for the work he is doing at the Park stating that they have had several good comments from the community. Motion by Commissioner Thomas, second by Commissioner Bush, to take Mr. Philman off of probation status. The motion carried unanimously.
The Board discussed providing a permanent residence for Mr. Philman and his wife at Hart Springs. Mr. Philman recommended that the Board not make any decision at this time. He would rather wait and put this into a long range plan. (2/440)
State Wide Mutual Aid Agreement - Mr. McQueen referred the Board to the Statewide Mutual Aid Agreement with D.C.A.. This agreement replaces the Statewide Mutual Aid Agreement dated April 27, 2994. Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve the execution of the new State Wide Mutual Aid Agreement. The motion carried unanimously. (2/923)
Building Department Report - Mr. McQueen reviewed the Building Department report for the month of October. (2/966)
CDBG Project / Waccasassa - At the last meeting the Board approved a change order to put rock on the roads at Sun-n-Fun. Mr. McQueen received a letter from Mat Denson, stating that they are providing lime rock for an additional 2,376 linear feet of road at this project and will wait for instructions on where this is needed. Commissioner Suggs stated this rock will be placed on SE 79th Lane.
Tankers / Clay County - Clay County has two (2) 1500 gallon tankers for sale in the amount of $7,500 each. Mr. McQueen is purchasing one of these tankers for the City of Fanning Springs Fire Department and recommends that the County purchase the second tanker for the South East Gilchrist VFD. Motion by Commissioner Suggs, second by Commissioner Wilkerson, to purchase the tanker for the South East Gilchrist VFD with payment coming out of the Fire District Fund. The motion carried unanimously. (2/1120)
EMS Truck - Linda Walker has advised Mr. McQueen that she no longer has a need for the old Supervisor’s truck for heavy rescue. She is transferring the set of ‘jaws’ from that truck to the North Gilchrist VFD. Ms. Walker suggested that a skid unit be put on this truck for fire protection for county wide use. Mr. McQueen requests permission from the Board to bid out for a skid unit Motion by Commissioner Suggs, second by Commissioner Bush, to bid out for a skid unit for this vehicle. The motion carried unanimously. (2/1245)
Public Hearing / Spring Ridge Subdivision / Paving Project:
Commissioner Suggs reported that she had met with Mr. Marvin Blankenship regarding the road repairs within the Spring Ridge Subdivision. Mr. Blankenship has submitted a copy of insurance. He told Commissioner Suggs that the cost of the project should not exceed $16,500. Mr. Blankenship is charging $550 per day and is providing labor and equipment for two (2) days.
Motion by Commissioner Suggs, second by Commissioner Bush, to approve the paving project for Spring Ridge with the cost paid out of impact fees, not to exceed $16,500. The motion carried unanimously. (2/1335)
Don Alexander, Spring Ridge VFD, spoke to the Board in reference to entering into agreements with the fire departments. He pointed out, that the recent problems with the Waccasassa VFD might not be repeated if the County had agreements to cover walkouts and strikes.
Considering the firefighters are under the County’s liability insurance and Workman’s Comp, Chairman Durden suggested that all fire fighters first be approved by the Board of County Commissioners. The Board directed Ron McQueen to prepare a draft of policies and procedures for the fire departments for their review. (2/1660)
2000-2001 EMS County Grant / Resolution 00-63 - Linda Walker stated that this grant is awarded annually by the state with a portion of funds derived from traffic fines. The grant award will not exceed $4,358.82 for FY 2000/01. Chairman Durden read the short title of Resolution 00-63 accepting the Emergency Medical Services Trust Fund Monies for FY 2000/2001 to be designated solely for the improvement and expansion of the Gilchrist County Pre-Hospital Emergency Medical Service. Motion by Commissioner Bush, second by Commissioner Wilkerson, to adopt Resolution 00-63 accepting the grant funds in the amount of $4,358.82. The motion carried unanimously. (2/2026) (Resolution 00-63 is attached and made part of these minutes.)
EMS Financial Reports for October - Ms. Walker reviewed the financial reports for the month of October. Year to date for FY 1999/2000 the collections totaled $31,451.32. (2/2134)
Road Department Report:
Commissioner Suggs recommends that Raymond Eady’s position be changed from part-time to full-time. The Board agreed.
Mr. Nathan Martin reported on the status of NW 10th Street. Mr. Gilliam added that a portion of NW 10th Street includes more right-of-way than the rest of the road and Lee Mills has requested the Boards permission to place the fence the same distance the entire way. The Board agreed. (2/2295)
Mills Engineering / Invoice - Mr. McQueen referred the Board to an invoice from Mills Engineering in the amount of $2,591.11 for NW 10th Street (Meetings with contractor, prepare and approval of pay request and inspection of construction). Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve the invoice from Lee Mills in the amount of $2,591.11. The motion carried unanimously. (2/2520)
Universal Engineering / Invoices - Mr. McQueen submitted three invoices from Universal Engineering for the Boards approval. The invoices, totaling $1,082, are for services related to NW 10th Street. Motion by Commissioner Bush, second by Commissioner Wilkerson, to approve the invoices from Universal Engineering for NW 10th Street. The motion carried unanimously. (2/2550)
Mills Engineering /Invoices - Invoice #2000025 is submitted in the amount of $1,037.50 for the Small County Road Assistance project. (resurface CR 236 from CR 340 to US 19,Project ID#406815-3-38-01, final inspection and closeout. Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve payment of the invoice. The motion carried unanimously. (2/2570)
Invoice #2000026 is submitted in the amount of $2,112.76 for the Small County Road Assistance project (resurface CR 232 from US 129 to SR 47), final inspection and closeout. Motion by Commissioner Wilkerson, second by Commissioner Bush, to approve the Invoice in the amount of $2,112.76. The motion carried unanimously. (2/2590)
Pre-construction Conference - Mr. Gilliam related that Lee Mills would like to arrange a pre-construction conference for the CR 232 project (from SR 47 to the County Line). Commissioner Suggs agreed to arrange the meeting.
Mr. Mills recommends the assistance of a deputy on this project for traffic control. He also suggest that the road be posted with a speed limit of ‘30 MPH.’ (2/2620)
Mr. Martin reported on the rock loads for the month of October.
Public Hearing / Amendment of CDBG Neighborhood Grant:
Jay Mosely addressed the Board regarding the prior approval amendment of the CDBG Neighborhood Grant. Originally the grant included $100,000 in local government match, S.H.I.P. funds. Since there have been no homeowners willing to participate in this program, this money may be amended out of the grant with a subsequent reduction in score of the grant. However, this will not reduce the amount the amount of beneficiaries of the grant and will not reduce the scope of the work but will only reduce the score. Motion by Commissioner Suggs, second by Commissioner Thomas, to submit the amendment on the CDBG Neighborhood Grant. The motion carried unanimously. (2/3429)
The meeting recessed at 2:20 p.m.
The meeting reconvened at 5:00 p.m.
The Board of County Commissioners met in Executive Session at 2:30 p.m.. Mr. Mutch request direction from the Commission in this case. Motion by Commissioner Suggs, second by Commissioner Bush, to authorize the County Attorney and Chairman Durden to negotiate the conditions for settlement discussed in Executive Session. The motion carried unanimously. (3/017)
Mr. Mutch prepared a resolution for approval of the Board, thanking Jim Crews for his assistance with the litigation in the Ginnie Springs Case. Mr. Mutch recommends that a copy be sent to the Governor Bush. Motion by Commissioner Wilkerson, second by Commissioner Suggs, to adopt Resolution 00-65. The motion carried unanimously. (3/044) (A copy of Resolution 00-65 is attached and made part of these minutes.)
Public Hearing / Ordinance 00-15, Text Amendment / Special Permit Pinnacle Towers:
Mr. Ron McQueen stated that this is the first of two (2) public hearings and read the short title of Ordinance 00-15 amending the Gilchrist County Land Development Regulations, defining telecommunications towers. This ordinance will allow the on-site removal and replacement of telecommunication towers at the same location. Motion by Commissioner Wilkerson, second by Commissioner Bush, to approve the first reading of Ordinance 00-15. The motion carried unanimously. (3/098)
O’Steen Precinct - Commissioner Bush stated that Mr. O’Steen had contacted him in regards to using the O’Steen precinct, temporarily, for church services. Mr. Mutch advised that this would be permissible as long as they paid the rental fee but that this would leave it open to any other religious groups. (3/250)
Building Department - Commissioner Wilkerson asked Mr. McQueen to comment on the complaint made by Brad Smith. Mr. Smith had started work without a permit which was in violation of the Standard Building Codes. He will be required to pay a double fee for the permits. Mr. Smith had told the builder, who began on Monday, that he had the permit on Friday. Mr. Smith did not come in for permits until Tuesday. Mr. Rehberg had stopped by the site on Monday and was told Mr. Smith would come in that day for the permits. The Board expressed concerns about the procedures in the Building Department and the attitudes with which such problems are handled. The Board directed Mr. McQueen to look into the issue with Mr. Smith and report back at the next meeting. (3/265)
Commissioner Suggs discussed another Planning and Zoning Issue regarding the Worm Farm owned by Dan Warco. Mr. Warco constructed a new home on the same property as his double- wide mobile home. Instead of moving the double-wide as planned he has decided to use it for a worm packing house. Mr. McQueen stated that this has been worked out and Mr. Warco will be required to pay an impact fee.
Mr. Mutch referred back to the question regarding Mr. Smith’s complaint and read Florida Statute 125.56.4;
“After adoption or amendment of the building code as herein provided, it shall be unlawful for any person, firm, or corporation to construct, erect, alter, repair, secure, or demolish any building within the territory embraced by the terms of this act, without first obtaining a permit therefor from the appropriate board of county commissioners, or from such persons as may by resolution be directed to issue such permits, upon the payment of such reasonable fees as shall be set forth in the schedule of fees adopted by the board; the board is hereby empowered to revoke any such permit upon a determination by the board that the construction, erection, alteration, repair, securing, or demolition of the building for which the permit was issued is in violation of or not in conformity with the building code.”
Caterpillar Grader - Commissioner Suggs was informed that Mr. Clark Cannon’s grader cannot be repaired and she recommends replacing it. Motion by Commissioner Suggs, second by Commissioner Thomas, to go out for bid for a new grader with a trade in. The motion carried unanimously. (3/1260)
Gilchrist County Vision Committee - Commissioner Suggs stated that she had attended the last Vision Committee meeting, The Committee has planned a ‘Visioning’ event to be held in January and will have a Booth at ‘Down Home Days’ in order to promote interest in the visioning process. Motion by Commissioner Suggs, second by Commissioner Thomas, to establish an account of $1,000 for the Vision Committee, out of General Fund Reserve. The motion carried unanimously. (3/1319)
World War II Committee - Commissioner Suggs discussed the World War II Committee and stated that she is serving on this committee along with Dan Taylor, Bill Brideson, Murph Everett. Motion by Commissioner Suggs, second by Commissioner Wilkerson, to appoint Sue Suggs, Dan Taylor, Bill Brideson, and Murph Everett to the Gilchrist County World War II Committee for the State monument and the Korean War Committee. (3/1730)
Commissioner Bush mentioned that Mr. Thompson had contacted him in regards to selling the County a vacant lot, next to Waters Lake Park, for a public playground area at a cost of $5,000. Commissioner Bush will obtain additional information and report back to the Board. (3/1911)
Mr. Gilliam reported that the contractors have had a problem with the installation of the fire sprinkler system. It was discovered that the water pressure is not adequate for the system upstairs. In order to make the necessary corrections in pressure, a flow test will be required. The estimated cost of a flow test will be $125. Motion by Commissioner Suggs, second by Commissioner Bush, to approve the request. The motion carried unanimously. (3/2025)
There being no further business to discuss, Commissioner Suggs moved to adjourn at 6:00 p.m. The motion was seconded by Commissioner Thomas and unanimously
Randy Durden, Chairman
Joseph W. Gilliam, Clerk