MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD JANUARY 8,2001.

 

The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in an regular meeting on Monday, January 8, 2001, at 10:00 p.m. in the School Board Meeting Room, located at 310 NW 11th Avenue, Trenton, Florida, with the following members present to-wit:

 

Commissioner Randy Durden, Chairman

Commissioner Sue B. Suggs

Commissioner John Rance Thomas

Commissioner Fred Wilkerson, Vice Chair

 

Absent:  Commissioner Wilbur Bush

  (Commissioner Wilkerson arrived at 11:20 a.m.)

 

Others in attendance were: Joseph W. Gilliam, Clerk of Court, Sam Mutch, County Attorney, Sam Ferguson, Director of Finance, Karen Heaton, Deputy Clerk, Ron McQueen, EMA/County Coordinator, Sheriff David Turner, Chief Harvey Montgomery, Lt. Barry c. Lombard, Sgt. John Webster, Lee Schaltenbrand, Ron Mills, Linda Walker, Don Ringheisen, Nathan Martin, Don Alexander, Gary Poitras, Brian Lewis, Hoyt Roberts.

 

 

Call to Order:

 

Chairman Durden called the meeting to order at 10:00 a.m.

 

Agenda Changes:

 

Additions:             Fire Report, 11:00 a.m.

Southeast VFD (public participation)

 

     

Joe Gilliam reminded the Board that the next scheduled meeting, January 15th , is a holiday and County offices will be closed.  Motion by Commissioner Suggs, second by Commissioner Thomas, to reschedule the mid month meeting for Tuesday, January 22, 2001 at 5:00 p.m. at Bell City Hall.  The motion carried unanimously.

 

 

Consent Agenda:  

 

           CONSENT AGENDA

 

1                Budget Entries

a.                #BE1-039, Capital Projects Fund

b.                #BE1-040, General Government

c.                #BE1-041, General Government (001)

d.                #BE1-042, Fire District Trust Fund (122)

e.                #BE1-043, Local Housing Assistance Trust Fund (180)

f.                #BE1-044, Solid Waste Fund (434)


 

2.                Minutes

a.                                Regular Meeting - November 6, 2000

b.                                Regular Meeting - November 20, 2000

c.                                Budget Workshop - August 3, 2000

d.                                Budget Workshop - August 10, 2000

e.                                Budget Workshop - August 14, 2000

f.                                Budget Workshop - August 15, 2000

g.                                Emergency Meeting - October 10, 2000

 

 

3.                Invoices and Purchase Orders

a.                Gilchrist County Chamber of Commerce

Reimbursement for Professional Services                                $4,450.00

b.                Mills Engineering Co.

SW 15th Court Driveway Connection                                $1,140.00

c.                Mills Engineering Co.

Hart Springs (Surveying)                                                                $2,126.25

d.                Mills Engineering Co.

Development Review / Otter Springs                                $   206.25

e.                Mills Engineering Co.

Southeast Gilchrist Fire Station                                                $2,740.00

f.                North Central Florida Regional Planning Council

Planning Services                                                                $15,371.56

 

 

 

Commissioner Durden asked that the purchase orders for the Chamber of Commerce be removed from the Agenda.  Motion by Commissioner Suggs, second by Commissioner Thomas, to remove the purchase orders for the Chamber of Commerce, the invoice from the North Central Florida Regional Planning Council and the minutes of November 6, 2000 from the Consent Agenda for discussion.  (Items 2-a, 3-a & 3-f) The motion carried unanimously.

 

Motion by Commissioner Thomas, second by Commissioner Suggs, to approve the Consent Agenda with the removal of items 2a, 3a and 3f.  The motion carried unanimously. (1/240)

 

Minutes of November 6, 2000 - Commissioner Suggs recommend that the statement concerning the meeting of the Southeast Gilchrist VFD reflect that “Commissioner Suggs and Commissioner Bush attended the meeting...” instead of “met with.”  Motion by Commissioner Suggs, second by Commissioner Thomas, to approve the minutes of the November 6, 2000 with the changes mentioned.  The motion carried unanimously. (1/390)

 

Gilchrist County Chamber of Commerce - The Board discussed the reimbursement request submitted by the Chamber of Commerce.  The Board agreed that the Christmas Bonus in the amount of $250 should not be reimbursed as County employees do not receive such bonuses.  Commissioner Suggs also mentioned that the travel expenses need to be clarified.  Mr. Gilliam suggested that the Board approve the salary reimbursement deducting the bonus and omitting the milage. He also suggested that the Chamber be asked to come before the Board to discuss milage and travel reimbursement.  Motion by Commissioner Suggs, second by Commissioner Thomas, to withhold payment on the purchase order for all items except  the $600.00 bi-weekly.  The motion carried unanimously.  (1/415)

 


 

North Central Florida Regional Planning Council - The Board reviewed the invoices from NCFRPC totaling $ 15,371.56 and discussed the services itemized on invoice #2169.  It was the understanding of the Board that NCFRPC would submit invoices that itemize the services rendered.  Motion by Commissioner Thomas, second by Commissioner Suggs, to pay the dues in the amount of $8,206.36 and to withhold payment of invoice #2169 in the amount of $7,165.20 until further clarification is received.  The motion carried unanimously. (1/790)

 

Attorney’s Report:

 

Ginnie Springs vs. Gilchrist County - Mr. Mutch submitted a memorandum from Marty Smith, Attorney for Craig Watson, for the record.  (1/985)

 

Waccasassa VFD - Mr. Mutch reported that he was contacted by members of the Southeast Gilchrist VFD in regards to suspicious brush fires in the area.  He was also told that a few of the ex-members of the Waccasassa VFD were showing up on the scene of such fires.  (1/1015)

 

Sasser Request for Relief - Ms. Sasser has asked that the County pay for the cost of a windshield she claims was damaged by an object that flew out of a Solid Waste Department Truck.  Mr. Mutch has not been able to contact Ms. Sasser to date.  Ron McQueen  will contact Ms. Sasser and ask her to submit the information to Sherree Pitzarell who will file the claim with the County’s insurance carrier.  (1/1375)

 

Code Enforcement and Planning Policies - Mr. Mutch reported that his office has found a computer program for code enforcement tracking.  The program will cost $800.00.  Mr. Mutch recommends that the program be purchased for the Building Department.   (1/1459)

 

Otter Springs Special Exception Request - Mr. Mutch informed the Board that this request has been before the Planning and Zoning Board twice.  At both meetings, the applicants failed to show the burden of proof that they meet the criteria.    (1/1555)

 

Southeast Gilchrist VFD - The County Attorney’s Office will provide policy materials to this department.  Commissioner Suggs informed the Board that two (2) individuals have been dismissed from the department for violations. Commissioner Suggs has discussed this with the Fire Chief.  (1/1706)

 

Request from Leon County - A request was received from Rudy Maloy, Chairman, Leon County Board of County Commissioners.  Leon County requests the Board to consider adopting a resolution in support of the Plaintiffs in the case of Johnson v. Bush, et al., Case No. 00-3542CIV-King, United States District Court, Southern District of Florida.  This class action suit was filed on behalf of all Florida citizens who have been convicted of a felony and have completed their sentences, but who remain ineligible to vote.  Mr. Mutch contacted Susan Bryant and she advised that she is in favor of this resolution.  The Board discussed the issue and decided to take no action at this time.  (1/1800)

 

 


Century Ambulance Services - Mr. Mutch has prepared an Ordinance to regulate Ambulance Services within the County.  Mr. Mutch recommends approval of this Ordinance to protect the economics of the County’s Emergency Medical Services.  Commissioner Suggs stated that she had discussed this issue with individuals from five other counties and these counties have taken no action.  They contend the agreement is not with the County but with the Department of Corrections.  Mr. Mutch explained that criteria needs to be established for future denials of such ambulance services. (1/2016)

 

(Commissioner Wilkerson arrived at 11:20 a.m.)

 

Fire Inspection of the Jail:

 

Lt. Lombard referred the Board to a copy of the Fire Marshall’s report.  Sheriff Turner received the report and a letter from Ben Barron, Fire Protection Specialist, State Fire Marshal.  Lt. Lombard explained that the following actions have been or will be completed to comply with the findings of the report.

 

1)         Item #12, The concrete slab at the rear exit door must be level.  The exiting slab is sloped.

 

2)         Item #9, Main housing, west hall; missing fire alarm strobe will be replaced.

 

3)         Item #1, Battery back-up was tested and recharged.

 

4)         Item #2, Automatic Smoke Detection System, a proposal was received from Gator Alarm in the amount of $995.25.

 

5)         Item #3, Main confinement and cell 9 are considered a windowless area.  The Sheriff’s Office is waiting on a bid to provide vent openings for these areas.

 

6)         Item #4, The smoke control fan at the SE corner has been inspected and no problems were found.

 

7)         Item #5, The items in storage in the attic have been removed.

 

8)         Item #6, Fire-resistant containers for inmate personal property.  PRIDE submitted a quote of $57.00 each.  (45 containers @ $57.00 = $2,565)

 

9)         Item #7, Proper type of wastebaskets (non-combustible) are required throughout the jail.   (4 wastebaskets @ $10.99 ea. = $43.96 , 6 trash cans @ $36.00 ea.= $216.00.)

 

10)        Item #8, Cell 9 (trustee cell), approved furniture is required.  Lt. Lombard has obtained a quote for a ten-gage steel pic-nic table in the amount of $407.00.

 

11)        Remove televisions from walkways in confinement areas, need to mount

on the wall s and one on a stand by the rear exit.  (The maximum cost

will be $260.00.

 

12)        Item #10, electrical panel covers in main mechanical room.  The two covers will cost $300.00.

 

13)        Item #11, Outside laundry room, unused openings in electrical panel box will be covered.


14)        Self-contained breathing equipment for the confinement areas.  Ron McQueen will provide these to the Jail.

 

Motion by Commissioner Suggs, second by Commissioner Thomas, to authorize up to $5,000   be expended for the Jail improvements. The motion carried unanimously. (1/2240)

 

Sheriff Turner stated that he received a letter from the Attorney General’s Office in regards to the County providing its own Fire Inspector.

 

Sheriff Turner:

 

Sheriff Turner related that Suwannee Valley Internet Connection has requested authorization to put an antenna on the radio tower at the jail.  Sheriff Turner suggested that they prepare a proposal.  Currently, S.V.I.C. provides the internet services for all County departments.  The radio tower would enable S.V.I.C. to provide wireless access to customer in the County.  In exchange, S.V.I.C. has offered to give the Sheriff’s Office wireless access to their field units via the wireless network.  Sheriff Turner explained the advantages to having this service provided to the Sheriff’s Office.  Considering the savings to S.V.I.C. by using the radio tower, Commissioner Durden suggested that the County departments also be provided with this service.  Motion by Commissioner Suggs, second by Commissioner Thomas, to approve the request with the stipulation that all County departments receive wireless access at no charge. The motion carried unanimously.  (2/117)

 

Lt. Lombard mentioned that there are problems with the two of the toilets at the jail. Although these toilets were replaced a few years ago, the lime rock erosion causes continuous problems. After discussion, the Board directed the Sheriff’s Office to locate replacements for these toilets. (2/400)

 

The meeting recessed at 12:00 p.m. 

 

The meeting reconvened at 1:00 p.m.

 

Spring Ridge VFD:

 

Lee Shaltenbrand came before the Board to submit a report for the Spring Ridge VFD for the year 2000.  The report included a comparison of the number of calls for the year 1999 and 2000.  The report also included information on community involvement, fund raisers and accomplishments.  The Spring Ridge VFD has a membership of twelve (12) Active Members and seven (7) Associate Members.  (2/600)

 

 

Clerk’s Report:

 

Budget Entry #BE1-038 / Resolution #01-01 - Mr. Gilliam explained that this budget entry was created to pay back Capital City Bank for funds borrowed for the road projects, CR 232 Phase I and CR 236.  Chairman Durden read Resolution 01-01.  Motion by Commissioner Suggs, second by Commissioner Thomas, to approve Resolution 01-01.  The motion carried unanimously.  (2/762) (Resolution 01-01 is attached and made part of these minutes.)

 


Courthouse Renovations Update - Mr. Gilliam reported that the committee met last week with P.P.I. for the monthly contractor’s meeting.  The sheet rock has been placed in the second floor with a majority of the hard coat on the walls.  Work is also in progress downstairs.  Because of the amount of work to be done downstairs, P.P.I. recommends that the Tax Collector’s Office, the Supervisor of Elections Office and the Clerk’s Office be temporarily relocated to the North side of the building when renovations begin in these offices. The previous plans were to relocate these offices upstairs until the bottom floor was completed.  

 

            Motion by Commissioner Suggs, second by Commissioner Thomas, to approve the invoices in the amount of $27,962.  The motion carried unanimously.  (2/800)

 

Planning and Zoning Board - Mr. Gilliam informed the Board that Jerry Wright’s term with the Planning and Zoning Board has expired.  Mr. Wright has informed that Board that he wishes to leave this position.  Motion by Commissioner Wilkerson, second by Commissioner Suggs, to reappoint Jerry Wright to the Planning and Zoning Board for sixty (60) days.  During this time, Ron McQueen will place a Notice of Vacancy in the Gilchrist County Journal. The motion carried unanimously.  (2/980)

 

Line of Credit - Mr. Gilliam request approval of the Board to draw down on the line of Credit with Capital City Bank for payments on the CR 232 Phase II project in the amount of $215,646.95.  Motion by Commissioner Suggs, second by Commissioner Thomas, to approve the request.  The motion carried unanimously.  (2/1542)

 

Firesafety Inspector: Mr. Mutch discussed the need to have a County firesafety inspector.  Florida Statues 633.081 specifies the requirement for a County firesafety inspector. The position may be a County employee or contracted. A professional fire fighter may act under the supervision of a certified firesafety inspector.   Motion by Commissioner Suggs, second by Commissioner Thomas, to advertise for a contract position to be negotiated for a fire inspector.  The motion carried.  (2/1070)

 

The meeting recessed at 1:30 p.m. to convene in Executive Session for the Ginnie Springs vs. Gilchrist County case.

 

The meeting reconvened at 2:00 p.m.

 

Ginnie Springs vs. Gilchrist County:

 

Chairman Durden opened the floor to any motions in regards to the discussions during executive session.  Motion by Commissioner Thomas, second by Commissioner Wilkerson, to rescind the offer of settlement in the Ginnie Springs vs. Gilchrist County.  The motion carried unanimously.  (2/1233)

 

 

Clerk’s Report (continued):

 


NW 10th Street - Mr. Gilliam advised the Board that a question has come up in regards to the construction on NW 10th Street which has not been resolved.  Ron McQueen stated that prior to construction there was an area identified that was prone to a drainage problem.  The drainage situation was worsened by the paving of the school parking lot.  During the course of the construction of NW 10th Street, Lee Mills advised him that the parking lot was designed to drain away from the road rather than to it.  Because the retention area was not being used for the way it was designed it was augmenting the problem that already existed in the low spot.

 

Mr. Lee Mills, Mills Engineering, and Mr. David Spencer, Gilchrist County School Board, discussed possible solutions to this problem.  The parking lot was to be resloped during the construction of NW 10th Street but permission was not received at the time to work on the school property.  (Mr. Thomas, School Superintendent, had not received the fax requesting permission.)  Mr. Spencer stated that the School Board is willing to work with the County in finding a solution.  They will consult with Mr. Mills and advise the Board of necessary actions. (2/1260)

 

Approval of Invoices - Mr. Gilliam referred the Board to the invoices for NW 10th Street (Landfill Road), the County Road 232 project and Courthouse Renovations.  (2/1670)

 

12)                NW 10th Street (Landfill Road)

 

 

Universal Engineering

 

#209570

 

In-Place Density Tests

 

$340.00

 

 

 

#20953

 

In-Place Density Tests

 

255.00

 

 

 

#209199

 

Limerock Bearing Ratio Test

 

300.00

 

 

 

#20910

 

In-Place Density Tests   ($85.00)

Base Course Depth Checks (65.00)

 

 

150.00

 

 

 

#20900

 

In-Place Density Tests ($153.00)

Base Course and Depth Checks (115.00)

 

               268.00

 

V.E. Whitehurst

 

#210640

 

Pay Request #3M

 

113,265.70

 

Mills Engineering

 

 

#98080

 

 

Engineering supervision and on-site inspection

 

 

4,658.14

 

 

Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve the invoices for Universal Engineering totaling $1,313.00 The motion carried unanimously. 

 

Motion by Commissioner Suggs, second by Commissioner Thomas, to approve the invoice from V.E. Whitehurst in the amount of $113,265.70.  The motion carried unanimously. 

 

Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve the invoice from Mills Engineering in the amount of $4,658.14.  The motion carried unanimously.

 

 

13.                 County Road 232

 

 

V.E. Whitehurst

 

#210760

 

Pay Request #1

 

$215,646.95

 

Mills Engineering

 

#2000027

 

Engineering Supervision and on-site inspection

 

 

1,921.91

 


Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve payment of the invoice from V.E. Whitehurst in the amount of $215,646.95.  The motion carried unanimously.

 

Motion by Commissioner Suggs, second by Commissioner Thomas, to approve payment of the invoice from Mills Engineering in the amount of $1,921.91.  The motion carried unanimously. 

 

 

14.                 Courthouse Renovations

 

P.P.I.

 

#00004

 

Contractor’s Application for Payment

 

$144,314.51

 

 

 

CPR #10

 

On-site Project Air Monitoring

 

800.00

 

 

 

CPR #7

 

Bearing Wall, Steel angle

 

1,396.00

 

 

 

CPR #11

 

Mat Foundation, Additional tube steel columns, replace sidewalks

 

 

5,185.30

 

 

 

CPR #13

 

Install vinyl base on the second floor

 

1,240.00

 

 

 

CPR #12

 

new sanitary line

 

3,430.00

 

 

 

CPR #4

 

sanitary sewer lines

 

795.00

 

Architects Design Group, Inc.

 

#9

 

Master Plan and A/E Services

 

$559.06

 

TCR

 

#210661

 

Doors & Windows

 

28,050.00

 

Thyssen Miami Elevator

 

#210659

 

Elevator

 

11,893.00

 

Mid City Fabrication

 

#210650

 

Fire Protection Components

 

4,520.00

 

CDE Rayb

 

#210654

 

Gear

 

1,750.00

 

Feagin Total Communication

 

#210658

 

Fire Alarm

 

5,300.00

 

GE Supply

 

#210653

 

Fixtures

 

19,291.12

 

Mills Engineering

 

#210755

 

Courthouse Sewer Extension

 

1,470.00

 

Akins Heating & Air

 

#210758

 

Installation / Heat Pump

Relocate 2 A/C Units

 

 

4,000.00

                             

 

 

Motion by Commissioner Wilkerson, second by Commissioner Thomas, to approve payment of invoice #00004 from P.P.I. in the amount of $144,314.51.  The motion carried unanimously. 

 

Motion by Commissioner Wilkerson, second by Commissioner Thomas, to approve payment of the invoices from P.P.I. totaling $12,844.50.  The motion carried unanimously.


Motion by Commissioner Wilkerson, second by Commissioner Thomas, to approve payment of invoice #9 from Architects Design Group, Inc. in the amount of $559.06.  The motion carried unanimously.

 

Motion by Commissioner Wilkerson, second by Commissioner Thomas, to approve payment of the invoices from TCR , Thyssen Miami Elevator, Mid City Fabrication, CDE Raybro, Feagin Total Communication and GE Supply.  The motion carried unanimously.

 

Motion by Commissioner Wilkerson, second by Commissioner Thomas, to approve payment of invoice #210755 from Mills Engineering in the amount of $1,470.  The motion carried unanimously.

 

Motion by Commissioner Thomas, second by Commissioner Suggs, to approve payment of invoice #210758 from Akins Heating and Air in the amount of $4,000.  The motion carried unanimously.

 

 

Chairman Durden asked Mr. Lee Mills to give an update on the sewer system to the Jail.  Mr. Mills replied that they were waiting for the survey.  Mr. McQueen informed the Board that Gene Parrish has done some of the preliminary work. (2/2090)

 

EMA / County Coordinator’s Report:

 

Small County Outreach Program - Ron McQueen referred the Board to a letters rom the Department of Transportation regarding the Small County Outreach Program and the Small County Road Assistance Program.  A contract has been received for the resurfacing of CR 341 from SR 26 to CR 340 under the Small County Road Assistance Program.

 

Chairman Durden asked Mr. Mutch if the County obtains funds through these programs to resurface, may funds from the Impact Fees be used to widen them.  Mr. Mutch replied that the requirement has to be that the new development created the demand.  The discussed that this would be the case with the increase in the amount of traffic.  Mr. Mutch recommends the County determine that the need for widening is created by the increase in population and new development.

 

Mr. Lee Mills stated that the funds from these programs are earmarked for resurfacing and not for widening.  He had discussed this with DOT and was told that if the County could fund the widening, the road would qualify for resurfacing.  Mr. Mills advised that it would be more cost effective to rent equipment that is made to widen roads, remove the material and place down lime rock rather than bidding out the work for widening which would cost approximately $5.60 sq yard.

 

Mr. McQueen has received a copy of the contract with DOT for SW 70th Avenue (Martinez Grade).  They will pay up to 1.7 million dollars with the County paying a 25% match. Mr. McQueen has been contacted by Junior Langford about a portion of land on that road and the possibility of realigning that portion of road.  Mr. Mills recommends realigning the road.  SW 70th Avenue (Martinez grade) is 2.01 miles long, it is the highest traveled rock road in the County. (2/2135)

 


 

Bid Opening for Motor Grader:

 

 

    2001 Caterpillar 12H Motor Grader

Ring Power Corporation

 

Cash Purchase Price                                $149,409

Less Trade In                                            <14,500>

Difference (G.C. will pay)                        134,909

*Repairs                                        1,000

Total Cost                                                 135,909

**Guaranteed Buy-Back Price                               <112,500>

 

Total cost w/trade-in, repair,

                      buy back                        $ 23,409.00

 

 

 

*Guaranteed maximum total cost to county for repair for 7,500 hours, or five (5) years, as per specifications.

 

**Guaranteed buy-back price (not trade-in value) at end of 7,500 hours, or five (5) years, as per specifications.

 

   2001 John Deere 670C Motor Grader

 

Highland Tractor Co.

 

Cash Purchase Price                                $120,000

Less Trade In                                          < 20,000>

Difference (G.C. will pay)        100,000

*Repairs                                        2,500

Total Cost                                                 102,500

**Guaranteed Buy-Back Price                  <90,000>

 

 

Total cost w/ trade-in, repair,

          buy-back                    $12,500.00

 

                                            

 

 

*Guarantee that Gilchrist County will not have machine repairs exceeding $2,500.

 

**Highland Tractor Co. will repurchase motor grader for $90,000 at the end of five (5) years or 5,000 hours whichever occurs first.

 

 

The Board reviewed and discussed the bids submitted by Ring Power Corporation and Highland Tractor Co.  Motion by Commissioner Suggs, second by Commissioner Thomas, to accept the low bid from John Deere Co.  The motion carried unanimously.  (2/2760)

 

 

 

Florida Association of Court Clerks:

 

Mr. Don Ringheisen with the Florida Association of Court Clerks came before the Board to discuss the Florida Local Government Investment Trust.  Mr. Ringheisen reviewed the Net Asset Value Report for October 1, 2000 thru December 31, 2000. 

 

Gilchrist County is one of forty three (43) members in this program.  Mr. Ringheisen reported that the Trust has grown significantly since last year.  The current market yield is 5.83%, the S.C.C. yield is 5.55%. 

 

The Board of Trustees includes three (3) County Commissioners and Three (3) Clerk of Courts.  Mr. Ringheisen request the Board to consider putting long term monies in the Trust.  Mr. Gilliam commented that he has been watching this Trust for several years and suggest the Board consider placing the Landfill Closure funds in it.  (2/3178)

 

 

 


Bid Opening / Review of Bids / Special Public Defender:

 

The Board received three responses to the RFP for Special Public Defender.  Mr. Gilliam opened the bids as follows.

 

- Diane Elizabeth See

- Kay Brower

- Tom Jaworski

 

Chairman Durden, Joe Gilliam and Sam Mutch will review the bids and bring back a recommendation to the Board.  (3/237)

 

Visioning Committee:

 

The Board discussed the Visioning Event, “Gilchrist County’s 2020 Vision,” scheduled for January 27, 2001.  The Sheriff’s Office will be responsible for cooking the meal for the event.  The Board of County Commissioners will provide the food and supplies. (3/365)

 

 

Durrance Mud Bog:

 

Commissioner Suggs asked Sheriff Turner to comment on the letter submitted to the Board in regards to the Mud Bog.  Sheriff Turner explained that Mr. Durrance had hired two off duty deputies from Dixie County at the last event.  A Dixie County Commissioner was also assisting with the event.  Sheriff Turner discussed this with Mr. Durrance and concluded that Mr. Durrance was in compliance with the Special Exception as the language in the resolution is vague regarding the security to be provided.  (3/410)

 

Public Hearing / Ambulance Services / Ordinance 01-01:

 

(Notice of this public hearing was published in the December 28, 2000 edition of the Gilchrist County Journal and proof of publication is on file in the Clerk’s Office.)

 

Mr. Mutch advised the Board that he had reviewed the letters from the Department of Health and from Mr. Elefant, Attorney for Century Ambulance Service, Inc..  Century Ambulance Service has requested a Certificate of Public Convenience and Necessity (COPCN) from Gilchrist County to operate within the County.  Century Ambulance Service is contracted by the Florida Department of Corrections to transport inmates to medical facilities within Northeast Florida.  Mr. Mutch explained that under Florida Statutes 401.25, there is a requirement that a County review a request and to determine whether or not to issue a COPCN.  Mr. Mutch recommends the Board adopt Ordinance 01-01 which establishes guidelines for any private ambulance services requesting a Certificate of Public Convenience and Necessity.

 

Ms. Walker, Supervisor of EMS, stated that she did not have a problem with Century Ambulance Service transporting inmates on non-emergency calls from Lancaster to another facility.  After discussion, the Board directed Linda Walker, Sam Mutch and Commissioner Thomas to meet concerning this Ordinance and bring back a recommendation to the Board.  The public hearing will be continued on February 5, 2000 at 5:00 p.m.  (3/757)

 

 


EMS Report:

 

Charlene Caraway - Commissioner Wilkerson was contacted by Mrs. Charlene Caraway concerning an outstanding bill with EMS.  Commissioner Wilkerson asked Ms. Walker if this issue had been resolved.  Ms. Caraway’s mother was transported in 1997 and passed away soon afterwards.  EMS did not have any insurance information at the time to file.  The patient was billed in April of 1997.  Mrs. Caraway stated that Medicare should have received the bill for this call.  This account was given to collections along with several old accounts.  The collection agency has a record of five (5) bills being sent out.  The Board agreed that this account is to be pulled from the Collection Agency.  The Board directed Ms. Walker to notify the Collection Agency by letter that this account was incorrectly billed and they are to  notify the Credit Bureau to remove this from the credit report.  Commissioner Thomas stated that he will work with the EMS Department on a billing procedure to eliminate similar problems.   (3/1330)

 

Freight Liner Repairs - Ms. Walker submitted a purchase order in the amount of $5,259.30 for repairs to the Freight Liner.  The repairs were made to the Electrical Control Unit. Motion by Commissioner Suggs, second by Commissioner Thomas, to approve the purchase order in the amount of $5,259.30.  The motion carried unanimously.  (3/1768)

 

Road Department:

 

Mr. Nathan Martin, Road Supervisor, reported that they have completed the requirements issued by MOSHA.

 

Mr. Martin discussed the work to be done in the Spring Ridge Subdivision.  This work should begin next month.

 

Ron McQueen referred the Board to the letter from the City of Trenton requesting a lease agreement with the County for a motor grader with an operator.  Chairman Durden directed Mr. Martin to consider the cost of using the equipment, fuel and labor and bring back a recommendation to the Board.

 

Mr. Martin reported that the price for striping would be $3,811 for 5.5 miles.  This includes CR 337 South (double lined), CR 307 and CR 313 (both).  Mr. Martin stated that CR 340 was not included in this price.  Motion by Commissioner Wilkerson, second by Commissioner Thomas, to authorize the striping including CR 340 from SR 129 to the Rockbluff Bridge. The motion carried unanimously. (3/2060)

 

 

Clerk’s Report (continued):

 

SHIP Subordination Agreement / B.H. Tharp - Mr. Gilliam referred the Board to a letter from Capital City Bank requesting a modification of the existing loan for Hillard A. and Debra Tharp.  Capital City Bank is in agreement to extend the loan from a fifteen (15) year amortization to a twenty five (25) year amortization in order to reduce their payments.  Motion by Commissioner Suggs, second by Commissioner Thomas, to approve the Subordination Agreement for Mr. and Mrs. Tharp.  The motion carried unanimously.  (3/2633)

 

 


Computer and Telephone Wiring - Mr. Gilliam informed the Board that three quotes have been received for the computer and telephone wiring for the upstairs renovations.  Feagin Electric, Red’s Old Fashioned Telephone and Fiber Optics Plus.  The lowest quote was from Red’s Old Fashioned Telephone in the amount of $9,600.  Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve the request not to exceed $9,600.  The motion carried unanimously.  (3/2725)

 

Department of Environmental Protection - The Florida Department of Environmental Protection’s Northeast District Office has requested to received notices of  County Commission meetings and agendas.  The Board agreed the Clerk’s Office may provide the notices to DEP. (3/2827)

 

Disbursements to the Board for November 2000 - Mr. Gilliam submitted the Disbursement Report to the Board for the month of November 2000 with a total of  $15,037.36. (3/2827)

 

Request for Computer - Mr. Gilliam request approval to purchase a laptop computer with a docking station for the Board Secretary.  This computer will upgrade the computer currently in the office and it will upgrade the laptop used at the BOCC meetings.  Mr. Gilliam obtained a quote from DELL computers in the amount of $3,181.00.  Motion by Commissioner Wilkerson, second by Commissioner Thomas, to approve the request.  The motion carried unanimously.  (3/2878)

 

 

Commissioners Reports: 

 

Commissioner Suggs reported that she had spoke with Dave Fisk, with Water Management concerning Hart Springs.  She has also contacted Jay Mosely with Summit to set up a meeting with the citizens at Waters Lake to discuss the FRDAP Grant.  (3/2970)

 

Commissioner Suggs informed the Board that the Cannon family had taken items to the Solid Waste Department the day after Mr. Clark Cannon passed away and was charged the full rate.  Considering Mr. Cannon was a County employee, Commissioner Suggs asked that the Board consider reimbursing the family this expense.  Motion by Commissioner Wilkerson, second by Commissioner Suggs, to waive the fees from Solid Waste collected from the Cannon family and reimburse the amount collected.  The motion carried unanimously.  (3/3078)

 

Commissioner Wilkerson suggested that a plaque be presented to Senator George Crady at the mid-month meeting in February.  Commissioner Suggs stated that she will order the plaque.

 

Commissioner Durden stated that he has been approached by several individuals asking if the Board will discuss redistricting the County after the Census is completed.  Mr. Mutch advised that there must be approximately the same number of people in each district.  The Census should be completed and submitted to the County by April 2001. (3/3300)

 

Sam Mutch recommended that the Board consider an Ordinance regulating Pay Day Loan companies.  Commissioner Suggs will meet with Mr. Mutch and bring back a recommendation to the Board.  (3/3460)

 

 

 


Public Hearing / Fire Special Assessments / Resolution 01-02:

 

(Notice of this public hearing was published in the December 14, December 21, 2000 and January 4, 2001 editions of the Gilchrist County Journal and proof of publication is on file in the Clerk’s Office.)

 

Mr. Mutch read the short title of Resolution 01-02 indicating it is the intent of the Gilchrist County Board of County Commissioners to use the Uniform Method of collecting a Special Assessment for Fire Protection Services in Gilchrist County. 

 

Motion by Commissioner Thomas, second by Commissioner Wilkerson, to approve Resolution 01-02 this reading.  The motion carried unanimously.  (3/3512) (A copy of Resolution 01-02 is attached and made part of these minutes.)

 

 

Century Ambulance Service: 

 

Mr. Mutch advised the Board that Ms. Walker received a letter today from  Century Ambulance Service withdrawing their request for a COPCN.  (4/0125)

 

 

EMA/County Coordinator:

 

Building Department Report - Mr. McQueen provided the Board with a copy of the Building Department Report for December 2000.  The impact fees collected are as follows: (4/136)

 

Mobile Homes                        9 @ $1441.31 = $12,971.79

         1 (office)= $797.35

 

New Construction            3 @ $1441.31  = $4,323.93

1 (commercial)= $21,149.76

 

 

NW 10th Street / Landfill Road:            

 

Mr. Don Thomas, Gilchrist County Superintendent of Schools, informed the Board that he has asked their architect to meet with Lee Mills to help resolve the problem with the parking lot off of NW 10th Street.  (4/203)                       

 

 

Special Exception / Royster:

 

Commissioner Thomas brought up for discussion, the  special exception for William Royster which was denied at the last regular meeting on December 4, 2000.  Based on  subsequent conversations with the parties involved, Commissioner Thomas moved to reconsider the Special Exception Permit at the February 22nd meeting.  The motion was seconded by Commissioner Suggs for discussion purposes only.  Commissioner Thomas explained that he has talked with Mr. and Mrs. Futral, William Royster and Ralph Royster. Mr. Royster is now ready to agree to the requirements as well as terms which would assure that the Futral’s property value would not be affected. 

 


Commissioner Suggs disagreed and stated that Mr. Royster was prepared at the last meeting.  She contends that this special permit will not benefit the public, health, safety and welfare. 

 

Commissioner Thomas stated that Mr. Futral’s easement onto his property was the same easement being used by Mr. Royster for hauling dirt from the pit.  Mr. Futral had asked for a different easement and this has been worked out.  Another issue was the water testing well and Mr. Royster was not sure about the monitoring specified.  He has agreed to put this well in.

 

The Board discussed the existing pit and the report of four (4) violations.  Commissioner Wilkerson explained that he voted against the denial because he knew the two men were willing to work things out.  The Board directed Allen Luzader to check into the violations.  Chairman Durden directed Ron McQueen to obtain clarification from the Planning and Zoning Board on the requirements for testing. The motion carried with Commissioner Suggs voting no. (The public hearing is scheduled for February 22, 2001 at 6:30 p.m.) (4/242)

 

Public Hearing /Building Department / Resolution for proposed Increases in Fees:

 

(Notice of this public hearing was published in the  January 4, 2001 edition of the Gilchrist County Journal and proof of publication is on file in the Clerk’s Office.)

 

Chairman Durden opened the public hearing for the proposed increase in fees for the Building Department.  Chairman Durden asked if these fees had been advertised again as directed at the last meeting.  The short titles were advertised but not the fees. 

 

Motion by Commissioner Suggs, second by Commissioner Thomas, to table both the Building Department and the Planning and Zoning fees to the February 5, 2001 meeting at 5:15 p.m and 5:30 p.m..  The motion carried unanimously.  (5:15 p.m., Planning and Zoning Dept. and 5:30 p.m., Building Department) (4/1000)

 

 

General Business: 

 

Chairman Durden stated that he has had several comments and questions from citizens about RFP’s for legal services.  The Board discussed setting up criteria to put out RFP’s for legal services every three (3) years.  Chairman Durden and Joe Gilliam will meet and prepare a recommendation for the Board to consider at the meeting on February 22, 2000. 

 

Public Participation:

 

(None)

 

There being no further business to discuss, Commissioner Suggs moved to adjourn at 6:35 p.m.  The motion was seconded by Commissioner Thomas and unanimously

 

ATTEST:                                                          BOARD OF COUNTY COMMISSIONERS

GILCHRIST COUNTY, FLORIDA

 

 

                                                                                                                                                                 

JOSEPH W. GILLIAM, CLERK                        RANDY DURDEN, CHAIR