MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD MARCH 19, 2001.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on Monday, March 19, 2001, at 5:00 p.m. in Bell City Hall, located in the Bell Train Depot at 3240 W. Rail Road Lane, Bell, Florida, with the following members present to-wit:
Commissioner Randy Durden, Chairman
Commissioner Wilbur Bush
Commissioner John Rance Thomas
Commissioner Fred Wilkerson
Absent: Commissioner Suggs
(Commissioner Thomas arrived at 5:38 p.m.)
Others in attendance were: Joseph W. Gilliam, Clerk of Court, Sam Mutch, County Attorney, Sam Ferguson, Director of Finance, Karen Heaton, Deputy Clerk, Valerie Anderson, Planner, Charles Bryant, John Ayers, Robert Wray, Pearl Cribbs, Leamon Wells, Ben Coleman, Margaret Hurst, Vanette Sanders, James Sanders, R.T. Vaughn, Larry Smith, Betty Smith, Diane Avery, Allan Mincey, Sr., Allan Mincey, Jr., Mike Kern, Aline Kazokas.
Call to Order:
Chairman Durden called the meeting to order at 5:00 p.m.
Additions: Diane Avery, Solid Waste Department (Proposals for Drop-off Site)
Deletions: Fire Special Assessment Workshop
Motion by Commissioner Bush, seconded by Commissioner Wilkerson, to accept the agenda with the changes. The motion carried unanimously.
Sheriff’s Office / Proposed Administration Building:
Sheriff Turner reviewed and discussed the three options for an Administrative Office Complex submitted to the Board at the meeting on March 12, 2001.
Sheriff Turner obtained an estimate in the amount of $672,000 from Bailey Bishop & Lane, Inc. for the construction of an Administrative Office Complex on the property at Walker Curve (Option #1). This cost is based on an estimate prepared for this project by Bailey Bishop & Lane in 1998 in the amount of $537,000 with a 25% increase in the cost of construction in the past three (3) years.
The Board discussed the project and took into consideration the cost of moving the Road Department from the current location if necessary. Considering Commissioner Thomas and Commissioner Suggs were absent, the Board agreed to postpone discussion and a decision until the first meeting in April. Motion by Commissioner Bush, seconded by Commissioner Wilkerson, to table the discussion until 11:00 a.m. at the meeting on April 2, 2001. The motion carried unanimously. (1/100)
Waccasassa VFD - The County Attorney’s Office sent a letter to Mr. Ivines in an attempt to mediate the replevin action. A reply has not been received as of this date. (1/850)
Southeast Gilchrist VFD - A copy of a letter from Hoyt Roberts, President of the Board of Directors, to Chief Tom Smith, was received. This letter is in regards to damages sustained to a brush truck at the scene of a fire. Mr. McQueen affirmed that this issue would need to go before the departments Board of Directors before being heard by the County Commission. (1/880)
Fire Special Assessment Proposal - Mr. Mutch provided a copy of the contract with Nabors, Giblin & Nickerson for execution by the Chairman. Mr. McQueen informed the Board that a tentative meeting has been scheduled with Virginia Delegal on Thursday, March 22, 2001. (1/925)
Special Public Defender Contracts - The contract with Diane See has been received and filed with the Clerk’s Office.
Ginnie Springs Vs. Gilchrist County - On March 7, 2001, the County was served with a motion to enforce the settlement agreement. Mr. Mutch will obtain an affidavit from Marty Smith stating that Craig Watson did not execute the agreement. This settlement agreement was contingent upon all parties agreeing. (1/980)
Capital City Bank v. Sieg and Gilchrist County - Mr. Mutch is expecting a reply from Greg Beauchamp, Attorney for Capital City Bank, in response to the offer made by Gilchrist County to release the lien on the second mortgage on this property for a settlement amount of $400. This case is in reference to a SHIP loan to Kimberly R. Sieg. (1/994)
Expanding Membership in the Planning and Zoning Board - Mr. Mutch will present this item to the Planning and Zoning Board at their next regularly scheduled meeting. (1/1000)
(Commissioner Thomas arrived at 5:38 p.m.)
Architects Design Group - Mr. Mutch prepared a draft of a letter to ADG regarding concerns expressed by the Board of County Commissioners and the County Judge about ADG’s response to the clients’ input into the new court facility building. Motion by Commissioner Bush, seconded by Commissioner Wilkerson, to instruct the County Attorney to send the letter to Architects Design Group, Inc. The motion carried unanimously. (1/1020)
Lighthouse Community Church:
Mr. Leamon Wells and other members of the Lighthouse Community Church came before the Board to request the waiver of building permit fees on the construction of their church building. They also request that a permit fee be waived for the tent revival they have scheduled. Chairman Durden explained that the Commission, by law, is not permitted to waive the impact fees but does have the ability to waive the permit fees. Mr. McQueen affirmed that the Board has waived building permit fees for churches in the past. Motion by Commissioner Bush, seconded by Commissioner Thomas, to waive all building permit fees and to reimburse the $50.00 permit fee paid for the tent revival. The motion carried unanimously. (1/1028)
Charles Bryant / Single Member Representation:
Mr. Charles Bryant submitted a request to the Board to adopt a resolution calling for Single Member Representation to be placed on the ballot of the next general election. He referenced Florida Statute 124.011 and stated that it would give the citizens of each district a better choice in representation.
The Board discussed the alternate procedure for the election of county commissioners. Mr. Bryant stated that thirty four (34) Florida counties vote county-wide and twenty seven (27) counties vote single member representation. Of those counties voting single member representation, six (6) of them have seven commissioners with two (2) of them serving at large.
Motion by Commissioner Thomas, seconded by Commissioner Wilkerson, to direct the County Attorney to prepare a formal resolution to place the proposition on the ballot at the next general election in 2002 and to schedule a public hearing to hear the resolution. The motion carried unanimously. (1/1463)
The Board recessed at 6:00 p.m.
The meeting reconvened at 6:27 p.m.
Public Hearing / Allen E. Mincey / SP 01-1 / Mincey’s Equipment Rentals (barrow pit):
(This item was tabled at the meeting of February 19, 2001)
Valerie Anderson, Planner, presented the application for a special permit submitted by Allen E. Mincey. The request is for a special permit to allow an excavating and mining operation located on Highway 340.
Mr. Sam Mutch reviewed the procedures for quasi judicial hearings and it was determined that this hearing would be informal.
Chairman Durden read the short title of the Resolution.
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA, GRANTING A SPECIAL PERMIT TO ALLOW THE LOCATION OF AN EXCAVATION/MINING OPERATION ON CERTAIN LANDS WITHIN THE UNINCORPORATED AREA OF GILCHRIST COUNTY, FLORIDA, AS AUTHORIZED UNDER SECTION 14.7 OF ORDINANCE NO. 93-04, AS AMENDED, ENTITLED GILCHRIST COUNTY LAND DEVELOPMENT REGULATIONS, PROVIDING FOR REVOCATION OF THE SPECIAL PERMIT; REPEALING RESOLUTIONS IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE
Ms. Anderson reported that the Planning and Zoning Board has recommended approval of the special permit with the conditions specified in the resolution. Ms. Anderson read the conditions stated in Section 5.a through 5.i.
Mr. Mincey testified that he has reviewed the requirements of the Comprehensive Plan and the Land Development Regulations and that this application meets or exceeds those requirements. Mr. Mincey stated that it would be a well maintained pit and that noise would not be a problem.
Mr. Robert Wray spoke to the Board in favor of the pit and submitted a letter of recommendation for the record. A letter of support was also submitted for the record from DANONE Waters of North America.
Motion by Commissioner Thomas, seconded by Commissioner Wilkerson, to approve the resolution granting a Special Permit to Mr. Mincey for the location of an excavation/mining operation (barrow pit) as the Board of County Commissioners has determined and found that approval with conditions of the application for special permit would promote the public health, safety, morals, order, comfort, convenience, appearance, prosperity or general welfare of the citizens of Gilchrist County. The motion carried unanimously. (1/1990) (A copy of Resolution SP 01-01 is attached and made part of these minutes.)
Public Hearing / Meadow Wood Trails / Final Plat:
(The preliminary plat for Meadow Wood Trails was approved by the Board of County Commissioners at a regular meeting held December 6, 1999.)
Mr. Sam Mutch reviewed the procedures for quasi judicial hearings and it was determined that this hearing would be informal.
Valerie Anderson presented and reviewed the plat for Meadow Wood Trails, a minor subdivision. This subdivision is a gated, equestrian community located off of CR 313 South of CR 344. The subdivision consists of twenty three (23) lots with each of the lots containing five (5)acres. It contains equestrian trails throughout and around the subdivision.
The Board reviewed and discussed the plat with Mr. Ted Burt, owner of the subdivision. Mr. Burt affirmed that the utility easement is dedicated to the public and that the roads within the subdivision will be maintained by the Meadow Wood Trails Owners Association.
Motion by Commissioner Wilkerson, seconded by Commissioner Thomas, to approve the final plat for Meadow Wood Trails. The motion carried unanimously. (1/2700)
Approval of Bills - Mr. Gilliam requested approval of the bills for the month of March 2001. The bills were submitted in the agenda for the March 12, 2001 meeting. Motion by Commissioner Bush, seconded by Commissioner Wilkerson, to approve the bills as submitted at the March 12, 2001 meeting. The motion carried unanimously. (1/2936)
Approval of ADG Invoice #11 - Architects Design Group, Inc. submitted Invoice #11 in the amount of $267.01 for expenses associated with the master plan and A/E services. Motion by Commissioner Bush, seconded by Commissioner Wilkerson, to approve payment of invoice #11 in the amount of $267.01 to ADG. The motion carried unanimously. (1/3007)
Expenditure Report - Mr. Gilliam referred the Board to the Revenue and Expenditure Report for FY 2000-2001 thru February 28, 2001. Mr. Gilliam explained that the revenue to date is at 57% and expenditures 37%. (1/3055)
SHIP Loan Applications - Mr. Gilliam presented the following SHIP Loan applications for the Board’s approval.
1) Janet Jackson – Moderate Income ($10,000), new construction, mortgage with Tri-County Bank in the amount of $43,700. Motion by Commissioner Bush, seconded by Commissioner Thomas, to approve the SHIP Loan for Janet Jones. The motion carried unanimously. (1/3072)
2) Helen Downes – Very Low Income ($22,500), loan for rehabilitation, County financing only. The SHIP Loan Review Committee recommends approval subject to the applicant getting a contractor’s proposal under the $22,500, due to the fact that closing costs will also be paid out of the $22,500. Motion by Commissioner Wilkerson, seconded by Commissioner Thomas, to approve the SHIP Loan for Helen Downes subject to the applicant obtaining a contractor’s proposal under $22,500. The motion carried unanimously. (1/3143)
3) Eudell & Maxine Parrish – Moderate Income ($10,000), rehabilitation only with County financing. The applicant was denied by Capital City Bank. The SHIP Loan Review Committee recommended approval subject to the contractor’s proposal coming in below the $10,000. Motion by Commission Wilkerson, seconded by Commissioner Bush, to approve the SHIP Loan to Maxine and Eudell Parrish subject to the contractor’s proposal coming in below at or below $10,000. The motion carried unanimously. (1/3211)
State Group Health Insurance Program - Mr. Gilliam referred the Board to a letter received from Senator Mitchell’s Office requesting the Commission to send a letter of support to the Legislature to pass Senate Bill 1172 or House Bill 1227 which would allow counties and municipalities to participate in the State Group Health Insurance Program and Prescription Drug Program. Motion by Commissioner Thomas, seconded by Commissioner Bush, to send the letter of support to Senator Mitchell for consideration of participating in the State Group Health Insurance and Prescription Drug Program. (1/3270)
Budget Entry #BE1-061 - Amending the General Fund (001), Protective Inspections, transferring $164.80 from “Regular Salaries” to “Other Salaries.” Motion by Commissioner Bush, seconded by Commissioner Thomas, to approve Budget Entry #BE1-061. The motion carried unanimously. (1/3500)
Budget Entry #BE1-062 - Amending the General Fund (001) in the amount of $9,015.57, transferring funds within “Reserve” to cover the interest due on the prime property. Motion by Commissioner Thomas, seconded by Commissioner Bush, to approve Budget Entry #BE1-062. The motion carried unanimously. (1/3530)
Public Hearing / Resolution for Road Closure:
(Notice of this public hearing was published in the March 1, 2001 edition of the Gilchrist County Journal and proof of publication is on file in the Clerk’s Office.)
Mr. Mutch explained that this Road Closure was petitioned by the Board of County Commissioners for a lane in which the Board did not assert any type of ownership but which was part of a lawsuit in which the County was named a defendant. Closure of this road by the County Commission was requested as part of the settlement agreement.
That portion of the old lane which runs East from County Road C-337 to the Northeast Corner of Lot 34, Hickory Bluffs, as per plat thereof recorded in Plat Book 2, Page 99, Public Records of Gilchrist County, Florida is hereby vacated.
Motion by Commissioner Thomas, seconded by Commissioner Bush, to approve Resolution 01-11 closing the old lane which runs east from County Road C-337 to the Northeast corner of Lot 34, Hickory Bluffs. The motion carried unanimously. (1/3669)
Clerk’s Report (Continued):
Pinellas County / Surplus Vehicles - Mr. Gilliam reported that Pinellas County has forwarded the county identification numbers and the V.I.N. numbers for three (3) dump trucks they are holding for Gilchrist County. The County may purchase these vehicles at $6,100 each. Motion by Commissioner Bush, seconded by Commissioner Thomas, to approve the purchase of the dump trucks from Pinellas County in the amount of $6,100. The motion carried unanimously. (1/3855)
Sale/Purchase of the Church of Christ Property:
Mr. Mutch prepared a resolution authorizing the Chair to act for the Board of County Commissioners at the sale and purchase of the Church of Christ property. Mr. Mutch reviewed the commercial lease he had prepared which would allow the Church to remain in the building for a period of twelve (12) months and with the church being responsible for insurance, maintenance and other related costs. Motion by Commissioner Thomas, seconded by Commissioner Wilkerson, to approve the resolution authorizing the Chair to act for the Board of County Commissioners at the Sale/Purchase of the Church of Christ Building. The motion carried unanimously. (2/213) ( A copy of Resolution 01-18 is attached and made part of these minutes.)
Diane Avery / Solid Waste Department:
Ms. Diane Avery brought three proposals for the purchase of property known as Craggs Woodyard (6 acres on State Road 47). The proposals were indicated by Option A, Option B and Option C. It was Ron McQueen’s recommendation that the Board approve Option A as the first offer and Option B as a second offer. The Board discussed the location and agreed the location was suitable for a drop-off site. Motion by Commissioner Wilkerson, seconded by Commissioner Bush, to accept Option A as the first option and Option B as the second option. The motion carried unanimously. (2/344)
EMA / County Coordinator’s Report:
Small County Outreach Program & Small County Road Assistance Program - The State has requested the County Commission to select an additional road project for each of these grants and to reaffirm the second choices. The Commissioners will bring selections for consideration for these projects to the meeting scheduled Aril 2nd. (2/540)
Construction / SR 47 - A press release was received from the Department of Transportation in regards to construction on SR 47. Construction is scheduled to begin on State Road 47 between U.S. 129 in Trenton and County Road 232 on Monday, March 26, 2001. (2/615)
Local State of Emergency - Mr. McQueen reported that the drought index has gone down to 400. The Division of Forestry has not lifted their ban on permitting at this time but it is expected to lift it on March 21. Mr. McQueen discussed the drought conditions and recommended lifting the ban on burning at this time. Motion by Commissioner Thomas, seconded by Commissioner Bush, to lift the ban on burning and reconsider it at the first meeting in April if necessary. The motion carried unanimously. (2/690)
County Planner/Probationary Period - Mr. McQueen requested the Board to consider changing Valerie Anderson’s probationary status to permanent. Ms. Anderson was hired in July 2000. Commissioner Suggs had been appointed Commissioner over the Planning and Zoning Department in January and requested the probationary period be extended to allow her additional time to make an evaluation. Commissioner Thomas commended Ms. Anderson for the information and the packet she has prepared for the Planning and Zoning items. Due to Commissioner Suggs absence, the Board agreed to schedule this item for 2:00 p.m. on April 2. (2/785)
Commissioner Bush reported that the Spring Ridge road project has been completed and the total cost at completion was approximately $2,000 less than estimated. (2/855)
Commissioner Thomas mentioned that the issues within the Southeast Gilchrist VFD would be dealt with at the Board of Directors meeting on April 4. (2/890)
Commissioner Wilkerson reported that he had received a request from Mr. Don Roberts for speed limit signs in the area of Fox Wood Acres. Mr. Roberts advised that there were a number of small children living in that area. Commissioner Bush will investigate this request. (2/909)
Donation of Equipment - Ron McQueen mentioned two counties, Liberty County and Walton County, that are in need of fire equipment. He requested the Board to consider donating the old Spring Ridge fire truck to one of these counties. This truck was received from the City of Jacksonville for $1.00. Motion by Commissioner Bush, seconded by Commissioner Thomas, to declare the fire truck surplus and offer it to Liberty or Walker County for $1.00. The motion carried unanimously. (2/1068)
V.E. Whitehurst / Pay Request #3 - Mr. Sam Ferguson submitted pay request #3 from V.E. Whitehurst and Sons in the amount of $406,554.80. Motion by Commissioner Bush, seconded by Commissioner Thomas, to approve the request for payment to V.E. Whitehurst in the amount of $406,554.80. The motion carried unanimously. (2/1133)
There being no further business to discuss, Commissioner Thomas moved to adjourn at 7:40 p.m. The motion was seconded by Commissioner Wilkerson and carried.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
ATTEST: RANDY DURDEN, CHAIRMAN
JOSEPH W. GILLIAM, CLERK