MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD APRIL 16, 2001.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on Monday, April 16, 2001, at 5:00 p.m. in Bell City Hall, located in the Bell Train Depot at 3240 W. Rail Road Lane, Bell, Florida, with the following members present to-wit:
Commissioner Randy Durden, Chairman
Commissioner Wilbur Bush
Commissioner Sue Suggs
Commissioner John Rance Thomas
Absent: Commissioner Fred Wilkerson
Others in attendance were: Joseph W. Gilliam, Clerk of Court, Sam Mutch, County Attorney, Sam Ferguson, Director of Finance, Karen Heaton, Deputy Clerk, Valerie Anderson, Planner, Lisa Oake, Amos Philman, Dave Glant, Paul Reid, Mike Kern, Aline Kazokas, John Ayers, Iris Roberts, Charles Bryant, Libbie Estes, Derik Sanders, Linda Walker, Lorraine Lightner, Mark Gluckman, Jerry Scarbourough, Willie Bass, Bronice Bass, Gene Parrish, Lois Scott.
Call to Order:
Chairman Durden called the meeting to order at 5:00 p.m. The Invocation was delivered by Commissioner Bush and the Pledge of Allegiance was led by Commissioner Thomas.
Additions: EMS, Linda Walker
Dave Glant, Town of Bell
1) Approval of Budget Entry #BE1-068, (budget transfers associated with Article V and Grants-In-Aid monies from the Judicial Complex Department to the Courthouse Renovation Department.)
2) Approval of Minutes – Regular Meeting held March 19, 2001
Motion by Commissioner Suggs, seconded by Commissioner Thomas, to approve the consent agenda as submitted. The motion carried unanimously. (1/064)
Resurfacing of CR 232 / Resolution 01-23 - Mr. Mutch read the short title of Resolution 01-23:
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA, DECLARING THE RESURFACING OF COUNTY ROAD 232 WAS REQUIRED IN PART BECAUSE OF NEW GROWTH; AND THE USE OF TRANSPORTATION IMPACT FEE FUNDS FOR PAVING COUNTY ROAD 232.
Motion by Commissioner Suggs, seconded by Commissioner Thomas, to approve the resolution. The motion carried unanimously. (1/100)
Kincaid’s Products / Hold Harmless Agreement - Mr. Mutch prepared an Hold Harmless Agreement between the County and Kincaid’s Products for the removal of trees from County property. Motion by Commissioner Suggs, seconded by Commissioner Thomas, to approve the hold harmless agreement with Kincaid’s Products. The motion carried unanimously. (1/138)
City of Fanning Springs / Hold Harmless Agreement - Mr. Mutch also submitted an Hold Harmless Agreement between the County and the City of Fanning Springs for the removal of the Carriage House from County property. Motion by Commissioner Thomas, seconded by Commissioner Suggs, to approve the Hold Harmless agreement with the City of Fanning Springs. The motion carried unanimously. (1/164)
Special Public Defender Contracts - Mr. Mutch reported that all of the contracts for Special Public Defender have been executed and are on file. (1/206)
Road in the Ginnie Springs Area - Two individuals have contacted Mr. Mutch regarding a road in the Ginnie Springs area. Commissioner Bush and Mr. Nathan Martin did an inspection of the road and found no problems with the construction of this road which is a private road. (1/258)
Expanding Membership in the Planning & Zoning Board - Mr. Mutch was not able to attend the last Planning and Zoning Board meeting but will bring the issue of expanding membership of that Board before them at their next regularly scheduled meeting. (1/335)
Pastor Dean and the Radio Transmission Tower - Pastor Dean contacted Mr. Mutch’s office and mentioned that they would receive communication from his attorney. Mr. McQueen discussed Mr. Dean’s intent to put up an F.M. radio tower for broadcasting. As of this date, he has no submitted a complete application for the Special Permit. Mr. Dean contends that he is excluded from the zoning regulations because of an FAA regulation. The FAA regulation specifies that the County has to make reasonable accommodations. Mr. McQueen stated that permitting is a reasonable accommodation. (1/380)
Architects Design Group - Mr. Gilliam referred the Board to a letter to Architects Design Group, Inc. regarding the changes requested by the Board to the proposed Judicial Complex. ADG has notified P.P.I. of the proposed changes and requested a total estimated cost of the project with the changes. (1/500)
A/C Relocation for Tax Collector’s Office - Mr. Gilliam reported that the A/C unit to the Tax Collector’s Office cannot be relocated but the noise problem may be resolved by extending the duct-work. Pruitt’s Air-Conditioning submitted an estimate in the amount of $650 to extend the duct-work for the A/C unit in the Tax Collector’s Office to the hallway and to do the duct-work for A/C to the judicial waiting room. (1/525)
Transportation Disadvantaged Program - A letter was received from the North Central Florida Regional Planning Council advising the Board of four (4) vacancies on the Gilchrist County Transportation Disadvantaged Coordinating Board; (1) Citizen Advocate, (2) Citizen Advocate, alternate, (3) Persons with Disabilities Representative and (4) Elderly Representative. The Board will bring back recommendations to the regular meeting scheduled May 7, 2001. (1/585)
Property Appraiser’s Office - While the Property Appraiser’s office is being renovated, Mr. D. Ray Harrison requests permission to replace the counter in the front office with a built in workspace and to place tinting over the front window to meet safety requirements. Rodney McManus, with ADG, estimated the cost of these items to be $2,783.18. Mr. Gilliam stated that this cost may be paid out of contingencies. Motion by Commissioner Bush, seconded by Commissioner Thomas, to approve the request. The motion carried unanimously. (1/640)
Associated Uniforms - Mr. Gilliam reported that he had met with Jeff Greene, Associated Uniforms to discuss some of the problems with the service. Since that time, the employees continue to have complaints about the uniforms. Mr. Mutch stated that according to the contract, the County may state that there is a breach for cause and give the uniform company thirty (30) days to rectify the problem. Diane Avery has submitted a list of the ongoing problems the Solid Waste Department has with the uniforms. Commissioner Bush will meet with Nathan Martin and Wayne Gothard regarding the service before any further action. (1/715)
Preliminary Budgets - Mr. Sam Ferguson reported that the Department heads have been requested to submit their preliminary budgets by June 1, 2001. For budgeting purposes, the departments are to include a 2% salary increase. (1/810)
Friends of the Library - Sharon Bard, Vice President of the Friends of the Library, submitted a request for funds in the amount of $5,000. Mr. Ferguson presented a purchase order in that amount for the Boards approval and stated that these funds are included in the FY 2000/2001 budget for the Bell Library. Motion by Commissioner Suggs, seconded by Commissioner Thomas, to approve the purchase order. The motion carried unanimously. (1/825)
Nabors, Giblin & Nickerson, PA / Invoice - An invoice in the amount of $4,998.75 was received from Nabors, Giblin & Nickerson for the preparation of the EMS and Fire Special Assessments. (This is for payment 1 of 8, balance remaining – $34,991.25). Motion by Commissioner Bush, seconded by Commissioner Thomas, to approve payment of the invoice in the amount of $4,998.75. The motion carried unanimously. (1/ 850)
Chamber of Commerce / Purchase Order - Mr. Ferguson submitted a purchase order from the Chamber of Commerce in the amount of $4,528.43. He explained that $3,692.70 is for reimbursement of Professional Services which is included in the FY 2000/2001 budget and $835.73 is for reimbursement of a copier lease and expenses which is not included in the budget. Motion by Commissioner Bush, seconded by Commissioner Thomas, to approve the purchase order for reimbursement of professional services in the amount of $3,692.70. (1/882)
Town of Bell / Transportation Enhancement Program:
Mr. Dave Glant, Attorney for the Town of Bell, spoke to the Board about a letter received from the Department of Transportation regarding the Transportation Enhancement Program. The Town of Bell requests the County to include “sidewalks” along U.S. Highway 129 on the application for this program. Mr. Ron McQueen explained that the Town of Bell, the City of Trenton and the City of Fanning Springs will submit requests to the County. These requests will be ranked by the County in order of priority and submitted to the State. The funding for this application will not be available until 2006. The Town of Bell will prepare a scope of the project to be reviewed at the regular meeting scheduled May 7, 2001. (1/928)
EMS / Linda Walker:
Ms. Linda Walker advised the Board that another paramedic with her department has resigned. Ms. Walker explained that he had received another job offer which includes higher wages. Due to the number of employees that have left the Department, Ms. Walker recommends a two-year plan be implemented to increase the salary of the full time EMT’s and Paramedics. In this plan, a portion of the pay increase ($.31/hr.) would be given for the remaining fiscal year, and the remaining portion ($.32/hr.)would be included in the budget for FY 2001/2002. This will bring the base rate up for $6.00/hr. hour for EMTs and $7.00/hr. for paramedics. Ms. Walker stated that these rates would be more competitive with other counties. Motion by Commissioner Thomas, seconded by Commissioner Suggs, to approve the request. The raises are to be effective May 1, 2001. The motion carried unanimously. (1/1075)
Ms. Walker attended a meeting in March for the Rural Health Network. At this meeting, the board voted to award $2,000 from grant funds to each of the seven (7) counties in the Rural Health Network to send an EMT to Paramedic school or a first responder to EMT school. Ms. Walker requests the Board to allow her to use the funds she has budgeted for education to match this grant in order to send two (2) EMTs to Paramedic school. Motion by Commissioner Thomas, seconded by Commissioner Suggs, to approve the request to send two (2) employees. The motion carried unanimously. (1/1426)
North Central Florida Health Planning Council / Edith Orsini:
Ms. Edith Orsini came before the Board to discuss the Kid Care Program, the Healthy Start Program, The Ryan White Program and legislative issues that may benefit the elder population.
Ms. Orsini stated that last year the State passed a statute that established elder pharmaceutical care but to qualify, individuals must be medicare and medicaid eligible. She explained that this bill did not benefit anyone as medicare and medicaid would cover the pharmaceuticals. Senate Bill 120 and House Bill 119 are before the legislature this year to amend this statute to eliminate the medicaid component. Ms. Orsini requests the Board of County Commissioners to send a letter of support for Senate Bill 120 and House Bill 119. Motion by Commissioner Bush, seconded by Commissioner Suggs, to send a letter of support for these bills. The motion carried unanimously. (1/1543)
Public Hearing / Small Cities Development Block Grant:
(This is the second of two (2) public hearings for the Small Cities Development Block Grant. Notice of this public hearing was published in the April 9, 2001 of the Gainesville Sun and proof of publication is on file in the Clerk’s Office.)
Lisa Oakes advised the Board that Summit has prepared the Housing Rehabilitation Application for Gilchrist County. The application will be submitted on or before April 30, 2001. The grant allocation is in the amount of $600,000. The application is for a minimum of twenty one (21) houses. A minimum of seven (7) of those homes will be for the very low income category. The program includes a line item for temporary relocation expenses.
Commissioner Durden read the short title of Resolution 01-24;
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA, AUTHORIZING THE BOARD OF COUNTY COMMISSIONERS TO MAKE APPLICATION TO THE FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS FOR APPROVAL OF GILCHRIST COUNTY’S PARTICIPATION IN THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR 2001; PROVIDING AN EFFECTIVE DATE.
Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve the Resolution. The motion carried unanimously.
Commissioner Durden read short title of Resolution 01-25;
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA, REGARDING THE EXPENDITURE OF LOCAL GOVERNMENT REVENUES AND/OR SHIP FUNDS ON CDBG ACTIVITIES AS LEVERAGE FOR THE 2001 HOUSING COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION.
Motion by Commissioner Bush, seconded by Commissioner Thomas, to approve the Resolution. The motion carried unanimously.
Ms. Oakes also submitted for the Board’s approval, the Standard Housing Assistance Plan. Motion by Commissioner Suggs, seconded by Commissioner Thomas, to approve the Standard Housing Assistance Plan. The motion carried unanimously. (A copy of the Standard Housing Assistance Plan is on file in the Clerk’s Office.) (1/1910)
The meeting recessed at 6:10 p.m. for the meeting of the Board of Adjustment.
The meeting reconvened at 6:33 p.m.
Land Development Regulations / Paving Requirements:
The Board discussed the issue of waiving the paving requirements for off street parking areas for Special Exceptions (Section 4.2.17). Motion by Commissioner Suggs, seconded by Commissioner Thomas, to refer this issue to the Planning and Zoning Board for a recommendation. The motion carried unanimously. (1/2247)
City of Fanning Springs - Mr. McQueen submitted a signed copy of Resolution 2001-2 from the City of Fanning Springs, expressing their thanks and gratitude to the Board of County Commissioners of Gilchrist County for all the assistance and help the Board has given them over the years. (1/2277)
Fire Special Assessment Project - Mr. McQueen referred the Board to the “critical events schedule” for the Gilchrist County Fire Assessment Project prepared by Neighbors, Giblin and Nickerson. Mrs. Virginia Delegal requests a letter authorizing them access to the tax roll. Motion by Commissioner Suggs, seconded by Commissioner Thomas, to approve the request. The motion carried unanimously. (1/2340)
Reapportionment of Counties and School Board Districts - Mr. McQueen received a letter from the Florida Association of Counties regarding the reapportionment of counties and school board districts. With the issuance of new census figures, Florida counties will be required to go through the process of examining and redrawing the boundaries of their districts. Commissioner Suggs stated that she had discussed this with Susan Bryant, Supervisor of Elections, and found that Gilchrist County has done the redistricting in the past without using the services of any outside source. (1/2372)
Annual Monitoring of Hazardous Waste - The North Central Florida Regional Planning Council has notified the County that the grant funds received for the last five (5) years for annual monitoring of hazardous waste will end this year. The Planning Council advises that the County should budget $3,402 for FY 2001/2002 if they wish the Council to provide the annual verification service. (1/2450)
Comprehensive Economic Development Survey - The Planning Council is currently updating the Comprehensive Economic Development Strategy report. In order to complete the project, the Council is conducting a survey designed to identify the public facility needs and related projects within the region which need to be addressed. Mr. McQueen reviewed the list of projects which had been proposed in last years update. The Commissioners will review the survey and bring back recommendations to the regular scheduled meeting on May 7, 2001. (1/2486)
EMS Department - Mr. McQueen referred the Board to a copy of the letter from Dr. Daniel B. Cox, Medical Director, commending the EMS Department for the quality of the January and February run reports. (1/2575)
Solid Waste Department - Mr. McQueen reported that the recent toxic roundup was very successful with an increased total amount of approximately 2000 pounds. (A total of 21,975). (1/2596)
Mr. McQueen also reported that Mr. Robert Wilson has transferred from the Solid Waste Department to the EMS Department. (1/2665)
Location Points for GIF’s - Mr. McQueen has contacted the Department of Transportation in regards to the location points for GIF’s. The resident construction engineer has verified that DOT will put back any control points that were disturbed on US 129 and SR 47. (1/2747)
Mine Safety and Health Administration - Mr. Dave Roseno with the Mine Safety and Health Administration (MSHA) has contacted Mr. McQueen regarding payment due for a fine in the amount of $500.00. Mr. Roseno recently made another site visit and instructed the County Road Department that they will be required to produce a written plan and maintain records for the pit. (1/2800)
Clerk’s Report (cont.):
SHIP Loan / Emergency Repairs - Mr. Gilliam submitted a request for payment of emergency repairs to be paid through the SHIP Program. Ms. Lorraine Lightner received a SHIP Loan for her home in August 1999. The loan was for purchase and rehab in the amount of $22,500. Ms. Lightner appeared before the Board and explained the need for repairs to the septic and replacement of the well. In addition, Ms. Lightner is requesting assistance with some electrical problems but does not have an estimate at this time.
Mr. Gilliam advised the Board that the SHIP Program does contain an element for emergency repairs in which the well and septic costs qualify as health and safety items. Following are the estimates received for these repairs:
3) Smith Septic Tank Service $ 797.50
4) Wolfe Plumbing, Inc. 1,200.00
5) Dependable Well Drilling 1,775.00
Motion by Commissioner Thomas, seconded by Commissioner Bush, to approve emergency request for repairs in the amount of $3,772.50. The motion carried unanimously. Commissioner Durden stated that once estimates are received, the request for electrical repairs will be considered. (1/2885)
Public Hearing / Discussion of Items Required for Land-Use Approval:
This public hearing was scheduled to discuss suggestions for information to include in items for land-use approval by the Board of County Commissioners. Mr. Mutch prepared a list of recommendations to the Planning and Zoning Department for those items which would be necessary for the Boards consideration of land-use issues. Motion by Commissioner Suggs, seconded by Commissioner Thomas, to refer these items to the Planning and Zoning Board for their recommendation. The motion carried unanimously. (2/200)
Sheriff Turner / Proposed Administration Building:
Sheriff Turner appeared before the Board to discuss the proposed administration building. He has received a revised estimate from Baily, Bishop and Lane with a total amount of $606,000 for the complete project. Sheriff Turner stated that this cost may be reduced if some of the work is done by the County (this estimate does not include moving the fiber optic cable).
Sheriff Turner discussed the need for a new administration building and stated that he currently has $600,000 set aside for this project. The Board considered the cost of maintaining a new building of this size and the impact it would have on the Sheriff’s budget.
Motion by Commissioner Thomas, seconded by Commissioner Bush, to proceed with the project and once the project is completed, the current administration building will be taken into use as the Board determines and to instruct the County Attorney to prepare a resolution authorizing the transfer of Law Enforcement Trust Fund monies ($600,000) into an individual bank account The motion carried with Commissioner Suggs voting “no.” (2/220)
SRWMD / Hart Springs:
Ron McQueen introduced Mark Gluckman and Jerry Scarborough with Suwannee River Water Management District. Mr. McQueen explained that Water Management has recently acquired 160 acres for the Hart Springs project. He estimates the project to cost approximately $1,000,000 with funding provided through five (5) different sources.
Mr. Mark Gluckman presented the Master Site Plan to the Board and referred to the site for the sewer package treatment plant and the water plant which will be located out of the 100-year flood plain. The plan includes the relocation of the campground out of the flood plain. The first phase of the campground will contain 68 lots with the possibility of expanding the campground by 50 lots. The day use area will include approximately 400 parking spaces and two additional pavilions.
Mr. Gluckman suggested that future development might include trails for horseback riding, pasture land, a storage area for RV’s and trailers, and group camping areas. The project would allow Hart Springs to be opened throughout the year.
The Board reviewed and discussed the expansion of the park. Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve the site plan and to proceed with the project. The motion carried unanimously.
Mr. Jerry Scarborough stated that this project is the best option for the park. He suggested that the County continue the partnership with SRWMD. Once this phase of the project is completed there will be additional phases including the marketing plan and the maintenance plan. (2/1015)
Commissioner Bush reported that he has checked with Whitehurst about milling material.
Commissioner Thomas commented on the decision of the Board to approve the pay increases for the EMTs and Paramedics. Commissioner Thomas will meet with Linda Walker and Ron McQueen to select two (2) EMT’s for the Paramedic School.
Commissioner Thomas told the Board about a “table top” exercise planned by the Fire Departments to practice incident command. If this exercise goes well, they will perform an actual scenario.
Commissioner Suggs reported that the trucks for the Road Department will be picked up from Pinellas County on Thursday, April 26th.
Commissioner Suggs also informed the Board that she had met with Ron McQueen, Valerie Anderson and Sam Mutch to evaluate the Ms. Anderson’s position as County Planner. Commissioner Suggs has extended Valerie Anderson’s probation period an additional three months. At the end of that time, she will bring back a recommendation to the Board.
Animal Control Committee:
Ron McQueen reported that there was a serious dog attack last week. An employee from Central Florida Electric was attacked by three dogs when he went onto the property of a customer to check the meter. Two of the dogs have been impounded but the third dog is under house quarantine. The Board discussed the appointment of three individuals to serve on the Committee.
Motion by Commissioner Suggs, seconded by Commissioner Thomas, to recommend the Sheriff, the Gilchrist County Health Department’s Environmental Specialist and the Chairman of the Board of County Commissioners. The motion carried unanimously.
Mr. Mutch has prepared an Resolution to adopt procedures for the Animal Control Committee to determine if a dog is to be declared dangerous.
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA ESTABLISHING AN ANIMAL CONTROL COMMITTEE; SETTING PROCEDURES FOR THE COMMITTEE TO DETERMINE IF A DOG IS DANGEROUS ACCORDING TO CHAPTER 14, GILCHRIST COUNTY CODE OF ORDINANCES; SETTING PROCEDURES FOR THE DEPARTMENT TO FOLLOW IN GIVING NOTICE TO THE OWNER; PROVIDING FOR APPEALS OF THE DECISIONS OF THE COMMITTEE TO THE BOARD OF COUNTY COMMISSIONERS; PROVIDING FOR APPEALS OF THE DECISION OF THE BOARD OF COUNTY COMMISSIONERS TO THE CIRCUIT COURT; PROVIDING AN IMMEDIATE EFFECTIVE DATE.
Motion by Commissioner Suggs, seconded by Commissioner Bush, to adopt the Resolution establishing an Animal Control Committee and to set forth procedures for determining if a dog is to be declared dangerous. The motion carried unanimously. (2/2159) (A copy of Resolution 01-26 is attached and made part of these minutes.)
The Board directed Mr. Mutch to prepare an Ordinance amending the Animal Control Ordinance, Chapter 14 of the Gilchrist County Code of Ordinances to be heard May 7, 2001.
Commissioner’s Reports (continued):
Commissioner Suggs discussed the acquisition of a vehicle for the Building Department. Main Street Chevrolet has submitted a bid which meets the same price of the State Contract. Commissioner Suggs stated that she will bring back more information to the meeting scheduled May 7th. The State bid price is $22,053. (2/2500)
Mr. Jeff Jordan addressed the Board in regards to the fire North of Bell which occurred on January 19, 2001. Mr. Jordan is the Fire Chief for the Bell VFD and was responsible for completing the fire reports for this incident. He requests the Commission to set up procedures for the reporting after major fire incidents to help expedite the process and to keep the responsibility from falling on any one fire chief. This recent incident required many fire reports for the insurance companies. Mr. McQueen agreed with the recommendation and stated that this would be brought up at the next fire chiefs meeting.
There being no further business to discuss, Commissioner Suggs moved to adjourn at 8:35 p.m. The motion was seconded by Commissioner Thomas and carried unanimously.