MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD JUNE 4, 2001.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a regular meeting on Monday, June 4, 2001 at 1:15 p.m., in the School Board Meeting Room, located at 310 NW 11th Avenue, Trenton, Florida, with the following members present to-wit:
Commissioner Randy Durden, Chair
Commissioner Fred Wilkerson, Vice Chair
Commissioner Sue Suggs
Commissioner John Rance Thomas
Others present: Joseph W. Gilliam, Clerk of Court, Sam Mutch, County Attorney, Ron McQueen, EMA/County Coordinator, Karen Heaton, Deputy Clerk, Sam Ferguson, Finance Director, Ron Mills, Tommy Philman, Karen Philman, Robert Johnson, Eddie Colt Wilson, Winston Moore, Hubert Davis, Gary Martin, Hoyt Roberts, Lettie Roberts, Clyde Forbes, Cindy Wilson, Dee Ann Swilley, Tom Smith, Darrell Swilley, Ryan Ray, Jimmy Roland, Jackie Daniel, Tom Hill, Karl Leschanz, Kevin Benson, John Ayers, Nathan Martin, Cloud Haley, Scott Gatschall, Bryant Frye, Sheriff David Turner, Joy Brown, Charissa Strickland, Bud Riffle.
Call to Order:
Chairman Durden called the meeting to order at 1:18 p.m.. The Invocation was delivered by Commissioner Wilkerson and the pledge of allegiance was led by Commissioner Suggs.
Additions: - Southeast Gilchrist VFD / Tom Smith, request for bunker gear (5:00 p.m.)
- Southeast Gilchrist VFD / Continuation of the special meeting held May 29, 2001 (6:00 p.m.)
- Discussion of financing for new vehicle for Building Department (Clerk’s Report)
- Contract for supplier of tube rentals and paddle boats for Hart Springs (Clerk’s Report)
1. Approval of Budget Entries: BE1-079, 080, 081, 085, 087, 089, 090, 091, 092, 093, 094, 095, 096, 097, 098.
2. Approval of Minutes: Regular Meeting, May 7, 2001
3. Approval of Bills
Motion by Commissioner Suggs, seconded by Commissioner Thomas, to approve the consent agenda. The motion carried unanimously. (1/085)
Fowler v. Watson - This lawsuit has been completed. Mr. Mutch submitted a check in the amount of $98.50 from Mr. Bouland, attorney for Mr. Fowler, to reimburse the County for the costs of advertising and recording the road closing. (1/092)
Driveway Ordinance - Mr. Mutch reported that he had met with Commissioner Bush and Nathan Martin to discuss the proposed driveway ordinance. (Mr. Mutch included a memorandum in his report regarding modifications to the Driveway Ordinance.) (1/112)
Expanding Membership in the Planning and Zoning Board - This issue is scheduled to go before the Planning and Zoning Board at their next scheduled meeting. (1/121)
Pastor Deane’s Radio Tower - Mr. Mutch was contacted by Mr. Deane on May 29, 2001 regarding his request for a special permit for a radio tower. Considering that Mr. Deane has threatened litigation in this matter, Mr. Mutch reminded the County staff that all communications must go through the Attorney’s office except when responding to public records requests. (1/126)
Farm Lease for County-Owned Property at Hart Springs - Mr. Mutch has received a copy of the Farming Lease from Mr. Kelly Philman. He advised the Board that he would have it ready for approval at the next scheduled meeting. (1/169)
Associated Uniform Company - Nick Camuccio is handling the termination of the uniform contract. All of the necessary information has been received from the Solid Waste Department and the Road Department. (1/ 175)
Animal Control Ordinance - Ms. Sable Boling provided Mr. Mutch with information from the State Department of Health regarding rabies vaccinations. Mr. McQueen stated that he had met with Ms. Boling and discussed the issue of home quarantine. The County’s Animal Control Ordinance states that in order to home quarantine a dog which has bitten someone, the owner of the dog must have written proof of vaccination. Ms. Boling does not agree with the procedures outlined in the Ordinance. Chairman Durden told the Board that he has scheduled a meeting with Mike Lamar, City Manager, Billy Rogers and Ron McQueen to discuss Animal Control. (1/184)
Grubbs Emergency Services Contract - Mr. Mutch has modified the contract to include a 30 day cancellation clause instead of the 365 day cancellation clause. (1/287)
Lot Splits and Combination of Adjoining Lots - Mr. Mutch prepared an Ordinance Amending Article V of the Land Development Regulations by adding Section 5.41 entitled “Minor Lot Modifications.” This Ordinance will go before the Planning and Zoning Board at their next scheduled meeting. (1/289)
Policy for Storm Debris Removal - Mr. Mutch has discussed a policy for debris removal from public right-of-ways with Commissioner Bush and Nathan Martin. The proposed policy concerns removal of debris in the aftermath of a storm. It has been recommended that the County agree to cut debris into manageable lengths to be placed back onto the property from which it came. (1/317)
Neighbors, Giblin and Nickerson - A representative from Government Services Group is scheduled to meet with County staff to obtain information needed from the fire departments reports. The Board discussed the difficulty in compiling this information from all departments. It was recommended that a uniform method of reporting be developed for all fire departments. (1/397)
GM, Class Action Settlement - Mr. Mutch advised that the County is eligible to request a settlement certificate from a General Motors class action settlement. This class action settlement covers owners as of July 4, 1996, of 1973 through 1986 C and K series and 1987 through 1991 R and V Series Chevrolet and GMC Trucks. The County owns two (2) vehicles that meet this criteria. Mr. Mutch recommends that application be made for the certificates in the amount of $1,000 each toward the purchase of an eligible vehicle. Application must be made within a fifteen month period. The Board directed Mr. Mutch to proceed with the application for the certificates. The Board will discuss the use of the certificates toward a GM vehicle during the FY 2001/2002 budget process. (1/610)
Mr. Nathan Martin reported that the production of lime-stone has increased to 307 loads this past month. Roads have had to be closed twice at Rock Bluff because of the smoke from the forest fire in Dixie and Lafayette County.
Mr. Martin stated that some of the trees at the Road Department have been cut down and removed as planned. (1/735)
Mr. Sam Ferguson told the Board that notification has been received from Ring Power regarding the lease of one of the motor graders. The lease will end on June 27, 20001. The Board directed Mr. Ferguson to put out request for proposals for another leased motor grader. (1/846)
Mr. Ferguson also submitted an estimate in the amount of $450 to $500 for the striping of NW 11th Avenue (the Road in front of the Library) and for the Library parking lot. Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve the expenditure for the striping of NW 11th Avenue (in front of the Library) and the Library Parking Lot. The motion carried unanimously. (1/871)
Commissioner Suggs asked the Board for clarification on the requirement for Road Department employees to possess a CDL license upon hire. Chairman Durden recalled that new employees in that department would be required to obtain a CDL license within the probationary period. Commissioner Suggs told the Board that an individual was recently hired who did not have a CDL license and that while she was over that department, it was her understanding that an applicant was not considered unless they had a CDL license. Mr. Martin explained that the new employee has signed an agreement which specifies that he will obtain the license within the probationary period and if not, his employment will be terminated. Mr. Gilliam stated that he would research the Board’s minutes for any action taken in the past on this issue. (1/906)
Renovations Update - Mr. Gilliam reported that he had met with Judge Philman, Judge Morris, Chairman Durden, Court Administration and the Constitutional Officers on May 25, 2001 for a renovations update. He referred the Board to a revenue and expenditure report on the project. A total amount of $1,190,500 in grant funds have been received for the courthouse renovations. The expenditures to date total $966,995.68. Mr. Gilliam explained that the grant funds were received from the Legislature and ear marked through the Small County Courthouse Program for judicial functions.
Mr. Scott Gatschall was present to discuss the status of the courthouse renovations. He estimated that the project should be completed by the first week in July. At this phase, the downstairs (Clerk’s Office, Tax Collector’s Office and the Supervisor of Elections Office) is being renovated. These renovations include a sprinkler system, new ceiling grids, painting and finishing the floors.
Mr. Gilliam stated that the project began with $83,545 in contingency. Mr. Gatschall affirmed that since that time, the contract amount has been decreased as a result of sales tax savings that went into contingency. Mr. Gilliam requested approval to replace the carpeting in the offices of the Constitutional Officers for a total cost of $10,090. Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve the request to replace the carpeting at a cost of $10,090 to be paid out of General Fund. The motion carried unanimously.
Mr. Gilliam referred to the Board’s recent action approving the Property Appraiser’s request to place film on the front window of the office and to have a workstation built for the front office. Mr. Gilliam recommended that this also be paid out of the General Fund with the Property Appraiser paying half of the cost. Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve the request to pay half of the cost out of General Fund with the Property Appraiser paying half. (1/1200)
SHIP Loan Application - Mr. Gilliam submitted a SHIP Loan application for the Board’s approval for Mr. Roger Henry. (Very Low Income, ($22,500), Purchase w/ rehabilitation, H&R Block with an existing mortgage of $47,040 and a total sale price of $65,000). The SHIP Loan Review Committee recommends approval. Motion by Commissioner Suggs, seconded by Commissioner Thomas, to approve the SHIP Loan to Mr. Roger Henry in the amount of $22,500. The motion carried unanimously. (1/1540)
SHIP Loan / Subordination Agreement - Mr. Brantley Studstill has requested approval of a subordination agreement for a loan with Drummond Community Bank. He is applying for this loan in order to make repairs and to replace the roof on his home. The Total SHIP payoff is $5,250.28. The SHIP Loan Review Committee has recommended approval. Motion by Commissioner Wilkerson, seconded by Commissioner Suggs, to approve the subordination of the SHIP Loan for Mr. Brantly Studstill. The motion carried unanimously. (1/1585)
SHIP Loan / Subordination Agreement - This is request for the subordination of the SHIP Loan for Ms. Barbara Wiley. The County currently holds the first mortgage. She is applying for a loan through Sunset Mortgage Company, in the amount of $25,000 to pay off and consolidate bills. The County will be going from a first position on this SHIP Loan to a second position. Considering that this request has not come before the SHIP Loan Review Committee, Mr. Gilliam will bring back a recommendation to the Board at the next meeting. (1/1632)
McArthur Park, Phase II:
Mr. Gilliam told the Board that the first reimbursement check has been received from the FRDAP Grant for the McArthur Park, Phase II project. Mr. Gilliam asked the Board to clarify the procedures that the GCRA are to follow through finance in order to request reimbursement of these funds. Mr. Cloud Haley was present to discuss the grant funds. Mr. Haley stated that it was his understanding that anything over $2,000 would require the approval of Commissioner Bush. The Board explained that these grant funds were to be handled through the regular purchase order procedures to provide the necessary records for audit purposes.
Chairman Durden asked Mr. Haley to provide copies of all of the purchasing information for the lights which were bought through Duval County. Mr. Gilliam reviewed the purchase order procedures that should be followed through the County’s Finance Department. The Board discussed with Mr. Haley that though GCRA has their own operating accounts the FRDAP grant is administered through the County. Mr. Haley stated that it was a misunderstanding and that he thought that GCRA was to pay out of their operating funds for the Grant and that they would need approval of the Commission for anything over and beyond $5,000. Chairman Durden asked Mr. Gilliam, Mr. Ferguson and Mr. Haley to meet and compile all of the invoices and purchase orders for approval by the Board at the next scheduled meeting. (1/1795)
Department of Transportation / Joy Brown:
Ms. Joy Brown, with the Department of Transportation, appeared before the Board to discuss the status of the DOT Five Year Work Program. She advised the Board that because the Legislative Session will start in January 2002 instead of March, everything is being accelerated by approximately two (2) months.
The resurfacing project for SR 47 (from CR 232 to the Columbia Count line) will go out to bid in October. Construction of this project is scheduled to begin in April 2002. The Turn lane in Fanning Springs on US HWY 19 (at the Fanning Springs Park entrance) will go to bid in September 2001 and construction should begin in March 2002. The Department of Transportation will conduct a traffic study done on SR 26 between Trenton and Newberry.
Ms. Brown reviewed the Small County Road Projects, CR 341 (2002) and SE 70th Avenue (2001). DOT asked that the priority list be submitted by August 15, 2001. Beginning in FY 2002/2003, the Department will reimburse local governments for a portion of the cost to maintain and operate traffic signals that are on the State Highway system. The reimbursement rate will be a state-wide standard rate that will be adjusted to reflect the proportion of the State Highway connections entering the intersection. This will only apply to full traffic control signals. (1/2666)
Public Hearing / Resolution, Budget Amendment LETF:
Mr. Gilliam referred to Budget Entry BE1-083 and Resolution 01-35 to amend the Law Enforcement Trust Fund (120). Motion by Commissioner Suggs, seconded by Commissioner Thomas, to approve BE1-083 by Resolution 01-35 amending the LETF by an increased amount of $20,988.37. The motion carried unanimously. (1/3200)
The meeting adjourned at 3:00 p.m.
The meeting reconvened at 3:39 p.m.
Clerk’s Report (continued):
Budget Entry BE1-084 / Resolution 01-32 - This resolution amends the Fine and Forfeiture Fund (150) by a decreased amount of -$9,716.56 due to an auditor’s adjustment. This decrease is the result of an invoice received after fiscal year end for the 4th quarter circuit-wide billing from Alachua County. Motion by Commissioner Wilkerson, seconded by Commissioner Suggs, to approve Resolution 01-32. The motion carried unanimously. (2/018)
Budget Entry BE1-086 / Resolution 01-33 - This resolution amends the Transportation Projects/Impact Fee Fund (141) by a $10,975.76 decrease which represents the following: Road Projects #0029, #0030 and #0031 were increased per BE1-070 without regard to the amount originally budgeted; this was a $23,540.76 mistake. Offsetting this mistake is an interest revenue budget increase of $12,565.00. The net of the mistake and the decrease is -$10,975.76. Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve Resolution 01-33. The motion carried unanimously. (2/058)
Budget Entry BE1-088 / Resolution 01-34 - This resolution amends the Local Housing Assistance Trust Fund (180) by an increased amount of $3,083.34 which represents the payoff of the Sikes moderate level mortgage of $11,562.14. Motion by Commissioner Wilkerson, seconded by Commissioner Suggs, to approve Resolution 01-34. The motion carried unanimously. (2/110)
NE 11th Avenue - Mr. Gilliam recalled that the Board had previously approved the paving of NE 11th Avenue with the County paying half the cost ($4,354) and the City of Trenton paying half. The County Engineer’s Office recommended that additional rock and leveling be added to the project which will increase the cost. Mr. Gilliam recommended that the motion be amended to pay the difference between the actual cost and the $7,000 paid by the City of Trenton. Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve the request. The motion carried unanimously. (2/134)
Fine & Forfeiture Fund (150) Budget - Mr. Gilliam advised the Board that the Fine & Forfeiture Fund budget needs to be increased. Due to the case load of the Special Public Defenders and the some of these cases extending into a second year, the Fine & Forfeiture Fund has been expended. Motion by Commissioner Wilkerson, seconded by Commissioner Thomas, to move $15,000 in General Reserve to a line item for Special Public Defenders. The motion carried unanimously. (2/180)
Trenton Fire Budget - Mr. Gilliam explained that for budgetary purposes, the Trenton Fire Budget is budgeted the same amount as the other Volunteer Fire Departments. Due to their heavy call load, this budget has been exceeded. Motion by Commissioner Wilkerson, seconded by Commissioner Thomas, to move $7,500 from District Wide Fire Fund to the Trenton Fire budget. The motion carried unanimously. (2/263)
BOCC Meetings / Courthouse - Now that the courtroom renovations have been completed, Mr. Gilliam recommended the Board meetings be held in the courtroom instead of the School Board Meeting Room. The Board agreed to hold the first of the month meetings in the courtroom beginning in July. (2/322)
Expenditure Report / revised - Mr. Gilliam referred to a revised Expenditure Report for April 2001.
Budget Workshops - The budget process is underway with the departments and the Constitutional Officers submitting their budget requests. The Board agreed to schedule the budget workshops on Mondays, Tuesdays or Thursdays after 5:00 p.m. during July. (2/432)
Chemical Exposure Incident / EMS invoice - An invoice has been submitted from the EMS Department for the firefighters treated and transported to North Florida Regional Medical Center on September 12, 2000. Seven of the firefighters were transported due to a chemical exposure while fighting a tractor fire. The total billed amount is $3,060. The Board discussed the incident and questions regarding the billing. Commissioner Thomas and Ron McQueen will meet with Linda Walker and bring back a recommendation to the Board. (2/431)
Purchase Order / Signal Lights - Mr. Gilliam referred to Purchase Order #211630 to Fason Electric in the amount of $1,260 for the repair of the school lights at SR 47 and SR 129. Tim Fason determined that the cable had been cut and the junction box damaged by the road construction crew working for V.E. Whitehurst. Mr. Gilliam explained that the invoice has been paid and he recommends that a bill be sent to V.E. Whitehurst & Sons for reimbursement. Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to send a bill to V.E. Whitehurst for reimbursement. (2/600)
P.P.I. Pay Request - P.P.I. submitted a pay request in the amount of $40,046.15. Motion by Commissioner Suggs, seconded by Commissioner Thomas, to approve the request. The motion carried unanimously. (2/664)
Bids / Financing Truck - Three bids were received for the financing of the truck for the Building Department.
1) Drummond Community Bank – 5.35%, fixed for three (3) years
2) Capital City Bank – 4.7%, fixed for three (3) years
3) Tri-County Bank – 4.65%, fixed for three (3) years
Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve the bid for Tri-County Bank with no loan fees paid. The motion carried unanimously. (2/703)
Bids / Rental Equipment for Hart Springs - Mr. Ferguson advised the Board that only one (1) bid was received for a vendor to supply rental equipment at Hart Springs. The bid was submitted by Suwannee Ventures, Inc.. This business is owned by Mr. Amos Philman Sr. and Christine Philman. The bid was for six (6) bicycles, six (6) canoes, two (2) paddle boats, twenty paddle boards, and twenty inter-tubes. The vendor requests 70% of the gross receipts from the equipment. The vendor will maintain the equipment and the County will handle the rentals. Suwannee Ventures has also obtained an insurance (liability) policy in the amount of $1,000,000 and $2,000,000 for personal injury with Gilchrist County as a rider. Motion by Commissioner Suggs, seconded by Commissioner Thomas, to accept the proposal from Suwannee Ventures, Inc. The motion carried unanimously. The Board directed Sam Mutch to meet with Commissioner Suggs to draft the contract. (2/807)
State Health Insurance Program - Mr. Gilliam contacted the Florida Association of Counties regarding the possibility of Counties enrolling in the State Health Insurance Program. One of the proposed bills allowing counties to participate in this insurance program was recently passed in legislature. The effective date would be January 2003 to be eligible. Prior to that date, counties seeking eligibility are required to go out to bid for Health Insurance on the private market and then show that they are uninsurable or they cannot obtain it at price lower than that with the State Health Insurance Plan. Another requirement is to post a three (3) month premium with the Department of Management Services. There is a $500 non-refundable application fee and administrative cost of $2.00 per enrollee. The State’s current individual plan is $257.38 per month (State/ $220.24 and employee/$37.14) and the family plan is $583.96 (State/$450.34 and employee/$133.62). The Board directed Mr. Gilliam to contact Blue Cross Blue Shield for the rate renewals for 2002 for the County’s current plans. (2/1012)
Mr. Allen Luzader presented the Building Department report for May 2001.
Mobile Homes 17 Total / 4 replacements
13 Impacts ($18,737.03)
($13,928.59 Transportation / $4,808.44 Capital)
New Construction 4 Total / 4 Impacts ($5,765.24)
($4,285.72 Transportation / $1,479.52 Capital)
Commissioner Wilkerson asked Mr. Luzader about an individual who placed a mobile home on his property and was required to obtain a new driveway permit. Mr. Luzader explained that the driveway inspection is required for replacements but in this individuals circumstances he could apply for a hardship variance.
Chairman Durden asked Mr. Luzader about the time limits for building permits. Mr. Luzader replied that the building permits are good for one (1) year but construction must begin within six (6) months. The cost to renew the permit after one (1) year will be half of the cost. If construction was not started within the first six (6) months, the permits must be applied for again at the full cost.
The Board scheduled a reception for Mr. Carl Rehberg on July 2nd in honor of his retirement and directed Mr. Mutch to draft a resolution to declare July 2, 2001 as Carl Rehberg day. Mr. McQueen advised the Board that Dixie County has agreed to contract the services of their Building Official to Gilchrist County. The Board authorized Mr. Mutch to draft an interlocal agreement between Dixie County and Gilchrist County.
Mr. Luzader stated that he intends to cancel the fire college certification so that he can begin the necessary certification for Building Inspector. The certification will take approximately three (3) years to complete. (2/1245)
Chamber of Commerce:
Considering the space needs for the Chamber of Commerce, Chairman Durden recommended that the Commission offer the three rooms in the class room annex for their use once this property becomes available. The Board agreed that the location of the building is ideal for the Chamber’s office. It was also pointed out that when the church building is acquired they will have access to a large meeting room. Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to offer the class rooms to the Chamber when they become available. The motion carried unanimously. Mr. Gilliam and Chairman Durden will take this proposal to the Chamber of Commerce meeting on Wednesday. (2/2092)
Southeast Gilchrist VFD / Tom Smith:
Mr. Tom Smith addressed the Board in regards to the purchase of bunker gear. He stated that they have $9,345 remaining in the budget. Mr. Smith requests authorization to purchase four (4) new sets of bunker gear and four (4) new helmets for a cost up to $5,000. Motion by Commissioner Thomas, seconded by Commissioner Wilkerson, to approve the request up to $5,000. The motion carried unanimously. (2/2444)
EMA / County Coordinator’s Report:
Local State of Emergency / Ban on Burning - Chairman Durden read the order extending the Local State of Emergency declared on May 21, 2001. Motion by Commissioner Thomas, seconded by Commissioner Suggs, to extend the order of the State of Emergency through June 11, 2001. The motion carried unanimously. (2/2826)
Land and Water Conservation Fund Program - The Department of Environmental Protection has established an application submission period for the federal Land and Water Conservation Fund Program for Fiscal Year 2000-2001. The LWCF is a matching grant program for the acquisition or development of outdoor recreation areas and facilities. The applications must be postmarked by July 18, 2001. Mr. McQueen suggested that boat ramps or projects at Hart Springs might be possible projects to apply for. The Board will discuss and select a project at the next Board meeting. (2/3023)
National Association of Conservation Districts - A letter was received from NACo requesting Gilchrist County to send letters to Congressman Boyd and Congresswoman Thurman in support of the four initiatives for the conservation district’s current legislative priorities. Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to send the letters. The motion carried unanimously. (2/3093)
Public Hearing / Ordinance Modifying Speed Limit on NW 10th Street:
(Notice of this public hearing was published in the May 24, 2001 edition of the Gilchrist County Journal and proof of publication is on file in the Clerk’s Office.)
Mr. Mutch reported that he had consulted Chief Harvey Montgomery regarding the proposed ordinance.
AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA, MODIFYING THE SPEED LIMITS ON NORTHWEST 10TH STREET FROM THE TOWN LIMITS EAST, TO THE TERMINUS OF NORTHWEST 10TH STREET IN SECTION 29, TOWNSHIP 8 SOUTH, RANGE 15 EAST TO 40 MILES PER HOUR OUTSIDE OF THE TOWN LIMITS, EXCEPT FOR THAT PORTION OF NORTHWEST 10TH STREET ADJACENT TO BELL ELEMENTARY SCHOOL WHICH SHALL HAVE A SPEED LIMIT OF 15 MILES PER HOUR FROM 45 MINUTES PRIOR TO THE BEGINNING OF SCHOOL UNTIL 10 MINUTES AFTER THE BEGINNING OF SCHOOL AND FROM THE END OF THE SCHOOL DAY UNTIL 30 MINUTES AFTER THE END OF THE SCHOOL DAY; INSTRUCTING THE COUNTY ROAD DEPARTMENT TO PLACE APPROPRIATE SPEED LIMIT SIGNS; INFORMATION THE SHERIFF OF GILCHRIST COUNTY, FLORIDA OF THE SPEED LIMIT CHANGE AND INSTRUCTING THE SHERIFF TO ENFORCE THE SPEED LIMIT; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR CONFLICT WITH OTHER ORDINANCES; PROVIDING INSTRUCTIONS TO THE CODIFIER; AND PROVIDING AN EFFECTIVE DATE.
Mr. Mutch explained that in order to enforce school zones, there must be posted hours and these hours are restricted to the time before and the time after school.
Mr. and Mrs. Tommy Philman were present and submitted the following recommendation:
15 mph in school zone from 7:00 a.m. to 3:00 p.m. on school days (15 mph at school times is needed for safety of students, parents and teachers)
25 mph in school zone area at other times (this is fast enough to travel at other times, but is slow enough to be safe with after school activities.
40 mph East of school zone.
Mr. Philman pointed out that the school has buildings and activities on each side of NW 10th Street throughout the day. He suggested that the school zone from US HWY 129 to the end of the Bell Elementary School be posted as 25 mph at all times.
Mr. Mutch stated that he was not aware of that the campus was on both sides of the street. He will research the statutes to see if the County has the ability to post the speed as 15 mph throughout the school day. Mr. Mutch will prepare an Ordinance amending this Ordinance with the proposed changes. Motion by Commissioner Suggs, seconded by Commissioner Thomas, to approve the Ordinance. The motion carried unanimously. (A copy of Ordinance 01-04 is attached and made part of these minutes) (2/3227)
Public Hearing / Animal Control Committee and Procedures:
(Notice of this public hearing was published in the May 24, 2001 edition of the Gilchrist County Journal and proof of publication is on file in the Clerk’s Office.)
Mr. Mutch reviewed the proposed ordinance and explained the procedures and the appeal process:
A ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA AMENDING CHAPTER 14, GILCHRIST COUNTY CODE OF ORDINANCES BY ESTABLISHING AN ANIMAL CONTROL COMMITTEE; SETTING PROCEDURES FOR THE COMMITTEE TO DETERMINE IF A DOG IS DANGEROUS ACCORDING TO CHAPTER 14, GILCHRIST COUNTY CODE OF ORDINANCES; SETTING PROCEDURES FOR THE DEPARTMENT TO FOLLOW IN GIVING NOTICE TO THE OWNER; PROVIDING FOR APPEALS OF THE DECISIONS OF THE COMMITTEE TO THE COUNTY COURT; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR CONFLICT WITH OTHER ORDINANCES; PROVIDING INSTRUCTIONS TO THE CODIFIER; PROVIDING AN EFFECTIVE DATE.
Mr. Mutch has discussed the ordinance with Ms. Sable Boling, Gilchrist County Health Department. Ms. Boling has submitted a letter requesting that a working committee be formed to discuss the delegation of responsibilities and duties related to the quarantine activities and rabies management. Chairman Durden directed Ron McQueen to set up a meeting with Ms. Boling to discuss these issues. Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to table the Ordinance until the meeting scheduled July 16, 2001 at 5:30 p.m. The motion carried unanimously. (3/300)
Commissioner Wilkerson reported that Diane Avery is working with an engineer to put out bid information for the repair of the C & D ramp. (3/645)
Haz Mat Agreement - Mr. Mutch has reviewed the Haz Mat Agreement with Alachua County and recommended that the Board accept the modifications submitted by Alachua County. Changes were made concerning the responsibility of the neighboring county to remit payment of monies transmitted by FDEP to Alachua County in a timely fashion and adding “This contract when executed by both parties supercedes the previous contract executed on September 30, 2000.” Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to accept the modifications to the Haz Mat Agreement with Alachua County. The motion carried unanimously. (3/707)
The meeting recessed at 5:45 p.m.
The meeting reconvened at 6:00 p.m.
Continuation of Special Meeting for the Southeast Gilchrist VFD:
(This special meeting is a continuation of the meeting held on May 29, 2001 in which the Board of County Commissioners heard and discussed issues brought before them by the Southeast Gilchrist VFD.)
Chairman Durden opened the special meeting at 6:00 p.m. and read a copy of the rules and procedures dealing with public hearings.
Mr. Winston Moore came before the Board and asked why the Waccasassa Volunteer Fire Department was relocated in the first place. Mr. Moore was out of town during the time the Board decided to move the Department to the Southeast location. Mr. Mutch explained to Mr. Moore that the former department, out of protest, had called in “out of service” at a certain time and at that time there was not coverage for the Waccasassa area. Because of this action, the Board of County Commissioners took action to remove those firefighters from the Department. Mr. Moore discussed the use of the former firehouse.
Commissioner Thomas commented that the Commission and the community want a fire department that will respond to the calls in that area and be a source of pride for that community. He considered that if the Board of Directors and the Fire Chief had been given specific guidelines from the beginning, some of these issues may have been avoided. He stated that this department can still be a source of pride for that community but not under the current conditions.
Commissioner Wilkerson agreed with Commissioner Thomas and recommended that the problems be resolved and the department to begin anew.
Commissioner Suggs commented that this department was established as a premier department, different from any other than the community has had. She encouraged those in the department to put the past in the past and to move on toward a common goal.
Commissioner Wilkerson told Mr. Moore that the relocation of the Department to HWY 26 was a move that will better serve all of the citizens of that area.
Commissioner Durden recalled the initial goals in establishing the Southeast Gilchrist VFD. He recommended that the Board, along with the Department, completely start over. He suggested that the people of the Southeast Community be allowed an opportunity to come before the Commission to discuss what they would like in the department. He also suggested that the Board of County Commissioners approve every step and every decision that is made with the Board of Directors, the Chief and Vice Chief.
Commissioner Thomas commented that in order to best serve the County in the Southeast area, the department needs support from the community. Commissioner Thomas stated that it was his opinion that Chief Smith needs to remain Chief in the interim period. He recommends that the Board redefine everyone’s role in the process of reestablishing this department. Motion by Commissioner Thomas, seconded by Commissioner Wilkerson, to maintain Tom Smith as active Fire Chief and to schedule meetings with the Board of directors to draw up guidelines to define roles of both the Board of Directors, firefighters, membership and community. Chairman Durden opened the floor for questions and comments.
Mr. Eddie Colt Wilson asked the Board if they had confidence in Tom Smith. Mr. Colt argued the community had a good fire department before and the Waccasassa VFD should not have been disbanded.
Mr. Clyde Forbes addressed the Board, he mentioned that the Waccasassa VFD had done a good job. He contended that the old Waccasassa VFD building should be used for the department.
Mr. Hoyt Roberts told the Board that he was in agreement with the recommendations and suggested that the department move forward and make the Southeast Gilchrist VFD one of the best..
The Board also heard comments from Matthew Connally, Mr. Karl Leschanz and Mrs. Lettie Roberts. The motion on the floor carried unanimously.
Chief Tom Smith asked the Board to allow him to nominate Daryl Swilley to serve as Assistant Chief. Motion by Commissioner Thomas, seconded by Commissioner Suggs, to confirm Tom Smith’s recommendation to appoint Daryl Swilley as Assistant Chief. The motion carried unanimously.
The Board scheduled the Southeast Gilchrist VFD on the July 2, 2001 agenda at 6:00 p.m.
There being no further business to discuss, Commissioner Thomas moved to adjourn at 7:00 p.m. The motion was seconded by Commissioner Wilkerson and approved.
BOARD OF COUNTY COMMISSIONERS
GILCHRIST COUNTY, FLORIDA
JOE W. GILLIAM, CLERK