MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD JULY 2, 2001. 

 

The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Monday, July 2, 2001, at 9:00 a.m., in the courtroom, located in the Gilchrist County Courthouse, 112 South Main Street, Trenton, Florida, with the following members present to-wit:

 

Commissioner Randy Durden, Chairman

Commissioner Wilbur Bush

Commissioner Sue Suggs

Commissioner John Rance Thomas

Commissioner Freddie Wilkerson

 

Others in attendance were: Joseph W. Gilliam, Clerk of Circuit Court, Sam Mutch, County Attorney, Ron McQueen, EMA/County Coordinator, Karen Heaton, Deputy Clerk, John Ayers, Jeanne A. Payne, Troy Payne, Amos Philman, Linda Walker, Allen Luzader, Carl Rehberg, Judy Rehberg, Cheryl Watson, Delight Curtis, Bud Curtis, Hoyt Roberts, Lettie Roberts, Tom Smith Bonnie Jones, Eddie Wilson, Clyde Forbes, DeeAnn Swilley, Darrel Swilley, Thomas Hill, James Roland, Wanda Roland, Jackie Daniels.

 

Call to Order:

 

Chairman Durden called the meeting to order at 9:05 a.m.  The invocation was delivered by Joe Gilliam and the Pledge of Allegiance was led by Commissioner Thomas.

 

Agenda Changes:   (None)

 

Motion by Commissioner Suggs, seconded by Commissioner Bush, to accept the agenda.  The motion carried unanimously.                           

 

Consent Agenda:

 

1.         Approval of Bills

2.         Approval of Budget Entries:

­                      BE1-082, Fire District Trust Fund (122)

­                      BE1-099, Local Housing Assistance Trust Fund (180)

­                      BE1-100, Local Housing Assistance Trust Fund (180)

­                      BE1-102, General Fund (001)

­                      BE1-103, Fire District Trust Fund (122)

­                      BE1-104, General Fund (001)

­                      BE1-105, Capital Projects Fund (301)

­                      BE1-106, General Fund (001)

­                      BE1-107, Emergency Medical Service Fund (410)

3.         Minutes:

­                      Special Meeting, May 29, 2001

­                      Regular Meeting, June 4, 2001

 

Motion by Commissioner Suggs, seconded by Commissioner Wilkerson to approve the consent agenda with an amendment to the minutes of the special meeting held May 29, 2001 (page C-16) changing “Mr. Smith stated he could not work with the Board of Directors” to “would not.”  The motion carried unanimously. 

 


Attorney’s Report:

 

Ginnie Springs v. Gilchrist County - Mr. Mutch requested authorization from the Board to take depositions for the hearing scheduled in September.  Motion by Commissioner Suggs, seconded by Commissioner Thomas, to instruct the County Attorney to take depositions for the Ginnie Springs v. Gilchrist County hearing.  The motion carried unanimously.  (1/140)

 

Telecommunications Ordinance - Mr. Mutch explained that Gilchrist County currently has a 0% rate for taxes on telecommunications.  He recommended that the Board schedule a public hearing in order to consider an Ordinance to establish a rate of 1.6%.  Motion by Commissioner Suggs, seconded by Commissioner Thomas, to schedule and advertise a public hearing for July 12, 2001 at 5:00 p.m.  The motion carried unanimously.  (1/196)

 

Recommended Action on Building Inspection - Mr. Mutch advised the Board that he had met with Commissioner Thomas, Ron McQueen and Allen Luzader regarding the interpretation of a specific section of the Standard Building Code regarding the extension of permits.  The Building Department had interpreted this section to require renewal of permits after twelve (12) months for an additional fee (half of the cost of the permits).  Mr. Mutch spoke with Rick Wolfe, Alachua County Code Enforcement, and found that the building code allows a permit to be continued in six (6) month increments as long as there has been activity on the site and some type of an inspection on the site during that six (6) month period.  At the meeting, Commissioner Thomas instructed the building inspector to follow this interpretation.  (1/382)

 

Need for Policy on Presentation of Draft Ordinance - Commissioner Thomas recommended that Mr. Mutch send items to a committee for recommendations prior to bringing draft ordinances before the Board.  Chairman Durden recommended that a policy regarding this be drafted to include in the County Policies.  Motion by Commissioner Suggs, seconded by Commissioner Thomas, to place a draft ordinance policy in the Rules and Procedures for County Commission meetings.  The motion carried unanimously.  (1/678) 

 

Meeting with Committee- At the direction of the Board, Mr. Mutch met with Commissioner Thomas, Ron McQueen and Joe Gilliam on June 19, 2001 concerning communications with the Board, the Clerk’s Office and the County Coordinator’s Office.  (1/904)

 

Interpleader Action - Mr. Mutch referred to his report regarding the interpleader action filed in September of 1999.  

 

Fire Special Assessment Project - Mr. Mutch stated that the preliminary figures that Nabors, Giblin & Nickerson are coming up with are close to the figures the fire assessment committee produced last year.  (1/932)

 

Resolution, Carl Rehberg - Mr. Mutch read a copy of a  resolution he prepared honoring Mr. Carl Rehberg upon his retirement with the County’s Building Department. Motion by Commissioner Suggs, seconded by Commissioner Thomas, to adopt the resolution.  The motion carried unanimously. (Resolution #01-43 is attached and made part of these minutes)  (1/958)  

 

Animal Control Meeting - Mr. Mutch provided a memorandum regarding the meeting with the Sable Bolling, Sheriff Turner, Chief Harvey Montgomery, the City Manager and Chief of Police to discuss administration of animal control, quarantine and rabies vaccination.  It was decided that all departments would share their protocol in order to draft an Interlocal agreement.  (1/1050)


Communication Services Tax - Mr. Mutch referred to a memorandum from Pete Bringham, County Attorney’s office regarding the telecommunications services tax.  The Board will consider adopting an ordinance to increase the communication services tax by 0.24% in Gilchrist County.  (1/1140)

 

Right-of-Way Ordinance - Mr. Mutch provided a draft copy of a Right-of-Way Ordinance which he will refer to Commissioner Bush for a recommendation.  (1/1229)

 

Clerk’s Report:

 

Budget Entry #BE1-101 - Mr. Gilliam presented Budget Entry #BE1-101 and Resolution #01-41, amending the Local Housing Assistance Trust Fund (180) by an increase in the amount of $8,277.77 which represents an increase in interest earnings of $8,267.77 and an increase of $10.00 due to the charge for an execution of the Subordination Agreement with the Tharp family.  Both of these increases have been applied to the Grants & Aids/Very Low Income.  Motion by Commissioner Thomas, seconded by Commissioner Wilkerson, to approve Budget Entry BE1-101 by Resolution 01-41.  The motion carried unanimously. (A copy of Resolution 01-41 is attached and made part of these minutes.)  (01/1320)

 

Budget Entry #BE1-108 - Mr. Gilliam presented Budget Entry #BE1-108 and Resolution 01-42, amending the Transportation Projects/Impact Fee Fund (141) by an increased amount of $59,670 which represents a Transfer-In from General Revenue Fund to assist the Transportation Projects/Impact Fund.  This transfer from General Revenue will be used to pay down the outstanding balance for the loan with Capital City Bank.  Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve Budget Entry BE1-108 by Resolution 01-42.  The motion carried unanimously. (A copy of Resolution 01-42 is attached and made part of these minutes.) (1/1357)

 

State Health Insurance - Mr. Gilliam discussed Senate Bill 1772 which authorizes small counties to apply for participation in the State Health Insurance program.  Mr. Gilliam explained that in order for a county to apply, that county must first put out request for proposals and show that the county is not eligible for a plan for a lower rate.  The County would also be required to enroll for a three (3) year contract period and an administration fee of $2.61 per enrollee per month.  The County would also be required to follow the eligibility rules and guidelines of the State plan which pays approximately 84% of the employees insurance.  Mr. McQueen commented that he attended a workshop with the Florida Association of Counties on health care coverage and was told that one of the reason the rates are going up is the HMO’s and group rates are lowering actual cost.  The rates are expected to increase for the next five (5) years.  (1/1406)

 

Proposed Millage Rates FY 01/02 - Mr. Gilliam recommended that for budgetary purposes the Commission continue with the proposed millage rate of 10 mills ($10.00 per $1,000) for the ad valorem taxes and a rate of 1 mill ($1.00 per $1,000) for the MSTU for FY 2001/02.  Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to recommend a rate of 10 mills for the ad valorem taxes for budgetary purposes FY 2001/02.  The motion carried unanimously.  Motion by Commissioner Wilkerson, seconded by Commissioner  Suggs, to approve a rate of 1 mill for MSTU for FY 2001/02.  The motion carried unanimously.

 

Mr. Gilliam stated that the 10 mill for the ad valorem tax will have a roll back rate of 9.3988 for the current year and the 1 mill rate for MSTU has a roll back rate of .9450.  (1/1667)

 

 

 


Watson Funeral Home - Mr. Ferguson presented an invoice from Watson Funeral Home in the amount of $350.00 for the transportation of two bodies to the medical examiners office.  He explained that in the past, Watson Funeral Home would transport bodies of the indigent at no cost but because of the increased cost in fuel the funeral home is requesting payment for these circumstances.  Mr. Gilliam suggested that a line item be created for welfare.  Motion by Commissioner Bush, seconded by Commissioner Thomas, to approve payment of the invoice in the amount of $350.00.   The motion carried unanimously.  Mr. Gilliam and Mr. Ferguson will include a line item with a set amount in the proposed budget.  (1/1785)

 

Tax Deed Sales - Mr. Gilliam presented two (2) Tax Deed Sale disbursements for approval.  According to the Department of Revenue, the overage amount is to be transferred to the Board of County Commissioners. 

             

1)         Tax Deed Application 2000-25 / Certificate #460

Overage Amount – $231.91

 

2)         Tax Deed Application 2000-4 / Certificate #377

Overage Amount – $26.49

 

Motion by Commissioner Suggs, seconded by Commissioner Thomas, to approve the proceeds from Tax Deed Certificate #460 in the amount of $231.91.  The motion carried unanimously.

 

Motion by Commissioner Wilkerson, seconded by Commissioner Thomas, to approve the proceeds from Tax Deed Certificate #377 in the amount of $26.49.  The motion carried unanimously.  (1/1860)

 

Payment of County Bills - Mr. Gilliam referred to a memorandum from the County Attorney regarding an advisory opinion from the Attorney General concerning the ability of the Clerk of the Commission in a non-chartered county to pay bills without prior authorization from the Board of County Commissioners.  The Attorney General’s Office opinion stated that once the county commission finds that an expenditure serves a county purpose, for example, by entering into an agreement for the purchase of goods or services, and the Clerk of Court determines that the expenditure is not illegal, the clerk may issue a warrant without further action by the commission.  Mr. Gilliam explained that when this issue came before the Board in the past, they took the opinion that the purchase order was an agreement.  Mr. Mutch agreed that if the purchase order was a set amount on the purchase order, it was approval.  Davis and Monk advised that the County’s purchase procedures are appropriate.  Mr. Gilliam recommended that a resolution be drafted to authorize the department heads to purchase up to a determined dollar amount.  Motion by Commissioner Suggs, seconded by Commissioner Thomas, to have Mr. Gilliam and Sam Mutch draft a resolution on the payment of County bills by the Clerk’s Office.  The motion carried unanimously.  (1/1900)

 

Hart Springs / Amos Philman:

 

Commissioner Suggs asked Mr. Amos Philman to come before the Board today.  Commissioner Suggs reported on the death of Amber Langford, the daughter of Johnny and Karen Langford.  Ms. Langford was at Hart Springs on Sunday and had a seizure while in the water.   Employees Chris Philman, who is a registered nurse, and Bob Robison, a first responder, were on the scene at the time and assisted in rescue efforts along with Jeff Jordan who is also a first responder.  Johnny Langford is employed by the Road Department.  Commissioner Suggs asked that instead of flowers a collection be taken to help assist the Langford family with funeral expenses.

 

 


Commissioner Suggs recommended that the seasonal employees at Hart Springs be trained in CPR and first aide.  Ms. Linda Walker stated that she had someone who could provide training in first aide and the AED.  She also recommended the EMS’s spare AED be placed at Hart Springs through the season.  Motion by Commissioner Suggs, seconded by Commissioner Thomas, to place the AED at Hart Springs and to establish training in CPR and first aide for the Hart Springs employees.  The motion carried unanimously.  (1/2070)

 

Clerk’s Report (continued):

 

Telecommunications Ordinance - Mr. Gilliam advised the Board, that there would not be enough time to advertise the Telecommunications Ordinance for the meeting scheduled July 12th.  The Board agreed to schedule this public hearing on July 16th at 12:00 p.m. in the courtroom.  (1/2485)

 

Disbursements to the Board - Mr. Gilliam reviewed the disbursements to the Board for April and May 2001.  (April - $15,126.05 / May - $11,500.48)

 

Article V Funding - Mr. Gilliam advised that the Governor has vetoed the Article V funding.

 

Budget Workshops - Mr. Gilliam presented a tentative schedule for the budget workshops.  The Board approved the dates as submitted with the first budget workshop on July 16, 2001 to held in Bell and the remaining workshops to be held in the courtroom.  Due to the Labor Day Holiday, Mr. Gilliam recommended that the Tentative Budget Hearing and the first meeting regular meeting be held Thursday, September 6, 2001.  The Board agreed.  (1/2738)

 

Juvenile Assessment Center - Mr. Gilliam referred to a letter from Sheriff Turner regarding the Juvenile Assessment Center.  The State of Florida and the Department of Juvenile Justice for the regional juvenile assessment center located in Alachua County has ended as of June 30, 2001.  Alachua County is requesting assistance in funding to keep the center open.  They are asking for $2,170 annually.  Chairman Durden stated that he and Mr. Gilliam will meet with the Sheriff to discuss including this in the FY 2001/02 budget.  (1/3094)

 

SHIP Plan - Mr. Gilliam presented the revised Local Housing Assistance Plan for the State Housing Initiative Partnership Program.  The revisions to the Local Housing Assistance Plan for FY 2001-2002 through 2003-2004 has been approved by the Review Committee for the State Housing Initiatives Partnership Program.  Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve the Plan and the Certification to Florida Housing Finance Corporation.  The motion carried unanimously.

 

Chairman Durden read the short title of Resolution 01-38 (Appendix E of the SHIP Plan) continuing the need and authority for ten percent (10%) of State housing Initiatives Program (SHIP) Funds to be utilized for administrative expenses.  Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve Resolution 01-38.  The motion carried unanimously. ( A copy of Resolution 01-38 is attached and made part of these minutes.)

 

Chairman Durden read the short title of Resolution 01-39 (Appendix F of the SHIP Plan) adopting the amended fiscal year 2001-2002, 2002-2003 and 2003-2004, Local Housing Assistance Plan in conformance with the State Housing Initiatives Partnership (SHIP) Program.  Motion by Commissioner Suggs, seconded by Commissioner Wilkerson to approve Resolution 01-39.  The motion carried unanimously. (Resolution 01-39 is attached and made part of these minutes.) (1/3240)

 


P.P.I. Invoice #10 - Mr. Gilliam advised that the completion of the courthouse renovations is estimated to be July 16th.  A substantial completion punch list meeting has been scheduled for July 17th.  Mr. Gilliam referred the Board to P.P.I.’s invoice #10 in the amount of $37,652.13.  Motion by Commissioner Suggs, seconded by Commissioner Thomas, to approve payment of invoice #10 in the amount of $37,652.13.  The motion carried unanimously.  (1/3381)

 

Purchase Order / Southeast Gilchrist VFD - Mr. Gilliam presented a purchase order in the amount of $2,000 to Buddy Gray from Southeast Gilchrist VFD.  Commissioner Thomas explained that this purchase is to replace hoses and nozzles.  Motion by Commissioner Bush, seconded by Commissioner Thomas, to approve the Purchase Order to Buddy Gray in the amount of $2,000.  The motion carried unanimously.  (1/3530)

 

Building Department:

 

Mr. Luzader told the Board that the Building Department Report would be available for the meeting on July 16th.  Commissioner Suggs mentioned that she and Mr. Luzader have discussed hiring someone to assist with the Building Department and Code Enforcement.  She will work with Mr. Luzader on a job description and bring back a recommendation during the budget process.  (1/3728)

 

Proposed Budget FY 2001/2002:

 

Mr. Gilliam presented the proposed budget for FY 2001/2002. 

 

                                            FY 2001-02 BUDGET RECAP

 

 

FUND

 

Est. Revenues

 

Est. Expenditures

 

Difference

 

Reserve

 

General

 

$5,942,215.00

 

$5,942,215.00

 

$00.00

 

$306,035.00

 

LETF

 

53,621.00

 

53,621.00

 

00.00

 

00.00

 

Fire District Trust Fund/1 Mil

 

359,675.00

 

359,675.00

 

00.00

 

35,968.00

 

Court Facilities

 

15,985.00

 

15,895.00

 

00.00

 

1,590.00

 

Law Library

 

5,910.00

 

5,910.00

 

00.00

 

00.00

 

FEMA

 

1,256,097.00

 

1,256,097.00

 

00.00

 

00.00

 

Transportation

 

971,709.00

 

1,176,805.00

 

(205,096.00)

 

00.00

 

Trans.Proj. Impact Fee

 

286,725.00

 

286,725.00

 

00.00

 

00.00

 

Fine & Forfeiture

 

70,157.00

 

240,213.00

 

(170,056.00)

 

00.00

 

State Atty/PD

 

72,100.00

 

72,100 .00

 

00.00

 

00.00

 

CDBG

 

600,000.00

 

600,000.00

 

00.00

 

00.00

 

SHIP

 

700,950.00

 

700,950.00

 

00.00

 

350,000.00

 

Current Capital Oblig’s

 

108,319.00

 

108,319.00

 

00.00

 

00.00

 

Capital Projects

 

6,709,147.00

 

6,709,147.00

 

00.00

 

00.00

 

Capital Impact Fees

 

165,672.00

 

165,672.00

 

00.00

 

00.00

 

EMS

 

794,013.00

 

839,019.00

 

(45,006.00)

 

00.00

 

Solid Waste

 

1,266,307.00

 

1,266,307.00

 

00.00

 

126,631.00

 

Law Enforcement Edu.

 

2,281.00

 

2,281.00

 

00.00

 

00.00

 

                                      Total

 

19,380,793.00

 

19,800,951.00

 

(420,158.00)

 

820,224.00

 

Mr. Gilliam explained that these revenues were projected based on current year revenues and will be revised when revenue projections become available from the Legislative Committee on Intergovernmental Relations and the Department of Revenue.  Since the Board directed Mr. Gilliam to prepare the proposed budget, the Governor’s recommendation for pay increases has been changed from 2% to 2.5%. 

 

Commissioner Suggs stated that the Florida Association of Counties have requested county governments to send letters to the Governor regarding the veto of the Article V funding.  Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to send a letter to the Governor requesting him to reconsider the Article V funding.  The motion carried unanimously.  The Board directed Mr. Mutch to draft the letter.

 

Mr. Gilliam advised the Board that Cheryl Watson’s last day of employment will be July 9th but she has agreed to return to assist with the budget process.   Mr. Gilliam has hired Jacqueline Johnson to fill the Finance position.  Ms. Johnson is currently with the Alachua County Budget Department.  Commissioner Suggs obtained a lifetime pass to Hart Springs to give Ms. Watson upon her retirement.   Motion by Commissioner Thomas, seconded by Commissioner Suggs, to give Cheryl Watson a lifetime pass to Hart Springs.  (2/280)  

  

Tax Collector / Annual Budget:

 

Mr. W.W. Welch was present to discuss a proposed resolution required to submit his budget to the Board of County Commissioners.  Section 195.087(2), Florida Statutes, requires each Tax Collector to submit their budget to the Department of Revenue for review and approval. One of the exceptions to submitting the budget to the Department pertains to those instances where a written resolution pursuant to Section 145.022, Florida Statutes is in effect between the Tax Collector’s Office and the Board of County Commissioners. Mr. Gilliam presented Resolution 01-40 which states that the Board of County Commissioners shall annually approve and budget funds necessary for the operation of the Gilchrist County Tax Collector’s Office.  Motion by Commissioner Suggs, seconded by Commissioner Thomas, to approve the resolution.  The motion carried unanimously.  (A copy of Resolution 01-40 is attached and made part of these minutes.) (2/664)

 

Commissioner’s Reports:

 

Commissioner Suggs reported that the FRDAP project at Hart Springs is on schedule.  On July 12th, Jay Mosely will be at Waters Lake Park to meet with individuals and discuss renovations of the park.  Commissioner Suggs discussed hiring someone for the Building Department to help Mr. Luzader.  The Board will consider the issue again during the budget process.

 


Commissioner Suggs reported that she attended the Florida Association of Counties meeting last week.  The rural counties were the only counties in the state that were funded at $7,500 per voting precinct for the issue of the new voting machine requirements.  The rural counties were also the only counties in the state that received the Solid Waste recycling Grant at current levels. (2/733)

 

Commissioner Wilkerson discussed the new schedule for the Southeast Drop-Off Site  Mr. McQueen provided a copy of the proposed schedule for the Boards review.  Motion by Commissioner Wilkerson, seconded by Commissioner Suggs, to adopt the new hours for the Southeast Drop-Off Site.  The motion carried unanimously.  (2/1000) 

 

Commissioner Bush reported on the Road Department.  He stated that they have a good supply of rock and that repairs are being made on the crusher.  (2/1068)

 

Commissioner Thomas met with Sam Mutch, Ron McQueen and Joe Gilliam regarding the communication problems with the County Attorney’s Office.  He stated that it was a long meeting and they discussed many issues but he does not know at this point if any thing was accomplished.  Mr. McQueen told the Board that some issues were identified in the meeting but he agreed that the meeting did not produce any resolutions.  Mr. Gilliam agreed that issues were identified but that conclusions were not reached.  Mr. Gilliam stated that the Attorney’s Office did have the information in on time this past week for the agenda packet.  One of the issues discussed was the County Attorney’s billing.  Commissioner Thomas commented that during the meeting he observed that everyone was willing to discuss the problems and admit mistakes but that the County Attorney did not have a willingness to accept any fault.  Mr. Mutch stated that he did not have a communication problem with Planning and Zoning.  He has prepared a letter about that meeting for each of the Commissioners but did not wish to discuss it at this meeting.  (2/1121)

 

Fire Protection Special Assessment Workshop:

 

Ms. Virginia Delegal, with Neighbors, Giblin and Nickerson, and Camille Tharpe, with Government Services Group, were present to discuss the Fire Protection Special Assessment.  Ms. Delegal and Ms. Tharpe have worked together to develop a methodology to fund Fire Protection Services through a non ad valorem special assessment.

 

Ms. Delegal presented and  reviewed the methodology.  First of all they examined the fire data and allocated the actual calls/runs made to properties categories (residential, non residential, vacant and agriculture).  The assessment budget was then split by the percentage of calls that actually came from those categories.  This methodology does not include a component for the value of the property, risk factors or non risk factors.

 

Ms. Tharpe reviewed the data components of the apportionment methodology.  (1. Call/Incident Data, 2. County’s Ad Valorem Tax Roll, 3. FY 2001-02 Fire Budget.).  The results of that analysis is as follows:

 

 

Property category

 

Number of Fire Rescue Incidents

 

Percent of Total Incidents

 

Portion of Budget

 

Residential

 

210

 

64.62%

 

$226,154

 

Non-Residential

 

76

 

23.38%

 

$81,846

 

Agricultural/Vacant

 

39

 

12.00%

 

$42,000

 

                    TOTAL

 

325

 

100%

 

$350,000

 


The next step was to determine how much each parcel is assessed.

 

1) Residential                             Dwelling Unit

2) Non-Residential                      Improvement Are Per Building

Within square footage classifications

3) Vacant / Agricultural   Acreage

 

 

Property Categories

 

Assessable Costs   $350,000

 

Assessable Costs

$500,000

 

Residential (rate per dwelling unit)

 

$45.00

 

$64.00

 

Agricultural/Vacant < 160 acres

 (rate per parcel)

 

 

$5.00

 

 

$7.00

 

Agricultural/Vacant > 160 acres

(rate per each additional acre added to rate/parcel)

 

 

$0.34

 

 

$.0.48

 

Non-Residential   (Building Classification in sq ft ranges)

                                              < 1,999          

 2,000-3,499 

3,500 - 4,999

5,000 - 9,999

>10,000         

 

 

$238.00

$477.00

$834.00

$1,191.00

$2,383.00

 

 

$340.00

$681.00

$1,191.00

$1,702.00

$3,404.00

 

The Board discussed the proposed Fire Special Assessment Rates .  Ms. Delegal asked the Board to consider which exemptions they would like to include in this process.  The exemptions might include civic organizations and other non-profit organizations.  This would not make the other rates go up.  (2/1609)

 

Public Hearing / Ordinance / Local Communications Services Tax:

 

(Notice of this public hearing was published in the June 21, 2001 edition of the Gilchrist County Journal and proof of publication is on file in the Clerk’s Office.)

 

Mr. Mutch presented the proposed ordinance relating to the collection of permit fees from providers of communications services and increasing the Local Communications Services Tax.  He explained that this ordinance will increase the local communications services tax by a rate of 0.24%.  The rate will go into effect on October 1, 2001.   Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve the Ordinance.  The Board discussed the communications services tax.  Mr. Mutch is expecting a call this afternoon to verify information regarding the amount this tax may be increased.  Motion by Commissioner Thomas, seconded by Commissioner Wilkerson to table the motion.  (2/3484)

 

Fire Protection Special Assessment Workshop (contiued):

 

Ms. Tharpe asked for direction from the Board on the rate scenario between $350,000 and $5000,000.  Mr. Gilliam stated that $359,675 is the amount budgeted for fire protection services.  Ms. Tharpe will take this amount and add the study cost, the mail out cost and 2% for the Tax Collector’s Office.  The notices will be mailed out on July 30th.  The Board scheduled a public hearing to consider the final assessment resolution on August 20, 2001.  This meeting will be held in the Courtroom.  (3/348)

 


Public Hearing / Ordinance NW 10th Street:

 

(Notice of this public hearing was published in the June 21, 2001 edition of the Gilchrist County Journal and proof of publication is on file in the Clerk’s Office.)

 

Chairman Durden read the short title of Ordinance 01-07 modifying the speed limit on NW 10th Street.  Motion by Commissioner Thomas, seconded by Commissioner Wilkerson, to adopt Ordinance 01-07.  The motion carried unanimously.  The Board directed Nathan Martin to post the school zones signs accordingly.  (3/900)

 

                                                                   Ordinance 01-07

 

AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA, MODIFYING THE SPEED LIMITS ON NORTHWEST 10TH STREET FROM THE TOWN LIMITS EAST, TO THE TERMINUS OF NORTHWEST 10TH STREET IN SECTION 29, TOWNSHIP 8 SOUTH, RANGE 15 EAST TO 40 MILES PER HOUR OUTSIDE OF THE TOWN LIMITS, EXCEPT FOR THAT PORTION OF NORTHWEST 10TH STREET ADJACENT TO BELL HIGH SCHOOL AND BELL ELEMENTARY SCHOOL WHICH SHALL HAVE A SPEED LIMIT OF 15 MILES PER HOUR FROM 30 MINUTES PRIOR TO THE BEGINNING OF SCHOOL UNTIL THE BEGINNING OF SCHOOL AND FROM THE END OF THE SCHOOL DAY UNTIL 30 MINUTES AFTER THE END OF THE SCHOOL DAY; AND 25 MILES PER HOUR AT ALL OTHER TIMES IN THE SCHOOL AREA; INSTRUCTING THE COUNTY ROAD DEPARTMENT TO PLACE APPROPRIATE SPEED LIMIT SIGNS; INFORMING THE SHERIFF OF GILCHRIST COUNTY, FLORIDA OF THE SPEED LIMIT CHANGE AND INSTRUCTING THE SHERIFF TO ENFORCE THE SPEED LIMIT; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR CONFLICT WITH OTHER ORDINANCES; PROVIDING INSTRUCTIONS TO THE CODIFIER; AND PROVIDING AN EFFECTIVE DATE.

 

Road Department Report:

 

Mr. Nathan Martin reported on the work being done by the Road Department.  The mower is out of service for repairs.  (3/1035)

 

Reception in Honor of Carl Rehberg:

 

The Board scheduled this reception in honor of Mr. Carl Rehberg who retired from his position as the Gilchrist County Building Official on May 30, 2001.  Commissioner Suggs spoke to the Board and those present about Mr. Rehberg and his service with the County.  She read Resolution 01-43 and presented a signed copy of the resolution to Mr. Rehberg.  The Board also presented Mr. Rehberg with a plaque and a lifetime pass to Hart Springs.  Mr. Rehberg spoke to the Board and thanked the Commission for the opportunity to work with the County.

 

The Commission recessed for refreshments at 3:00 p.m. and reconvened at 3:15 p.m.

 

Mr. Allen Luzader presented Mr. Rehberg with a card from all of the County Offices with a gift certificate to Wal-Mart. 

 

Commissioner Suggs also recognized Mrs. Cheryl Watson for her service with the County.  Mrs. Watson is retiring from her position with the Finance Department effective July 9, 2001.  The Commission also presented Mrs. Watson with a lifetime pass to Hart Springs. (3/1315)


 

Public Hearing / Ordinance / Local Communications Services Tax (Continued):

 

Mr. Mutch stated that he had contacted to the Department of Revenue regarding the local communications services tax.   He was told that DOR will be preparing an address list to determine the billing for cell phone services.  DOR will disburse the revenues according to the billing address and not the location of the service.  Non chartered counties may impose a 1.6% base rate.  This is in addition to the 0.24% proposed by this ordinance.  The Department of Revenue will begin collecting this tax on October 1, 2001.  Motion by Commissioner Suggs, seconded by Commissioner Bush,  to remove the motion to approve the ordinance from the table. The motion carried unanimously.  The motion on the floor carried unanimously.  (Ordinance 01-08 is attached and made part of these minutes.)  (3/1718)

                                                                             

                                                                   Ordinance 01-08

 

AN ORDINANCE OF GILCHRIST COUNTY, FLORIDA, RELATING TO REQUIRING AND COLLECTING PERMIT FEES FROM PROVIDERS OF COMMUNICATIONS SERVICES AND INCREASING THE LOCAL COMMUNICATIONS SERVICES TAX; PROVIDING FOR INTENT; PROVIDING FOR ELECTION NOT TO REQUIRE AND COLLECT PERMIT FEES; PROVIDING FOR ELECTION TO INCREASE LOCAL COMMUNICATIONS SERVICES TAX; PROVIDING FOR NOTICE TO THE DEPARTMENT OF REVENUE; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE.

 

Supervisor of Elections / Voter Software:

 

Mr. Gilliam advised the Board that Susan Bryant was not able to be present at this meeting but has requested assistance in the purchase of software for her office.  Her office will need software that is compatible with the new voting machines that she will be getting.   She received an estimate in the amount of $28,520 for the cost of purchasing and implementing the software.

 

Installation of VoterFocus Software         $1,500

Implementation and Training                      3,770

Data Conversion                           4,250

License and use fee                                19,000

TOTAL           $28,520

 

Mrs. Bryant has indicated that she has funds to pay for the data conversion ($4,250).  She requests the Board of County Commissioners purchase the remaining items in the amount of $24,270.

Motion by Commissioner Suggs, seconded by Commissioner Thomas, to approve the request the request to purchase the voter software in the amount of $24,270 out of the General Reserve .  The motion carried unanimously.  (3/2083)

 

Public Hearing / Ordinance, Restrictions on the Removal of Bulk Quantities of Water:

 

(Notice of this public hearing was published in the June 21, 2001 edition of the Gilchrist County Journal and proof of publication is on file in the Clerk’s Office.)

 

Mr. Mutch presented the proposed ordinance regarding restrictions on the removal of bulk quantities of water.  Mr. Mutch explained that this ordinance is not restricting in any way the removal of water from the waters of the County but is restricting removing water from the county in quantities over 25,000 gallons of fresh water per day. 


 

The Board reviewed and discussed the proposed ordinance with Mr. Mutch.  Chairman Durden stated that he had discussed the ordinance with a representative from Suwannee River Water Management District who thought that the proposed ordinance would be overstepping the bounds of the County. 

Chairman Durden recommended that the Board not take any action on this ordinance until consulting SRWMD regarding their criteria.  Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to table the ordinance until the meeting scheduled August 6, 2001 at 4:00 p.m. and to invite a representative from Water Management to be present.  The motion carried unanimously.  (3/2363)

 

Attorney’s Request re: Right-of-Way Ordinance:

 

Mr. Mutch requested the Commission to appoint a committee to review an ordinance creating regulations for the utilization of County Rights-of-Way.  He recommended that the Board consider the issue of having permits for the use of right-of-way.  The proposed ordinance also sets standards for the replacement or repair of any portion of the right-of-way that is damaged.  Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to refer the proposed ordinance to Commissioner Bush, Ron McQueen and the County Attorney for a recommendation.  The motion carried unanimously.  (3/2974)

 

EMA / County Coordinator’s Report:

 

CDBG - Mr. McQueen advised the Board of a CDBG site visit scheduled on July 17th for the Housing Rehabilitation category.  (3/3230)

 

Hart Springs Project - Mr. McQueen reported that Central Florida Electric Cooperative, Inc. has reduced the cost of the electric for the Hart Springs project from $81,566.49 to $18,498.05.  (3/3300)

 

School of Construction - Mr. McQueen presented an agreement between the Gilchrist County School Board and the Gilchrist County Building Department.  The conditions of the agreement state that the County Building Official will issue a Gilchrist County General Maintenance/Handyman License to students successfully completing the Construction Technology secondary vocational job preparatory program.  Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve the Memorandum of Agreement between the Gilchrist County School Board and the Gilchrist County Building Department.  The motion carried unanimously.  (3/3350)

 

Southeast Drop-off Site - Mr. McQueen presented a copy of letter of complaint from Judy Langford to Lee Mills regarding the Southeast Drop-off Site.   Ms. Langford is requesting that the facility be cleaned up.  Mr. McQueen stated that he would refer this letter to Diane Avery.  (3/3460)

 

Old Business:

 

Commissioner Suggs reported that she had asked Mr. Mutch to investigate an issue of an employee who produced a degree from an unaccredited university.  She wants to meet with Ron McQueen and the County Attorney to resolve this issue.  Mr. McQueen stated that has referred this issue to Mike Grogan, the County’s labor law attorney.  The Board agreed that Commissioner Suggs and Mr. McQueen should meet with the labor law attorney on this issue.  (3/3717)

 

 

 


New Business:

 

Article V Funds - Mr. Gilliam stated that he has received the last installment check for the Article V funding for the balance of FY 2000/2001.  (3/3825)

 

Reimbursements / Sheriff’s Office - Mr. Gilliam also submitted checks received from the Sheriffs Office for salary reimbursements, refunds for the housing of Federal inmates, housing of out-of-county inmates and refunds of medical expenses.  (3/3862)

 

Lease Agreement / City of Trenton - Mr. Gilliam asked for the direction of the Board on the six (6) month renewal option for the lease of the old post office building from the City of Trenton.  The agreement will allow the County to cancel with 30 days notice.  Motion by Commissioner Thomas, seconded by Commissioner Wilkerson, to exercise the six (6) month renewal option of the lease.  The motion carried unanimously.  (4/170)

 

Public Participation:

 

Mrs. Jeannie Payne addressed the Board in regards to the dairies dumping waste on property in her area.  She complained that this dumping is causing a problem with flies in her community.  Mrs. Payne presented a petition signed by several neighbors and photographs of the dumping site.  Mrs. Payne told the Commission that she wants the dumping stopped.  Mr. Mutch explained that this issue is within the jurisdiction of the Department of Environmental Protection.  Mrs. Payne asked the Board to help find a solution to this problem.  

 

Adjournment:

 

There being no further business to discuss, Commissioner Wilkerson moved to adjourn the regular meeting at 5:10 p.m.  The motion carried unanimously. 

 

Special Meeting / Southeast Gilchrist VFD:

 

(Commissioner Suggs was absent.)

 

Chairman Durden called the Special Meeting to order at 6:00 p.m.   

 

Commissioner Thomas stated that the purpose of the meeting was to develop guidelines for the Southeast Gilchrist Volunteer Fire Department and that departments Board of Directors.  Commissioner Thomas discussed the departments efforts to define the roles of the firefighters and the role of the Board of Directors.  He explained that he would like to see the two groups work together.  It was his suggestion that the firefighters be the individuals who respond to the calls, take care of the equipment and the firehouse.  He suggested that the Association (the Board of Directors and the members) act in the capacity of a support group.  This group would also generate community support for the fire department. 

 

Mrs. Wanda Roland and Mr. Hoyt Roberts discussed the by-laws that the Board of Directors and the members developed.   They did not want to start over but wanted to keep the rules and procedures and by-laws that they had members had developed.  Mrs. Roland provided a copy of the bylaws for the Board’s review. 

 

 


Mr. Gilliam recommended that the funds raised through fund raising efforts be controlled by the Board of Directors and that the budget provided by the Board of County Commissioners be utilized by the Chief through the BoCC.

 

The Board discussed the by-laws developed by the members of the Southeast Gilchrist VFD.  Chairman Durden suggested that these by-laws be accepted with additional guidelines.   Motion by Commissioner Thomas, seconded by Commissioner Wilkerson, to recommend to the Board of Directors that they adopt these by-laws with the addition of three purposes outlined as; 1) help in raising funds, 2) promote community involvement and 3) putting together training and education.  The motion carried unanimously.

 

Commissioner Thomas read a list of the “duties of the Fire Chief” which was prepared by the Southeast Gilchrist VFD.  

 

1)                  Fire Reports (monthly)

- additions and deletions of membership

- reprimands or disciplinary actions

- summary of calls

2)                  Inventory List (quarterly)

- to include trucks, gear, radios, and who they were assigned to.

3)                  Needs to be in control of the firefighters

4)                  List of firefighters and training

5)                  Financial Reports (quarterly)

6)                  Written guidelines for discipline

 

Chairman Durden stated that disciplinary action should only be taken by the Fire Chief, Vice Chief or the on scene commander.  Motion by Commissioner Thomas, seconded by Commissioner Wilkerson, to recommend to the Board of Directors to incorporate the list of the Fire Chief into the by laws as: 1) Chief’s fire report will be given quarterly which is to include additions and deletions of membership, a brief summary of the fire calls and include disciplinary actions that occurred, 2) inventory list to include gear given to firefighters and up the list is to be updated on a quarterly basis, 3) the Fire Chief is to be in control of the firefighters, 4) a list of firefighters and their training or experience shall be maintained and updated quarterly, 5) financial report, a summary of expenditures for the quarter and 6) the written guidelines for discipline will be the County’s Personnel Policy, the disciplinary action is taken by the Fire Chief, the Assistant Chief or the on scene commander.  The motion carried unanimously. 

 

Chairman Durden advised that Hughes Masonry submitted a quote in the amount of $7,500 for the slab at the fire house.  No other quotes were received.  Motion by Commissioner Thomas, seconded by Commissioner Wilkerson, to approve the expenditure up to $7,500 to Hughes Masonry for the slab for the Southeast Gilchrist VFD firehouse transferring funds from Machinery and Equipment in the District Fire Fund.  The motion carried unanimously. 

 

There being no further business to discuss, Commissioner Wilkerson, moved to adjourn at 8:00 p.m.  The motion was seconded by Commissioner Thomas and carried.

 

ATTEST:                                                                                 APPROVED:

 

 

                                                                                                                                                                 

Joseph W. Gilliam, Clerk                                                          Randy Durden, Chairman