MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD SEPTEMBER 6, 2001.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Thursday, September 6, 2001, at 9:00 a.m. in the School Board Meeting Room, located at 310 NW 11th Avenue, Trenton, Florida, with the following members present to-wit:
Commissioner Randy Durden, Chairman
Commissioner Wilbur Bush
Commissioner Sue B. Suggs
Commissioner John Thomas
Commissioner Fred Wilkerson, Vice Chairman
(Commissioner Suggs arrived at 1:15 p.m.)
Others in attendance were: Joseph W. Gilliam, Clerk of Court, Sam Mutch, County Attorney, Sam Ferguson, Director of Finance, Karen Heaton, Deputy Clerk, Nick Camuccio, Assistant County Attorney, Stan Livengood, Rick Weder, W. W. Welch, Tax Collector, Chris Roeder.
Call to Order:
Chairman Durden called the meeting to order at 9:00 a.m. and delivered the Invocation. Commissioner Thomas led the Pledge of Allegiance.
Additions: Resolution / Suwannee River Water Management District, request for reduction in fees.
1) Approval of Bills
a. Special Meeting / July 16, 2001
b. Special Meeting / July 25, 2001
c. Budget Workshop / July 16, 2001
d. Budget Workshop / July 23, 2001
e. Budget Workshop / July 26, 2001
f. Budget Workshop / July 30, 2001
3) Approval of Purchase Order #212232
Motion by Commissioner Bush, second by Commissioner Thomas, to approve the consent agenda. The motion carried unanimously.
Mr. Nick Camuccio, Assistant County Attorney, referred to a written report submitted by Mr. Mutch and commented on the status of the Ginnie Springs v. Gilchrist Case. Mr. Camuccio advised the Board that a letter of cancellation was sent to Associated Uniform Service on August 28, 2001. (01/067)
Mr. W. W. Welch, Tax Collector, addressed the Board in regards to changing the minimum tax bill amount from $5.00 to $12.00. If approved 677 parcels would be removed from the 2001 Tax Roll. Motion by Commissioner Bush, second by Commissioner Thomas, to schedule and advertise a public hearing on Monday, October 1, 2001 at 5:30 p.m. to consider changing the minimum tax bill amount. The motion carried unanimously. (1/105)
Request to Purchase Batwing Mower:
The Board considered a request by the Road Department to purchase a Hardee batwing mower from Trenton Farm Equipment for a purchase price of $9,500. Motion by Commissioner Bush, second by Commissioner Thomas, to purchase the batwing mower in the amount of $9,500 from Trenton Farm Equipment. The motion carried unanimously. (1/292)
Solid Waste / Property Acquisition:
The Board considered the purchase of the property known as Cragg’s Woodyard from Rayonier for the location of a garbage and recycling drop-off site. Rayonier has made a counter offer of $20,000 for six (6) acres of land. Motion by Commissioner Bush, second by Commissioner Thomas, to purchase the Rayonier property for $20,000 for the Solid Waste Collection Site. The motion carried unanimously. (1/300)
Public Hearing / Bay County Housing Authority:
(Notice of this public hearing was published in the August 16, 2001 edition of the Gilchrist County Journal and proof of publication is on file in the Clerk’s Office.)
Chairman Durden opened the public hearing at 9:30 a.m. and read the short title of Resolution #01-55 approving a joint program with the Housing Finance Authority of Bay County, Florida.
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA, APPROVING A JOINT PROGRAM WITH THE HOUSING FINANCE AUTHORITY OF BAY COUNTY, FLORIDA FOR THE ISSUANCE BY SUCH HOUSING FINANCE AUTHORITY OF SINGLE FAMILY MORTGAGE REVENUE BONDS TO FINANCE QUALIFYING SINGLE FAMILY MORTGAGE LOAN PROGRAMS IN BAY COUNTY, GILCHRIST COUNTY AND CERTAIN OTHER FLORIDA COUNTIES; APPROVING THE FORM OF AND AUTHORIZING THE EXECUTION AND DELIVERY OF AN INTERLOCAL AGREEMENT; AND PROVIDING CERTAIN OTHER DETAILS WITH RESPECT THERETO.
Mr. Stan Livengood, Vice President of Morgan Keegan & Company, Inc., addressed the Board regarding the 2002 Housing Finance Authority of Bay County Single Family Mortgage Revenue Bond Program. The Resolution includes an Interlocal Agreement which allows the Bay County Housing Finance Authority to expend proceeds from the bonds issued within Gilchrist County for the purpose of making low interest mortgage loans to first-time home buyers of low or moderate income. A total of twelve counties participated in the 2001 program and $8,8000,000 of tax exempt housing bonds were issued in March of this year with proceeds now being applied to make low interest rate (6.79%, 30-year) mortgage loans with 4% down payment assistance grants to qualified homebuyers in the twelve counties. Mr. Livengood predicted that the interest rate in 2002 would be lower than 6.79%. The Board discussed the program which is offered to first-time homebuyers. Motion by Commissioner Thomas, second by Commissioner Wilkerson, to approve the resolution. The motion carried unanimously. (A copy of Resolution #01-55 is on file in the Clerk’s Office.) (1/416)
Chamber of Commerce / Brochure:
Mr. Sam Ferguson presented a draft copy of the brochure which was prepared by the Chamber of Commerce and the Development Authority. Mr. Ferguson requested authorization from the Board to transfer $2,755 from Reserve into the Development Authority budget to pay for the cost of printing the brochure. Motion by Commissioner Wilkerson, second by Commissioner Bush, to approve the transfer of funds from Reserve into the Development Authority budget to pay for the brochure. The motion carried unanimously. (1/858)
Courthouse / Purchase Request:
Mr. Ferguson presented two (2) estimates for the cost of vertical blinds to be installed throughout the Courthouse. He explained that the Tax Collector and the Property Appraiser have already purchased blinds and suggested that the Board reimburse that cost. Judge Philman has requested that the “fans” be purchased for his offices to go into the arch of the windows. The estimates are as follows:
1) Genesis Carpets $3,468.88 (without fan)
2) Morrels’ $3,600.70 (with fan)
Motion by Commissioner Thomas, second by Commissioner Wilkerson, to approve the purchase of the blinds from Morrels’ for the Courthouse and the reimbursement for the cost of the blinds to the Tax Collector and Supervisor of Elections. The motion carried unanimously. (1/939)
Finance Department / Credit Card:
Mr. Ferguson submitted the County’s Visa credit card for the Chairman’s signature. He explained that this is the new card which is used by the Commission for travel expenses. The card was originally obtained to make reservations. The Board discussed the intended use of the card which is to make reservations and orders with the expense actually paid before it is charged to the card. The Board agreed that the card should remain in possession of the Finance Department at all times. Motion by Commissioner Bush, second by Commissioner Wilkerson, to keep the credit card in Finance Department at all times and to stipulate that it is the responsibility of the person using the card to obtain reimbursement of any finance charges incurred. The motion carried unanimously. (1/1090)
Emergency Management Base Grant – For the Board’s approval, Mr. Ron McQueen presented the Emergency Management Base Grant (#02CP-04-03-31-01-021) with the Department of Community Affairs. This is an annual grant which funds Emergency Management Administrator’s position. The grant amount for the FY 2001/2002 is $105,000. Motion by Commissioner Thomas, second by Commissioner Bush, to approve the Emergency Management Base Grant. The motion carried unanimously. (1/1340)
Right-of-Way Issue – Mr. McQueen referred the Board to a letter from David MacKay regarding a right-of-way issue. Mr. MacKay has proposed an agreement between Otter Spring Corp. and the County to utilize the right-of-way for the purpose of placing a pipeline to transport water from the source site at Otter Springs to the property they plan to purchase from Donald Durrance. Mr. MacKay is requesting permission to utilize the right-of-way along County Road 232 to run from the Otter Springs property south to State Road 26 and the right-of-way of County Road 313 to run north from State Road 26 to the Durrance property in Section 14.
Mr. McQueen pointed out that Suwannee River Water Management issued the Otter Springs Corp. a permit for a bottling plant only. After discussion, the Board agreed to schedule a workshop to review the issue and to invite Mr. MacKay to be present at that time. The Board placed the workshop on the agenda for the October 1st meeting at 4:00 p.m. (1/1407)
West Nile Virus Update – Mr. McQueen received notice from the State that they will assist the County with spraying for mosquito’s. Mr. McQueen has submitted a map to the State which includes all of the 911 addresses. Before spraying, a notice will be placed in the Gilchrist County Journal to advise citizens of when the spraying will occur and the type of insecticide being used. (1/1633)
Building Department Report – Mr. McQueen submitted and reviewed the Building Department Report for August 2001.
Mobile Homes 15 Total / 6 Replacements
9 Impacts = $12,971.79
(Transp. $9,642.87 / Capital $3,328.92)
New Construction 7 Total / 2 Replacements
4 Impacts= $5,765.24 / 1 Commercial= $259.29
(Transp. $4,285.72 / Capital $1,738.81)
Barns 4 Total / 1 Commercial $40.51 (capital)
1 Commercial = $129.65 Capital / $3,002.40 Transp.
House Move-on 1/1 impact = $1,441.31
Resolution / Suwannee River Water Management District – Mr. McQueen provided a copy of a resolution submitted by the Suwannee River Water Management District for the Board’s approval. He explained that this resolution is required annually to reduce the permit fees. Chairman Durden read the short title of Resolution #01-56 requesting the Suwannee River Water Management District to reduce permit fees. Motion by Commissioner Wilkerson, second by Commissioner Thomas, to approve the resolution. The motion carried unanimously. (A copy of Resolution #01-56 is on file in the Clerk’s Office.) (1/1883)
Sun-N-Fun / CDBG Grant – Mr. McQueen requested the Board to take action to add the roads within the Sun-N-Fun subdivision, which were constructed under the CDBG Grant, to the list of County maintained roads. Motion by Commissioner Wilkerson, second by Commissioner Thomas, to accept those roads in the Sun-N-Fun Subdivision which were built under the CDBG Grant for maintenance by the County. The motion carried unanimously. (1/1917)
Request for Waiver of Permit Fees – Mr. McQueen presented a letter from Mrs. Mary Fleming requesting permit fees be waived due to a hardship. Mrs. Fleming is planning to move a house into Gilchrist County. (This is a replacement home which will not require an impact fee.) Mr. McQueen told the Board that the move-on permits will total $170.00. The Board discussed the request but took no action. (1/2028)
County Vehicles – Chairman Durden brought up for discussion and recommended that the Board adopt a policy requiring all County vehicles have 12" emblems of the County Seal and that the emblems be permanently attached. Motion by Commissioner Bush, second by Commissioner Thomas, to require all County vehicles, per County policy, to have County emblems which are 12" in diameter and permanently attached. The motion carried unanimously. (1/2171)
Chairman Durden reported that he and Ron McQueen met with the City of Fanning Springs last week to discuss countywide animal control. The City of Fanning Springs does not wish to enter into an interlocal agreement at this time but indicated they may be willing to next year. They currently contract animal control services with Mr. Doyle Frierson.
Chairman Durden explained that the annual budget for the countywide animal control program will be approximately $50,000. The first year will be funded by the Board of County Commissioners, the City of Trenton and the Town of Bell. The program will not begin until January 2002 with 75% of the budget, $37,500. (County, $31,875, City of Bell, $1,875, City of Trenton, $3,750). The City of Trenton is also funding $50,000 for new pens which they will build at their expense. The Animal Control program will have a certified animal control officer and a certified deputy through the Sheriff’s Office. The City of Trenton also has six (6) persons certified to pick up animals who will be used as backups when the animal control officer is not on duty. The funding was determined by population and next year will be reevaluated according to call records from the first year. The City of Trenton has agreed to feed and care for the animals. (1/2365)
Mr. Rick Weder asked to address the Board regarding the fire truck from the Waccasassa VFD. Considering action has already been taken on this issue, Chairman Durden called for a motion to reconsider. Motion by commissioner Bush, second by Commissioner Thomas, to open the issue for discussion only at this time. The motion carried unanimously.
Mr. Weder stated that a package should have been received from the Clerk showing the application for title. Chairman Durden clarified for the record that no information has been received from the Clerk. Commissioner Bush stated that he has received information from Mr. Forbes. Mr. Weder discussed the acquisition of the truck by Gary Martin for the Waccasassa VFD from the City of Winter Haven. Mr. Weder contended that the transfer of title was to the Waccasassa VFD. Mr. Weder requested the truck be returned to the Waccasassa VFD.
Chairman Durden stated that at the time the fire engine was acquired, the Waccasassa Volunteer Fire Department was a funded department through the Board of County Commissioners and the truck was obtained for the citizens of the County. The Commission could not give the truck to a an organization that is no longer recognized by the County any more and that is not funded through the County. The Commission agreed with Chairman Durden. The Assistant County Attorney advised that the truck is County property. The Board took no action. (1/2803)
Central Florida Electric:
Ms. Gail Asbell, representative of Central Florida Electric Co Op., presented a ‘Patronage Capital Refund’ check in the amount of $457.13 for the Gilchrist County Park Board. The Board accepted the check and thanked Ms. Asbell for all of the assistance that Central Florida Electric has provided the County. (02/003)
Commissioner Thomas reported that the Southeast Gilchrist VFD is very appreciative of their new building. The Southeast Gilchrist VFD will meet again on October 3rd at which time they will discuss a recommendation for a permanent Fire Chief. He reported that the EMS department is also doing well. (02/057)
Chairman Durden told the Board that he had been contacted by Mr. Rick Carnley regarding a problem with the water draining onto his property from NW 10th Street. Chairman Durden discussed the problem with Lee Mills. When the parking lot was built at Bell Elementary School, it was not constructed according to the plans. It was supposed to drain to the East but it is draining across NW 10th Street. Culverts were put in on NW 10th Street and now the water is draining onto Mr. Carnley’s property. According to Mr. Carnley this drainage problem has caused several Oak trees to die. Chairman Durden stated that one (1) option is to put in a retention pound on the 20' right-of-way. Another option would be to purchase the property from Mr. Carnley and he is not willing to sell. Mr. Carnley wants the County to replace the cost of the Oak trees. The Board discussed the issue but took no action. (2/253)
Commissioner Bush reported that the Road Department is trying to work a schedule with the limber crew to have the limber in operation more. Currently, the inmates carry out this work and they are limited to the number of hours worked. (2/480)
The Board recessed for lunch at 11:30 a.m. and reconvened at 1:15 p.m.
Sheriff Turner presented the bid specs and the blue prints for the Law Enforcement Administration Building project. Motion by Commissioner Thomas, second by Commissioner Bush, to authorize the Sheriff to go out for bid on the project and to continue with Baily, Bishop and Lane. The motion carried unanimously.
Sheriff Turner also presented a check in the amount of $500,000 to be used for the building project. (2/774)
Chris Roeder / Reimbursement Request:
Mr. Chris Roeder came before the Board to request reimbursement for property damage. (Mr. Roeder submitted for the record an Incident Report from the Gilchrist County Sheriff’s Office, a letter of claim to COREGIS, the County’s Insurance carrier, “Acknowledgment of Claim,” “Closing Notice,” and photographs of the damaged vehicle)
Mr. Gilliam told the Board that he had discussed this issue with Mr. Roeder a few weeks ago. At that time, he intended to file a small claims case with the County but wanted to present his request to the Commission first.
On June 17, 2001, a large tree fell on Mr. Roeder’s car, a 1985 Honda Accord, while it was parked at a County boat ramp at the end of NE 102 Place. The County’s insurance carrier has denied the claim based on the fact that the County was not aware of the dead tree prior to the incident. Mr. Roeder also submitted two (2) estimates totaling $3,000 for body work and mechanical damage. Mr. Roeder described the damage to his vehicle. Mr. Camuccio advised Mr. Roeder that the Board could not discuss the claim if litigation has already been suggested. The Board took no action on the request. (2/1090)
Redistricting – Mr. Gilliam referred the Board to a memorandum concerning redistricting. According to the total population of 14,435, each district should contain approximately 2,887. Ms. Susan Bryant has recommended that the Board of County Commissioners form a committee of two (2) Commissioners and two (2) School Board members to carry out the redistricting. Chris Ruggles with the Property Appraiser’s Office will assist the committee. The Board appointed Chairman Durden and Commissioner Suggs to serve on the Redistricting Committee. Mr. Gilliam stated that he will contact the School Board to appoint two members. (2/1630)
Tax Deed Sales – The Board recently took action for the Clerk to proceed with 60 to 70 County owned Tax Certificates. Mr. Gilliam advised that this will cost $16,147.04 (for Clerk’s Fees, Sheriff’s notices and certified mail). The Tax Deed Certificates will be processed in 10 to 20 increments. Mr. Gilliam requested authorization to expend $16,147.04 to process the certificates. Motion by Commissioner Suggs, second by Commissioner Thomas, to authorize the expenditure up to $16,147.04 for the Clerk’s Fees, Sheriff’s notices and certified mail.) The motion carried unanimously. (2/1839)
Satisfaction of Mortgage / Mr. & Mrs. Pealer – Mr. Gilliam requested the Board’s approval of a Satisfaction of Mortgage for Greg & Donna Pealer. The Pealer’s have satisfied their S.H.I.P. Loan and returned $5, 418.22 which was owed on the balance of the loan. Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve the Satisfaction of Mortgage for the S.H.I.P. Loan for Mr. & Mrs. Greg Pealer. The motion carried unanimously.
Chairman Durden read the short title of Resolution #01-50 amending the Local Housing Assistance Trust Fund budget by an increased amount of $5,418.22 which represents the payoff of the Pealer “very low income” level mortgage (S.H.I.P. Loan). Motion by Commissioner Thomas, second by Commissioner Suggs, to approve the resolution. The motion carried unanimously. (A copy of Resolution #01-50 is on file in the Clerk’s Office.) (2/1888)
Proposal to Clean Ducts in the Courthouse – Mr. Gilliam presented a proposal from Comfort Temp Company to clean the ducts of the first floor of the courthouse. (Excluding the Property Appraiser’s Office, the courtroom and Judge’s chambers which have already been cleaned.) The total amount of the estimate is $2,837. Motion by Commissioner Bush, second by Commissioner Wilkerson, to approve the expenditure to Comfort Temp Company to clean out the ducts. The motion carried unanimously. (2/1940)
Sheriff’s Budget Request – A letter was received from Sheriff Turner requesting the Board to approve an expenditure from the State Law Enforcement Trust Fund in the amount of $1,150 to the Florida Sheriff’s Youth Ranch. The funds are to be used to send 50 Bell middle school
students to Caruth Camp for a one (1) day special training class. Motion by Commissioner Suggs, second by Commissioner Thomas, to approve the request. The motion carried unanimously. (2/2000)
Health Department Contract – For the Board’s approval, Mr. Gilliam presented the annual contract with the State of Florida Department of Health for the operations of the County Health Department. Motion by Commissioner Suggs, second by Commissioner Thomas, to approve the Health Department contract. The motion carried unanimously. (2/2075)
Friends of Fanning – A request was received from the Friends of Fanning for a contribution in the amount of $225 to be used as a match with a VISIT FLORIDA advertising grant. Mr. Gilliam reminded the Board that it had been suggested in a recent budget workshop to approve the request to be paid out of this year’s budget. Motion by Commissioner Suggs, second by Commissioner Bush, to approve the request for $225 to be paid out of General Revenue Reserve in the FY 00/01 budget. The motion carried unanimously. (2/2097)
Courthouse Renovations – Mr. Gilliam advised that the items listed on the punch list are being completed. The State Fire Marshall has advised the County that all of the doors opening into a corridor need to be self closing. Door closures have been installed on the doors upstairs. Mr. Gilliam obtained specifications for “hinge closures” to be installed on the doors downstairs at a cost of $883.82. (23 hinges installed). Motion by Commissioner Thomas, second by Commissioner Wilkerson, to approve the expenditure. The motion carried unanimously.
Mr. Gilliam also presented an invoice from Architects Design Group in the amount of $20,213.64. This invoice is pending from the renovation project. Motion by Commissioner Wilkerson, second by Commissioner Thomas, to approve the expenditure of $20,213.64. The motion carried unanimously. (2/2200)
Ms. Diane Avery, Supervisor of the Solid Waste Department, appeared before the Board to request approval to purchase new tires for the loader and to have them filled. She presented a quote from Town Tire in the amount of $3,501.24 on a government contract. Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve the purchase and to have the tires filled for a cost of $3,501.24. The motion carried unanimously. (2/2580)
Ms. Avery also requested guidance from the Board regarding the repair of the C & D Ramp. She consulted Mill’s Engineering and they advised her that the cost to build a new ramp would be approximately $100,000. Commissioner Thomas suggested that a concrete pit be constructed instead of a ramp. Chairman Durden recommended that the Board consider moving the C & D facility to Craig’s Woodyard (acquisition of this property by the County is pending). The Board discussed the possibility of relocating the C & D facility and agreed that property would be more centrally located. The Board agreed to address the issue again once the property has been purchased. (2/2676)
Associated Uniforms – Mr. Gilliam asked the Board for direction regarding collection of the uniforms. The contract with Associated Uniforms has been cancelled effective September 1, 2001. Mr. Gilliam recommended that the uniforms be turned in by Wednesday, September 12th for pick up. The Board agreed to have all uniforms turned in on September 12th.
Ms. Avery asked permission to purchase shirts for her employees using the funds budgeted for uniforms. The shirts would have their names and County logo embroidered on them. The Board agreed that she could purchase the shirts. (2/3160)
Wesley Sanitation / Vendor Request:
Ms. Avery advised the Board that Wesley Sanitation has requested permission to set up a charge account with the County. Wesley Sanitation has contracted with the City of Trenton for garbage pickup and have requested permission to be billed monthly. The Board asked Mrs. Avery to have Mr. Dale Wesley schedule a time on the agenda for this request. (2/3570)
Public Hearing / Sheriff’s Office / Budget Amendments:
Chairman Durden read the short title of Resolution #01-58 amending the Sheriff’s Detention & Corrections Budget (#523) by an increased amount of $12,000 which represents funds transferred from General Revenue Reserve. The Sheriff’s Detention and Corrections Budget (#523) exceeds the current budget by $12,000 as follows; #523.52/Food, $5,000; #523.32/Care of Prisoners (medication), $2,000 and #523.43/Utilities, $4,000. Motion by Commissioner Thomas, seconded by Commissioner Suggs, to approve Resolution #01-58. The motion carried unanimously. (A copy of Resolution #01-58 is on file in the Clerk’s Office.)
Chairman Durden read Resolution #01-57 amending the Sheriff’s COPS Grant Budget (#521-3) by an increased amount of $6,000 which represents funds transferred from General Revenue Reserve. The expenditures of the Sheriff’s COPS Grant salaries exceed the current (original) budget by $6,000. Motion by Commissioner Thomas, seconded by Commissioner Suggs, to approve Resolution #01-57. The motion carried unanimously. (A copy of Resolution #01-57 is on file in the Clerk’s Office.) (2/3737)
Mr. Nathan Martin reported that the Road Department received the new motor grader this week.
Mr. Martin requested the Board’s permission to blow the pit as soon as possible. He provided information on the amount of blasting to be done with an estimated cost of $13,000. Motion by Commissioner Wilkerson, seconded by Commissioner Thomas, to authorize the blasting of the pit. The Motion carried unanimously.
Motion by Commissioner Suggs, second by Commissioner Wilkerson, to find Dyno Noble Florida a single source. The motion carried unanimously. (2/295)
West Nile Virus Alert / Mosquito Spraying:
Ron McQueen advised the Board that Dixie County has offered to assist Gilchrist County with mosquito spraying. The spray will be provided at cost, $1,700 for 55 gallons. Mr. McQueen stated that this will be enough to spray the County twice. Motion by Commissioner Wilkerson, second by Commissioner Suggs, to proceed with the spraying and to spray the County twice using the Dixie County equipment and purchasing the spray at a cost of $1,700 to be paid out of General Reserve. The motion carried unanimously. (3/700)
The Board recessed at 3:15 p.m. and reconvened at 5:00 p.m.
(Commissioner Suggs left the meeting at 5:00 p.m.)
Request for Road Maintenance, SW 82nd Lane:
Mr. Herbert Kleinman appeared before the Commission and submitted a petition from residents of Ayers Meadows 1st Addition requesting that SW 82nd Lane be considered for County maintenance. The residents of Ayers Meadows 1st Addition have indicated that they are willing to take the responsibility for mowing the right-of-ways within the subdivision.
Mr. Kleinman also submitted a letter addressed to Lawrence Hills and J. Min Ayers from H.M. Joyner, Road Supervisor, dated October 15, 1996 which stated that the roads within the subdivision had been inspected and found to be in compliance with County Standards and that the roads could be accepted for maintenance. For the record, Mr. Kleinman also submitted photographs of SW 82nd Lane.
Discussion was held between the Board, Mr. Ron McQueen and Mr. Kleinman regarding the history of SW 82nd Lane. Chairman Durden explained that the letter from Mr. Joyner was notification that the roads were in compliance with County standards and the roads could be accepted, not that they were accepted. The letter also authorized release of the bond which was held for the road for a period of five (5) years. In order to be accepted by the County it must be voted on by the County Commission.
Mr. McQueen explained that the home owners had paved this road at their own expense after requesting a portion of the County milling materials. He pointed out that if the County took over maintenance on this road, it would not mean resurfacing. Mr. Kleinman read a portion of the minutes of a regular Commission Meeting held on April 15, 1996 and contended that pavement was in place prior to the letter from Mr. Joyner dated October 15, 1996. Mr. McQueen replied that the date of the paving could not be determined but at the time of the letter, the road would have been checked by Mills Engineering for compliance with County standards.
Mr. McQueen stated that it would need to be determined what type of maintenance is requested as this is a milled surface and not considered pavement. Mr. Kleinman replied that they are asking for the type of maintenance as on any other road surface such as filling pot holes. Mr. McQueen pointed out that maintenance may mean at some point in time taking up the milled material and returning it to a rock road if it deteriorated. Commissioner Bush stated that if this road were accepted, it would be added to the list and work schedule as with other roads and as materials and funds are available. Motion by Commissioner Bush, seconded by Commissioner Wilkerson, to accept SW 82nd Lane for maintenance and from right-of-way to right-of way, the homeowners will do the mowing with the County patching the pot holes as with any other roads. The motion carried unanimously. (3/998)
Clerk’s Report (continued):
Mr. Gilliam presented the 2002 Holiday Schedule which was approved by Judge Morris for the Circuit Court. Mr. Gilliam pointed out that a new holiday had been added to the list year, Yon Kipper (Monday, September 16th). A majority of the Clerk’s Offices are not adding Yon Kipper to their holiday schedule.
New Year’s Day Tuesday, January 1, 2002
Martin Luther King’s Birthday Monday, January 21, 2002
Good Friday Friday, March 29, 2002
Memorial Day Monday, May 27, 2002
Independence Day Thursday, July 4, 2002
Labor Day Monday, September 2, 2002
Yon Kipper Monday, September 16, 2002
Veterans Day Monday, November 11, 2002
Thanksgiving Day Thursday, November 28, 2002
Day after Thanksgiving Friday, November 29, 2002
Christmas Eve Day Tuesday, December 24, 2002
Christmas Day Wednesday, December 25, 2002
Motion by Commissioner Bush, second by Commissioner Wilkerson, to accept the holiday schedule with the exception of the Yon Kipper Holiday. The motion carried unanimously. (3/2045)
Mrs. Virginia Jenkins asked the Commission questions relating to the type of ambulance services which are provided. She referred to the TRIM Notice with the special assessment for Emergency Medical Services and Solid Waste. Mr. Gilliam described the services provided by EMS in the County and explained that the Board has imposed the special assessment since 1994 to fund these services. (3/2225)
Public Hearing / Tentative Budget Hearing – FY 2001/2002 Budget:
Chairman Durden opened the public hearing at 5:30 p.m. Mr. Gilliam stated that this public hearing was noticed through the TRIM notice which was sent by the Property Appraiser’s Office. He explained that purpose of this hearing is not to adopt the budget but to review the tentative budget. The final hearing has been scheduled for Monday, September 17, 2001.
Mr. Gilliam stated that the percent of change for the roll back rate over the current budget is 6.61%. He explained that the purpose of the increase in ad valorem tax revenue is to provide adequate funding for General Revenue; operating expenses, operating capital outlay, sufficient reserves for the County to operate for the next fiscal year and to provide the continued level of services to the citizens of Gilchrist County.
Chairman Durden opened the floor for questions or comments. Mrs. Jenkins asked the Board about the areas of service in which the ambulances covered. The Board explained that there is a station in Bell and a station in Trenton with a trained paramedics on duty at all times.
Mr. Curtis Shepherd spoke to the Board about a right-of-way issue he has with his property. Chairman Durden told Mr. Shepherd that the Property Appraiser would be able to help him resolve this issue.
Mrs. Maverie Polk, commented about the value of property being increased each year. Mr. Gilliam explained that when the comparable sales in the County is increased, the assessed values are driven up. The Department of Revenue requires the County and the Property Appraiser to raise the increase the assessments on property.
Mrs. Polk spoke to the Board about an emergency call she recently made for her husband. The ambulance could not take her husband to Lake City instead of Gainesville. Mr. McQueen explained that when the patient is in distress, the paramedics must follow protocol and take the patient to the nearest receiving center for the circumstance.
Mrs. Polk also discussed the Transportation Disadvantaged Board. She is on this Board and asked that one of the Commissioners be in attendance at the meetings to find out how the funds are being spent. Chairman Durden told Mrs. Polk that Commissioner Suggs is representative to that Board and that he will ask her if she would like for another Commissioner to be appointed if she cannot attend. He explained that the times of the meetings has been a problem and suggested that the times be changed.
Mr. Richard Hurt, SE 70th Avenue, spoke to the Board about the taxes assessed for Solid Waste and issues with the collection site on his street. He asked why he must pay at the gate and the special assessment. Mr. McQueen explained that the special assessment has been the same rate for the last eight (8) years. The County began the special assessment when it was decided to put a liner on the land fill. Part of the fee was established to bear that expense and monitoring and maintaining the closed land fill. The balance of that fund goes toward the recycling program. (3/2434)
(Commissioner Bush left the meeting at 6:05 p.m.)
Resolution #01-51 / Tentative Millage Rate FY 2001/2002 – Mr. Gilliam read Resolution #01-51 adopting the Tentative Millage Rate for Fiscal Year 2001/2002.
The tentative ad valorem tax millage rate to be levied for the fiscal year beginning October 1, 2001 shall be ten (10) mills. Said millage rate exceeds the rolled-back computed pursuant to Section 200.065, Florida Statutes, which amount is characterized as the percentage increase in property taxes adopted by the governing body, said percentage increase being 6.61 percent.
Motion by Commissioner Wilkerson, second by Commissioner Thomas, to adopt Resolution #01-51. The motion carried unanimously.
Resolution #01-52 / Tentative Budget for FY 2001/2002 – Mr. Gilliam reviewed the total estimated revenues and expenditures ($19,859,777/revenues, $19,859,777/expenditures) with a reserve of all funds in the amount of $856,121. Mr. Gilliam read Resolution #01-52 adopting the Tentative Budget for FY 2001/2002. Motion by Commissioner Wilkerson, second by Commissioner Thomas, to adopt the Tentative Budget for FY 2001/2002 by Resolution #01-52. The motion carried unanimously.
Resolution #01-53 / Tentative Millage Rate for MSTU for FY 2001/2002 – Mr. Gilliam read Resolution #01-53 adopting the Tentative Millage Rate for Municipal Service Taxing Unit for Fire Protection Services for FY 2001/2002.
The tentative millage rate to be levied for the Municipal Service Taxing Unit for Fire Protection Services beginning October 1, 2001, shall be one (1) mill. Said millage rate exceeds the rolled-back computed pursuant to Section 200.065, Florida Statutes, which amount is characterized as the percentage increase in property taxes adopted by the governing body, said percentage increase being 6.61 percent.
Motion by Commissioner Wilkerson, second by Commissioner Thomas, to approve Resolution #01-53. The motion carried unanimously.
Resolution #01-54 / Tentative Budget for MSTU for FY 2001/2002 – Mr. Gilliam stated that the tentative budget for the Fire District Trust Fund (122) is $359,675. Mr. Gilliam read Resolution #01-54 adopting the Tentative Budget for Municipal Service Taxing Unit for Fire Protection Services for FY 2001/2002. Motion by Commissioner Wilkerson, second by Commissioner Thomas, to approve Resolution #01-54. The motion carried unanimously. (4/540)
(Resolutions #01-51, #01-52, #01-53 and #01-54 are on file in the Clerk’s Office.)
The Board scheduled the final budget hearing at 7:00 p.m. on Monday, September 17, 2001.
There being no further business to discuss, Commissioner Wilkerson moved to adjourn at 6:30 p.m. The motion was seconded by Commissioner Thomas and unanimously approved.
Joseph W. Gilliam, Clerk Randy Durden, Chairman