MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD NOVEMBER 5, 2001.

 

The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Monday, November 5, 2001, at 10:00 a.m. in the courtroom, located in the Gilchrist County Courthouse, 112 South Main Street, Trenton, Florida, with the following members present to-wit:

 

Commissioner Randy Durden, Chairman

Commissioner Wilbur Bush

Commissioner Sue B. Suggs

Commissioner John Thomas

Commissioner Fred Wilkerson, Vice Chairman

 

Others in attendance were:   Joseph W. Gilliam, Clerk of Court, John McPherson, County Attorney, Sam Ferguson, Director of Finance, Karen Heaton, Deputy Clerk, Ron McQueen, EMA/County Coordinator, Jeff Jordan, Amos Philman, Christine Philman, Linda Walker, Susan Bryant, Nathan Martin, Lois Fletcher, Charissa Strickland, Chris Ruggles, D. Ray Harrison.

 

Call to Order:

 

Chairman Durden called the meeting to order at 10:10 a.m.  Commissioner Wilkerson delivered the Invocation and Commissioner Thomas led the Pledge of Allegiance. 

 

Agenda Changes:

 

Deletions: Building Department Report (3:15 p.m.)

 

Additions: Amos Philman, Manager, Hart Springs

 

Motion by Commissioner Suggs, second by Commissioner Thomas, to accept the agenda.  The motion carried unanimously.

 

Consent Agenda:

 

1.                  Approval of Bills

b.             Approval of Budget Adjustments 

c.             Approval of Minutes

– Regular Meeting,  August 20, 2001

– Budget Workshop, August 28, 2001

– Special Meeting, August 30, 2001

 

Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve the Consent Agenda.  The motion carried unanimously.  (1/085)

 

 

 


Amos Philman / Hart Springs:

 

Mr. Amos Philman was present to discuss the FRDAP Grant for Hart Springs.  Commissioner Suggs told the Board that Mr. Philman recently acquired the responsibility for overseeing the grant project and explained that he has had difficulty getting information that he needs from Lee Mills.  Mr. Gilliam stated that he had contacted Mr. Mills after talking with Amos last week.  Mr. Mills indicated that they are working on the design but did not have a completion date.  (1/110)

 

Attorney’s Report:

 

Draft Ordinances – As requested by the Board, Mr. McPherson prepared draft ordinances as follows:

 

2)                 Regulation of County Right-of-Ways

3)                 Inspection of Mobile Homes Prior to Move-On

4)                 Reducing the Speed Limit on NW 50th Street

 

Mr. McPherson stated that he had asked the Clerk to schedule workshops for the first two (2) ordinances in order to give the Commission an opportunity to review them and make any changes prior to a public hearing.  The proposed ordinance reducing the speed limit on NW 50th Street is scheduled for a public hearing. (1/256)

 

Contract / Rayonier Corporation – Mr. McPherson referred to a copy of the proposed contract with Rayonier Corporation and recommended the following changes: (1) the buyer is the Gilchrist County Board of County Commissioners; (2) the closing date be changed to December 19th (To allow time for testing for environmental contamination.); (3) The closing shall be conducted through Gilchrist Titles; (4) acceptance date changed to November 15, 2001; (5) the Chairman shall sign as the “buyer.”

 

Mr. Gilliam stated that he had contacted Lee Mills regarding the testing for environmental contaminates.  Mr. Mills did not believe it was necessary but recommended that it be done if there were some concerns.  The Board discussed the need for the testing considering that an underground tank is reported to be located somewhere on the property.  Motion by Commissioner Wilkerson, second by Commissioner Bush, to perform the level one testing on the property contingent upon acceptance of the contract by Rayonier Corporation.  The motion carried unanimously.  The Board directed Ron McQueen and Joe Gilliam to determine the location of the tank prior to having the testing done. 

 

Motion by Commissioner Bush, second by Commissioner Thomas, to accept the contract contingent upon the seller’s acceptance of the changes to the contract.  The motion carried unanimously.   (1/345)

 

Exemption Of Farm Buildings From Permitting – Mr. McPherson advised the Board that he will present a recommendation, in draft ordinance form, to the Planning and Zoning Board on November 8, 2001.  (1/722)

 

Associated Uniform Rental Service – Mr. McPherson referred to an invoice received from Associated Uniform.  The contract has been terminated by the Commission for “breach of contract.”  Mr. McPherson stated that he will send a letter in response to the invoicing.   (1/747)


U.S. v. Gallagher and Gilchrist County – This is a foreclosure action filed on a S.H.I.P. property.  An answer has been filed for Gilchrist County to protect its position if any funds are left over after the foreclosure sale. 

 

Mr. McPherson mentioned that his wife is an attorney who practices real estate law in Gainesville.  He suggested that the County utilize her services for items such as this foreclosure or contracts regarding real estate.  She has offered to do the work at the same rate the County pays for legal services and billing would be done through the office of Coffey and McPherson.  The Board agreed to Mr. McPherson’s recommendation.

 

Mr. McPherson also discussed contracting for Planner Services through their firm.  He stated that he will bring back a proposal.  (1/764)

 

Ginnie Springs v. Gilchrist County – Mr. McPherson provided a list of steps that he has taken on behalf of Gilchrist County in this case.

 

·                     Withdrew the Notices of Taking Deposition of Barbara Wray Suggs and Lisa Barr Davis in all three cases.

 

·                     Filed an Answer in the 1999 case challenging the County’s dairy-related LDRs.

 

·                     Filed a response to the Motion for Default in the 1997 case challenging the Special Exception for the Watson Dairy, and demanded that Patrice Boyes provide the County with a copy the Appendix to the Petition for Writ of Certiorari.

 

·                     Determined that, in the 1997 case challenging the consistency of the Special Use Permit with the Comprehensive Plan, the County’s pending Motion to Dismiss should be set for hearing as soon as it is decided which judge will hear this case.

 

Clerk’s Report:

 

Recommendation on A/C for Courthouse – Mr. Gilliam reported that the work has been carried out on the A/C on the first floor as requested at the last Commission meeting.  Mr. Gilliam consulted with several different A/C professionals regarding the outside makeup air.  He recommends the units not be replaced at this time.  (1/886)

 

SHIP Loan / Subordinations – Mr. Gilliam presented to following SHIP Loan applications and Subordination Agreements for the Board’s approval:

 

1)         Nancy Clark – Purchase, Moderate Income Level Category ($10,000), Capital City Bank.  The SHIP Loan Review Committee recommended approval subject to an appraisal showing the value equal to or in excess of purchase price and completion of minor repairs.  Motion by Commissioner Suggs, second by Commissioner Bush, to approve the SHIP Loan to Nancy Clark based on the recommendation of the S.H.I.P. Loan Committee.  The motion carried unanimously.  (1/936)

 


2)         Julie Cross – Purchase/Rehab, Very Low Income Category  ($22,500), Capital City Bank.  The SHIP Loan Review Committee recommended approval.  Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve the SHIP Loan to Julie Cross.  The motion carried unanimously.  (1/985)

 

3)             Kendrick D. Thomas,Jr. – Purchase, Low Income Category ($17,500), Capital City Bank.  The SHIP Loan Review Committee recommends approval subject to an appraisal showing the value equal to or greater than $69,000 and both parties to sign the SHIP Loan paperwork.  Motion by Commissioner Suggs, second by Commissioner Thomas, to approve the SHIP Loan to Kendrick D. Thomas, Jr., subject to the conditions recommended by the SHIP Loan Committee.  The motion carried unanimously.  (1/1004)

 

4)         Gregory Stalvey – Subordination Agreement, Capital City Bank.  The current balance on the SHIP Loan is $4,376.  He is requesting a subordination to obtain a new mortgage of $47,000 in order to do repairs and build an addition onto his home.  Motion by Commissioner Wilkerson, second by Commissioner Suggs, to approve the Subordination Agreement for Greg Stalvey.  The motion carried unanimously.  (1/1025)

 

5)         Michael Downing – Subordination Agreement, Drummond Community Bank. Mr. Downing received a SHIP Loan in October 2000.  Mr. Gilliam explained that this request does not fall within the guidelines of 80%, however, the amount is just over the guidelines at 84%.  He will pay all of the closing cost himself (approximately $1,700).  He is reducing the mortgage from a 20 year to a 15 year amortization with a lower interest rate.  He will not receive any cash but will save approximately $10,000.  The SHIP Loan Review Committee recommends approval.  Motion by Commissioner Wilkerson, second by Commissioner Bush, to approve the Subordination Agreement to Michael Downing.  The motion carried unanimously.  (1/1060)

 

Request from Capital City Bank – Mr. Gilliam referred the Board to a request from Capital City Bank’s Gainesville branch.  They are requesting that Gilchrist County revise the SHIP Loan paperwork so that they will be able to sell SHIP Mortgages through HUD, USDA & FHA.  The SHIP Loan Review Committee discussed the request and recommended that the paperwork not be changed.  Motion by Commissioner Suggs, second by Commissioner Thomas, to deny the request. (1/1095)

 

North Gilchrist VFD – Mr. Gilliam referred to a letter from Mr. Clarence Feagle, North Gilchrist VFD.  They are requesting that the Finance Officer hold all purchase orders, except emergency repairs on fire trucks, until after they have elected new officers.   (1/1130)

 

Request from Sheriff Turner – Mr. Gilliam presented a request from Sheriff Turner to transfer $1.00 from Personal Service (516) to Operating Expenses (516) in order to balance the account and $934.19 from Drug Task Force/Operating Expenses (521-2) to Corrections/Operating Expenses (523).  Motion by Commissioner Suggs, second by Commissioner Thomas, to approve the transfer of $1.00 from Personal Service (516) to Operating Expenses (516).  The motion carried unanimously.  Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve the transfer $934.19 from Operating Expenses (521-2) to Operating Expenses (523).  The motion carried unanimously.   (1/1173)

 

Disbursements – Mr. Gilliam presented the Disbursement Report for the month of September 2001 which totaled $15,636.01.  (1/1230) 


Request from North Central Florida Regional Planning Council – A check in the amount of $625 was received from North Central Florida Regional Planning Council for reimbursement for dues.  They are requesting that this amount be returned to the North Central Florida Economic Development Partnership as a contribution toward an economic development grant.  Motion by Commissioner Suggs, second by Commissioner Bush, to approve the request.  The motion carried unanimously. 

 

Commissioner Suggs mentioned that Action Craft Company is trying to locate a new boat plant in Gilchrist County.  They are applying to receive a grant to pave Sante Fe Boulevard.  Commissioner Suggs requested authorization from the Board to proceed with the application.  Motion by Commissioner Wilkerson, second by Commissioner Suggs to authorize Ron McQueen and Commissioner Suggs to proceed with the application.  The motion carried unanimously.  (1/1241)

 

TRIM Certification – Mr. Gilliam reported that he received a letter from the Department of Revenue regarding the County’s Truth in Millage (TRIM) Certification which noted one (1) violation which did not impose a penalty.

 

  The Budget Summary Advertisement does not reflect 95 percent of the gross taxable value for the (#) millage levied, as required by s. 200.065(2)(a)1. and (3)(l), F.S.  The Ad Valorem proceeds were understated by approximately $157 or .06 percent.  However, the combined proceeds for the total millage do exceed 95 percent of the gross taxable value.

 

CDBG Grant – Chairman Durden mentioned the fact that the recent CDBG Grant application was turned downed.  Chairman Durden related a conversation he had with David Still, Suwannee River Water Management, regarding the possibility of SRWMD paying for the cost of the engineering on the sewer line project to the Jail.  Mr.  Still recommended that Gilchrist County apply for a CDBG Grant for this project.  Chairman Durden will contact the City of Trenton regarding this issue.

 

Linda Walker / EMS:

 

Linda Walker, EMS Director, appeared before the Board to discuss the proposed raise she had included for her position in the FY 2001/2002 budget.  At the last meeting, the Board approved a $1,000 pay increase for Ms. Walker, as approved in the final budget, instead of the $4,760 increase requested.

 

Ms. Walker discussed her position as EMS Director and the progress the Department has made.  She explained that last year she had requested a raise for all of her employees but did not include herself.  Prior to the budget workshops, she had talked with Commissioner Thomas and Joe Gilliam about including a raise for herself but during the presentation of the budgets to the Board this increase was overlooked.  The final budget was approved with a $1,000 increase for all employees.

 

Commissioner Thomas stated that during the final budget hearing, he was called away for an emergency and was not aware of the proposal for a $1,000 increase for all employees.   He explained that the Board had overlooked the fact that Ms. Walker did not receive the $.56 pay increase approved for the EMTs and Paramedics last year.  He recommended that she also receive that increase along with the $1,000.   Ms. Walker discussed the total hours worked by full time EMTs and Paramedics.  Including overtime and holiday pay, several of her employees earn pay that is close to the amount of her salary.


The Board discussed the issue and Commissioner Thomas recommended that in addition to the $1,000 pay increase Ms. Walker receive the same $.56 increase received by the EMTs and Paramedics in May 2000.  Motion by Commissioner Thomas, second by Commissioner Bush, to approve an increase of $1,863.68.  The motion carried unanimously.  (1/1600)

 

Surplus Property:  

 

Mr. Gilliam presented a list of items to be declared surplus property.  A surplus property sale has been scheduled for November 16, 2001 from 2:00 p.m. until 4:00 p.m.  Mr. McQueen stated that the Road Department has requested the Huber Grader and the New Holland front end loader be removed from the list and retained for the departments use.  Motion by Commissioner Suggs, second by Commissioner Thomas, to approve the list with the exception of the Huber Grader and the New Holland front end loader.  The motion carried unanimously.  (1/2468)

 

Supervisor of Elections / Susan Bryant:

 

Mrs. Susan Bryant presented a refund check in the amount of $10,206.09 from last years budget.  She requested the Board to declare the old election equipment surplus.  She has had many individuals call and request to purchase some of the equipment.  Motion by Commissioner Suggs, second by Commissioner Thomas, to add this equipment to the surplus property list to be sold on November 16th.  The motion carried unanimously.  (1/2680) 

 

EMA County Coordinator’s Report:

 

Sheriff’s Administration Building Time Line – Mr. McQueen referred the Board to a memorandum from Bailey Bishop & Lane, Inc. regarding the time line for the construction of the Sheriff’s Administration Building.  Mr. McQueen stated that Bailey Bishop & Lane had requested that the sealed bids come to them but he had advised them that the sealed bids will have to be opened in a public place with County staff present.  (1/2910)

 

Nabors, Giblin & Nickerson – A letter was received from Virginia Delegal, Nabors, Giblin & Nickerson, regarding the Fire Protection Special Assessment.  She requests instruction from the County Commission regarding the current fire special assessment.  Mr. McQueen has contacted the State on fire reporting.  The fire departments will have to all be on line for the reporting system.  Mr. Gilliam stated that he had replied to Ms. Delegal’s letter affirming that they are to proceed.  (1/2985)

 

Operation Cleansweep / Pesticide Round-up – Mr. McQueen advised the Board that Operation Cleansweep has offered to hold a collection in Bell on February 26th.  This will be no cost to the County.  Pesticides will be collected from the farmers at no charge.  Motion by Commissioner Bush, second by Commissioner Thomas, to approve the date for Operation Cleansweep.  (1/3180)

 

Advanced Environmental Technologies, LLC.  – Gilchrist County and the Department of Environmental Protection has contracted with Advanced Environmental Technologies to perform a petroleum cleanup at the Gilchrist County Road Department.  The cost of the cleanup will cost approximately $40,000.  (1/3338)

 

 


Boy Scouts / Hart Springs River Clean Up – Mr. McQueen and Mr. Amos Philman reported on the 1st Annual Hart Springs River Clean Up.  The event was organized by Mrs. Valerie Anderson with her Boy Scout Troop along with several other troops.  Mr. McQueen also received a request from two of the scouts for permission to set up a collection site for toys.  The toys will then be available for the EMS units to give to children when responding to a call that involves children. The Board agreed.  (1/3380)

 

Handicap Stairs – Mr. McQueen asked the Board for permission to move the handicap stairs from the Roberts property to the Road Department to be used at a later date.  These stairs remained at the property after the portable units were removed.  The Board agreed to the request.  (1/3868)

 

The meeting recessed at 12:00 p.m.

 

The meeting reconvened at 1:25 p.m.

 

Road Department:

 

Mr. Nathan Martin reported that the department hauled 319 loads of rock from the pit in the month of October.

 

Commissioner Suggs stated that she had contacted Palm Beach County regarding the purchase of a 1993 mechanics truck.  The cost of the truck will be $4,500.  Motion by Commissioner Suggs, second by Commissioner Bush, to purchase the truck from Palm Beach County at a cost not to exceed $4,500.  The motion carried unanimously. 

 

Commissioner Bush stated that he had found a Chevrolet Crew Cab (1 ton) and an International Dump Truck from the City of Jacksonville.  The cost of these vehicles will be $3,000 each.  However, Commissioner Bush is expecting to hear back from the City of Jacksonville regarding the possibility of donating the vehicles to Gilchrist County.   Motion by Commissioner Bush, second by Commissioner Wilkerson, to purchase the two vehicles from the City of Jacksonville for $3,000 each if they are not donated.  The motion carried unanimously.  (2/0120)

 

Building Department Report:

 

Charissa Strickland presented the Building Department Report for the month of October 2001:

 

  October 2001

 

Mobile Homes                        19 Total / 8 Replacements

11 impacts = $15,854.41

Transportation= $11,785.73            Capital=$4,068.68)

 

New Construction            12 Total / 2 Replacements

10 impacts= $14,413.10

Transportation= $10,714.30            Capital= $3,698.80

 

Remodeling / Additions            10

Barns                                    7

Sheds                                    3


Roofing                        3

Pools                                    1

Miscellaneous                        5

 

Commissioner Suggs told the Board that she and Ron McQueen have had discussions with Mr. Carl Rehberg about returning to employment with the Building Department.  Pending some health concerns, Mr. Rehberg stated that he would be willing to return at an increased rate as he will be suspending his retirement benefits.  Mr. McQueen stated that Mr. Rehberg is willing to work with the County until a Certified Building Official can be hired.  Currently, he is doing inspections on a contract basis.  Mr. McQueen should have more information by the next meeting. 

 

Ms. Strickland presented the Building Department Report for the fiscal year end:

 

    October 2000 thru September 2001 / Annual Report

 

Mobile Homes                                    202 Total / 81 Replacements

New Construction                          58 Total / 22 Replacements / 4 Commercial

Remodeling & Additions            49

Barns                                                58

Sheds                                                7

Pools                                                11

Roofing                                    36

House Moving                                    5

Garages                                    6

Miscellaneous                                    52

 

 

Mr. McQueen told the Board that the City of Fanning Springs is interested in having the County do inspections for them also.  An interlocal agreement will have to be prepared for this arrangement as with the Town of Bell and the City of Trenton.  (2/234)

 

Chamber of Commerce: 

 

Mrs. Lois Fletcher, Executive Director, Chamber of Commerce, presented a draft copy of the Tri-County Tourism brochure. 

 

Mrs. Fletcher also presented a request from the Chamber to sell engraved bricks.  The funds will be used to help with the office renovation.  They propose to place the bricks in the parking area around the chamber office and possibly a connecting walkway to the proposed judicial facility.   The bricks may be sold at $35 per brick and have two engraved lines each.  The Chamber would receive $22 profit on each brick.  Chamber Directors, Mr. Dwayne Yates and Mr. Mark Feather were also present and commented on the proposed renovations.  The Board discussed the project with Mrs. Fletcher and asked that she bring back a more detailed site plan on where the Chamber intends to place the bricks.  (2/624)

 

Clerk’s Report (continued):

 


Library – Mr. Gilliam presented a request from Mrs. Wilma Matucci for a logo sign to be placed on the side of the Library building.  She requests to purchase the sign from River Bottom Signs at a cost of $135.00.  Mr. Gilliam stated that Mr. Roy Messer, the vendor, does not hold an occupational license but is a resident of Gilchrist County.  Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve the request subject to the vendor obtaining an occupational license.  The motion carried unanimously.  (2/1540)

 

Circuit Judge Vacancy – Mr. Gilliam told the Board that there is currently a vacancy for a Circuit Judge.  Mr. Gilliam recommended that the County Commission approve a resolution endorsing Mr. Ted Burt for the vacancy.  Motion by Commissioner Bush, second by Commissioner Wilkerson, to prepare the resolution endorsing Ted Burt and to forward it to Governor Bush.  The motion carried unanimously.  (2/1670)

 

Public Hearing / Redistricting Committee: 

 

Mrs. Susan Bryant spoke to the Board on behalf of the 2001 Redistricting Committee.  After the 2000 Census, it was determined that the district lines would need to be revised.  The Committee met on October 23, 2001 and was assisted by Chris Ruggles from the Property Appraiser’s Office.  Mr. Ruggles contacted the Census Bureau in Atlanta and obtained the Census information for the computer program he used to determine the district lines. 

 

Mrs. Bryant and Mr. Ruggles presented the proposed district map and reviewed the process and the findings of the Committee.  School Board Members, Ronnie Smith and Buddy Vickers and Commissioners Sue Suggs and Randy Durden served on the Redistricting Committee. 

 

 

Current District Populations                        Proposed District Populations

District #1            2,385                                                 District #1            2, 853

District #2            2,822                                                 District #2             2,913

District #3            2,609                                                 District #3              2,862

District #4            3,257                                                 District #4               2,858

District #5            3,362                                                District #5              2,949

 

 

Motion by Commissioner Suggs, second by Commissioner Wilkerson, to accept the proposed district lines submitted by the Redistricting Committee.  The motion carried unanimously.

 

Chairman Durden presented Mr. Ruggles with a plaque from the Board of County Commissioners in appreciation of the assistance he provided to the Redistricting Committee.   (2/1686)

 

Commissioner’s Reports:

 

Commissioner Suggs reported on the emergency legislative session. 

 

Commissioner Suggs stated that she and Ron McQueen plan to meet with Amos Philman this week regarding Hart Springs and she recommended that the County proceed with the manager’s residence at the park.  Motion by Commissioner Suggs, second by Commissioner Thomas, to go out for bid on the Managers residence at Hart Springs.  The motion carried unanimously.  (2/2630)

 


Commissioner Thomas mentioned that the County emblems have been placed on the Road Department vehicles but they do not signify which department they belong to.  Mr. McQueen stated that he will check into having this done.  (2/2945)

 

Commissioner Wilkerson reported that he plans to look into what needs to be done to the C & D ramp at the Solid Waste Department.

 

Commissioner Wilkerson recommended that the voting precincts be cleaned up and painted.  Mr. Gilliam stated that Mrs. Bryant is preparing recommendations for these repairs to present to the Board.  (2/2986)

 

Commissioner Thomas reported that the Southeast Gilchrist Volunteer Fire Department held an Open House last week.  At that time, several individuals signed up for membership to the association.  The department is working on a floor plan for the interior.  They have had several departments donate materials.  (2/3081)

 

 

Review Policies / Quasi Judicial Land Use Hearings & Land Use Notice & Review:

 

Quasi Judicial Land Use Hearings – Mr. McPherson reviewed the proposed policy for Quasi-Judicial Land Use Hearings procedures.  Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve the Quasi Judicial Land Use Hearings policy and procedures. The motion carried unanimously.

 

Land Use Notice and Review – Mr. McPherson provided a revised copy of the Land Use Notice and Review procedures.  Motion by Commissioner Suggs, second by Commissioner Thomas, to approve the Land Use Notice and Review policy and procedures.  The motion carried unanimously.    (2/3198)

 

 

Workshop / Proposed Right of Way Ordinance:  

 

Mr. McPherson prepared a draft right of way ordinance for the Board’s review.  Mr. McPherson discussed the elements of the proposed ordinance as outlined below.

 

2.                  Requires a permit prior to any construction work being done in county right of way.

 

3.                  Requires that anyone maintaining facilities in the county right of way on a long-term basis get a license to do so from the County.  As drafted, owners of existing facilities would have to apply for and obtain a license by a date certain.

 

4.                   Requires that anyone maintaining facilities in the county right of way for a long term basis be required to pay rent for such use as a condition of getting the license. 

 

 

 

The Board scheduled a workshop for this draft ordinance on January 7, 2002 at 3:00 p.m.  (3/001)

 

 


Draft / Mobile Home Move on Ordinance: 

 

Mr. McPherson prepared a draft ordinance for Mobile Home Move On Permits.  He discussed the following elements of the draft ordinance as follows:

 

1.                  Combines all regulations relating to mobile home move-on in a single location, i.e., Sections 18-1 through 18-4 of the Code of Ordinances.  Provisions currently in the land development regulations would be deleted.

 

2.                  Establishes a $50 fee for move-on permits and for pre-inspections performed by Gilchrist County staff.

 

3.                  Applies to “manufactured buildings,” which is defined to include “mobile homes” and all other factory-built structures, whether used for residential or other uses.

 

4.                  Clarifies the circumstances under which a move-on permit is required.

 

5.                  Requires that all used manufactured buildings be certified prior to the issuance of a building permit by the County.

 

6.                  Makes it clear that if the used manufactured building is within Gilchrist County, the inspection and certification is to be performed by the County Building Department.

 

7.                  Makes it clear that if the used manufactured building is not within Gilchrist County, the inspection and certification shall be performed by a qualified person who shall provide an affidavit containing the certification.

 

8.                   Clarifies what the minimum requirements are for certification of used manufactured buildings.

 

The Board discussed the issue of exempting temporary non-residential manufactured buildings.  It was suggested that a 6 month permit be required for such buildings.  Motion by Commissioner Bush, second by Commissioner Thomas, to refer the draft ordinance to the Planning and Zoning Board for a recommendation.  The motion carried unanimously.  (3/1803)

 

Old Business:

 

Animal Control Budget  Chairman Durden reported that at the last Animal Control Meeting, they met with the City of Trenton, Town of Bell, the Humane Society and the Sheriff.  The Committee worked out a proposed budget for approval by the County Commission.

 

Animal Control Budget

January 1, 2002 thru September 30, 2002

 

Town of Bell (5%)                        $  1,875

City of Trenton (10%)                        $  3,750

Gilchrist County (85%)            $31,875

                                                                        Total                        $37,500

 


Chairman Durden asked for direction from the Board.  He explained that the amounts are based on population. At the end of the first year, the Committee will reevaluate the budget based on the number of actual animal pickups within the County and the municipalities.  Motion by Commissioner Thomas, second by Commissioner Wilkerson, to accept the Animal Control Budget as submitted.  The additional funds will come from General Revenue Reserve to be included as part of the Sheriff’s budget for a certified Law Enforcement Officer to be designated 100% animal control.  The motion carried unanimously.  (3/2453)

 

Judicial Complex Financing – Mr. Gilliam informed the Board that Will Weathers, with Gardner Michael Capital, has resubmitted the application to Rural Development.  It has been tentatively approved and is pending additional information.  Mr. Gilliam asked the Board if they would want the architect and construction manager to proceed with planning or site plans.  The Board agreed that this should be postponed until December.  (3/2774)

 

Phone System – Mr. Gilliam advised that a new phone system has been installed in the Clerk’s Office.  The new system includes voice mail.  Mr. Gilliam explained that he has paid for a majority of the system and requested the Board to pay for the system installed in the Finance Department.  ($3,500).  Motion by Commissioner Suggs, second by Commissioner Wilkerson, to approve the expenditure to be paid out of Courthouse Operations.  (3/2887)

 

Ordinance / Code Enforcement Board – Mr. McPherson advised the Board that he had discovered that the County Code does not include the provisions relating to the Code Enforcement Board.  It creates that Board and references Ordinance 90-13 but the details are not included.  He recommends that an ordinance be adopted which will include the total provisions.  The Board agreed.  Mr. McPherson will prepare a draft ordinance to be considered at the December 10th meeting.  (3/2997)

 

Election of Chairman:

 

Considering that the mid month meeting in November was cancelled, the Board agreed to hold the election of the Chair at this time.  Chairman Durden referenced Rule 8(a) of the County Policies and Procedures; “On the second Tuesday of November each year, or as soon thereafter as practical, the Commission elects a Chair from among its members....” Motion by Commissioner Wilkerson, second by Commissioner Thomas, to suspend Rule 8(a) of the Gilchrist County Policies and Procedures in order to hold the election on this date.  The motion carried unanimously.

 

Chairman Durden relinquished the Chair to Mr. Gilliam for the process of the election.  Mr. Gilliam called for nominations for the Chair.  Commissioner Durden nominated Commissioner John Thomas to serve as Chairman.  Commissioner Wilkerson seconded the nomination.  Mr. Gilliam called for a vote with Commissioner Suggs voting “yes,” Commissioner Wilkerson, “yes,” Commissioner Durden, “yes,” Commissioner Thomas, “yes” and Commissioner Bush, “yes.”

 

Commissioner Wilkerson nominated Commissioner Bush to serve as Vice-Chair.  The nomination was seconded by Commissioner Thomas and carried with Commissioner Suggs voting “yes,” Commissioner Wilkerson, “yes,” Commissioner Durden, “yes,” Commissioner Thomas, “yes” and Commissioner Bush, “yes.”

 

Mr. Gilliam relinquished the chair back to Chairman Durden.


Public Hearing / NW 50th Street, Ordinance, reduction in speed limit:

 

(Notice of this public hearing was published in the October 25, 2001 edition of the Gilchrist County Journal and proof of publication is on file in the Clerk’s Office.)

 

Chairman Durden opened the public hearing at 5:00 p.m. and read the short title of the proposed ordinance:

 

AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA, REDUCING THE SPEED LIMIT ON NORTHWEST 50TH STREET BETWEEN NORTHWEST 55TH AVENUE AND NORTHWEST 72ND WAY FROM 55 MILES PER HOUR TO 45 MILES PER HOUR; PROVIDING A SAVINGS CLAUSE; PROVIDING INSTRUCTIONS TO THE CODIFIER; AND PROVIDING AN EFFECTIVE DATE.

 

The Road Department conducted a traffic count on NW 50th Street and reported that on April 17, 2001, the count was 176 vehicles in 24 hours.  The Road Department did not submit a recommendation.  The Board discussed the fact that there were only a few homes located along this portion of the road.  Motion by Commissioner Suggs, second by Commissioner Thomas, to deny the request based on the fact that the vehicle count does not warrant it.  The motion carried unanimously. 

New Business:

(None)

 

Public Participation:

(None)

 

Adjournment:

 

There being no further business to discuss, Commissioner Suggs moved to adjourn at 5:05 p.m.  The motion was seconded by Commissioner Wilkerson and carried.

 

APPROVED:

 

 

                                                                         

ATTEST:                                                                      Randy Durden, Chairman

 

 

                                                                     

Joseph W. Gilliam, Clerk