MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD DECEMBER 10, 2001. 

 

The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Monday, December 10, 2001, at 9:30 a.m., in the courtroom, located in the Gilchrist County Courthouse, 112 South Main Street, Trenton, Florida, with the following members present to-wit:

 

Commissioner John R. Thomas, Chairman       

Commissioner Wilbur Bush, Vice-Chairman                   

Commissioner Randy Durden

Commissioner Sue Suggs

Commissioner Freddie Wilkerson

 

(Commissioner Suggs arrived at 1:15 p.m.)

 

Others in attendance were: Joseph W. Gilliam, Clerk of Circuit Court, John McPherson, County Attorney, Ron McQueen, EMA/County Coordinator, Karen Heaton, Deputy Clerk, Sam Ferguson, Finance Director, Dennis Radice, D. Ray Harrison, Property Appraiser, Susan Bryant, Supervisor of Elections, Sheriff Turner, David Brooks, Don Strickland, Beth Latner, Brad Hoard, Richard Hoppe, Edward Aderholt, Frances Aderholt Jones, William E. Aderholt, Jr., Chris Ruggles, Frank Grant, John Ayers, Rachel Brecken, Donna Brooks, Asa Strickland, Doris Aderholt, Ronald E. Aderholt, Karen Richardson, Howard Eckstrom, Carole Abbis, Sherree Lancaster, Nathan Martin, Ron Mills, Lee Schaltenbrand, Jay Mosley, Lisa Oakes, Jimmy Branning, Harvey Montgomery, Phil Bishop, Jeff Jordan, Gene Parrish.

 

Call to Order:

 

Chairman Thomas called the meeting to order at 9:35 a.m.  Commissioner Bush delivered the Invocation and Commissioner Wilkerson led the Pledge of Allegiance. 

 

Agenda Changes:

 

1)             Rescheduled:  Mr. Bill Clark, Division of Forestry, 10:15 a.m. instead of 2:00 p.m. 

 

2)                 Delete: Sheriff’s request for write-offs.  (This was approved at the meeting held October 15th.)

 

3)                 Addition: David Brooks, Edwin Aderholt, Don Strickland; will be present during the Road Department Report (1:45 p.m.) regarding a fence issue.

 

4)                 Correction: The minutes submitted for the Board of Adjustment meeting are dated October 15, 2001, not August 20, 2001.

 

Motion by Commissioner Durden, second by Commissioner Bush, to accept the agenda with the changes noted.  The motion carried unanimously.

 

 

 


Consent Agenda:

 

1)                  Bills

2)                  Mileage Reimbursement to Carl Rehberg ($132.82)

3)                  Minutes:

a.  Regular Meeting / September 6, 2001

b.  Regular Meeting / September 17, 2001

c.  Regular Meeting / October 1, 2001

 

Motion by Commissioner Durden, seconded by Commissioner Wilkerson, to approve the Consent Agenda.  The motion carried unanimously. 

 

Attorney’s Report:

 

Draft Ordinances – Mr. McPherson reported that he has been working on the draft ordinance for the use of County right of ways and will present additional information when the ordinance comes before the Board in January.  The draft ordinances “Inspection of Mobile Homes Prior to Move-On” and “Exemption of Farm Buildings from Permitting” will go before the Planning and Zoning Board at its January meeting.  (1/192)

 

Rural Development Grant – A public hearing has been scheduled in January for the Judicial Complex.  Mr. McPherson has prepared a draft of legal services agreement which he will provide at the scheduled public hearing.  (1/215)

 

Animal Control – Mr. McPherson is waiting for additional information from Mr. Duke Lang, Attorney for the City of Trenton in regards to a joint animal control agreement.  Commissioner Durden stated Mr. Lang should be contacting him after the Animal Control meeting that is scheduled this week. (1/241)

 

Rayonier Corporation, Closing – Mr. McPherson received the closing documents for the Rayonier property.  The closing will be handled through Gilchrist Titles.  Mr. Gilliam stated that he is waiting for Mr. Gene Parrish to review the legals specification.  The cost of the survey will be $1,975.  Motion by Commissioner Wilkerson, second by Commissioner Bush, to approve the survey at the cost of $1,975.  The motion carried unanimously.   (1/255)

 

Information Regarding Planning Services – The Board recently requested Mr. McPherson to bring back a proposal for Planning Services through his firm.  Mr. McPherson explained that he had discussed this with Ron McQueen and determined that the County needs a planner that will be present at the Building Department to work with the public.  Therefore, obtaining planning services on an hourly, contract basis would not be feasible.  (1/321)

 

Opinion: Bidding on County Surplus Property – At the last Commission meeting the issue was raised whether a County Commissioner may submit a sealed bid on surplus property.  Mr. McPherson advised that there is an opinion by the Ethics Commission stating that it would be a conflict of interest to do so.  Commissioner Durden suggested that this should also apply to the Constitutional Officers and Department Heads that make the recommendation to sell a surplus item.  The Board agreed and directed Mr. Sam Ferguson to distribute a memorandum regarding this decision.  (1/333)

 


Associated Uniform Rental Service – Associated Uniform sent the County a letter threatening to file suit if the outstanding balances are not paid by a date certain.  Mr. McPherson confirmed with the Chairman that the County did not intend to pay the outstanding balances, and that deadline stated in the letter should be allowed to pass.  (1/361)

 

Ginnie Springs v. Gilchrist County – Concerning Case No. 99-181, Ginnie Springs is going to set a hearing on it’s motion to enforce the settlement agreement.  The hearing date is tentatively set for January 29, 2002.  For cases No. 97-213 and 97-258, Ginnie Springs has agreed to voluntarily dismiss both of these cases if the County will agree not to seek reimbursement of its attorney’s fees from Ginnie Springs. (1/372)

 

Clerk’s Report:

 

Architects Design Invoice  – Mr. Gilliam presented invoice number 17 in the amount of $114.55 for the Board’s approval.  Motion by Commissioner Durden, second by Commissioner Wilkerson, to approve payment of the invoice to A.D.G. in the amount of $114.55.  The motion carried unanimously.  (1/398)

 

Coregis Insurance – Mr. Gilliam referred to a letter from Coregis Insurance Company regarding a program which may help reduce the County’s automobile insurance premium.  The Board discussed the recommendations and appointed Joe Gilliam, Ron McQueen and Chairman Thomas to review the program and bring back a recommendation.  (1/445)

 

Judicial Request – Judge Philman has requested permission to have eight (8) doors refinished in the judicial wing.  These doors were not included in the recent renovations.  Mr. Gilliam received an estimate of $125 each / $1,000 total for the work.  Motion by Commissioner Durden, second by Commissioner Wilkerson, to approve the request to refinish the eight (8) doors at a cost of $125 each by Mr. Dan Wilson with the cost to be paid out of Courthouse Operations.  The motion carried unanimously.  (1/505)

 

Division of Forestry:

 

County Foresters, Bill Clark and Rick Dolan appeared before the Board to present the Annual Report from the Florid Division of Forestry’s Cooperative Florida Assistance Program.  Mr. Dolan introduced Mr. Jeff Watson, the new Senior Ranger for Gilchrist County. 

 

Mr. Clark presented the annual report for forestry and fire control.   He discussed the drought situation and advised that within a month, they may consider implementing a burn ban.  (1/558)

 

Clerk (continued):

 

Southern Farm Bureau – A letter was received from Southern Farm Bureau Life Insurance Company in which the County was noticed that it did not meet the 75% enrollment criteria for the group policy.   Mr. Gilliam contacted Craig Mikell and found out that the group policy has been renewed for another year.  At the time of renewal next year, the enrollment will be reviewed again.   (1/757)

 

 


Sidewalk at Library – Mr. Gilliam asked the Board for direction on a request to have a concrete sidewalk put in from the Library parking lot to the building.  Motion by Commissioner Bush, second by Commissioner Durden, to have a concrete sidewalk put in from the parking lot to the Library.  Mr. Gilliam explained that the inmate crew would provide the labor.  The motion carried unanimously.  (1/822)

 

Courthouse Request – Mr. Gilliam advised the Board that the annual Courthouse employee luncheon has been scheduled from 12:00 noon until 2:00 p.m. on Wednesday, December 19th.  He requested approval to close the Courthouse offices from 12:00 p.m. until 2:00 p.m. on December 19th.  Motion by Commissioner Durden, second by Commissioner Bush, to approve the request.  The motion carried unanimously.  (1/886)

 

Bailey Bishop & Lane, Inc. – An invoice in the amount of $4,833.50 was submitted from Bailey Bishop & Lane for the Sheriff’s Administration Building.  Motion by Commissioner Durden, second by Commissioner Bush, to approve payment of the invoice to Bailey Bishop & Lane in the amount of $4,833.50 to be paid from the Law Enforcement Trust Fund.  The motion carried unanimously.  (1/925)

 

January Mid-Month Meeting – Mr. Gilliam pointed out that the mid-month meeting in January falls on an established Board holiday.  Motion by Commissioner Durden, second by Commissioner Bush, to reschedule this meeting to Tuesday, January 22nd.  The motion carried unanimously.  (1/950)

 

Clerk’s Budget / End of the Year Budget Transfers – Mr. Gilliam presented budget entries #01-11 and #01-12 for fiscal year end transfers within the Clerk’s Budget.  Motion by Commissioner Durden, second by Commissioner Wilkerson, to approve budget entries #01-11 and #01-12.  The motion carried unanimously.  

 

Mr. Gilliam presented a refund check in the amount $90,876.48 from the past fiscal year.  (1/1005)

 

Public Hearing / Resolution #01-75, Fire Special Assessment:

 

Chairman Thomas opened the public hearing to discuss the intent to use the uniform method of collecting non-ad valorem special assessments for the cost of providing fire rescue services. Chairman Thomas read the short title of Resolution #01-75.

 

A RESOLUTION OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA, ELECTING TO USE THE UNIFORM METHOD OF COLLECTING NON-AD VALOREM SPECIAL ASSESSMENTS LEVIED WITHIN THE UNINCORPORATED AREA OF THE COUNTY; STATING A NEED FOR SUCH LEVY; PROVIDING FOR THE MAILING OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE.

 

Mr. Gilliam explained that this resolution is the first step in proceeding with a fire special

assessment.  Motion by Commissioner Durden, second by Commissioner Bush, to adopt Resolution #01-75.  The motion carried unanimously. (A copy of Resolution 01-75 is on file in the Clerk’s Office.)  (1/1140)

 

 


Constitutional Officers:

 

Mrs. Susan Bryant, Supervisor of Elections, presented a check in the amount of $4,675.10 from the State of Florida.  She explained that the funds were allotted by the State for the poll workers education, recruitment and training.  She plans to use the funds for the education of voters through sample brochures and programs that will be implemented next year.  Mr. Gilliam advised that a public hearing will need to be scheduled to place the funds back into the Supervisor of Elections budget.  Motion by Commissioner Durden, second by Commissioner Wilkerson, to schedule a public hearing for the mid-month meeting in January at 5:30 p.m. for the budget adjustment.  The motion carried unanimously.  (1/1220)

 

Clerk (continued):

 

Purchase Request – Mr. Gilliam referred to a request from the Supervisor of Elections to purchase four (4) benches for the main hallway in the courthouse.  The benches cost $195 each.  Motion by Commissioner Durden, second by Commissioner Bush, to approve the purchase of four (4) benches at a cost of $195 each.  The motion carried unanimously.  (1/1310)

 

Corner Monuments – Mr. Gilliam advised the Board of a request to have the corner monuments reestablished on NW 10th Street.  These monuments were removed during the paving of that street.  Motion by Commissioner Durden, second by Commissioner Bush, to obtain an estimate for the cost of reestablishing the monuments on NW 10th Street.  The motion carried unanimously.  (1/1404)

 

Recommendation for Comp Time – Mr. Gilliam presented a recommendation for the accrual and payment of comp time.  During a recent audit by the Florida Retirement System, it was pointed out that comp time accumulated over 11 months is not to be reported for retirement purposes.  Mr. Gilliam and Ron McQueen met to discuss possible solutions to tracking comp time.

 

1)                  The comp time now on the books should be paid out.  This could be at certain times; Christmas, calendar or fiscal year end and could be in set amounts per availability of funds.

 

2)                  Establish a limit on the amount of comp time to be earned.  Recommendation: 160 hours

 

3)                  Revise Personnel Policy: Page 23 last sentence: “Compensatory time off will be scheduled jointly by the employee and supervisor to alleviate adverse effects on the operation of the activity. and normally will be taken within the next pay period.”

 

Motion by Commissioner Durden, second by Commissioner Bush, to accept the recommendations for comp time.  The motion carried unanimously.   (1/1442)

 

Request / James Johnson, re: SHIP Mortgage:

 


Ms. Sheree Lancaster, Attorney, brought a request before the Board on behalf of James Johnson.  Mr. Johnson received a SHIP Loan in May 2000.  Ms. Lancaster explained they are requesting the mortgage be amended regarding an easement.  Capital City Bank has agreed to substitute the new easement.  Motion by Commissioner Wilkerson, second by Commissioner to Durden to agree to the Mortgage Modification in regards to the easement to Mr. James Johnson’s property.  The motion carried unanimously.  (1/1578)

 

EMA/County Coordinator:

 

Hart Springs Proposed Modification Agreement – Mr. McQueen reviewed the modification agreement received from the Department of Community Affairs for the Hazard Mitigation Grant Agreement (#00HM-P4-03-31-15-036).  This agreement is for phase II of the Hart Springs project .  Motion by Commissioner Durden, second by Commissioner Bush, to approve the modification agreement for the Hart Springs project.  The motion carried unanimously.  (1/1690)

 

Mills Engineering – Mr. McQueen presented a purchase order in the amount of $2,195 to Mills Engineering.  This is for the cost of a geo-technical exploration of the 40 acres at Hart Springs.  Motion by Commissioner Bush, second by Commissioner Durden, to approve payment in the amount of $2,195 to Mills Engineering for the services.  The motion carried unanimously.  (1/1825)

 

Local Mitigation Strategy Meeting – Mr. McQueen requested that a representative from the Board be appointed to serve on the Mitigation Strategy Committee.  Chairman Thomas appointed Commissioner Randy Durden to serve on this Committee.  (1/1857)

 

William Royster / Annual Report – Mr. McQueen provided a copy of the annual report submitted by Mr. William Royster for the borrow pit located on parcels of land lying within Section 9, Township 8 South, Range 16 East.  The Board discussed the reporting requirements outlined in the special permit granted to Mr. Royster on January 22, 2001.  The report did not indicate the amount of dirt removed for the past year.  Motion by Commissioner Durden, second by Commissioner Wilkerson, to direct Ron McQueen to send Mr. Royster a certified letter, with a copy of the agreement, notifying him that he has ten (10) days to meet the requirements.  The motion carried unanimously.  (1/1940)

 

Bill Hoard / Employee Benefits Consultants, Inc.:

 

Mr. McQueen introduced Mr. Bill Hoard, with Relia Star.  Mr. McQueen explained that a letter was recently received from Southern Farm Bureau notifying the County that the 75% enrollment requirement has not been met this year.  Therefore, Mr. Hoard was invited to address the Board about an alternative group insurance plan should Southern Farm Bureau decide to cancel the contract.  Mr. Gilliam affirmed that Southern Farm Bureau has agreed to continue the annual contract for another year. 

 

Mr. Hoard addressed the Board and explained that EBCI (Employee Benefits Consultants) are brokers who design RFP’s and send them out to bid.   Mr. Hoard sent out employee census information for Gilchrist County to many different companies.  The company which submitted the lowest rates for comparable benefits was RELIASTAR.

 


Mr. Hoard presented and reviewed the proposal from RELIASTAR.  The current life insurance policy carried with Southern Farm Bureau is $7,000.  RELIASTAR is offering the same amount of coverage for a cost of $.37/$1,000.  Mr. Hoard also reviewed the cost of supplemental insurances that RELIASTAR offers.   Employees would be required to carry the basic life insurance plan to be eligible to purchase the supplemental policies for themselves, spouse or children.  RELIASTAR has the same participation requirement of 75% and a participation requirement of 20% on the supplemental. 

 

Motion by Commissioner Durden, seconded by Commissioner Wilkerson, to appoint a committee to study benefits, to go out for bid and to bring back a recommendation for the Board during the next budget process.  The motion carried unanimously.  Chairman Thomas appointed Ron McQueen, Joe Gilliam and himself to serve on the committee.  (1/2087)

 

EMA/County Coordinator (continued): 

 

Mr. McQueen referred to a memorandum from Beth Latner requesting permission from the Board to hold a one day annual health fair for County employees during open enrollment.  Motion by Commissioner Durden, second by Commissioner Bush, to hold a health fair during open enrollment next year.  The motion carried unanimously.  (1/2666)

 

 

Property Appraiser/ Zoning Map request from Frank Grant:

 

Mr. D. Ray Harrison and Mr. Frank Grant were present to discuss the County’s Zoning Map.  Mr. Grant commended the Property Appraiser’s Office for their new web page.  He discussed the possibility of having more information added to the site to assist the public with zoning and flood zone information. 

 

Mr. Harrison told the Board that they have the ability to maintain an official zoning map for the Commission.  The map would be updated as written authorization is received from the Board.  Mr. McQueen discussed the zoning map and the future land use map.  There have only been a few official zoning changes since the zoning map adopted in 1993.  He stated that he could work with Chris Ruggles to produce the updated map. 

 

Discussion was held about the difference between property use and zoning.  Mr. McQueen explained that there are incidents when a property that is considered commercial will be reverted back to Agricultural-2 when the specified commercial use no longer exists. 

 

Motion by Commissioner Durden, second by Commissioner Wilkerson, to schedule a workshop at the January 7th meeting at 3:30 p.m. to discuss the official zoning map.  The motion carried unanimously.  (1/2666)

 

 S.H.I.P. Loan Review Committee / Approvals:

 

Mr. Gilliam submitted three additional applications that were not included in the agenda packet.  Motion by Commissioner Wilkerson, second by Commissioner Durden, to add the three applications for Houston McKenzie, Wenston Riley and Julious Riley to the agenda.  The motion carried unanimously. 

 

 

 


Mr. Dennis Radice presented the SHIP Loan applications for approval.

 

 Jesse Beach – Purchase($62,000), Moderate Income Category ($10,000), Drummond Community Bank.  The SHIP Loan Review Committee recommends approval subject to; 1) termite inspection, 2) completion of minor repairs by seller, 3) verification of applicant’s $1,000 contribution, 4) appraisal of $62,000 or greater and 5) signed applications and commitment letter from the bank. Motion by Commissioner Wilkerson, second by Commissioner Durden, to approve the SHIP Loan to Mr. Jesse Beach subject to the conditions recommended by the SHIP Loan Review Committee.  The motion carried unanimously. 

 

Donald Thibodaux – Purchase ($75,000), Moderate Income Category ($10,000), Florida Credit Union.  The SHIP Loan Review Committee recommends approval subject to;  1) Termite inspection, 2) Completion of repairs by seller, 3) Verification of the applicant’s $1,000 contribution and 4) Appraisal of $75,000 or greater.  Motion by Commissioner Durden, second by Commissioner Wilkerson, to approve the SHIP Loan to Mr. Donald Thibodaux subject to the conditions recommended by the SHIP Loan Review Committee.  The motion carried unanimously. 

 

Edith Crown – Purchase ($60,400), Moderate Income Category ($10,000), Chase Manhattan Bank.  The SHIP Loan Review Committee recommends approval subject to; 1) Appraisal of $60,400 or greater and 2)Repairs complete by seller.  Motion by Commissioner Wilkerson, second by Commissioner Durden, to approve the SHIP Loan to Edith Crown subject to the conditions recommended by the SHIP Loan Review Committee.  The motion carried unanimously. 

 

Vivian Driscoll – Purchase ($72,500), Moderate Income Category ($10,000), Drummond Community Bank.  The SHIP Loan Review Committee recommends approval subject to; 1) termite inspection, 2) completion of repairs by seller, 3) verification of the applicants $1,000 contribution , 4) signed documents from the bank and 5) appraisal of $72,500 or greater.  Motion by Commissioner Wilkerson, second by Commissioner Bush, to approve the SHIP Loan to Vivian Driscoll subject to the conditions recommended by the SHIP Loan Review Committee.  The motion carried unanimously. 

 

Jamie Shea JonesSubordination, Capital City Bank, new second mortgage of $25,000.  The application is for a home equity line of credit to be used to improve her property.  The original SHIP Loan is dated March 1999 with a balance of $16,423.  The SHIP Loan Review Committee recommends approval subject to; 1) appraisal of $79,000 or greater and 2) bank loan of straight amortized loan with monthly pay back.  The proceeds are going to be used to add a bedroom, bathroom and to build a barn.  Motion by Commissioner Durden, second by Commissioner Bush, to deny the subordination based on the fact it would put the County in the third position.  The motion carried unanimously. 

 

Julious Riley New Construction ($58,900), Low Income Category ($17,500), Chase Manhattan Bank.  The SHIP Loan Review Committee recommends approval subject to; 1) receipt of updated bank commitment letter, 2) verification of applicant’s $500 contribution and 3) appraisal of $58,900 or greater.  Motion by Commissioner Wilkerson, second by Commissioner Durden, to approve the SHIP Loan to Julious Riley subject to the conditions recommended by the SHIP Loan Review Committee.  The motion carried unanimously.

 


Wenston Riley – New Construction ($60,500), Low Income Category ($17,500), Chase Manhattan Bank.  The SHIP Loan Review Committee recommends approval subject to; 1) updated and signed bank application documents, 2) updated bank commitment letter, 3) verification of the applicant’s $500 contribution and 4) appraisal of $60,500 or greater.  Motion by Commissioner Durden, second by Commissioner Wilkerson, to approve the SHIP Loan to Wenston Riley subject to the conditions recommended by the SHIP Loan Review Committee.  The motion carried unanimously. 

 

Houston McKenzie – New Construction ($74,965), Low Income Category ($17,500), Capital City Bank.  The SHIP Loan Review Committee recommends approval subject to; 1) verification of applicant’s $500 contribution and 2) appraisal of $74,965 or greater.  Motion by Commissioner Wilkerson, second by Commissioner Bush, to approve the SHIP Loan to Houston McKenzie subject to the conditions recommended by the SHIP Loan Review Committee.  The motion carried unanimously. 

 

Mr. Gilliam pointed out that all of the SHIP Loan applications are granted according to the availability of SHIP funds.  (2/700)

 

Constitutional Officers:

 

Sheriff David Turner advised the Board that a jail inspection had been carried out.  There was some confusion regarding the requirement to have an annual fire inspection within 12 month period or within the fiscal year.

 

Sheriff Turner also submitted checks to the Board which included funds received for special detail duty.   He explained that the special detail duty is for overtime events in which deputies are paid out of the Sheriff’s budget.  When the Sheriff’s Office is paid for the special detail, these checks are submitted to the County.  Mr. Gilliam stated that he had contacted the auditor regarding these funds and was advised that the Board could choose to establish a budget for the special detail.  Motion by Commissioner Durden, second by Commissioner Wilkerson, to schedule a public hearing at 4:30 p.m. on January 7, 2002.  The motion carried unanimously.  (2/896)

 

The meeting recessed at 12:00 noon.

 

The meeting reconvened at 1:15 p.m.  (Commissioner Suggs arrived at 1:15 p.m.)

 

Caswell Akins / Jail Property, Sewer Line:

 

Mr. Caswell Akins appeared before the Board in regards to his property adjacent to the jail property. 

He advised that he has met with the City of Trenton to have 40 acres of this property annexed into the city limits.  Mr. Akins stated that Mr. McQueen has approached him a few times about running a sewer line to the jail.  He expressed his willingness to cooperate in any way.  (2/1308)

 

Jay Mosely, Summitt Professional Services: 

 


Mr. Jay Mosely and Ms. Lisa Oakes, with Summitt Professional Services, addressed the Board regarding the application for the CDBG Housing Rehabilitation Grant.  Last year, the application was turned down for funding.  Mr. Mosely recommended that the Commission resubmit the application this year.  Ms. Oakes explained that Gilchrist County was the next grant to be funded and that the CDBG rules for points will be changed this year pertaining to wages employees.  Motion by Commissioner Suggs, second by Commissioner Wilkerson, to reapply for the CDBG Housing Rehabilitation Grant.  The motion carried unanimously.  (2/1800)

 

Road Department Report:

 

Mr. Nathan Martin expressed his gratitude for the three (3) vehicles recently purchased.  The Road Department hauled 205 loads of rock to the stock pile in the month of November.  Mr. Martin reported that the rock crusher has been repaired but recommends that the County purchase another one in the near future.   (2/1963)

 

David Brooks and Edward Aderholt – Chairman Thomas stated that Mr. David Brooks and Mr. Edward Aderholt were present to discuss an issue with fence setbacks on NE 2nd Court.  The area in question is on the South side of the road in which case a new fence will be put up and on the North side of the road where Mr. Aderholt intends to extend an existing fence line.  After the initial phone call from Mr. Aderholt, Chairman Thomas visited the property.  After a complaint by Mr. Brooks, Commissioner Bush and Nathan Martin also went out to the property to determine the setbacks.

 

Mr. David Brooks addressed the Board and submitted photographs for the record which depicted the areas in question.  He stated that a school bus also uses this road and contended that the corner post is set in the tracks where the bus has been running. 

 

Mr. Edward Aderholt also addressed the Board and submitted photographs for the record.  He discussed the road and the proposed fence line.  Chairman Thomas clarified that the main issue brought by Mr. Brooks is the fence on the South side.  Mr. Brooks affirmed that this was the issue. 

 

Chairman Thomas read a portion of Gilchrist County Ordinance 00-06 regarding setbacks for fences and walls on private lands from rights of way on public lands. 

 

Section 4.2.12.2.  Notwithstanding any other provision of these Land Development Regulations, no fence, wall or opaque hedge shall be permitted: (a) Within five feet (5') of the wearing surface or within the public right-of-way line, whichever is greater, where there is an express right-of-way (described in a deed or on a plat); or (b) Within five feet (5') of the road where there is no express public right-of-way line (the right-of-way is by prescription maintenance or necessity).

 

Chairman Thomas pointed out that in the issue of Mr. Aderholt’s fence, it must be placed at least five feet (5') from either side of maintained surface of the road.  Mr. Martin stated that he has inspected the road and it varies in width.  He explained that at the time he was called to go out to the location, he was not aware of the amendments to the ordinance.  He had understood that the fence could be placed on the edge of maintained surface. 

 

The Board also heard comments from Mr. Eddie Aderholt and Mr. Don Strickland.  After further discussion, Chairman Thomas directed Mr. Martin to go out and determine the edge of the maintained road and to measure five feet (5') from that surface for the fence post.  Mr. Martin will contact Mr. Aderholt about where to place the fence.  (2/2468)

 

 


EMS Union Contract:

 

Mr. Jimmie Branning was present to review the proposed union contract for EMS.  Mr. Gilliam stated that over the past two (2) years Ron McQueen, Linda Walker and himself, as representatives of the Board,  have been meeting with Kenny Luzader, Jimmie Branning and Kevin Dowell to prepare a proposed union contract for the Board’s consideration.  Mr. Gilliam requested approval to schedule a public hearing to consider the contract.  Motion by Commissioner Suggs, second by Commissioner Durden, to schedule a public hearing for the contract on January 22nd at 5:45 p.m.  The motion carried unanimously.  (3/450)

 

Approval of Minutes:

 

Motion by Commissioner Durden, second by Commissioner Wilkerson, to approve the minutes of the regular meeting held October 15, 2002.  The motion carried unanimously.  (3/560)

 

Spring Ridge VFD:

 

Mr. Lee Schaltenbrand presented an annual report for the Spring Ridge VFD.  The report included a response history, training and community involvement.  Mr. Schaltenbrand advised the Board that he will no longer be Fire Chief after this term. 

 

Mr. Schaltenbrand also submitted a request for assistance from the County to asphalt the front ramp.   He explained that it is necessary to asphalt the ramp because of the wash out from the road.  They have obtained a quote in the amount of $7,500 from Mr. Blankenship and are requesting the Board to pay 50%.  Motion by Commissioner Durden, second by Commissioner Wilkerson, to approve the expenditure of $3,750 from District Wide Reserve.  The motion carried unanimously.  (3/580)

 

 

Construction Bids Review for Sheriff Administration Building:

 

Sheriff Turner told the Board that the bids for the construction of the Sheriff’s Administration Building were opened on Friday, December 7th.  Four (4) bids were received for the construction with three addendums to the bid for an amount to be deducted for alternate specifications.  

 

 

 

COMPANY

 

BID PRICE

 

Alternative

 #1

 

Alternative

#2

 

Alternative

#3

 

Amended Price

 

 

Worth Construction

 

$774,325.30

 

-$20,000

 

-$800

 

-$13,741

 

$739,784.10

 

Music Construction

 

$696,888.00

 

-$18,714.50

 

-$698.00

 

-$14,220

 

$663,255.50

 

R.L. Kelly Construction

 

$873,300.00

 

-$18,000

 

-$800

 

-$18,000

 

$836.500.00

 

Scherer Construction

 

$694,500.00

 

+25,300

 

-$427

 

-$15,470

 

$703,903.00

 

Alternative 1:            Construction without a canopy between the two areas connecting the administration building to the training building.


 

Alternative 2:   Variance on the ceiling grid.

 

Alternative 3:            Small portion of the paving between the training building and the firing range.

 

Mr. Phil Bishop with Bailey Bishop & Lane, Inc. addressed the Commission regarding the bid specifications.  The alternate specifications were included to bring the total project closer to the project budget.  They had asked the contractors to either add or deduct based on the alternatives.  Scherer Construction has since contacted the County to explain that there was an error on their bid.  The $25,300 should have been a deduction instead of an addition.  This has been referred to the County Attorney for an opinion on whether or not the bid can be corrected.  Mr. Bishop proposed that once the low bidder has been determined, they discuss the possibility of value engineering the project with them to bring the price within the amount budgeted for the project.  This may include using the existing generator or deducting other specifications. 

 

Mr. McPherson said that he had done some research and did not find anything in the statutes or County ordinances that governs these particular types of bids.  There have been cases where it was determined that a bidder may not come in after the bids have been opened and make a change that would make them the low bidder.  Mr. McPherson pointed out that there was nothing in the bid documents that would suggest that a mistake was made.  It was his opinion that if the Board allowed them to make that decision after the bid opening, that is giving them an advantage over the others which could be challenged.  Commissioner Durden recommended that Music Construction be declared the low bidder.

 

Mr. McPherson advised that changing the bid specifications after the fact can be a problem.  Not everyone is given the opportunity to bid on the new scope of services.  Mr. Bishop stated that value engineering is a concept that has been around for a long time and it is usually done after the fact when the contractor sees alternatives to something that is mutually beneficial to him as well as the owner.  They are not changing the intent of the specifications or the scope of the project but looking for alternatives that may be more economical.  He explained that this is no different than the change order process.  The Board discussed the issue of value engineering verses going out to bid again.  Motion by Commissioner Durden, second by Commissioner Bush, to reject all bids and to go out for bid again with a new scope of the project.  The motion carried unanimously.  (3/975)

 

 

Public Hearing / Resolution Revising the Boundaries of the County Commissioners’ Districts:

 

Chairman Thomas read the short title of Resolution #01-77.

 

A RESOLUTION OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS REVISING THE BOUNDARIES OF THE COUNTY COMMISSIONERS’ DISTRICTS PURSUANT TO SECTION 124.01, FLORIDA STATUTES, AND BASED ON NEW POPULATION FIGURES FROM THE YEAR 2000 CENSUS

 

Motion by Commissioner Durden, second by Commissioner Bush, to approve Resolution 01-77.  The motion carried unanimously.  (A copy of Resolution #01-77 is on file in the Clerk’s Office.) (3/2160)


Public Hearing/ Ordinance 01-12, Code Enforcement Board:

 

Chairman Thomas read the short title of Ordinance 01-12.

 

AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; CLARIFYING THE POWERS OF THE CODE ENFORCEMENT BOARD AND THE PROCEDURES TO BE FOLLOWED BY THE BOARD; PROVIDING INSTRUCTIONS TO THE CODIFIER; AND PROVIDING AN EFFECTIVE DATE.

 

 

Motion by Commissioner Durden, second by Commissioner Wilkerson, to approve Ordinance #01-12.  The motion carried unanimously.   (3/2198)

 

Discussion and Update of Ginnie Springs Case #97-213 and #97-258:

 

Mr. McPherson reported that he had a discussion with Shannon Brewer, the new attorney for Ginnie Springs.  She proposed that the 1997 cases be dismissed if the County will agree to forgo any attempt to claim attorney fees.  Mr. McPherson recommended that the Commission agree to their request.  Motion by Commissioner Durden, second by Commissioner Bush, to agree to waive any claim of reimbursement for attorney fees.  The motion carried unanimously. 

 

Mr. McPherson discussed Case No. 99-181.  A hearing date has been tentatively set for January 29, 2002 for enforcement of the settlement agreement.

 

EMA / County Coordinator’s Report (continued):

 

Building Inspector – Mr. McQueen introduced Mr. Randy Wiggins, a building official and an engineer.   Mr. McQueen stated that Mr. Wiggins has agreed to work with the Building Department as a building inspector on a part time basis for six (6) months. 

 

Commissioner Suggs stated that there is a state wide rule coming into effect in March 2002 that all counties will go to the unified Southern Building Code.  This will require education for the local contractors.  Mr. Wiggins has obtained information on the necessary classes which must be DCA approved.  The four (4) classes will cover the changes in the statewide code.  Mr. McQueen requested authorization to host the classes on January 17th charging a minimal amount with the Building Department paying any balance.  Motion by Commissioner Suggs, second by Commissioner Durden, to hold the training class for contractors with the cost of $2,000 being paid from the Protective Inspections Budget and to charge a $30 enrollment fee to the contractors.  The motion carried unanimously. 

 

Motion by Commissioner Suggs, second by Commissioner Durden, to hire Mr. Wiggins on a part time basis for up to six (6) months, no benefits, with a salary of $25,000 annually, prorated.  The motion carried unanimously.  (3/2611)

 

Senate Bill on School Speed Zones – Mr. McQueen referred the Board to Senate Bill sb0244 which allows the school board, in the interest of safety, to specify the speed limit and the hours during the school day. (3/3214)

 


Terms for Planning & Zoning Board Members   Mr. McQueen presented a recommendation from the Planning & Zoning Board for the terms of that Board’s members. 

 

 

 

 

 

Term

 

Term Begins

 

Term Ends

 

1.  Jonathan Kincaid

 

1 Year

 

October 1, 2001

 

September 30, 2002

 

2.  Donald Alexander

 

2 Years

 

October 1, 2001

 

September 30, 2003

 

3.  Jimmie Downing

 

2 Years

 

October 1, 2001

 

September 30, 2003

 

4.  Michelle Crawford

 

3 Years

 

October 1, 2001

 

September 30, 2004

 

5.  Roosevelt Stalvey

 

3 Years

 

October 1, 2001

 

September 30, 2004

 

 

Motion by Commissioner Durden, second Commissioner Bush, to accept the term limits for the Planning and Zoning Board members.  The motion carried unanimously.  (3/3320)  

 

Hart Springs – Mr. McQueen referred to a letter received from Amos Philman, Parks Manager, regarding a preliminary plan for the assumption of operations responsibilities for Otter Springs.  Suwannee River Water Management is considering purchasing the Otter Springs property and contacted Mr. Philman about the possibility of Gilchrist County providing a management plan.  Mr. McQueen stated that he will bring back additional information in February.  (3/3600)

 

Letter from City of Trenton – Mr. McQueen presented a letter from Michael Lamar, City Manager.  The City has received a number of complaints regarding the condition of the County’s EMS facility located at 203 S. Main Street.  Mr. McQueen has discussed the complaints with Linda Walker and she explained that the trash accumulating on the property is coming from the parking lot at Hitchcock’s Foodway.   Ms. Walker suggested that a fence be placed between the parking lot and the EMS building.

 

Mr. Gilliam mentioned that complaints have also been received regarding trash on NW 10th Street.  Commissioner Durden stated that he too received several phone calls about NW 10th Street.  He contacted Diane Avery at the Solid Waste Department.  She is arranging to have the prison crew pick it up as soon as possible.  The Board asked Ron McQueen to contact Lancaster Correctional Institute and see if a prison crew can be scheduled on a regular bais to pick up the trash on NW 10th Street.  (3/3857)

 

Commissioner’s Reports:

 

Commissioner Bush reported that the two (2) trucks have been received from the City of Jacksonville.  He asked that a letter be sent to Matt Carlucci, with the City of Jacksonville thanking him for his assistance in acquiring these vehicles.

 

Commissioner Bush stated that he attended meetings this week with the Florida Crown Workforce and North Central Florida Regional Planning Council.  (4/333)

 

 


Commissioner Wilkerson discussed the need to hire additional part-time help for the Solid Waste Department.  He explained that employees are needed on an “on call” basis during the holidays and when other employees are out due to vacation or illness.  (4/400)

 

 

Commissioner Suggs reported that she recently attended a rally in Tallahassee with the Florida Association of Counties to communicate to the Legislature and the Governor regarding the Medicaid cost shift.   (4/450)

 

Building Department Report: 

 

Charissa Strickland presented the Building Department report for the month of November.  (4/612)

 

Mobile Homes                                                25 Total / 10 Replacements

13 impact fees = $18,737.03

1 City impact = $369.88

1 Fanning Springs impact = $1,441.31

 

New Construction                                4 Total / 4 impacts = $5,765.24

 

Remodeling/Additions                                2

Barns                                                      3

Sheds                                                     0

Pools                                                      0

Roofing                                                  8

Garages                                                  1

Miscellaneous                                                6

 

Commissioner’s Reports (continued):

 

Commissioner Bush reported that he has had several request concerning Shady Grove Road.  He requested permission to obtain an estimate from Mills Engineering on using the milled material verses paving it.  Commissioner Suggs stated that she is planning to attend the Levy County Commission meeting to discuss this road with them again.   

 

The meeting recessed at 5:00 p.m.

 

The meeting reconvened at 5:15 p.m. 

 

 

Public Hearing / Final Plat, Blue Bird Subdivision:

 

Mr. McQueen presented the final plat for Blue Bird Estates, a minor subdivision (Parcel #15-07-15-0000-0001-000).  Mr. Gene Parrish submitted a revised boundary survey of the property and the attorney’s Title Opinion Letter.  He stated that the setbacks conform with the requirements.  Motion by Commissioner Durden, second by Commissioner Wilkerson, to accept Blue Bird Estates, the final plat, contingent upon obtaining all necessary signatures.  The motion carried unanimously.  (4/772)

 

 


Commissioners’ Reports (continued):

 

Chairman Thomas discussed a call he received regarding a road within Suwannee Shores Subdivision.  The deeds included a maintenance fee for road maintenance.  The owners were never charged anything for the past five (5) years but has recently received a bill in the amount of $400 from the developer.  The property owner stated that this road has never been maintained by the County or the developer.  Commissioner Durden stated that he has also discussed the road with the property owner.  The Road Department has bored the road to find out what was needed to bring it up to the County’s standards.  The developer must bring it up to specifications before it can be accepted by the County.  Commissioner Durden said that he will contact the developer to let him know what needs to be done to bring the road up to the County’s specifications.  (4/970)

 

Commissioner Assignments:

 

Chairman Thomas made the following appointments for County Departments:

 

Chairman Thomas                        General Government

Commissioner Bush                        Road Department

Commissioner Durden                        EMS & Building Department

Commissioner Suggs                        Parks & Fire

Commissioner Wilkerson            Solid Waste & County Extension

 

 

Chairman Thomas made the following appointments for committees:

 

Commissioner Suggs                        Transportation Disadvantaged

Small County Coalition

Economic Development Council

 

Commissioner Durden                        Suwannee River Economic Council

Chamber of Commerce

Suwannee River Water Management

Animal Control

 

Commissioner Bush                        Nature Coast Greenway

North Central Florida Regional Planning Council

Florida Crown Workforce (Wages Board)

 

Commissioner Thomas            Three Rivers Regional Library

Corrections

Public Safety

 

Commissioner Wilkerson            Development Authority

 

 

Old Business:

(None)


New Business:

(None)

 

Public Participation:

(None)

 

There being no further business to discuss, Commissioner Durden moved to adjourn at 5:45 p.m. The motion was seconded by Commissioner Wilkerson and carried.

 

 

APPROVED:

 

                                                                          

ATTEST:                                                                      John Rance Thomas, Chairman

 

 

 

                                                                    

Joseph W. Gilliam