MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD APRIL 15, 2002.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Monday, April 15, 2002 at 5:00 p.m. in the courtroom, located in the Gilchrist County Courthouse, 112 South Main Street, Trenton, Florida, with the following members present to-wit:
Commissioner John Thomas, Chairman
Commissioner Wilbur Bush, Vice Chairman
Commissioner Randy Durden
Commissioner Sue Suggs
Commissioner Fred Wilkerson
Others in attendance were: Joseph W. Gilliam, Clerk of Court, John McPherson, County Attorney, Sam Ferguson, Director of Finance, Karen Heaton, Deputy Clerk, Ron McQueen, EMA/County Coordinator, Dennis Radice, John Ayers, Amos Philman, Sheriff Turner, David Brooks, Don Strickland, Marc Robison, Jim Hooten, Margaret Hooten, Chris Pedersen, Sheree Lancaster, Dennis Tharp, Deen Lancaster, Edward Aderholt, Liz Rain, Darrell Rain, Marianne Aderholt, William Aderholt, Jr.
Call to Order:
Chairman Thomas called the meeting to order at 5:00 p.m. Commissioner Wilkerson delivered the Invocation and Commissioner Suggs led the pledge of Allegiance.
Additions: Purchase Order / Solid Waste (Modern Recycling, Inc. of FL, $3,000)
Purchase Order / Mills Engineering (Ground Water Monitoring, $1,569.50)
Amos Philman / Hart Springs
Motion by Commissioner Wilkerson, seconded by Commissioner Suggs, to accept the agenda with the changes noted. The motion carried unanimously.
1) Approval of Budget Entry #BE2-030
2) Approval of Minutes: Regular Meeting, April 1, 2002
Commissioner Bush noted a correction to page C-13 of the Consent Agenda. “$532.64 per ton for the asphalt.” should read “$33.00 per ton for 532.64 tons of asphalt.” Motion by Commissioner Wilkerson, seconded by Commissioner Bush, to approve the Consent Agenda. The motion carried unanimously. (1/111)
Animal Control Ordinance – Mr. McPherson has finalized the proposed Animal Control Ordinance and it has been placed on the agenda of the May 6th meeting. (1/163)
Gain Time Ordinance – Mr. McPherson has prepared a draft ordinance regarding Gain Time which has been reviewed by Sheriff Turner. The Board scheduled the proposed ordinance for a workshop on May 6th at 4:00 p.m. (1/173)
Bidding Procedures – Mr. McPherson recommended adopting the County’s bidding procedures by ordinance to be placed in the County Code. The Board scheduled a public hearing for the proposed ordinance on May 20th at 5:30 p.m. (1/220)
(Commissioner Durden arrived at 5:15 p.m.)
Vacation of Easement in Norfleet Pines – The attorney for the property owner in Norfleet Pines has requested a resolution setting forth the vacation of the easement approved by the Board at its last meeting. Mr. McPherson presented Resolution 02-13 for the Board’s approval. Chairman Thomas read the short title. Motion by Commissioner Bush, seconded by Commissioner Durden, to adopt Resolution 02-13. The motion carried unanimously. (A copy of Resolution 02-13 is on file in the Clerk’s Office.) (1/303)
RESOLUTION NO. 02-13
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; VACATING AN EASEMENT IN THE NORFLEET PINES SUBDIVISION; AND ESTABLISHING AN EFFECTIVE DATE.
Comprehensive Plan, EAR Amendments – The Regional Planning Council continues to work on the draft EAR-based comprehensive plan amendments. The amendments are scheduled to go before the Planning and Zoning Board in May. (1/392)
Associated Uniform Rental Service – The settlement documents and releases have been prepared. Mr. Gilliam advised the check to Associated Uniform is being processed. (1/439)
Ginnie Springs v. Gilchrist County – Mr. McPherson referred to a letter received from the attorney for Ginnie Springs indicating their intent to pursue litigation in Case No. 99-181. They have filed a motion to strike two defenses raised in the County’s answer to the complaint. Mr. McPherson did not recommend action at this time. (1/453)
Excavation of Existing Limestone Pits – In response to a question received from Mr. Nathan Martin, Road Superintendent, Mr. McPherson stated that a permit is not necessary for the excavation of an existing pit. However, if the mining will involve surface water, an environmental permit from Water Management will be required. (1/505)
S.H.I.P. Program / Recommendations – Mr. Dennis Radice presented recommendations from the S.H.I.P. Loan Review Committee for three (3) additional guidelines. Mr. Radice discussed the recommendation concerning a lifetime maximum on the amount any one applicant can borrow from S.H.I.P. Program. Motion by Commissioner Durden, seconded by Commissioner Bush, to approve the recommendation. Mr. Gilliam suggested that these recommendations be scheduled for a workshop to allow the public an opportunity to voice an opinion on the guidelines. Commissioner Durden amended the motion to schedule a workshop to consider the proposed guidelines to be adopted. The motion was seconded by Commissioner Bush and unanimously approved. The Board scheduled the workshop on the agenda of the May 6th meeting at 2:15 p.m. (1/ 520)
S.H.I.P. Loan Applications – Mr. Dennis Radice presented the following S.H.I.P. Loans applications for the Board’s approval.
1) Dwayne Carver and Charlene Kirchner, New Construction, Low Income Category ($11,000), Capital City Bank. The Loan Review Committee recommended approval subject to a $500 contribution by the applicant, appraisal of $75,000 or greater, available funds, the signatures of both applicants on the S.H.I.P. Loan, and that the applicant obtains title to the property prior to receiving the loan. Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve the loan application for Dwayne Carver and Charlene Kirchner subject to the conditions set forth by the Loan Review Committee. The motion carried unanimously. (1/700)
2) Steve and Tammy Gardner, New Construction, Moderate Income Category ($10,000), Drummond Community Bank. The Loan Review Committee recommended approval subject to a $1,000 contribution by the applicant, appraisal of $75,000 or greater and available funds. Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve the S.H.I.P. Loan to Steve and Tammy Gardner subject to the conditions set forth by the Loan Review Committee. The motion carried unanimously. (1/796)
3) Charles Lindsey, Jr., Subordination, Capital City Bank. The proceeds will be used to consolidate debts. Mr. Radice stated the loan to value is 66%. The interest rate is 6.5%. Commissioner Durden recommended that a stipulation be placed on the loan that the checks are made out to the creditors. Motion by Commissioner Durden, seconded by Commissioner Bush, to add the stipulation that the checks be made out to the creditors. Mr. Gilliam explained that the bank will provide proof of the payoff of the debt consolidation. The motion carried unanimously. Motion by Commissioner Durden seconded by Commissioner Suggs, to approve the subordination requests for Charles Lindsey, Jr. The motion carried unanimously. (1/823)
S.H.I.P. Program / Rehab Work – Mr. Radice advised the S.H.I.P. Loan Review Committee has recommended that an additional 10% be added in the bid process for rehab work (not to exceed the maximum loan amount) to allow for any unanticipated costs. Motion by Commissioner Durden, seconded by Commissioner Wilkerson, to approve adding 10% to rehabs as a contingency. The motion carried unanimously. (1/926)
Special Assessment / Church Property – Mr. Gilliam referred to a copy of a notice of special assessment for the parsonage on the church property. He explained that the assessment has been removed due to the fact that the parsonage remained vacant and is now government property. (1/1056)
Redistricting Committee – Mr. Gilliam asked for direction concerning the minutes of a workshop held by the Redistricting Committee on October 23, 2001. Mr. McPherson advised another meeting will need to be called to approve the minutes. Considering, the Redistricting Committee will not be convening continually, he suggested when the Committee meets to approve the minutes it also adopt the minutes for that meeting also. Mr. Gilliam stated that he will contact the Committee members and schedule the meeting. (1/1071)
Lands Available for Taxes – Mr. Gilliam presented a list of properties from the tax deed sales held March 26, 2002 and April 2, 2002. These properties have been placed on the “Lands Available for Taxes” list. (A copy of the list is on file in the Clerk’s Office.) (1/1207)
Suwannee River Economic Council – A letter was received from Frances Terry, Suwannee River Economic Council, requesting a letter of support for SREC’s efforts to attain additional funding from Rural Development for the Housing Preservation Program. Motion by Commissioner Durden, seconded by Commissioner Suggs, to approve the letter of support for the Suwannee River Economic Council. The motion carried unanimously. (1/1237)
Fire Special Assessments – Mr. Gilliam reported that staff is continuing to work to provide information to Government Services Group (GSG) for the Fire Special Assessments. GSG advised that the EMS special assessment before the Legislature has been tentatively approved, however, Camille Tharpe and Virginia Delegal have recommended that the County not change the EMS assessments at this time. Mr. Gilliam advised they will continue to work on the fire special assessments apart from the EMS special assessments. (1/1292)
Department of Revenue – Mr. Gilliam referred to a notice received from the Department of Revenue regarding proposed legislation, Senate Bill 1360, for property taxes on a “tourism facility” or “public lodging or restaurant facility.” Mr. McPherson explained this would apply to tourism facilities or restaurants paying taxes greater than $10,000 in one year. After discussion, the Board agreed to take no action until the proposed bill is passed. (1/1354)
Purchase Order / Modern Recycling Incorporated of Florida – Mr. Gilliam presented an blanket purchase order in the amount of $3,000 to Modern Recycling Incorporated of Florida from the Solid Waste Department. The purchase order is for tire removal during Amnesty Days. It will be reimbursed out of the Waste Tire Grant funds. Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve the blanket purchase order in the amount of $3,000 to Modern Recycling Incorporated of Florida. The motion carried unanimously. (1/1564)
Invoices / Mills Engineering – Mr. Gilliam presented the following invoices from Mills Engineering for approval:
1) Landfill groundwater monitoring, $15,069.50. Motion by Commissioner Durden, seconded by Commissioner Suggs, to approve payment to Mills Engineering in the amount of $15,069. The motion carried unanimously. (1/1618)
2) Cross section & design of access road to Hart Springs from the new campground, $9,082. Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve payment in the amount of $9,082 to Mills Engineering for the cross section and design of the access road to Hart Springs. The motion carried unanimously. (1/1635)
3) Preparation and submittal of funding applications for the Judicial Complex, $2,460. Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve payment of the invoice in the amount of $2,460 to Mills Engineering. (1/1675)
4) Draft road specs for Union Baptist Church Road, review plats for Building and Zoning, preparation of construction cost estimates for water/sewer to Action Manufacturing (Enterprise FL project), $772.50. Motion by Commissioner Bush, seconded by Commissioner Wilkerson, to approve payment of the invoice in the amount of $772.50. The motion carried unanimously. (1/7100)
5) South Santa Fe Avenue, Enterprise FL project right-of-way acquisition and construction cost estimate, $112.50. Motion by Commissioner Wilkerson, seconded by Commissioner Durden, to approve payment of the invoice in the amount of $112.50 to Mills Engineering. The motion carried unanimously. (1/1760)
6) Hart Springs waste water treatment plant design (DSR 49369 project), $8,233.75. Motion by Commissioner Durden, seconded by Commissioner Bush, to approve payment of the invoice in the amount of $8,233.75. The motion carried unanimously. (1/1775)
7) CR 341 survey to establish horizontal and vertical control, etc. (this is a special project that will be reimbursed by the Road Grant), $23,650.25. Motion by Commissioner Durden, seconded by Commissioner Bush, to approve payment of the invoice in the amount of $23,650.25 to Mills Engineering. The motion carried unanimously. (1/1800)
Grant-In-Aid Agreement – Mr. Gilliam presented a Grant-In-Aid Agreement with the Justice Administrative Commission. The JAC will pay Gilchrist County $6,250.20 for the period beginning July 1, 2001 and ending June 30, 2002. Mr. Gilliam explained the agreement will help offset the increasing costs to provide dependency council. Motion by Commissioner Durden, seconded by Commissioner Suggs, to accept the agreement. The motion carried unanimously. (1/1926)
Springhouse Quilters Guild – Mr. Gilliam related a request received from Mrs. Lois Scott for the County to donate one of the ramps to the club. These ramps were used for the temporary court facility and are now being stored for use at Hart Springs. The Board agreed, the ramps are not available. (1/1967)
Commissioner Suggs distributed a copy of a memorandum from Mr. Amos Philman regarding a preliminary plan for the assumption of responsibilities for operations of Otter Springs by the County Parks Department.
Mr. Philman addressed the Board and explained that his mission has been to create jobs for the community and to make the County’s properties safe and enjoyable for all who have the opportunity to come and enjoy the springs and the river.
Commissioners Suggs explained that the Suwannee River Water Management District is attempting to purchase the Otter Springs property. Commissioner Suggs and Mr. Philman have discussed with Mr. Jerry Scarborough the possibility of Gilchrist County assuming the operations. After discussion, the Commission agreed if Water Management purchases the property, they would be willing to consider a proposal. (1/2012)
Public Hearing / Ordinance #02-05, LDR Text Change:
(Notice of this public hearing appeared in the March 28, 2002 and April 4, 2002 editions of the Gilchrist County Journal and proof of publication is on file in the Clerk’s Office.)
(This is the second and final public hearing for Ordinance 02-05. The first public hearing was held on March 15, 2002)
Commissioner Thomas opened the public hearing and called for those in favor of the text change to address the Board.
Mrs. Sherree Lancaster, attorney representing Mr. Dennis Tharp, stated that the purpose of the hearing was to strictly to amend the LDRs. She recalled the Planning and Zoning Board had made it’s recommendation to change the language to state “the processing storage and sale of watermelons which are not raised on the premises but in Gilchrist County or an adjacent County or owned by the shed owner and limited to the local harvesting season.” At the first public hearing, it was the consensus of the Board that if the text change is adopted it should not be limited to watermelons but should state “agricultural products.” Mrs. Lancaster pointed out that A-1 Zoning is the only agricultural zone that does not currently allow for the sale, processing and storage of agricultural products not grown on the premises. She contended that Gilchrist County is an agricultural county and the amendment would be in line with the comprehensive plan.
Mrs. Lancaster also addressed the issue of weight limits on county roads which was discussed at the first public hearing. She provided a copy of Statute 316.565 and read sub-paragraph 2 which states “It is the intent of the Legislature in this chapter to supersede any existing laws when necessary to protect and save any perishable food crops grown in the state and give authority for agencies to provide necessary temporary assistance requested during any such emergency.”
Mr. Dennis Tharp also addressed the Board in favor of the amendment. He recalled from the first public hearing there were concerns raised about increased traffic, migrant workers and safety. He discussed the fact that the County’s roads have been designed for use by farmers and are utilized for the transport of many types of agricultural products.
Chairman Thomas called for comments from those opposed to the LDR text change.
Mrs. Margaret Garner Hooten referred to a letter from her brother, Freddie Garner, opposing the amendment. He also objected to the loading dock being constructed prior to receiving a special exception. Mrs. Hooten stated that she is concerned about the health of her grandchildren. She contended that the watermelon trucks cause a problem with the dust and tear up the edges of the road. Mrs. Hooten also related a conversation with Mr. Murray Read and stated that he is also opposed to the watermelon shed.
Mr. Chris Pedersen, Mrs. Hooten’s son–in-law, also offered comments opposing the amendment and expressed his concerns for his children. He believes the watermelon trucks on this road will pose a risk to his family.
Mrs. Lancaster addressed some of the issues raised by Mrs. Hooten and Mr. Pedersen and contended that the watermelon trucks would not present a problem with the roads other than is already experienced with any other traffic or trucks used to haul agricultural products. Concerning the fact that he has already built the shed, she explained that constructing a barn is allowed in A-1 Zoning.
Mr. Tharpe told the Board that he had talked with Mr. Read and his wife and they had told him they were not going to oppose the shed anymore. Regarding the migrant workers, Mr. Tharpe explained that they have a crew of ten (10) men who are Hispanic but are not migrant workers. These men have worked with them for the last four (4) years.
Mr. Jerry Quincey also addressed the Board and explained he has worked with Mr. Tharp for approximately seven (7) years. He stated that the watermelon trucks will not cause as much dust as some of the bigger trucks. The shed will only be used during the watermelon season which should not last more than three (3) weeks out of the year.
Chairman Thomas asked Mr. Tharp if the trucks will use the same road that they used last year when they packed the watermelons without the shed. Mr. Tharp answered that last year, they were not on the same road but a road adjacent to it, the same type of road. Chairman Thomas asked how many loads they propose to haul. Mr. Tharp replied that they should have approximately 70 loads and will bin approximately 20 loads.
Chairman Thomas read the short title of Ordinance 02-05. Mr. McPherson pointed out that the language will need to be amended to include the original language from the petition filed by Mrs. Lancaster. “The processing, storage, and sale of agricultural products and commodities which are not raised on the premises, with the Planning and Zoning Board determining any applicable setback requirement(s) for same.” At the first public hearing it was agreed to delete “and commodities.” Mr. McPherson advised that “Planning and Zoning Board” should also be deleted and replaced with “Board of County Commissioners” and the short title should be revised to exclude “and commodities.”
Commissioner Durden read the revised language for 184.108.40.206. “The processing, storage, and sale of agricultural products which are not raised on the premises, with the Board of County Commissioners determining any applicable setback requirements for same.”
Motion by Commissioner Durden, seconded by Commissioner Bush to adopt Ordinance 02-05 with the changes noted and to strike “and commodities” from the short title. The motion carried with Commissioner Suggs voting “no.” (A copy of Ordinance 02-05 is on file in the Clerk’s Office.) (1/2305)
ORDINANCE 02- 05
AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; AMENDING SECTION 4.5 OF THE GILCHRIST COUNTY LAND DEVELOPMENT REGULATIONS TO ALLOW THE FOLLOWING USE BY SPECIAL EXCEPTION IN THE A-1 ZONING DISTRICT: “THE PROCESSING, STORAGE, AND SALE OF AGRICULTURAL PRODUCTS AND COMMODITIES WHICH ARE NOT RAISED ON THE PREMISES”; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
Federal Inmates – Sheriff Turner advise the architect was unable to meet with him on this issue and requested it be postponed to a later date. (2/540)
Grant – Sheriff Turner submitted a check to the Board in the amount of $9,993.36 which represents funds received from the Surveillance Grant. (2/556)
Catastrophic Insurance – Sheriff Turner reported that he has received a reimbursement check in the amount of $4,782.30 from the catastrophic insurance. (2/583)
Fuel Man – Sheriff Turner asked the Board for direction regarding a request from Fuel Man to receive invoices and receipts through the internet. Mr. Ferguson advised that it would be a good idea to conduct business with them in this manner. It will be easier and the invoices and receipts may be downloaded and printed. (1/605)
X-Ray Machines – Sheriff Turner advised that someone from his office will be picking up the x-ray machines this week and requested a place to store them. It was decided that the machines may be stored at the microwave tower. Sheriff Turner will meet with Ron McQueen to make arrangements. (2/680)
Mr. Don Strickland came before the Board regarding NE 2nd Court and NE 125th Street . He stated NE 2nd Court is approximately 1 1/4 miles long. When the timber crew was there last summer, they trimmed all of it except the last 1/4 mile. He advised there have had three (3) near accidents within the last two (2) months on NE 125th Street. He asked that both of these roads be trimmed. (Commissioner Bush took the information from Mr. Strickland for the Road Department.)
Mr. David Brooks spoke regarding the grading on NE 125th Street. He contended that since the County determined the width of the road and the setbacks, the road has not been graded the full width. Mr. Books presented photographs and explained that he had had a surveyor come out and stake out the edge of the road. He contended that the width of the road was not accurate. He discussed ongoing issues that he has had with Mr. Edward Aderholt and his family regarding the easement.
Commissioner Suggs objected to Mr. Brooks discussing these issues again considering he was not on the agenda and that the County has already taken the necessary action to resolve the issue of the setbacks. Chairman Thomas told Mr. Brooks that the width of NE 2nd Court and NE 125th Street are not the same and have never been the same.
Mr. Edward Aderholt, Jr. submitted a survey of the road from 1991 for the record. The Board also heard additional comments from Mr. Darrell Rain and Ms. Liz Rain. The Board took no action. (2/750)
Salary Study Committee Report – Mr. McQueen reported that as requested at the last regular meeting, a committee was formed and met regarding the pay scale for Paramedics and Sheriff’s deputies. The committee has provided a recommendation for the Paramedics and will meet again to consider the Sheriff’s deputies pay.
The committee considered the issues of competitive salaries, leave time and insurance benefits. Mr. McQueen explained that there is an immediate crises in EMS due to a statewide paramedic shortage. Since the last BOCC meeting, two of the County’s Paramedics have received job offers in other counties.
Considering the EMS Department is a proprietary unit, Mr. McQueen suggested that the Board look at it differently from other departments. It derives it’s revenue from special assessments and fees for services. In considering an increase in the Paramedics pay, the committee discussed an increase in special assessments but does not recommend the increase until the legislative issue and the constitutional issue is settled. The committee recommended the Paramedics receive an immediate pay increase of $1.00 per hour. There are currently (7) paramedic positions. The increase will be paid out of the EMS budget. Motion by Commissioner Suggs, seconded by Commissioner Durden, to raise the Paramedics base pay $1.00 per hour. The motion carried unanimously.
Mr. McQueen stated another issues with EMS is the employees leave time. He recommended that the employees receive more education on this issue. EMT’s and Paramedics accrue leave time equal to their work week which is 64 hours (calculating 40 hours + 16 (x 1.5) overtime hours.). The employees contend that they are losing their leave time when they submit vacation time. For example, when an employee submits vacation time for one (1) week, they submit 56 hours, the same amount usually worked. In order to receive the same check amount as usual, 64 hours will be used. Mr. McQueen stated that they will work on this issue and try to educate the employees.
Mr. McQueen said the committee also discussed insurance benefits for EMS employees. It was found that surrounding counties pay 100% of the single coverage for employees. Some of the counties pay a portion of the family coverage and other counties require the employee to pay 100% of the family coverage. The committee will discuss this issue further and bring back information during the budget process. (2/1275)
Enterprise Florida – Mr. McQueen referred to a letter received from Enterprise Florida regarding the application for Action Manufacturing and Supplies. (2/2420)
Economic Development Strategy Update – Mr. McQueen referred to a letter from the North Central Florida Regional Planning Council regarding the Comprehensive Economic Development Strategy Update Survey. The survey includes a list of projects from the previous year and asked for the status of each project. They are also requesting a list of new projects. (2/2482)
Judicial Complex Project – Mr. McQueen also presented a copy of a letter addressed to USDA from the Department of State advising that the Judicial Complex Project will have no effect on historic properties. (2/2482)
County Planner Position – Mr. McQueen reported that he and Commissioner Durden conducted interviews for the County Planner position and have made an offer and received an acceptance from an applicant. Commissioner Durden commented that this individual is very knowledgeable concerning comprehensive plans. (2/2530)
Union Baptist Church Road – A permit has been issued by DOT for the turn out of the Union Baptist Church Road, SE 75th Street. Mr. McQueen recommended moving forward with the project as soon as possible. (2/2622)
Fire Special Assessment – Mr. McQueen reported that all of the documents have been sent to Tallahassee. The documents included report information from all of the fire departments. (2/2650)
Request, Hart Springs – As Land Development Administrator, Mr. McQueen issued a temporary use permit for a Pow Wow at Hart Springs. They will pay the camping fees and the gate fees. Those who enter the Pow Wow will pay an additional dollar which will be contributed to the United Way and to the Ronald McDonald House. (2/2756)
Request, Road Closure – Mr. McQueen advised a petition has been received from Mitchell Gentry to close a road in the J.E. Thomas Estate. Mr. McQueen requested authorization to advertise the road closure. Motion by Commissioner Durden, seconded by Commissioner Wilkerson, to advertise the petition for the road closure. The motion carried unanimously. (2/2848)
Sanders and Smith Electric, Inc. – Mr. McQueen discussed a complaint received from Sanders and Smith Electric, Inc. He read a response from Mr. Randy Wiggins, Building Official, explaining that Mr. Sanders had not complied with the Florida Mechanical Code. (2/3000)
Back Injury Prevention Classes – Mr. McQueen provided information regarding the Back Injury Prevention Classes which will be held on April 30th and May 8th. (2/3152)
Parking Lot – Mr. McQueen presented a copy of the preliminary engineering for the parking lot and storage area. (2/3197)
Extension Building – Mr. McQueen obtained a bid in the amount of $5,980 from R & R Construction to replace the roof on the Extension Building. He stated that it will cost approximately $6,500 including the time and materials and to have the old wood hauled. Commissioner Wilkerson suggested that Mr. McQueen also find out the cost of a metal roof. Motion by Commissioner Durden, seconded by Commissioner Wilkerson, to authorized Mr. Wilkerson to have the roof replaced on the Extension Building for a cost up to $7,000. The motion carried unanimously. (2/3318)
Week’s Building – Mr. McQueen requested authorization to go out to bid for the siding and the roof of the Week’s Building. Motion by Commissioner Durden, seconded by Commissioner Suggs, to authorize Mr. McQueen to go out for bid for vinyl siding and a roof for the Week’s Building. The motion carried unanimously. (2/3590)
Commissioner Suggs discussed the progress with the Hart Springs project. Mr. McQueen stated that the road center line has been completed but they cannot proceed until the surface water permit is received from Water Management. The permit is pending receipt of survey information from Mills Engineering. Chairman Thomas pointed out that an invoice from Mills Engineering was approved for the survey but payment should be held until Water Management receives the information. Motion by Commissioner Suggs, seconded by Commissioner Durden, to hold payment of the invoice until the survey is received by Water Management. The motion carried unanimously. (1/3670)
Commissioner Wilkerson presented a letter from Mr. Marvin Weaver, County Agent requesting the use of a $700 increase in his travel budget for his reimbursement allowance. Mr. Weaver’s travel budget includes a $700 increase in travel and per diem, however, the Board did not approve an increase in the monthly travel reimbursement allowance. After discussion, the Board agreed to readdress the request during the next budget process and directed Mr. Gilliam to advise Mr. Weaver that he may use the $700 in another line item if needed. (3/170)
Commissioner Bush reported that he has looked at several crushers for the Road Department but has not been able to locate one in good condition. Commissioner Bush stated that he will contact Ring Power regarding a lease option on a used crusher. (3/552)
Commissioner Bush reported that he had contacted Central Materials to confirm the price of asphalt and freight for the Shady Grove Road project. The asphalt will cost $33 per ton delivered for 532.64 tons. The tack will cost approximately $830. Levy County will provide labor (2 men, 5 hours) for $243 and the sand truck and tack truck for a cost of $218. The total cost will be $18,868.12. Commissioner Bush said the portion of road to the Watson’s is an additional 2,050 feet. This portion of road could also be paved for an additional cost of $8,058.05. Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve the paving of the Shady Grove Road, 5,885 feet for a cost of $26,926.17 to be financed for a period of three years. The motion carried unanimously. (3/632)
Mr. Gilliam advised that Mr. Clyde Townsend has requested an increase in the cost per truckload of rock. The County has paid him $4.00 per load for the past 12 years. He stated that Mr. Townsend has requested $6.00 per load. This will increase the current cost from approximately $800 to $1,200 per month. Motion by Commissioner Suggs, seconded by Commissioner Durden, to increase the amount from $4.00 to $6.00 per load effective May 1, 2002. The motion carried unanimously. (3/945)
Commissioner Bush related a conversation he had with the State Trooper who worked the accident at HWY 129 and CR 340. He had suggested that if the County requested, DOT may agree to cut the hill down on HWY 129 near the intersection. The Board discussed the possibility of cutting down the embankment on CR 340 which is privately owned and putting rumble strips in on the West side. Commissioner Suggs stated that she will contact DOT to inquire about the hill on HWY 129. Mr. Gilliam said he will find out who owns the embankment on CR 340.
Commissioner Durden referred to a letter he received from North Florida Holstein. Last year, Ms. Sable Boling had asked him to contact the dairies regarding the mosquito problem. In response North Florida Holstein has advised they are trying to eliminate the whole tires they have and will try to use sidewalls. Until they can find an acceptable substitute to the whole tires, they will inspect the piles regularly and spray regularly with insecticide.
Commissioner Durden stated that he and Michael Lamar have discussed scheduling a joint meeting to discuss issues such as the fire contract, sewage, dispatch and the Building Department. He recommended the Board schedule a joint meeting to address these issues. The Board asked Mr. Gilliam to contact the City of Trenton to schedule a meeting on May 6th at 4:30 p.m.
There being no further business to discuss, Chairman Thomas adjourned the meeting at 9:10 p.m.
John Rance Thomas, Chairman
Joseph W. Gilliam, Clerk