MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD MAY 6, 2002.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Monday, May 6, 2002 at 10:00 a.m. in the courtroom, located in the Gilchrist County Courthouse, 112 South Main Street, Trenton, Florida, with the following members present to-wit:
Commissioner John Thomas, Chairman
Commissioner Wilbur Bush, Vice Chairman
Commissioner Randy Durden
Commissioner Sue Suggs
Absent: Commissioner Fred Wilkerson
Others in attendance were: Joseph W. Gilliam, Clerk of Court, John McPherson, County Attorney, Sam Ferguson, Director of Finance, Karen Heaton, Deputy Clerk, Ron McQueen, EMA/County Coordinator, Don Strickland, David Brooks, Rick Robinson, Chuck Clemons, Charles Nichols, Jeff Boyd, Marvin Weaver, Judge Philman, Ted McFetridge, Lois Fletcher, Julie Corbin, Lannie Cardona, Don M. Post, Mark Gluckman, Amos Philman, Leslie Sapp, Jeff Jordan, Edgar Langford, Nathan Martin, David Turner, John Ayers, Shirley Aldret, Dennis Radice.
Call to Order:
Chairman Thomas called the meeting to order at 10:00 a.m. Commissioner Bush delivered the Invocation and Chairman Thomas led the Pledge of Allegiance.
Additions: Approval of Bills (Consent Agenda)
Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve the agenda with the changes mentioned. The motion carried unanimously.
1) Approval of Budget Entries:
a. BE2-031, Local Housing Assistance Trust ($34.30)
b. BE2-034, Local Housing Assistance Trust ($21,500.00)
c. BE2-035, Solid Waste Fund ($3,000.00)
d. BE2-036, General Fund ($3,000.00)
2) Approval of Minutes: Regular Meeting, April 15, 2002
Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve the Consent Agenda with the addition of the bills. The motion carried unanimously.
Ordinances – Mr. McPherson advised the proposed ordinances for animal control and inmate gain time have been placed on the agenda at a time certain. A public hearing has been scheduled on the May 20th agenda for the proposed ordinance relating to bidding procedures. (1/081)
EAR Amendments – The Regional Planning Council will make a presentation to the Planning and Zoning Board on May 9th at which time a draft of the amendments will be provided. The Planning and Zoning Board will hold the first public hearing on the amendments at its June meeting. (1/100)
Associated Uniform Service – Mr. McPherson advised he is expecting to receive the final settlement documents. (1/113)
Ginnie Springs v. Gilchrist County – (Case No. 99-181) The attorney for Ginnie Springs has recently filed a motion in this case but a hearing has not been set. (1/116)
Department of Revenue Distribution Percentages – Mr. Gilliam referred to a letter from the Department of Revenue requesting information on the distribution percentages for the local option gas tax. Any changes are due by July 1, 2002. (1/195)
Joint Meeting with the City of Trenton – This meeting has tentatively been scheduled on May 20, 2002 in the courtroom. Mr. Gilliam asked for direction regarding items for the agenda. After discussion, the Board asked that the agenda include animal control, fire services, downtown redevelopment, building inspections, code enforcement, dispatch, law enforcement and sewer to the Jail. (1/243)
Special Assessment Rates for EMS & Solid Waste – Mr. Gilliam advised that he will be preparing resolutions establishing the special assessment rates for EMS and Solid Waste. He explained that these are usually established in September after the budget process but suggested that this year, the rates be adopted prior to the budget process. The Board agreed. (1/347)
Response from Congressman Boyd’s Office – Mr. Gilliam advised Congressman Boyd’s office has requested a narrative of two (2) of the projects he had submitted for possible funding assistance; a new Health Department and renovations of the church building. He explained he had submitted five (5) projects at the beginning of the year. (1/368)
Budget Entries – Mr. Gilliam presented the following budget entries and resolutions for approval:
BE2-032 / Resolution 02-14: Amending the Local Housing Assistance Trust Fund budget by an increased amount of $10,354.16 which represents the payoff of the Hilliard A. and Debra A. Tharpe low level mortgage. Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve Resolution 02-14. The motion carried unanimously.
BE-2-036A / Resolution 02-15: Amending the Local Housing Assistance Trust Fund budget by an increased amount of $17,625 which represents the payoff of the 2nd mortgage for Kimberly Pittman (very low income). Motion by Commissioner Bush, seconded by Commissioner Suggs, to approve Resolution 02-15. The motion carried unanimously.
BE2-037 / Resolution 02-16: Amending the General Fund Budget by an increased amount of $2,304 which represents the additional grant award for the Emergency Management Preparedness and Assistance (EMPA) Base Grant. Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve Resolution 02-16. The motion carried unanimously.
BE2-038 / Resolution 02-17: Amending the State Attorney/Public Defender Fund by an increased amount of $6,250.20 which represents the Grant-In-Aid Agreement for Child Dependency. Motion by Commissioner Bush, seconded by Commissioner Suggs, to approve Resolution 02-17. The motion carried unanimously.
BE2-039 / Resolution 02-18: Amending the General Fund budget by an increased amount of $5,235 which represents the FEMA reimbursement for the Mallory Swamp Fire. Motion by Commissioner Durden, seconded by Commissioner Suggs, to approve Resolution 02-18. The motion carried unanimously. (Copies of Resolution 02-14 thru 02-18 are on file in the Clerk’s Office.) (1/412)
Space Request, Chamber Office – Mr. Gilliam submitted and discussed two (2) requests to utilize the office space now occupied by the Chamber of Commerce. The requests were received from Diana Brummer, Guardian Ad Litem and Marvin Weaver, County Agent. After discussion, the Board asked Mr. Gilliam to contact Mr. Weaver and a representative of Guardian Ad Litem to appear during the afternoon session to discuss their requests. (1/584)
Budget Recap – Mr. Gilliam presented the budget recap for the period ending May 1, 2002. (1/680)
Road Acceptance for Country Side Subdivision – A request was received from Joe and Carolyn Wilson for acceptance of the road into the Country Side Subdivision and release of the certificate of deposit ($1,000) which was posted on March 26, 1997. Commissioner Bush stated that he would contact the Road Department and have the road inspected. Motion by Commissioner Durden, seconded by Commissioner Bush, to accept the road for County maintenance and release the certificate of deposit if the road meets the County’s standards. (1/693)
EMA / County Coordinator:
Interlocal Agreement with Alachua County – Mr. McQueen presented the Household Hazardous Waste Cooperative Collection Interlocal Agreement with Alachua County. Motion by Commissioner Suggs, seconded by Commissioner Durden, to accept the agreement. The motion carried unanimously. (1/758)
Quail Meadows and Deer Meadows Subdivision Plats – The Board received a request from Michael L. Pardue for a one year extension on the preliminary plat of the Quail Meadows and Deer Meadows subdivisions. Mr. McQueen explained Mr. Pardue is attempting to sell the property to another developer who will need additional time to complete it. Motion by Commissioner Bush, seconded by Commissioner Durden, to allow the one (1) year extension (thru July 2003) for the Quail Meadows and Deer Meadows preliminary plats. Considering the length of time already transpired, the Board discussed the possibility of a six (6) month extension. Motion by Commissioner Bush, seconded by Commissioner Durden, to amend the motion to a six (6) month extension. The motion carried unanimously. (1/848)
NW 10th Street – Mr. McQueen referred to a letter from Mr. Lee Mills regarding the placement of corners along NW 10th Street where lateral boundary lines intersect the right-of-way. The Board discussed the issue of putting monuments back once the property was acquired for the right-of-way and the road constructed. Commissioner Durden asked Ron McQueen to obtain an estimate from Mr. Mills on the cost of placing the monuments on approximately 10 of the properties along NW 10th Street. Chairman Thomas asked Mr. McPherson to research the legal requirements regarding corner monuments. (1/997)
Space Request, Chamber Office:
Mr. Gilliam recognized Mrs. Aldret and Mr. Weaver who were present to discuss their requests to utilize the Chamber office space.
Mrs. Shirley Aldret, Guardian Ad Litem, appeared before the Board and read a letter from Diana Brummer regarding the office space currently occupied by the Chamber of Commerce. She explained their current office has no bathroom facilities or water. Because their office is on the front of the building, many times their phone conversations are interrupted by the traffic noise. Ms. Brummer also explained that there is a problem with confidentiality in their current location. The Chamber office would allow them to have a waiting area in the front office to help alleviate this problem.
Mr. Weaver, County Agent, discussed the need for the additional space to serve as a meeting room for the Extension Office. He stated that ideally, the County needs an Agricultural Center. The Board discussed the possibility of obtaining a grant to construct an ag building. It was suggested that Mr. Weaver take the space currently used by Guardian Ad Litem and to place a doorway between the adjoining offices. Motion by Commissioner Durden, seconded by Commissioner Suggs, to allow Guardian Ad Litem to occupy the Chamber office space and to allow the Extension Office to utilize the adjoining office with the installation of a doorway between the two offices. The motion carried unanimously. (1/1374)
Edgar Langford / Union Baptist Church Road:
Mr. Langford asked the Board to clarify the speed limit on Union Baptist Church Road. Mr. McPherson explained the statutes state the speed limits are 30 mph in residential and commercial areas and 55 mph in all other areas wether posted or not.
Mr. Langford told the Board in the past the County had agreed to maintain the cattle gaps on this road but he and his family kept them dug out for a time then they were covered up. The Board discussed the fact that now that the road was paved with the milled material it would be difficult to replace the cattle gaps. It was pointed out that there is a fence along both sides of the road now and the cattle gaps are not necessary. Mr. Bush stated that he will have the Road Department do traffic study to consider lowering the speed limit to 30 mph.
Mr. Langford asked the Commission to place “cattle crossing” signs up at the portion of road he uses to move his cattle from one field to field on the other side of the road. Mr. Bush stated that he will have a sign placed on each side. (1/2045)
EMA / County Coordinator (continued):
County Planner – Mr. McQueen introduced Mr. Benjamin Chumley who has been hired to fill the County Planner position. (1/2570)
SE 75th Avenue (Union Baptist Church Road) – Mr. McQueen presented a revised contract with Anderson Columbia Co., Inc. to pave SE 75th Avenue in place. The changes reduce the roadway width to 17ft. Motion by Commissioner Durden, seconded by Commissioner Suggs, to accept the revised contract with Anderson Columbia Co., Inc. for the paving of SE 75th Avenue. The motion carried unanimously. (1/2570)
Bell Springs Bridge Erosion & Hart Springs Manager’s Residence Foundation– Mr. McQueen submitted quotes from JW Boyd Co., Inc. for the Bell Springs Bridge stabilization and the foundation for the Hart Springs Manager’s residence. Motion by Commissioner Durden, seconded by Commissioner Bush, to approve the Bell Springs Bridge stabilization project totaling $116,700. The motion carried unanimously. Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve the Hart Springs Manager’s residence foundation at a cost of $51,650. The motion carried unanimously. (1/2845)
DOT / Small County Road Assistance Program – Mr. McQueen requested direction in adding two (2) additional road projects to the list for the Small County Road Assistance Program. He recalled discussion from a previous meeting in which CR 319 and CR 340 from HWY 129 t the Dixie County Bridge were considered. Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve CR 319 and CR 340 from HWY 129 to the Suwannee River bridge. The motion carried unanimously.
Commissioner Suggs advised that she has contacted the Department of Transportation regarding the intersection at CR 340 and HWY 129. Commissioner Durden stated that he and Mr. Gilliam have scheduled a meeting with the owners of property at that intersection regarding the embankment. (1/3153)
Impact Fee Transfer – Mr. McQueen presented a request from Mr. David Wise to transfer an impact fee with a mobile home. He had initially paid the impact fee but is now moving the mobile home to another location. Motion by Commissioner Durden, seconded by Commissioner Bush, to approve the request. The motion carried unanimously. (1/3342)
Solid Waste, Purchase Orders – Mr. McQueen submitted two (2) purchase orders from the Solid Waste Department for approval.
1) Accurate Industries in the amount of $4,250 to replace the cylinder in the compactor. Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve the expense in the amount of $4,250. The motion carried unanimously.
2) Modern Recycling Inc. of Florida, blanket purchase order in the amount of $3,500 for tire removal. Mr. McQueen explained that during amnesty days, a record number of tires were collected. Ms. Avery has asked to transfer funds from “machinery and equipment.” Motion by Commissioner Bush, seconded by Commissioner Durden, to approve the purchase order transferring the funds from “machinery and equipment.” The motion carried unanimously. (1/3480)
Proclamation / Burn Ban – Mr. McQueen presented a proclamation declaring a local state of emergency and an emergency order banning the use of flares, explosives and outdoor burning devises. Motion by Commissioner Durden, seconded by Commissioner Suggs, to approve the proclamation declaring a local state of emergency. The motion carried unanimously. Motion by Commissioner Durden, seconded by Commissioner Suggs, to approve the state of emergency order. The motion carried unanimously. (1/3800)
Building Department Report – Mr. McQueen submitted the Building Department report for April 2002. (2/300)
The meeting recessed at 11:55 p.m.
The meeting reconvened at 1:20 p.m.
Mr. Nathan Martin advised several Road Department employees will be attending classes for general mining on May 22nd through May 23rd. The class will be conducted at the Bell Depot for Gilchrist, Levy and Marion counties. He reported the Department recently received two (2) citations, for not meeting the training requirements and for expired fire extinguishers. (2/455)
Commissioner Suggs presented a request received from the Shrine Club to use the Hart Springs Boat Ramp on June 1st for the annual fishing tournament. Motion by Commissioner Suggs, seconded by Commissioner Durden, to allow the Shrine Club to hold the annual fishing tournament at the Hart Springs Boat Ramp. The motion carried unanimously. (2/970)
Commissioner Suggs referred to an article in the Gainesville Sun concerning Otter Springs and related a phone conversation she had had with Karen Voyles. Commissioner Suggs explained that many people had contacted her and Mrs. Voyles expressing an interest in Gilchrist County taking over the management of Otter Springs. She told Mrs. Voyles that it is not known at this time if Water Management will be able to purchase the property but if it does, then she and Mr. Amos Philman will bring a proposal before the Commission. (2/1030)
Commissioner Bush reported the Shady Grove Road project will begin soon.
Commissioner Durden told the Board that he and Ron McQueen will be bringing a few suggestions regarding the Building Official position.
Sheriff Turner advised they have the X-Ray machines and will have them painted before they bring them down here.
Regarding the Administration Building Project, Sheriff Turner asked the Commission to consider allocating funds received from housing Federal inmates to offset some of the cost. He explained it would take approximately eight (8) months to go through the bid process and construction. In this period of time, they could generate more than the 10% contingency. Mr. Gilliam advised that revenue from federal inmates is budgeted at $100,000 this fiscal year. Last fiscal year, there was an overage of $9,226. The year to date revenue is $35,391.13. The Board agreed, it would not be possible to allocate funds from this budget item. (1/1290)
Sheriff Turner also asked for clarification regarding the County Attorney providing him with Council when needed. Mr. McPherson had pointed out that the contract with the Board was strictly to provide council for the County Commission and not the Constitutional Officers. In the past, Sheriff Turner had been able to confer with the County Attorney in certain instances. Mr. McPherson stated the purpose of this clause in the contract was to clarify who they were representing. For example, they would not be providing council to the Clerk as the Clerk or to the Sheriff as the Sheriff. He stated he would not mind acting as council for the Sheriff at times if it would not conflict with the County. The Board agreed. (2/1900)
Public Hearing / Ordinance 02-06, Animal Control:
Chairman Thomas read the short title of the proposed ordinance.
AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; CLARIFYING THE ROLE OF THE ANIMAL CONTROL COMMITTEE; AMENDING THE VICIOUS AND DANGEROUS DOG REGULATIONS TO BRING THEM IN LINE WITH STATE LAW; ADDING PROVISIONS RELATING TO THE CARE AND CONFINEMENT OF DOGS SUBJECT TO A VICIOUS OR DANGEROUS DOG INVESTIGATION; PROVIDING INSTRUCTIONS TO THE CODIFIER; AND PROVIDING AN EFFECTIVE DATE.
Mr. McPherson explained this ordinance amends the current animal control ordinance to include a portion of the Florida Statutes (Section 767.12) which were inadvertently omitted. This will be included as Sec. 14-121 (b).
Mr. McPherson submitted a revision to Sec.14-65 as follows:
board may appoint a committee, to
be known as the “animal control committee ,” is hereby created
which may will advise the board of county commissioners
concerning the enforcement of all animal control ordinances, and which shall
hear all local appeals that may be brought under this Chapter 14. The animal control committee shall be
comprised of the Chair of the Board of County Commissioners, the Gilchrist
County Sheriff, the Gilchrist County Coordinator, and the president of the At
least one member of the committee shall be a member of the Gilchrist County
Humane Society. The animal control
committee may adopt rules of procedure for its meetings and hearings. The board of county commissioners shall
set the parameters for the animal control committee by resolution.
The Board discussed the amendment and recommended the Environmental Specialist for the Gilchrist County Health Department also be added to the animal control committee. Motion by Commissioner Durden, seconded by Commissioner Bush, to adopt Ordinance 02-06 with the recommended changes. The motion carried unanimously. (2/2120)
Public Hearing / Adoption of S.H.I.P. Guidelines:
(These guidelines were presented at the regular meeting held April 15, 2002 and scheduled for a public hearing for adoption.)
Mr. Gilliam presented the S.H.I.P. Guidelines recommended by the S.H.I.P. Loan Review Committee for approval.
1. Applicants wishing to purchase or build must include a written mortgage pre-qualification letter from a lender showing the maximum mortgage amount for which the applicant qualifies.
2. Applicants wishing to rehab an existing facility must first apply for, and be denied, a loan from a lender and provide written denial as part of the SHIP application.
3. SHIP requires at least two written bids from qualified contractors for any non-emergency SHIP loan requests. The SHIP Administrator will prepare the request for bids identifying the work to be done in the home and distribute the bids to interested contractors and the applicant. All bids must be returned to the SHIP Administrator who will review them for accuracy and completeness and then forward them to the applicant for selection.
4. The SHIP administrator will present the contractor bids to the Loan Review Committee to use in making their recommendation regarding loan amount and approval to the Board. Once the Board has approved a loan amount, the applicant may select any qualified contractor who is willing to do all the work required for the amount approved by the Board.
5. SHIP repair and rehab loans are to be used to bring homes up to minimum health and safety standards, to repair any damage or defects that contribute to the deterioration of the property and to improve the assessed valuation of the home. The County Building Department and the SHIP Administrator are responsible for determining what work is needed to meet these standards.
6. As a general guideline, the aggregate amount of SHIP loans and/or grants an applicant/coapplicant can borrow from SHIP is equal to the maximum amount for which the applicant/coapplicant qualified based on the income guidelines in effect at the time the application was first approved for a SHIP loan. Amounts forgiven or paid back to the SHIP program by, or on behalf of, the applicant/coapplicant shall not decrease the aggregate amount and make the applicant/coapplicant eligible for additional SHIP funds. For example if the applicant was approved as Low Income and the maximum amount available to the Low Income applicant was $17,500 at the time of approval, the aggregate amount of SHIP money provided to the applicant whether as grants or loans may not exceed $17,500 during the applicants lifetime regardless of any moneys paid back to the SHIP program.
7. The SHIP Administrator shall have the authority to include a contingency fund not to exceed 10 percent of the approved loan amount for loans approved by the Gilchrist County Board of County Commissioners that include rehab work. The contingency money shall be used to cover approved contingency repairs not included in the original rehab bids provided the total loan amount shall not exceed the maximum loan amount authorized by the Gilchrist County SHIP Program.
8. SHIP Procedural guidelines shall be used as a general guide to the process of determining the eligibility of applicants and properties as well as determining the amount of SHIP assistance provided to applicants/coapplicants. The Gilchrist County Board Of County commissioners reserves the right to evaluate each SHIP assistance request on a case-by case basis, and where it deems appropriate based on special circumstances, modify or suspend part or all of these guidelines
Mr. Dennis Radice reviewed the guidelines and answered questions directed by the Board. Motion by Commissioner Durden, seconded by Commissioner Bush, to accept the S.H.I.P. Guidelines #1 thru #8 under Rule 4.1 of the Policies and Procedures. The motion carried unanimously. (2/2663)
USDA Rural Development / Judicial Complex Project:
Mr. Gilliam introduced Mr. Charles Nichols with USDA Rural Development. Mr. Nichols introduced Mr. Rod Quenntm, Mr. Scott Trowell, and Mr. Chuck Clemons, State Director USDA. Mr. Gilliam also recognized Jan Chesser, Ted McFetridge and Judge Philman.
Mr. Chuck Clemons addressed the Board concerning the history of the USDA Rural Development and the services they currently provide. Mr. Clemons also reviewed the history which brought the judicial complex project into a reality. He stated that this is the first courthouse project USDA has assisted.
Mr. McFetridge commended the Commission on their efforts in developing and pursuing funding for the project. Judge Philman also thanked the Commission, Mr. Gilliam, and Mr. Nichols for this work on this project.
Mr. Clemons presented a check to the Commission in the amount of $4,596,225 which represents the 20-year loan to help finance the judicial complex.
Commissioner Suggs left the meeting at 2:55 p.m.
Public Workshop / Local Option Tourist Development Tax:
Mr. Lannie Cardona, Pure Water Wilderness, presented a packet of information concerning implementation of a tourist development tax. The information was prepared by Sarah Bleakley, Nabors, Giblin & Nickerson, P.A.
Mr. Cardona discussed the purpose of the Local Option Tourist Development Tax and the process of implementing the tax. He explained the purpose of the tax is to increase overnight stays in these facilities which would in turn increase the revenues received from local sales and gas taxes. The tax is strictly on room rates and R.V. site rates, for a period less than six (6) months. Currently, Gilchrist County has 28 motel rooms and 226 R.V. spaces. The statutes allow for a 1% or 2% tax with an additional 1% the third year. Based on a 2% tax and 75% occupancy, Mr. Cardona estimated a revenue of $5,000 annually from the tax. The tax would be collected by the accommodations owners which would be reported on the same form (DR-13) with local sales tax. The revenues would be placed in a special trust fund established by the County to be used according to a Tourist Development Spending Plan.
In order to implement the tax, the County Commission will need to adopt a resolution appointing a Tourist Development Council (TDC) which would include a County Commissioner, an elected official from the largest municipality in the County, one (1) other elected official of the County, three (3) accommodations owners, and three (3) persons in the tourist industry who are not accommodations owners. After it is appointed and organized, the TDC must develop a plan for tourist development which is a budget for 24 months of the anticipated tourist tax revenue and suggests major categories for expenditures and prioritizes them.
If the TDC recommends a tourist tax, the Commission would then adopt a tourist tax ordinance for consideration to be placed on the next election ballot. The ordinance establishes the rate of the tax; sets a referendum date; lists the ballot title, provides for notice to the Florida Department of Revenue, provides for publication of notice to the electors, determines an effective date of the levy of the tax and determines whether the tax will be collected locally or by the DOR.
Mr. McQueen commented that during the visioning process, it was recommended to implement the tourist development tax in order to benefit nature based tourism. (3/300)
FRDAP Grants – Mr. Ferguson advised two (2) notices were received from the Department of Environmental Protection regarding the FRDAP grant for Waters Lake and McArthur Park. The Waters Lake grant will expire on August 31, 2002. Mr. Ferguson talked with Jay Mosley who indicated they will be applying for an extension. The McArthur Park grant will also expire on August 31st. This project should be completed prior to that date. (3/1503)
Boat Ramps – Commissioner Durden asked Ron McQueen to report on the status of the grant applications for boat ramps. Mr. McQueen replied the grant program has changed and he has received a package to complete and return which identifies the boat ramp and funding information. He also received information that the Fish and Wildlife Commission may consider rebuilding the boat ramp at Hart Springs. (3/1605)
Commissioner Thomas addressed the audience concerning the article in the Gainesville Sun which stated that a discussion concerning Otter Springs was scheduled on the agenda at 3:30 p.m. He explained this item was not on the agenda but that he would give an update on the issue. Mr. Amos Philman and Commissioner Suggs, Commissioner over Parks and Recreation, had previously presented the Board with information regarding the possibility of Water Management purchasing Otter Springs with the County managing it. At that time, the Commission agreed that they would be willing to listen to a proposal should Water Management purchase the property.
Mr. Leslie Sapp told the Board that from what he has heard, people have the impression that the County Commission is lukewarm toward the idea. He explained that he has talked to many people who want the County to manage Otter Springs and if the Commission decides to do it they will have the support of the citizens.
Chairman Thomas explained the Board will have to wait until they have more information from Water Management until they can consider such an agreement. (3/1685)
Workshop / Proposed Ordinance, Inmate Gain Time:
Sheriff Turner discussed the proposed ordinance allowing gain time for inmates. Florida Statutes 951.21 authorizes counties to adopt ordinances providing for the granting of gain time to county prisoners. He explained that most counties already have this implemented. This ordinance would allow him to award those inmates who receive trusteeship or work for them in the County program.
Recently, a female inmate from Gilchrist County housed in Levy County was working as a trustee knowing that Levy County had this ordinance in place. She later was told that she did not qualify as a Gilchrist County inmate.
Chairman Thomas read the short title:
AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; ESTABLISHING GAIN TIME FOR COUNTY PRISONERS; PROVIDING DEFINITIONS; ESTABLISHING THE AUTHORITY OF THE GILCHRIST COUNTY SHERIFF TO GRANT GAIN TIME; ESTABLISHING THE CONDITIONS UNDER WHICH GAIN TIME MAY BE GRANTED AND THE CONDITIONS UNDER WHICH IT MAY BE FORFEITED; PROVIDING INSTRUCTIONS TO THE CODIFIER; AND PROVIDING AN EFFECTIVE DATE.
The Commission reviewed and discussed the proposed ordinance with Sheriff Turner. Inmate trustees will be used to clean the Jail, serve the meals, housekeeping, etc. Commissioner Durden clarified that should this ordinance be approved, the trustees will only be performing work for the Sheriff or for Gilchrist County. Motion by Commissioner Durden, seconded by Commissioner Bush, to schedule a public hearing for the proposed ordinance on June 3rd at 2:45 p.m. The motion carried unanimously. (3/1685)
Request from Guardian Ad Litem – Mr. Ferguson received a call from the Court Administrator in Gainesville requesting the County to assist Guardian Ad Litem with the purchase of three (3) pieces of office furniture. The total cost is $1,264.85 ($1,099.85/ desk hutches + $165/freight). Mr. Gilliam advised the Guardian Ad Litem has a balance of $426 in machinery and equipment and total balance of $1,178 in the entire budget. Motion by Commissioner Durden, seconded by Commissioner Bush, to pay for the expenditure with the $426 in machinery and equipment and the balance out of Reserve. The motion carried unanimously. (3/2477)
FY 2002/2003 Budget – Commissioner Durden asked Mr. Gilliam when he would like to start the budget process. Mr. Gilliam replied that they have started. A letter has been transmitted to all of the departments and Constitutional Officers. The budget requests are due by June 14th. He added that Sam Ferguson and Jacki Johnson will be working together with him to prepare the budgets. He suggested that this year, the departments make requests by line item specifying the cost of equipment they plan to purchase. Motion by Commissioner Durden, seconded by Commissioner Bush, to request that capital outlays be by line items. The motion carried unanimously.
Mr. Gilliam asked for guidance regarding the cost of living raise for budgetary purposes. In the past, the recommendation from the Governor has been used but this year the Governor has recommended no increase for State employees. The Board agreed to a recommendation of a $1,000 pay increase for all employees strictly for budget purposes.
There being no further business to discuss, Chairman Thomas adjourned the meeting at 4:25 p.m.
John Rance Thomas, Chairman
Joseph W. Gilliam, Clerk