MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD JUNE 3, 2002.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Monday, June 3, 2002 at 10:00 a.m. in the courtroom, located in the Gilchrist County Courthouse, 112 South Main Street, Trenton, Florida, with the following members present to-wit:
Commissioner John Thomas, Chairman
Commissioner Wilbur Bush, Vice Chairman
Commissioner Sue Suggs
Commissioner Fred Wilkerson
(Absent: Commissioner Randy Durden)
Others in attendance were: Joseph W. Gilliam, Clerk of Court, John McPherson, County Attorney, Karen Heaton, Deputy Clerk, Sam Ferguson, Director of Finance, Ron McQueen, EMA/County Coordinator, Lee Schaltenbrand, Marguerite McCauley, Camille Tharp, Sgt. Webster, Sheriff David Turner.
Call to Order:
Chairman Thomas called the meeting to order at 10:30 a.m. Commissioner Thomas delivered the Invocation and Commissioner Suggs led the Pledge of Allegiance.
Additions: 1) Linda Walker, EMS billing software update (Commissioner Suggs’ report)
2) City of Trenton, April billing for fire calls, $3,300. (Consent Agenda)
Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to accept the agenda with the changes mentioned. The motion carried unanimously.
2) Budget Entries:
a. BE2-043, Current Capital Obligations ($1,615)
b. BE2-044, Fine & Forfeiture ($1,207)
c. BE2-045, Transportation Trust Fund ($45,264)
d. BE2-046, FEMA Fund ($2,176)
3) Minutes: May 20, 2002, regular meeting
Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve the Consent Agenda with the addition of the invoice from the City of Trenton for fire calls. The motion carried unanimously.
Gain Time Ordinance – Mr. McPherson reported that the Gain Time ordinance has been scheduled for a time certain this afternoon. (1/095)
Comprehensive Plan, EAR Amendments – The first meeting before the Planning and Zoning Board has been scheduled for June 4th. Mr. McPherson stated that both he and Mr. Chumley have reviewed the proposed amendments and have a few concerns they will address at the meeting. (1/125)
Ginnie Springs v. Gilchrist County – (Case No. 99-181) There has been no activity in this case.
Edward Aderholt – Chairman Thomas told Mr. McPherson that he had received several phone calls from Mr. Edward Aderholt regarding the road issue. Mr. McPherson explained he had received a letter from Mr. Aderholt’s attorney asking if the County would approve of a realignment of the road in question. They are proposing to have the road realigned along the section line of Loncala’s property. Mr. McQueen commented that the road currently runs through Mr. Aderholt’s property and actually lies between his residence and barns. After discussion, the Board asked Mr. McPherson to reply to Mr. Aderholt’s attorney and let them know that the Commission would agree to the realignment if the cost is not incurred by the County. (1/200)
Comprehensive Economic Development Strategy – Mr. Gilliam presented a request from the North Central Florida Regional Planning Council for approval of a resolution adopting the Comprehensive Economic Development Strategy, 2001-2002 Annual Report. Motion by Commissioner Suggs, seconded by Commissioner Bush, to adopt Resolution 02-24. The motion carried unanimously. (A copy of Resolution 02-24 is on file in the Clerk’s Office.) (1/475)
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY FLORIDA, ADOPTING THE NORTH CENTRAL FLORIDA ECONOMIC DEVELOPMENT DISTRICT COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY 2002-2003 ANNUAL REPORT, AS PREPARED BY THE NORTH CENTRAL FLORIDA REGIONAL PLANNING COUNCIL; PROVIDING AN EFFECTIVE DATE.
Metropolitan Planning Organization (MPO) – Mr. Gilliam presented a request from Burt Aaronson, Commissioner, Palm Beach County, for assistance to help repeal the High-Speed Ground Transportation System provision of the Florida Constitution. Mr. Aaronson asked the Commission to pass a resolution supporting an amendment for a repeal. The Board discussed the impact the provision will have on funding for small counties but decided to take no action at this time. (1/475)
City of Trenton, Establishment of Community Redevelopment Plan & Agency – Mr. Gilliam advised the Board that the City Trenton Commission would be meeting this evening and included on their agenda is the establishment of the Redevelopment Plan and Agency. Mr. Gilliam pointed out concerns regarding the plan and the use of the County’s ad valorem taxes collected from the City residents at a rate of 95% for 30 years. Mr. McPherson referred to the City of Cedar Key’s redevelopment plan and discussed the theory and intent of such redevelopment. He expressed concerns that the City of Trenton has declared the whole City to be slum emblighted yet only a portion of it is included on the plan, along US Hwy 129 and SR 26. He also explained that prior to establishing the plan, the City is supposed to carry out a study to provide findings for slum and blight. After discussion, Mr. Gilliam recommended that someone attend the Trenton City Commission meeting. Motion by Commissioner Wilkerson, seconded by Commissioner Suggs, to have the Clerk, County Coordinator, Chairman and the County Attorney attend the Trenton City Commission meeting to discuss the community redevelopment of the City. (1/693)
Government Services Group / Fire Special Assessments:
Mrs. Camille Tharpe and Marguerite McCauley, Government Services Group, appeared to present proposed methodology for uniform collection of fire special assessments. Mrs. Tharpe provided a copy of the proposal and discussed methodology. Assessments will be determined by properties and buildings.
Mr. McQueen asked Mrs. Tharpe if they had taken into account the duration of a call. She replied that they didn’t. He said that in some cases, the duration of the call may extend into days and in the last three years, some of the wildfires have extended into weeks. She stated that it will be possible to base the rates on an average duration of a call. She estimated that once that was done, it would decrease the rate for residential and non-residential and increase the agricultural/vacant categories. After discussion, the Board requested Mrs. Tharpe to bring back a revision of the rates based on the duration of calls. Mrs. Tharpe stated she would be able to bring the information back to the meeting scheduled June 17th. (1/1460)
Clerk’s Report (continued):
Budget Update – Mr. Gilliam presented a budget recap for the period ending May 28, 2002. (1/2501)
County Held Certificate Recap – Mr. Gilliam presented a certified list of the County held certificates submitted by the Tax Collector. These totaled $52,791.68. (1/2576)
Errors and Omissions Report – Mr. Gilliam presented the Errors and Omissions Report for the Tax Year 2002 which was submitted by the Tax Collector. The report indicated a $12,750.47 decrease in ad valorem taxes. (1/2590)
Law Library, Budget Request – Mr. Gilliam asked the Board to schedule a budget hearing on the agenda for the June 17th meeting to increase the Law Library budget by an amount of $2,000. He explained that the budget was decreased this fiscal year from the past few years and an additional amount will be needed. The Board agreed to schedule the budget hearing. (1/2604)
Florida Recreation Development Assistance Program (FRDAP) – Mr. Gilliam referred to a letter received from DEP regarding the FRDAP FY 2003-2004 Application Submission Period. Mr. McQueen explained that the County currently has three projects ongoing in the County and one must be closed out before applying for another. He recommended that Hart Springs be the next area to apply for if one of the projects is closed out. The submission date is August 12, 2002 through September 13, 2002. Chairman Thomas asked Mr. McQueen to have an application ready to be submitted should one of the projects close out prior to the submission date. (1/2656)
National Organization on Disability – For the Boards information, Mr. Gilliam referred to a memorandum from the National Organization on Disability regarding Emergency Preparedness and People with Disabilities.
Budget Requests, Deadline – Mr. Gilliam asked the Commissioners to remind the Board Departments of the June 15th deadline for all budget requests. (1/300)
Municipal Code Corporation – Mr. Gilliam referred to a notice from Municipal Code Corporation regarding the internet service for the Gilchrist County Code of Ordinances. Currently, MCC provides this service at no cost but beginning October 2002, they will begin charging a $200 annual fee. Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve the expenditure of $200 for the internet service. The motion carried unanimously. (1/3022)
Suwannee River Water Management District – Mr. Gilliam referred to a letter from the SRWMD regarding the Comprehensive Annual Financial Report. They have asked the Commission to advise them if they wish to continue receiving the report in hard copy or on their website or on CD. The Board agreed to request a hard copy. (1/3022)
Mr. McPherson reminded the Board that since Commissioner Suggs and Commissioner Bush were not present at the Board of Adjustment meeting on May 20th, they will need to listen to the tapes prior to the next public hearing in order to vote on the special exception application for Mr. and Mrs. Kortessis. (1/3123)
Spring Ridge VFD:
Mr. Lee Schaltenbrand requested assistance for the Spring Ridge VFD to replace the 12' roll up door on the firehouse. Motion by Commissioner Suggs, seconded by Commissioner Bush, to pay for the expense out of the County Wide Fire Fund. The motion carried unanimously. (1/3371)
The meeting recessed at 12:00 noon.
The meeting reconvened at 1:35 p.m. with Commissioner Wilkerson absent.
Mr. Nathan Martin reported on the conditions of the roads. He also reported that three (3) of the Road Department employees went to General Mining classes for the past two weeks. The Bureau of Mines held classes in the Bell Train Depot.
Commissioner Suggs asked Mr. Martin if he needed to hire someone to fill a position. Mr. Martin stated that he would not be able to until October. Mr. Gilliam advised if there is a position vacant, he may go ahead and hire for the vacant position. Mr. Bush stated he will meet with Mr. Martin this week to find determine if they can hire another employee. (1/3480)
EMA /County Coordinator:
Hart Springs – Mr. McQueen reported that DEP is still monitoring the water at Hart Springs. He will be meeting with DEP this week in regards to the permitting process for the new well. Suwannee River Water Management District has issued the permit for the ground water run off.
Mr. McQueen told the Board that he had met with the FEMA team while they were auditing the project. They have tentatively agreed to include the cost of the road.
Mr. McQueen submitted an invoice from J.W. Boyd in the amount of $16,200 for the Hart Springs Manager’s residence. This invoice represents the first payment. Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve the first payment in the amount of $16,200. The motion carried unanimously. (2/365)
Burn Ban – Mr. Rick Dolan, Division of Forestry, has recommended an extension of the Emergency Order another week. Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve an extension of the State of Emergency another week. The motion carried unanimously. (2/631)
Commissioner Wilkerson arrived at 2:00 p.m.
North Florida Regional Planning Council – Mr. McQueen presented an invoice from NFRPC for membership dues in the amount of $4,178. Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve the general membership assessment in the amount of $4,178. The motion carried unanimously. (2/794)
Public Hearing / Petition for Road Closure, A.E. Harris and Allan Heyman:
(Notice of this public hearing appeared in the May 23, 2002 and May 30, 2002 editions of the Gilchrist County Journal and proof of publication is on file in the Clerk’s Office.)
Mr. Gene Harris appeared before the Board regarding the petition for road closure. He explained that he owns one part of the parcel in question and Mr. Heyman owns the second part. He stated that this road closure not affect any other property owners. Mr. McQueen stated that this road was included when the property was subdivided in 1925. The road has never actually existed. Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve Resolution 02-25 closing the road. The motion carried unanimously. (A copy of Resolution 02-25 is on file in the Clerk’s Office.) (2/872)
RESOLUTION NO. 2002-25
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; CLOSING A PORTION OF AN UNIMPROVED ROAD FOUND IN SECTION 18, TOWNSHIP 8 SOUTH, RANGE 15 EAST, IN GILCHRIST COUNTY, FLORIDA; GIVING INSTRUCTIONS TO THE ATTORNEY TO PREPARE DEEDS CONVEYING TITLE FROM THE PUBLIC TO THE ADJACENT PROPERTY OWNERS; GIVING INSTRUCTIONS TO THE CLERK OF THE COMMISSION TO RECORD THE DEEDS IN THE OFFICIAL RECORDS AND TO CONVEY THE DEEDS TO THE ADJOINING PROPERTY OWNERS.
Commissioner Suggs presented a request from Linda Walker to change the vendor for the EMS billing software from SuiteSoft to EMS Consultants and to approve the purchase of additional software for an automatic run report tracking program. Ms. Walker explained the billing software, at a cost of $12,000, will cost less than the program provided by SuiteSoft. Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to change from SuiteSoft to EMS Consultants. Th motion carried unanimously. Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve the expenditure of $5,000 for the automatic run report tracking program. The motion carried unanimously. (2/1089)
Public Hearing / Budget Amendments:
Mr. Sam Ferguson presented the following budget amendments and resolutions for approval:
BE2-047 / Resolution 02-20 – This resolution amends the Transportation Impact Fee Fund (141) budget by an increased amount of $1,001,000 which represents an agreement with the Florida Department of Transportation for the resurfacing of County Road 341 from SR 26 to CR 340. Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve Resolution 02-20. The motion carried unanimously.
BE2-048 / Resolution 02-21 – This resolution amends the Transportation Fund (140) budget by an increased amount of $48,318, with a down payment of $7,618 funded from General Fund reserves, for the SE 75th Avenue (Union Baptist Church Road) paving project. Motion by Commissioner Wilkerson, seconded by Commissioner Bush, to approve Resolution 02-21. The motion carried unanimously.
BE2-049 / Resolution 02-22 – This resolution amends the Capital Fund (301) budget by an increased amount of $665,500 which represents an anticipated grant award through Enterprise Florida from the State of Florida. Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve Resolution 02-22. The motion carried unanimously.
BE2-050 / Resolution 02-23 – This resolution amends the Transportation Fund (140) budget by an increased amount of $26,926 from General Fund reserves for the SE 25th Avenue (Shady Grove Baptist Church Road) paving project. Motion by Commissioner Bush, seconded by Commissioner Suggs, to approve Resolution 02-23. The motion carried unanimously.
(Resolutions #02-20 thru #02-23 are on file in the Clerk’s Office.)
BE2-051 – This budget amendment transfers funds in the amount of $26,926 from the General Fund (001) budget into the Transportation Fund (140) budget for the SE 25th Avenue (Shady Grove Road) paving project. Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve Budget Entry #BE2-051. The motion carried unanimously.
BE2-052 – This budget amendment transfers funds in the amount of $7,618 from the General Fund (001) budget into the Transportation Fund (140) for the SE 75th Avenue (Union Baptist Church Road) paving project. Motion by Commissioner Wilkerson, seconded by Commissioner Bush, to approve Budget Entry #BE2-052. The motion carried unanimously. (2/1558)
Public Hearing / Ordinance 02-08, Inmate Gain Time:
(Notice of this public hearing appeared in the May 23, 2002 edition of the Gilchrist County Journal and proof of publication is on file in the Clerk’s Office.)
Mr. Gilliam recognized Sgt. John Webster, Gilchrist County Sheriff’s Office, and explained that Sheriff Turner was not able to be in attendance.
Mr. McPherson reviewed the draft ordinance establishing gain time for County inmates. The two main definitions are “exceptional industry” and “meritorious conduct.”
Mr. William Decker, 4030 NE CR 340, High Springs, appeared before the Board to request approval of the proposed ordinance. Mr. Decker explained that he recently had a friend who was arrested in Gilchrist County on a D.U.I. charge and was serving her sentence in the Levy County Jail. She had worked as a trustee with the understanding that she would be granted gain time. However, she was not awarded any gain time considering Gilchrist County does not have an ordinance in place. Mr. Decker contended that gain time would be an incentive to those who are willing to work and would in the long run save the tax payers the cost of housing an inmate for a longer length of time.
Sgt. Webster addressed the Board and explained the circumstances in which gain time would be awarded by the Sheriff should the ordinance be approved. He explained that they are currently facing a problem with overcrowding and the gain time would help alleviate the situation. The Board discussed the issue with Sgt. Webster at length. Commissioner Suggs contended that prisoners who are serving a sentence are, by Statute, already granted 5 days per 30 days. Chairman Thomas expressed concern that the authority to grant the gain time would fall on only one person, the Sheriff. Sgt. Webster assured the Board that only those who went above and beyond would be awarded the gain time. The Board took no action to approve the ordinance. (2/1950)
Gilchrist County Recreational Authority / Temporary Road Closure, 4th of July Celebration:
Mr. Ron Sunberg, GCRA, appeared before the Board to request a temporary road closure of CR 307 between State Hwy 129 and CR 344 for an Independence Day Celebration to be held on June 29th. The Board discussed the problems encountered with the traffic at the event held last year. Chairman Thomas asked Mr. Sunberg to meet with the Sheriff’s Office and work out details and bring back the request at the meeting scheduled June 17th. (2/3745)
Commissioner Suggs left the meeting at 3:40 p.m.
Mr. Ferguson reported that he had talked with the treasurer for GCRA this afternoon and found out that they may not be finished with the FRDAP project by the deadline on August 12th. The treasurer will contact Mr. Ferguson with additional information after their scheduled meeting on June 6th. (3/470)
EMA/County Coordinator (continued):
Road Department, Petroleum Cleanup – Mr. McQueen reported that he received notice that the site rehab on the petroleum cleanup at the Road Department property has been concluded. (3/713)
Extension Building – Mr. McQueen presented two (2) quotes to replace the roof of the Extension Building.
1) Metal Roof, over existing roof – $9,245 (+ $35 per sheet of plywood and $22 per hour.)
2) Metal Roof, removing existing shingles– $10,320 (+$35 per sheet of plywood and $22 per hour.)
Motion by Commissioner Bush, seconded by Commissioner Wilkerson, to accept the lower quote from C.W. Strickland, Inc. in the amount of $9,245 plus $35 per Sheet and $22 per hour with the expense to be paid out of Other Buildings/Repairs. The motion carried unanimously. (1/730)
Clerk’s Report (continued):
Mr. Gilliam presented checks submitted by Sheriff Turner. The checks totaled $4,599l.75.
Florida Motor Vehicle Theft Prevention Authority – Mr. Gilliam advised the 2001 Annual Report for the Florida Motor Vehicle Theft Prevention Authority has been received and is on file in the Clerk’s Office. (3/1052)
Appaloosa Trails Homeowners Association – Chairman Thomas referred to a letter received from the Appaloosa Trails Homeowners Association requesting permission to use the O’Steen precinct to hold their annual meeting. Motion by Commissioner Bush, seconded by Commissioner Wilkerson, to approve the request for the Appaloosa Trails Homeowners Association to use the O’Steen precinct once a year at no cost with a $25 deposit which is to be refunded after the building is cleaned. The motion carried unanimously. (3/1077)
Public Safety Coordinating Council – Mr. Gilliam advised the Public Safety Coordinating Council meeting has tentatively been scheduled on July 16th at 9:30 a.m. in the Courthouse.
Commissioner Bush advised he received a letter from Mr. Ronnie Hall who owns a rock pit North of the Wayfair Church. He is interested in selling 20 acres which includes the pit to the County. Commissioner Bush recommended having it bored and tested. Mr. McQueen stated that he would call Mr. Hall and find out the price of the property prior to having it bored. (3/1645)
Commissioner Wilkerson advised the City of Trenton has put a sign on the J.B. Watson Road with a different street number. Mr. McQueen explained that the City is on a different numbering system than the County and this road was included in a recent annexation. Commissioner Wilkerson suggested that both signs be placed on the same post. Mr. Martin stated he will take care of it. (3/1921)
Chairman Thomas referred to a letter received from Michael Lamar, Manager, City of Trenton. Mr. Lamar advised the Trenton City Commission met on May 21, 2002 and took action on items that were to be discussed at the joint meeting with the County which was postponed. Considering a consensus was reached at the Trenton City Commission on those issues, Mr. Lamar indicated a joint meeting was no longer necessary.
Sheriff Turner related that upon receiving a copy of the letter, he had contacted Mayor Randolf to discuss the issue of dispatch and law enforcement. He explained that there are concerns that still need to be addressed. Mr. McQueen advised there are also issues that need to be addressed concerning the fire services.
The Board discussed the actions taken by the Trenton City Commission and agreed to request a another joint meeting.
There being no further business to discuss, Commissioner Bush moved to adjourn at 5:16 p.m. The motion was seconded by Commissioner Wilkerson and carried.
ATTEST: John R. Thomas, Chairman
Joseph W. Gilliam, Clerk