MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD JUNE 17, 2002.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Monday, June 17, 2002 at 5:00 p.m. in the courtroom, located in the Gilchrist County Courthouse, 112 South Main Street, Trenton, Florida, with the following members present to-wit:
Commissioner John Thomas, Chairman
Commissioner Wilbur Bush, Vice Chairman
Commissioner Randy Durden
Commissioner Sue Suggs
Commissioner Fred Wilkerson
(Absent: Joe Gilliam, Clerk to the Board)
Others in attendance were: David Coffey, County Attorney, Karen Heaton, Deputy Clerk, Sam Ferguson, Director of Finance, Ron McQueen, EMA/County Coordinator, Ben Chumley, County Planner, Pete Randolph, Michael Lamar, Jedidiah Reeser, John Ayers, Pam Selby, Mona Burns, Joline Williams, Mike Burnett, Cindy Sellers Bayer, David Lang, Anthony Kortessis, Mary Kortessis, Wini Weeks, Travis Kortesis, Toby Weeks, Ben Poitivent, Norman Norris, W.C. Williams, Leamon Wells, Svenn Lindskold, Gary Lynn, Norman Legate, Joyce Poitevint, Judy Mobley, Mary Williamson, Johnnie Williamson, Ronald Katz, Teddy Williams, Dale Nichols, Nancy Kortessis, Nicholas Kortessis.
Call to Order:
Chairman Thomas called the meeting to order at 5:10 p.m. Commissioner Bush delivered the Invocation and Commissioner Wilkerson led the Pledge of Allegiance.
Removed: Government Services Group, Fire Special Assessments
(Rescheduled, 1:30 p.m. on July 1, 2002)
Additions: Purchase Order #221597 in the amount of $18,995.25 to the Gilchrist County Journal for Promotional Activities. (Consent Agenda)
Motion by Commissioner Durden, seconded by Commissioner Bush, to accept the agenda with the changes noted. The motion carried unanimously.
Approval of Budget Entries:
a. #BE2-054 General Fund (001) – $3,000
b. #BE2-055 General Fund (001) – $38,000
c. #BE2-058 Emergency Medical Service (410)– $17,000
d. #BE2-059 General Fund (001) – $57,208.67
e. #BE2-060 General Fund (001) – $18,608.54
f. #BE2-061 General Fund (001) – $15,183.99
f. #BE2-062 Fire District Trust Fund (122) – $269.94
g. #BE2-063 FEMA Fund (130) – $100
h. #BE2-064 Transportation Trust Fund (140) – $33.70
i. #BE2-065 Fine & Forfeiture Fund (150) – $4,457.38
j. #BE2-066 Emergency Medical Service (410) – $15,279.84
k. #BE2-067 Solid Waste Fund (434) – $5,147.70
Motion by Commissioner Durden, seconded by Commissioner Bush, to approve the Consent Agenda with the addition of Purchase Order #221597. The motion carried unanimously.
Comprehensive Plan / EAR Amendments – Mr. David Coffey reported the Planning and Zoning Board held its first public hearing on the proposed amendments on June 4th and will hold the second public hearing on June 20th. (1/124)
Aderholt Roadway – A letter was sent to Jeff Dollinger, attorney for Mr. Aderholt, stating the County’s agreement, in concept only, to the re-alignment of the road through Mr. Aderholt’s property. No response has been received. (1/137)
Ginnie Springs v. Gilchrist County – Mr. Coffey reported there has been no activity in the pending case with Ginnie Springs. (Case No. 99-181). (1/145)
In Mr. Gilliam’s absence, Mr. Sam Ferguson presented the Clerk’s report.
Funding for Hart Springs Projects – Mr. Ferguson advised the Board there are a number of reimbursable items that need to be paid for the Hart Springs projects. Instead of establishing a line of credit of $150,000, Mr. Ferguson recommended borrowing the funds from General Reserve. Motion by Commissioner Durden, seconded by Commissioner Suggs, to borrow the funds from General Reserve to pay for the Hart Springs projects. The motion carried unanimously. (1/157)
Davis, Monk & Company – Mr. Ferguson presented a renewal contract with Davis, Monk & Company. Motion by Commissioner Suggs, seconded by Commissioner Durden, to continue with Davis, Monk and Company for FY 2002 through 2004. The motion carried unanimously. (1/190)
Budget Recap – Mr. Ferguson presented a budget recap for the period ending June 11, 2002. (1/213)
BOCC Direction for City of Trenton Issues – Mr. Ferguson referred to a list of items for discussion concerning the City of Trenton. (Fire Services, Building Inspections, Community Redevelopment, Road Department Services, Dispatch, Gilchrist County Sheriff’s Office and Capital Facilities Impact Fees.) (1/241)
FIRE – Mr. McQueen referred to the letter recently received from Michael Lamar, City Manager, regarding the issues that had been placed on the agenda for the joint meeting. In his letter, Mr. Lamar had outlined actions taken by the City Commission on these issues and advised a joint meeting was no longer necessary. Among those actions, the Trenton Commission increased the fees for fire calls from $300 per call to $364 per call. Mr. McQueen stated there were three options in regards to the fire calls; 1) pay the increased fee, 2) negotiate with the City, 3) redraw the fire district lines. He explained that he will be attending the Fire Chiefs meeting on June 25th at which time, they would be able to redraw the fire district lines and bring back a recommendation to the Board.
Commissioner Suggs asked Mr. Lamar and Mr. Randolph why the City did not want to meet with the County Commission. Mr. Randolph replied that they had recently sent a draft interlocal agreement for animal control to the County and when the County sent it back with changes and no request for input, the City Commission felt they would do the same thing with these issues. Commissioner Suggs recommended the City Commission meet with the County Commission to resolve these issues in the best interest of the citizens.
After further discussion regarding the Trenton Fire Department, Commissioner Durden asked Mr. Lamar and Mr. Randolph if they thought the City Commission would be willing to schedule a joint meeting. Mr. Randolph and Mr. Lamar indicated that they would not. Mr. McQueen asked for direction from the Board regarding redrawing the district lines. He explained once the district lines were determined, they would then rewrite the dispatch protocols and provide them to the Sheriff’s Office. Motion by Commissioner Durden, seconded by Commissioner Suggs, to redraw the fire district lines. (1/247)
Building Inspections– Referring to the letter from the City of Trenton, Mr. McQueen advised they will discontinue building inspections for the City effective July 1st. Currently, Mr. Wiggins is trying to complete any outstanding inspections. Motion by Commissioner Durden, seconded by Commissioner Wilkerson, to discontinue all building inspections in the City effective July 1, 2002 except the ones they have started. Mr. Lamar stated they would have an inspector tomorrow if the County would like to go ahead and turn everything over on June 18th. Commissioner Durden amended the motion, to turn over all building inspections within the City effective June 18th. The motion was seconded by Commissioner Wilkerson and carried unanimously. (1/834)
Road Department– Mr. Bush advised he has talked with Mr. Martin regarding rock and material provided to the City of Trenton. They will begin invoicing for these materials, grading and any other road work done within the City. (1/933)
Dispatch– Sheriff Turner advised he had received correspondence from the City of Trenton stating their intention to take over all police operations within the city limits. He explained that according to Florida Statutes, the municipality, in having a police department, must have two officers on duty at all times. The municipality must also have it’s own dispatch and communications or make arrangements with the Sheriff’s Office. He stated that currently, as in the past, the Sheriff’s Office provides this service to the City at no cost. Sheriff Turner stated that an additional dispatch position is needed due to the increased demand in services. He explained that these services may be billed to the City. (1/1039)
Corrections– Sheriff Turner explained, housing of all prisoners detained in the County is a statutory obligation of the County Commission and the cost cannot be billed to the City. (1/1144)
Victim Advocate Services– Sheriff Turner stated that he has also provided the Victim Advocate Services to the City at no cost. The Victim’s Advocate responds to calls within the City 24 hours a day. (1/1214)
School Crossing Guards– Sheriff Turner discussed the fact that his office also provides crossing guards to cover both of the schools within the City limits. He explained that he had met with the City of Trenton regarding funding for these positions but currently, they are provided at no cost. There is a liability issue for the City to provide coverage for the marked crossings within the city limits. (1/1244)
Investigations– Sheriff Turner pointed out that most of the major investigations within the City are carried out by the Sheriff’s Office due to the fact the City does not have sufficient staff to provide extended investigative work. Recently, there were eight (8) deputies assigned to surveillance of the school because of information received. This type of surveillance is something that the City Police Department cannot provide. Sheriff Turner stated there are several issues that need to be addressed by both the City and the County and that this needs to be a cooperative effort. Commissioner Bush commented that it will be necessary to meet with the City to work out these issues. (1/1320)
Meridian Behavioral Healthcare, Inc.:
Ms. Mona Burns, Director for Prevention Services, Meridian Behavioral Healthcare and Ms. Pam Selby, Counselor appeared before the Board and introduced a leadership and prevention program which they are offering at Trenton Elementary. The “All Stars” program is a federally-funded, character-building prevention program with its own fully developed curriculum. The primary goal is to help youth think deeply about their futures and encourage them to adopt a lifestyle free of high-risk behaviors, including substance use, violence and early sexual activity.
Ms. Selby presented a video which explained the program and showed footage of children participating in the program. Ms. Selby explained this program will be implemented this Summer and in the Fall. She explained that they will need help in sponsoring some of the students.
Ms. Burns also presented information regarding a Community Coalition Training Program which will be held in Camp Blanding. This program is sponsored by the National Guard. Ms. Burns stated that they are trying to enlist 20 more members of the community to attend the training. (1/426)
The meeting recessed at 6:20 p.m.
The meeting reconvened at 7:53 p.m. with Commissioner Suggs absent.
Clerk’s Report (continued):
The Board continued discussion with Sheriff Turner regarding issues with the City of Trenton. Motion by Commissioner Durden, seconded by Commissioner Wilkerson, to suspend dispatch, police and Victim’s Advocate Services provided to the City of Trenton effective July 1st. Mr. Coffey advised the Board to use caution when terminating these services. He recommended the County seek reimbursement for these services and propose an interlocal agreement suggesting an amount of compensation. A termination of services may be necessary at some point of time if an agreement cannot be reached. Commissioner Durden rescinded the motion, seconded by Commissioner Wilkerson. The motion carried unanimously. Commissioner Durden recommended scheduling a workshop to consider an interlocal agreement and proposed billing for those services. The Board appointed a committee of Commissioner Durden or Commissioner Thomas, Ron McQueen, Sam Ferguson, Sheriff Turner, John McPherson and Joe Gilliam to meet and bring back a proposal for an interlocal agreement and proposed fees. (2/064)
Public Hearing, Budget Amendments:
BE2-056 / Resolution 02-26 – This resolution amends the Law Library Fund (129) by an increased amount of $3,000 which represents a transfer from General Fund reserves for projected expenditures which exceed the approved FY 2001-2002 Law Library budget. Motion by Commissioner Durden, seconded by Commissioner Bush, to approve Resolution 02-26. The motion carried unanimously. (2/431)
BE2-057 / Resolution 02-27 – This resolution amends the Sate Attorney/Public Defender Budget by an increased amount of $38,000 which represents a transfer from General Fund reserves for projected expenditures which exceed the approved FY N2001-2002 State Attorney/Public Defender budget. Motion by Commissioner Durden, seconded by Commissioner Wilkerson, to approve Resolution 02-27. The motion carried unanimously. (2/450)
(Copies of Resolutions 02-26 and 02-27 are on file in the Clerk’s Office.)
GCRA / Temporary Road Closure Request, McArthur Park:
(At the last meeting, (June 3rd) Mr. Sunberg petitioned the Board for a temporary road closure of CR 307 on June 29th for the scheduled Independence Day Celebration at McArthur Park. At that time, the Board asked Mr. Sunberg to meet with Sheriff Turner to discuss the details and bring back additional information.)
Mr. Sunberg stated that he had met with Sheriff Turner and Captain Cruise regarding the request. He explained that Captain Cruise had agreed to provide deputies to assist with the road closure but later discovered that he had already scheduled the deputies for another event.
Sheriff Turner advised he had received word that Crime Watch, GSO Volunteers will be able to assist with this road closure. He explained that GCRA will have to apply for a permit once the Board approved the road closure. Mr. Sunberg stated that they have already contacted DOT and found that they would be able to obtain the permit. DOT has offered the use of two (2) lighted signs. They intend to close off CR 307 at HWY 129 and redirect traffic to the South. Motion by Commissioner Durden, seconded by Commissioner Bush, to allow GCRA to close CR 307 from 6:00 until 11:00 p.m. The motion carried unanimously. (2/472)
Sheriff Turner requested the Commission to reconsider adoption of the proposed gain time ordinance. He explained the general provisions apply only to inmates who qualify for a trustee status. Awarding the gain time would also save the County an estimated cost of $1,020 per month (6 inmates @ $34/day x 5 days/mo).
After discussion, the Board scheduled a public hearing on July 1st at 11:30 a.m. to consider the proposed ordinance. (2/1010)
Clerk’s Report (continued):
The Board continued discussion regarding the City of Trenton.
Capital Facilities Impact Fee– Mr. Ferguson referred to a copy of an ordinance from the City of Trenton opting out of the Capital Facilities Impact Fee. (2/1262)
Community Redevelopment– Mr. Coffey explained there has been some discussion regarding the possibility of seeking a declaratory judgement from a court to determine whether or not the CRA district, as proposed, is valid and meets all of the requirements of the statute. Chairman Thomas stated that the Board did not object to the Community Redevelopment but questioned the action of the City to include the entire city as slum and blight. Mr. Coffey advised that Mr. McPherson has reviewed the redevelopment plan and concluded incorporating the whole city will not qualify. Motion by Commissioner Durden, seconded by Commissioner Wilkerson, to proceed with a declaratory judgement seeking a statement from the Court as to whether or not the boundaries that have been adopted by the City qualify for the CRA designation. The motion carried unanimously. (2/1305)
Animal Control– Commissioner Durden mentioned that he along with Ron McQueen and Sheriff Turner would proceed with the Animal Control proposal. The Board agreed. (1/1490)
Mr. Pete Randolph handed Chairman Thomas a copy of a letter with a draft copy of the Interlocal Agreement Animal Control which he explained was sent to the County recently. Discussion ensued with the Mayor and Mr. Michael Lamar regarding various issues between the two boards. Chairman Thomas stated that the County would be willing to sit down with the City and discuss these items. Mr. Lamar said, from the City’s perspective, for a long period of time, the County has basically bullied the City and the City does not want to deal with it anymore. He explained that this is their perception and is what has to be overcome. Mr. Randolph referred to the letter sent to the County regarding animal control and pointed out that there must be a break down in communication. Mr. Lamar also contended that the County cancelled the joint meeting which caused the City Commission to think that they were not a priority. Commissioner Durden explained the reason the joint meeting was cancelled was due to the fact the Board of Adjustment meeting, also scheduled that date, was expected to go overtime. (2/1560)
Commissioner Wilkerson left the meeting at 9:00 p.m.
Hart Springs Update – Mr. McQueen reported on the progress of the Hart Springs project. The road has been pushed for the camp ground. They have entered into an agreement with Beckham and Beckham to have the stumps removed. He estimated the project should be completed by the deadline, August 12th. (1/2300)
Week’s Building – Mr. McQueen presented a quote from C.W. Strickland in the amount of $9,900 to reroof the Week’s Building. Motion by Commissioner Durden, seconded by Commissioner Bush, to reroof the Week’s Building at a cost of $9,900 to be paid out of Reserve. The motion carried unanimously. (2/2466)
Emergency Management / Purchase Orders – Mr. McQueen requested the Board to authorize Commissioner Durden to work with him on the Emergency Management budget and to approve bulk purchase up to $10,000. Motion by Commissioner Bush, seconded by Commissioner Durden, to authorize Commissioner Durden to approve purchase for Emergency Management up to $10,000. The motion carried unanimously. (2/1560)
North Gilchrist VFD – Mr. McQueen recognized Mr. Bud Riffle and explained that Mr. Riffle has secured two (2) 10,000 gallon tanks. The cost of the tanks will be $10,100. Mr. McQueen proposed they purchase the tanks for the North Gilchrist VFD and the Spring Ridge VFD. Motion by Commissioner Durden, seconded by Commissioner Bush, to approve up to $5,000 to each department to purchase the tanks with the cost paid from the District Wide Fire Fund, Machinery and Equipment. The motion carried unanimously.
Mr. Riffle recalled the Board had approved two trucks from the North Gilchrist for surplus. Only one of the titles have been found. He requested direction from the Board as to what to do with the other truck. Mr. Riffle stated he has an individual that wants the vehicles for scrap. The Board agreed to let him have both trucks. (2/2600)
Haz Mat Trailer – Mr. McQueen reported that the County has taken possession of the Haz Mat trailer from the North Central Florida Regional Hazardous Materials Response Team. He stated that Fanning Springs is going to build a shelter and the trailer will be housed there. (2/3004)
Pole Barn – Mr. McQueen requested permission to build a pole barn at the Road Department compound to store Emergency Management and fire equipment. He received a quote from Woodrow Smith in the amount of $9,800. Motion by Commissioner Durden, seconded by Commissioner Bush, to build a 23'x60' pole bar n at the road department compound with the cost to be paid from General Fire/Buildings. The motion carried unanimously. (2/3114)
Building Department Report – Mr. McQueen presented the Building Department report for the month of May 2002.
Mobile Homes 20 Total / 8 Replacements
10 Impacts @ $1,441.31=$14,413.10
2 City Impacts @ $369.88= $739.76
(Transportation= $10,714.30 / Capital= $4,438.56)
New Construction 10 Total / 5 Replacements
4 Impacts @ $1,441.31= $5,765.24
1 Impact @ $369.88= $369.88
(Transportation= $4,285.72 / Capital= $1,849.40)
House Move-on 0
Commissioner Bush reported the construction has begun on Shady Grove Road.
Commissioner Thomas advised all of the preliminary budgets are in and the Board will be scheduling budget hearings next month.
Commissioner Durden reported that a preconstruction meeting was held last week for the judicial complex project.
Mr. Sam Ferguson presented a request from Judge Philman to remove the bubble gum machine from the Courthouse. He explained that the Judge does not allow gum in the courtroom therefore, the machine should not be located in the lobby. The Board instructed Mr. Ferguson to have the machine removed.
There being no further business to discuss, Commissioner Bush moved to adjourn at 9:21 p.m. The motion was seconded by Commissioner Durden and carried.
ATTEST: John R. Thomas, Chairman
Joseph W. Gilliam, Clerk