MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD JULY 1, 2002.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Monday, July 1, 2002 at 10:00 a.m. in the courtroom, located in the Gilchrist County Courthouse, 112 South Main Street, Trenton, Florida, with the following members present to-wit:
Commissioner Wilbur Bush, Vice Chairman
Commissioner Randy Durden
Commissioner Sue Suggs
Commissioner Fred Wilkerson
(Absent: Commissioner John Thomas. Note: Commissioner Wilkerson arrived at 1:30 p.m.)
Others in attendance were: Joseph W. Gilliam, Clerk of Court, John McPherson, County Attorney, Karen Heaton, Deputy Clerk, Sam Ferguson, Director of Finance, Ron McQueen, EMA/County Coordinator, Delight Curtis, Jeff Jordan, Lee Schaltenbrand, Laurie Rockenstyre, Pete Randolph, Mark Feather, Lois Fletcher, Van Johnson, Paul Yates, Jim Troke, Carole Abbiss, Debra Cribb, Libbie Estes, Dwayne Yates, Clyde Forbes, Nathan Martin, Sheriff David Turner, Ron Sunberg, Camille Tharp, Jacki Johnson, Troy Breton.
Call to Order:
Vice-Chairman Bush called the meeting to order at 10:00 a.m. Commissioner Durden delivered the Invocation and Commissioner Suggs led the Pledge of Allegiance.
Additions: Budget Entry BE2-069 / Resolution 02-30 (Clerk’s Report)
Budget Entry BE2-070 (Consent Agenda)
List of fixed assets to be removed from Clerk’s inventory (Consent Agenda)
Discussion / Law Enforcement Services to the City of Trenton
Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve the agenda with the changes mentioned. The motion carried unanimously.
Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve the consent agenda with the addition of BE2-070 and list of fixed assets. The motion carried unanimously.
Comprehensive Plan / EAR Amendments – Mr. McPherson reported the Planning and Zoning Board held its second public hearing on the proposed amendments on June 20th. Another public hearing has been scheduled for July 11, 2002. (1/173)
Aderholt Roadway – Mr. McPherson has not received a response from the letter he sent to Jeff Dollinger, attorney for Mr. Aderholt, stating the County’s agreement, in concept only, to the re-alignment of the road through Mr. Aderholt’s property. (1/187)
Ginnie Springs v. Gilchrist County – Mr. McPherson reported there has been no activity in Case No. 99-181. (1/248)
City of Trenton, Declaratory Judgment – Mr. McPherson reported, to date, the City has not responded to the County’s public records request for all documents relating to the adoption of the community redevelopment program. He referred to a memorandum regarding the Florida Governmental Conflict Resolution Act, Section 164.102 F.S. for the Board’s review. (1/258)
Gilchrist County Recreational Authority, Funding Request – Mr. Gilliam presented a funding request from G.C.R.A., Suwannee Valley Leagues in the amount of $954 (318 participants x $3.00 ea). Mr. Gilliam referred to a portion of the minutes of the August 9, 2001 budget workshop and pointed out that GCRA was not included in the 2001/2002 budget.
Mr. Ron Sunberg, representative of GCRA, addressed the Board regarding the Independence Day Celebration held this past weekend and requested approval of the request. Motion by Commissioner Suggs, seconded by Commissioner Durden, to fund GCRA the amount of $954 to be paid out of General Revenue Reserve. The motion carried unanimously.
Mr. Sunberg also requested a waiver of the $50 permit fee paid by Joe and Robin Crane, vendor’s at the Independence Day event, and a waiver of the $50 permit fee paid by GCRA. The Board deferred action until Mr. McQueen’s arrival. (1/371)
Judicial Facility Project – Mr. Gilliam presented a proposed project schedule for the Judicial Facility project. According to the time line, ground breaking and bid negotiations will take place in February or March, 2003. The construction phase will take approximately 12 months.
He reported that the kick-off meeting was held on June 6th . Since that meeting, Mr. Gilliam has sent ADG revisions to the exterior of the building. Once the committee finalizes the design, they will submit it the Board for approval. Mr. Gilliam explained, they are attempting to modify the design of the building to blend in with the architecture of the existing courthouse and the church building. (1/580)
G.C.R.A. (continued) – Upon Mr. McQueen’s arrival, Commissioner Bush asked him to explain the permit requirements for the recent Independence Day event held by G.C.R.A. Mr. McQueen stated the permit was a “Temporary Use Permit” which is required if the duration of the event is less than 30 days. G.C.R.A. paid the $50 permit fee last week. Mr. McQueen was not aware of the vendor’s at the event paying the fee, that permit should not have been required. Motion by Commissioner Durden, seconded by Commissioner Suggs, to waive the permit fees for G.C.R.A. and refund the fees paid by the vendor. The motion carried unanimously. (1/700)
Blue Cross Blue Shield – Mr. Gilliam presented the preliminary rates received from Blue Cross Blue Shield for employee health insurance: Employee/$329.55, Employee/Spouse, $645.12, Employee/Child, $595.49 and Family, $911.71.
He explained these rates may be reduced depending on the groups claim experience over the next few months. The proposal also includes changes in the coverages beginning November 1, 2002. Motion by Commissioner Suggs, seconded by Commissioner Durden, to continue with Blue Cross Blue Shield for FY 2002/2003. The motion carried unanimously. (1/816)
S.H.I.P. Loans – Mr. Dennis Radice presented the following loan applications for approval subject to the conditions recommended by the S.H.I.P. Loan Review Committee.
1) Mizpah Griffin – Rehab, Low Category ($17,500). The Committee recommended the low bid received in the amount of $15,150 plus closing cost and a contingency set aside. Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve the loan to Mizpah Griffin and to accept the low bid of $15,150. The motion carried unanimously.
2) Marcus P. Brannen – Purchase/Rehab, Moderate Category ($10,000), Capital City Bank. The Committee recommended a maximum of $10,000 or the actual repair costs which ever is less. Motion by Commissioner Durden, seconded by Commissioner Suggs, to approve the loan to Marcus P. Brannen. The motion carried unanimously.
3) H. Randy McCumber – Purchase, Low Category ($17,500), Capital City Bank. The Committee recommended approval of $17,500. Motion by Commissioner Durden, seconded by Commissioner Suggs, to approve the loan to H. Randy McCumber. The motion carried unanimously.
4) Teresa Hunter – Purchase, Very Low Category ($22,500), McKinny Green (Lender). The Committee recommended approval of $22,500. Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve the loan to Teresa Hunter. The motion carried unanimously.
5) Mr. & Mrs. Mark Ferguson – Purchase, Moderate Category ($10,000), Drummond Bank. The Committee recommended approval of $10,000. Motion by Commissioner Durden, seconded by Commissioner Suggs, to approve the loan to Mr. and Mrs. Mark Ferguson. The motion carried unanimously.
Mr. Radice stated that the Committee has asked him to develop new language that will put some constraints or time-certain for the time period a person is approved until they actually close. He explained under the S.H.I.P. guidelines, they have to spend the funds within a certain time period and currently there is no policy set to enforce this. The Committee also wishes to develop a policy to set a time limit from when an individual closes on a loan until they complete the work on the home or purchase the home. Mr. Radice will bring back a recommendation for the Board’s approval. (1/920)
Proposed Millage Rates – Mr. Gilliam advised the Property Appraiser has submitted the proposed ad valorem taxes for FY 2002/2003. He requested guidance from the Board on the proposed millage rate. Currently, the rate for the ad valorem taxes is 10 mills ($10.00 per $1,000) and the rate for MSTU is 1 mill ($1.00 per $1,000). Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve a proposed millage rate of 10 mills for the ad valorem taxes. The motion carried unanimously. Motion by Commissioner Durden, seconded by Commissioner Suggs, to approved a proposed millage rate of 1 mill for MSTU for Fire. The motion carried unanimously. (1/1234)
ADG Invoice – Mr. Gilliam presented invoice #1 from Architects Design Group in the amount of $44,386.21. He explained this is the first invoice with ADG under the new contract. The invoice will also require approval from USDA before payment is made. Mr. Gilliam referred to the cover letter from Mr. Reeves which stated the original fee for the Schematic Design Phase was $41,755 and their review indicates that a credit will be due the County of 40% ($16,702) of this amount for work previously accomplished. Motion by Commissioner Suggs, seconded by Commissioner Durden, to tentatively approve payment of invoice #1 in the amount of $44,386.21 with the expectation of receiving a credit in the amount of $16,702. The motion carried unanimously. (1/1322)
Workshop / Fire Special Assessments:
Mrs. Camille Tharpe, Government Services Group, presented the preliminary fire special assessment rates for review.
Preliminary Assessment Rates FY 2002/03
100% of Assessable Costs = $554,527
Rate Per Dwelling
Agricultural/Vacant (< 5 acres)
Rate Per Parcel
Agricultural/Vacant (> 5 acres and < 500 acres)
Rate Per Each Add’l acre (added to rate/parcel)
Non-Residential (capped @ 10,000 sq ft)
Rate Per Square Foot
Mrs. Tharpe explained the methodology had been revised to include the duration of fire calls. She told the Board, in discussing the proposed rates with County staff, these rates may not represent the level of service. They were not able to produce a methodology that would result in the rates recommended by the County Staff. She suggested that if the County wants to use the rates discussed by staff, they would be able to proceed with those rates and Nabors, Giblin and Nickerson would assist the County Attorney with the necessary documents. The Board reviewed and discussed the preliminary assessment rates. Mrs. Tharpe advised to meet the statutory deadlines, a public hearing will need to be held by September 13th and the tentative rate resolution would need to be approved in two (2) weeks. Motion by Commissioner Durden, seconded by Commissioner Suggs, to table this item to the next scheduled meeting, July 15th at 4:30 p.m.. The motion carried unanimously. (1/1470)
Bell Volunteer Fire Department:
Commissioner Durden advised he had recently been invited to attend a special meeting held by the Town of Bell. The purpose of the meeting was to discuss the operations of the Bell VFD. The Town Council asked Commissioner Durden to bring back a consensus from the Commission regarding the County possibility taking the oversight of the Bell VFD if the Town of Bell chooses to discontinue their oversight. Mr. Jeff Jordan told the Board that the firefighters will continue to serve the community regardless of the Town Council’s decision. Mr. Jeff Jordan also advised that he has resigned as Fire Chief effective this date. Mr. McQueen commented that the Bell VFD has a good record and that they have responded well in the County. He recommended the County continue it’s involvement with the department. After discussion, the Commission agreed, they would be willing to take the oversight of the department should the Town Council decide to relinquish it’s oversight. Commissioner Durden stated that he will attend the next meeting of the Town Council on July 11th and report back to the Board. (1/2302)
Clerk’s Report (continued):
BE2-069 / Resolution 02-30 – This resolution amends the Current Capital Obligations Fund (190) by an increased amount of $24,200 which represents the grant awarded by the State of Florida Wireless 911 Board to provide equipment and funds to relocate existing equipment for E911 communications. Motion by Commissioner Durden, seconded by Commissioner Suggs to approve Resolution 02-30. The motion carried unanimously. ( A copy of Resolution 02-30 is on file in the Clerk’s Office.) (1/2980)
Jail Capital Improvements – Mr. Gilliam referred to a letter from Sheriff Turner listing jail capital improvements for fiscal year 2002/2003. Sheriff Turner addressed the Board explaining some of the items had not been completed since the last jail inspection report.
1) installation of vent in cell #9, still not complete (last years fire inspection)
2) ventilation fan in the trustees cell
3) interior painting of cell block area
4) shelter constructed at back door of cell block
5) repair/refurbish all locks (some deadbolts) – cell block
6) installation of hydraulic sally port gate
7) purchase of video camera system (security)
8) septic system?
9) repair/replacement of lights and plexiglass
After discussion, the Board asked Sheriff Turner to bring back a list of prices for the items requested. (1/3042)
The meeting recessed at 11:40 a.m.
The meeting reconvened at 1:20 p.m. (Commissioner Wilkerson arrived at 1:30 p.m.)
Law Enforcement Services / City of Trenton:
Sheriff Turner referred to a memorandum he had submitted regarding the law enforcement services provided to the City of Trenton.
Mr. McPherson explained that some of the services must be provided by the County as county wide services and some of the services could be charged to the City. Sheriff Turner advised that since he submitted the memo, the City of Trenton has agreed to pay $2,500 for a school crossing guard.
Mr. McPherson reviewed the list and noted the following services may be charged to the City.
1) Receiving calls for service and complaints. (Incoming & transfers from TPD)
2) Receiving calls after hours: Police Department, Fire Dept., Maintenance Dept. and City Animal Control.
3) Maintain separate reporting system for TPD
4) Provide training to TPD
5) Respond to calls/complaints withing the city when there are not TPD officers on duty. (Questionable)
6) Dispatch of all Fire calls within city limits
7) Coordinate major investigations (Questionable)
8) TPD operates under the radio license of the Sheriff’s Office
9) Provide paging system
10) Provide FCIC/NCIC access and maintain separate data entry files & validations.
11) Provide data from CJIS computer
Sheriff Turner commented that a lot of theses services have been provided to the City over the years, however, there has been an increase in population and in demand for services. He recommended that the City and County meet to discuss these services.
Mayor Randolph told the Board that he appreciates the extra services that has been provided by the Sheriff’s Office. He referred to a memorandum from Ron McQueen to Dispatch regarding the re-zoning of the fire departments. He stated that he feels this will be dangerous, it may meet with dire circumstances and will cause a lot of confusion. Mayor Randolph asked the Board to leave fire zones as they are until after they have an opportunity to meet with the City. Mayor Randolph stated that he would find out from the City Commission a date in which a meeting could be scheduled. Motion by Commissioner Durden, seconded by Commissioner Suggs, to continue with the Fire Service with the City of Trenton as in the past. The motion carried unanimously. (1/3544)
Solid Waste Special Assessments:
Mr. McPherson reported the City of Trenton had requested a legal opinion from the County as to wether of not the City could opt out of the special assessment for Solid Waste. He prepared the opinion which stated that the City of Trenton could not opt out of the special assessment. He explained it is not like the impact fee ordinance in which the City was given the option of opting out. Under the special assessments for both EMS and Solid Waste, if the County made certain findings that the matter were preemptive to the County by State Statute or that residents of the municipalities were receiving the same benefit as County residents then the special assessments would be imposed on residents county wide. In the case of Solid Waste, the County made both of those findings. He further explained the City could have opted out if the County had given them the right to or if they had adopted a conflicting ordinance. The County also could have stated that this applies only in the unincorporated areas. However, the findings were made in the initial assessment resolution and it was not challenged at the time. Mr. McPherson stated that the Solid Waste Assessment is a valid assessment imposed county wide. (2/900)
Public Hearing / Ordinance 02-08, Inmate Gain Time:
(Notice of this public hearing was published in the June 20, 2002 edition of the Gilchrist County Journal and proof of publication is on file in the Clerk’s Office.)
Sheriff Turner stated that he was not able to be in attendance when this proposed ordinance was recently before the Board (regular meeting, June 3, 2002) and that he wished to clarify several questions that came up. The proposed ordinance would enact the ability to grant gain time which would serve as an award system for those who are on trustee status or who do a meritorious service. He explained there are rules and regulations under the Florida Model Jail Standards and the Sheriff’s policy and procedures. This will not apply to every inmate but only to those who obtain trustee status. Motion by Commissioner Durden, seconded by Commissioner Wilkerson, to approve Ordinance 02-08. Mr. Gilliam asked Sheriff Turner if the County maintenance employee would be allowed to oversee the work of the trustees. Sheriff Turner replied that there has to be a staff member with the inmates at all times and under an ordinance passed last year, the County maintenance employee would be allowed to take one or two inmates for a project. Mr. Lanier, County Maintenance, has taken the required courses to check out the inmates. Commissioner Suggs pointed out that this gain time is in addition to the five (5) days gain time already awarded by the State. Sheriff Turner stated it cost an average of $36 per day to house a prisoner and most counties already have this ordinance in place. Mr. McPherson asked if the intent was only for inmates in a trustee status. Sheriff Turner replied that in most cases it is for trustees and some cases when a great meritorious act is performed. Mr. McPherson suggested that Sheriff Turner draft his own policy on how he would grant the gain time. The motion on the floor carried with Commissioner Suggs voting “no.” ( A copy of Ordinance 02-08 is on file in the Clerk’s Office.) (2/1102)
AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; ESTABLISHING GAIN TIME FOR COUNTY PRISONERS; PROVIDING DEFINITIONS; ESTABLISHING THE AUTHORITY OF THE GILCHRIST COUNTY SHERIFF TO GRANT GAIN TIME; ESTABLISHING THE CONDITIONS UNDER WHICH GAIN TIME MAY BE GRANTED AND THE CONDITIONS UNDER WHICH IT MAY BE FORFEITED; PROVIDING INSTRUCTIONS TO THE CODIFIER; AND PROVIDING AN EFFECTIVE DATE.
Chamber of Commerce:
Mr. Mark Feather introduced the Board of Directors present and thanked the Commission for the assistance they have given the Chamber in the past. Mr. Feather presented a request for renovations to the church building annex which the Chamber will occupy. Mr. Feather reviewed two (2) proposals for the project. The total estimated cost of the first proposal was $9,287.38 which itemized quotes from sub-contractors & suppliers. The total estimated cost of the second proposal was $11,346.30 which included proposal #1 with the addition of the installation of lighting for the road sign, limerock in the parking area and park benches under the breeze way.
Mr. Gilliam pointed out that it is not certain at this time if the Chamber will be moving into the building during this budget year or the next. He recommended that these cost be considered in the upcoming budget process.
Mrs. Fletcher reviewed the proposed renovations and estimated it will take approximately two (2) weeks to complete. Commissioner Durden stated that he will meet with Mrs. Fletcher and Mr. Gilliam and bring back a schedule and a plan for the renovations to be included in the FY 2002/2003 budget. (2/1544)
Road Department Report:
Mr. Nathan Martin reported the Department was called out many times over the weekend to handle debris from the storm. He also reported they have been working on Shady Grove Road.
They have hauled a total of 121 loads of rock in the month of June.
Commissioner Bush submitted a quote in the amount of $6,090 from J & J Heavy Equipment Repairs for repairs of one of the trucks. Motion by Commissioner Durden, seconded by Commissioner Wilkerson, to approve payment up to $6,090 to J & J Heavy Equipment Repairs for repairs to the truck. The motion carried unanimously.
Commissioner Bush asked Commissioner Suggs to contact Levy County regarding labor for Shady Bend Road. (2/2344)
Public Hearing / Solid Waste Annual Rate Resolution:
(Notice of this public hearing was published in the June 27, 2002 edition of the Gilchrist County Journal and proof of publication is on file in the Clerk’s Office.)
Mr. Gilliam presented Resolution 02-28 and explained that the County Commission, in 1994, adopted the uniform method of collecting both the Solid Waste and EMS special assessments. From that time forward all property owners have been notified, through the TRIM process, of the rate and amount as well as the date and time of a public hearing to discuss these issues. Each year during budget process, either at the tentative hearing or the final hearing, those rates are adopted by resolution. During the budget process for FY 2001/2002, a public hearing was held but through an oversight, the resolutions adopting the rates were not adopted. This proposed resolution is for the current year. Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve Resolution 02-28. The motion carried unanimously. (A copy of Resolution 02-28 is on file in the Clerk’s Office.) (2/2969)
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA, KNOWN AS THE SOLID WASTE ANNUAL RATE RESOLUTION, RELATING TO THE PROVISION OF SERVICES AND FACILITIES FOR SOLID WASTE COLLECTION AND DISPOSAL; ESTABLISHING THE RATE OF ASSESSMENT FOR THE FISCAL YEAR 2001-02; IMPOSING SERVICE ASSESSMENT AGAINST ASSESSABLE PROPERTY LOCATED WITHIN BOTH THE UNINCORPORATED AND MUNICIPAL AREAS OF GILCHRIST COUNTY; APPROVING THE SERVICE ASSESSMENT ROLL; APPROVING AN EFFECTIVE DATE.
Public Hearing / EMS Annual Rate Resolution:
(Notice of this public hearing was published in the June 27, 2002 edition of the Gilchrist County Journal and proof of publication is on file in the Clerk’s Office.)
Mr. Gilliam presented Resolution 02-29, Emergency Medical Services Annual Rate Resolution. Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve Resolution 02-29. The motion carried unanimously. (A copy of Resolution 02-29 is on file in the Clerk’s Office.) (2/3188)
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
GILCHRIST COUNTY, FLORIDA, KNOWN AS THE EMERGENCY
MEDICAL SERVICES ANNUAL RATE RESOLUTION, RELATING TO
THE PROVISION OF EMERGENCY MEDICAL SERVICES AND
FACILITIES; ESTABLISHING THE RATE OF ASSESSMENT FOR FISCALYEAR 2001-2002; IMPOSING SERVICE ASSESSMENTS AGAINST ASSESS-
ABLE PROPERTY LOCATED WITHIN BOTH THE UNINCORPORATED
AN MUNICIPAL AREAS OF GILCHRIST COUNTY; APPROVING THE
SERVICE ASSESSMENT ROLL; APPROVING AN EFFECTIVE DATE.
Clyde Florida, West Coast Railroad:
Mr. Clyde Forbes appeared before the Board to request closure of the railroad crossing at SE 75th Avenue. He explained the sight distance is very poor at the crossing. Coming from the South going North on that street, the car has only about 90' visibility of a train and a train has approximately 50' visibility of the crossing. There has been one accident at this crossing several years ago. Mr. Forbes stated that no one lives on SE 75th Avenue North of the track. Commissioner Suggs pointed out that this road goes from the Union Baptist Church to the Langford grade. The church bus uses this road to take children home.
Commissioner Bush recommended that a count be made. He asked Mr. Forbes how often the train goes through the crossing. Mr. Forbes replied an average of six (6) times per week. Mr. Forbes contended there are residents in the area that think the rail road has been abandoned. Commissioner Bush stated that he will have the Road Department put up stop signs at the crossing and the crossing at SE 60th Street. Motion by Commissioner Durden, seconded by Commissioner Wilkerson, to follow the road closing policy initiated by the Board of County Commissioners. The Board discussed the road closure policy. Mr. McPherson advised Mr. Forbes will need to get the adjoining property owners to sign the petition for road closure if he applies for the closure and if the Board initiates the closure public notice will be given. Commissioner Bush stated that a lot of people use this road on Sundays and Wednesdays. Commissioner Durden rescinded the motion. Commissioner Durden advised Mr. Forbes that he can petition for the Road Closure with the County Coordinator’s Office if he chooses. Commissioner Bush stated that he would also have the Road Department conduct a daily road study at the crossing. (2/3298)
Meridian Behavioral Healthcare:
Ms. Pam Selby, Meridian Behavioral Healthcare, addressed the Board regarding a proposed project for the All Stars and the Humane Society. They propose to start a thrift store for the Humane Society that will be run by volunteers from the All Stars program. Ms. Selby stated they are looking for a location in either Trenton or Bell for the thrift store.
Their goal is to promote an awareness of animal health in the community. There will be approximately 500 students that will be going through the All Stars program. Ms. Selby explained the program objectives that would be met by allowing these students work in the thrift store. They also plan to allow senior citizens to volunteer in the thrift store.
Ms. Selby asked the Commission if there were any County owned buildings available for the thrift store. Commissioner Bush replied the County does not have any vacant space at this time. Ms. Selby asked the Commission to consider donations to purchase the rings (awarded at the end of the year) for students who could do volunteer work for the County. Mr. Gilliam pointed out, the County would not be able to use the students as volunteers due to the fact they could not be covered under the County’s liability insurance.
Ms. Selby asked the Commission if they would be able to sponsor a child individually. The Commissioners agreed they would. Ms. Selby stated she may seek support from the community in sponsoring the children individually.
EMA/County Coordinator’s Report:
Hazardous Waste Collection Reimbursement – Mr. McQueen presented the reimbursement request from Alachua County in the amount of $2,901.83 for Hazardous Waste Collection. Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve the Hazardous Waste Collection reimbursement. The motion carried unanimously. (3/1189)
DEP Secretary Struhs Meeting – Mr. McQueen referred to a memorandum from Suwannee River Water Management regarding a meeting with Secretary David Struhs, DEP, at Fanning Springs. (July 2, 2002 @ 8:00 a.m.). (3/1230)
Article 5 / Revision 7 Implementation – Mr. McQueen referred to a memorandum from the Florida Association of Counties regarding implementation of Article V /Revision 7. He stated that this continues to be a very volatile issue in which small counties stand to loose a lot of funding. Mr. Gilliam commented that the end result is the money will come from the counties and the small counties will loose revenue. He mentioned that Jacki Johnson or Sam Ferguson may be able to attend the forum. (1/1298)
Waters Lake Park – A letter was received from DEP regarding the Waters Lake Park FRDAP Project. The completion date for this project is August 31, 2002. Mr. McQueen stated that Jay Mosely is supposed to submit a request for an extension. Commissioner Bush asked Mr. McQueen to check on the status of the project. (3/1436)
Parking Lot – Mr. McQueen reported he has received the permit from Suwannee River Water Management for the parking lot and storage building. (3/1640)
City of Trenton – Mr. McQueen referred to the letter from the City of Trenton regarding zoning for the judicial facility project and the church building. He explained that Ben Chumley went to City Hall to obtain information regarding the zoning. Mr. Chumley also obtained a copy of the City’s Comp Plan and LDRs. Mr. McQueen discussed an issue with the number of parking spaces required. Issues were also raised by the City regarding concurrency with HWY 129 and traffic flow. (1/1728)
Personnel Policy – Mr. McQueen recommended an amendment to the Personnel Policy regarding Health Insurance and Life Insurance for retirees. He explained that the policy is unclear regarding elected officials. Currently the policy reads “any employee having a vested retirement (ten years creditable service) and having attained 64 years of age at retirement, or any retired employee having thirty or more years of creditable services, at any age, is entitled to receive the same premium rate and the same premium participation with premium being paid by the Board of County Commissioners, as existed for that employee on the date of his/her election to retire, with the premium payment by the Board of County Commissioners continuing for the next ensuing twelve (12) months from date of retirement. Upon expiration of the twelve-month premium payment benefit, the said retiree may continue to participate for an indefinite period of time, providing that he/she pay the entire cost of the coverage....” Mr. McQueen recommended amending the policy to address County Commissioners. He also recommended amending the policy regarding Life Insurance coverage to include elected officials.
Motion by Commissioner Durden, seconded by Commissioner Suggs, to amend the Personnel Policy relating to health insurance benefits to include “Any Board member having a vested retirement (ten years creditable service) or having attained 64 years of age at retirement, or any retired board member having three (3) terms or twelve years of creditable service...” and on the life insurance policy to include “any Board member retiring with 10 years of service or having attained 64 years of age, or any board member having three terms, or twelve years of service...” The motion carried unanimously. (3/2055)
J.W. Boyd, Invoice – Mr. McQueen presented an invoice from JW Boyd Co., inc. in the amount of $109,993 for the Bell Springs Bridge stabilization. He explained this work is reimbursable under the Hazard Mitigation Grant. Motion by Commissioner Durden, seconded by Commissioner Wilkerson, to approve payment of the invoice in the amount of $109,993. The motion carried unanimously. (3/2417)
Tourism Tax Board – Mr. McQueen presented a recommendation received from Lois Fletcher for appointments to the Tourism Tax Board:
County Commissioner Randy Durden
Trenton City Elected Official Damon Leggett
Fanning Springs Elected Official Carol McQueen
Accommodations Kim Davis
Accommodations Amos Philman
Accommodations Tom Harter
Tourism Related Mark Gluckman
Tourism Related Jim Troke
Tourism Related Lois Fletcher
Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve the recommendation for appointments to the Tourism Tax Board. The motion carried unanimously. (3/2537)
County Comprehensive Emergency Management Plan – Mr. Gilliam referred to a letter from the Department of Community Affairs regarding a County Comprehensive Emergency Management Plan visit. Mr. McQueen stated that they are rewriting the plan and will bring it to the Board for approval.
William Decker, Information Request – Mr. Gilliam referred to a letter received from William Decker regarding a public information request. Mr. McQueen advised he received a copy and Ben Chumley is working on it.
Commissioner Durden discussed political signs in the County right-of-way. He suggested that Mr. McPherson send a letter to the Supervisor of Elections regarding the rules for political signs in public right-of-ways. Mr. McPherson stated he will draft the letter.
There being no further business to discuss, Commissioner Durden moved to adjourn at 4:33 p.m. The motion was seconded by Commissioner Suggs and carried.
ATTEST: Wilbur Bush, Vice-Chairman
Joseph W. Gilliam, Clerk