The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Monday, August 5, 2002 at 10:00 a.m. in the courtroom, located in the Gilchrist County Courthouse, 112 South Main Street, Trenton, Florida, with the following members present to-wit:


Commissioner John Rance Thomas, Chairman

Commissioner Wilbur Bush, Vice Chairman

Commissioner Randy Durden

Commissioner Sue Suggs

Commissioner Fred Wilkerson


Others in attendance were:   Joseph W. Gilliam, Clerk of Court, John McPherson, County Attorney, Karen Heaton, Deputy Clerk, Sam Ferguson, Director of Finance, Ron McQueen, EMA/County Coordinator, Busy Shires, John Ayers, Joye Brown, Chief Harvey Montgomery, Richard Esseck, Leslie Esseck, Charissa Strickland, Nathan Martin, Jacki Johnson, Sheriff David Turner, Mollie Branning, John Chastain, Ben Chumley. 


Call to Order:


Chairman Thomas called the meeting to order at 10:00 a.m.  Commissioner Durden delivered the Invocation and Commissioner Suggs led the Pledge of Allegiance. 


Agenda Changes:


Additions:           John Chastain, Florida Crown Workforce (2:45 p.m.)


Additions to the Consent Agenda:

1)         Purchase order #221894 /Mylesco Marble Manufacturing, $13,912.46. (Flooring for the bath house at Hart Springs.)

2)         Purchase Order #221889 / Hughes Supply, $11,710.  (Electrical supplies for new camp ground and bath house at Hart Springs.)

3)         Purchase Order / Hughes Supply, $11,600. (Plumbing, Hart Springs)

4)         Purchase Order / Dale Zato, $11,710. (Campground)

5)         Purchase Order / Lynn Beckham, $15,000.  (Clearing right of way for road at Hart Springs.)

6)         Request from Sheriff Turner to expend 911 funds in the amount of $1,097.98 for battery backup in dispatch and the server room.

7)         Purchase Order / Cannon Well Drilling, $2,000.  (Pump at Courthouse.)

8)         Purchase Order / C.W. Strickland, $7,200 (re-roof of the Week’s Building)  

9)         Purchase Order / C.W. Strickland, $9,855.98 (roof repairs on Extension Office)




Consent Agenda:


1)         Bills

2)         Budget Entries: #BE2-075 & #BE2-076

3)         Purchase Orders:

– Barnie’s Pumps ($1,320)

– Applied Pump Technology ($11,088.73)

– Gilchrist County Chamber of Commerce ($5,021.30)

– Ring Power ($4,902.57)

– Ring Power ($3,223.17)


Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve the consent agenda with changes.  The motion carried unanimously. 


Attorney’s Report:


SHIP Ordinance – Mr. McPherson referred to the proposed ordinance for the SHIP Program which was scheduled for a time certain.  He explained the ordinance adopted in 1993 was inadvertently left out of the County’s Code of Ordinances and it will be necessary to adopt another one.  (1/1015) 


Tourist Development Tax Ordinance – Mr. McPherson advised he will prepare a draft ordinance for the proposed Tourist Development Tax.  This ordinance will be scheduled for the September 5th meeting.  (1/1037)


Tourist Development Council – For the Chairman’s signature, Mr. McPherson provided a copy of a resolution appointing members to the Tourist Development Council.   He explained that this resolution states the action taken by the Board at the July 1st meeting.  (1/1052)


Chamber of Commerce – Mr. McPherson referred to the proposed resolution relating to the Chamber’s use of county office space scheduled for a time certain.  (1/1246)


Aderholt Roadway – There has been no response from Mr. Jeff Dollinger, attorney for Mr. Aderholt.  Mr. Duke Lang advised Mr. McPherson that there will be a lawsuit filed against the County and others challenging the decision of the County regarding the right of way.  (1/1286)


City of Trenton, Solid Waste Special Assessment – The City of Trenton has decided not to request an Attorney General’s Opinion concerning the City’s ability to opt out of the special assessments.  There is no action the County should take at this time.  (1/1304)


Rural Development Loan – Mr. McPherson reported he has provided USDA with the documents they have requested for the Rural Development Loan.  (1/1325)


Ginnie Springs v. Gilchrist County – No activity.



Gilchrist County v. City of Trenton CRA – Mr. McPherson reported that he has received most of the information requested from the City of Trenton.  There was one tape that was defective and he was not able to hear it.  He stated that it was his opinion that under the law, the City should have some basis for making it’s findings.  Some information should be provided regarding the conditions within the city that causes the area to meet the definition of slum and blight.  Mr. McPherson advised the County Commission has until January 1, 2003 to make a decision without waiving any rights. 


Motion by Commissioner Durden, seconded by Commissioner Wilkerson, to rescind the directive to the County Attorney to file lawsuit in this case.  The motion carried unanimously.  (1/1336)


The Estate of Julee Guerra, Stanley Guerra and Debra Guerra v. Gilchrist County Sheriff’s Office, Gilchrist County, FDOT, and Deputy Darrell Rhoten  – Mr. McPherson reported this case has been forwarded to the insurance carrier and is pending.  (1/1462)


Poitevint v. Gilchrist County – A verified complaint has been filed.  Mr. McPherson has prepared a proposed response which is scheduled for a time certain this date.  (1/1470)


Final Orders: Piedmont & Watson – For the Board’s review, Mr. McPherson provided copies of the final orders granting special exceptions for Piedmont Dairy and Watson Farms.  (1/1480)


Clerk’s Report:


SHIP Program – Mr. Dennis Radice presented the following SHIP Loan applications:


1) Thelma Jordan, Very Low Income, Rehab, ($11,310, $500/closing costs and 10% reserve).  The Loan Review Committee recommended approval subject to conditions.  Motion by Commissioner Durden, seconded by Commissioner Bush, to approve the SHIP Loan application for Thelma Jordan.  The motion carried unanimously. 


2) E.C. Studstill, Very Low Income, Rehab, ($20,425, $500/closing costs and 10% reserve.)  The Loan Review Committee recommended approval subject to conditions.  Motion by Commissioner Bush, seconded by Commissioner Wilkerson, to approve the SHIP Loan for E.C. Studstill in the amount of $20,425.  The motion carried unanimously. 


3) Frederick Seyez, Low Income, New Construction, ($17,500).  The Loan Review Committee recommended approval subject to conditions.  Motion by Commissioner Wilkerson, seconded by Commissioner Durden, to approve the loan application for Frederick Seyez.  The motion carried unanimously.  (1/2013)


Mr. Radice reviewed proposed changes for the SHIP Program concerning biding.  He explained that these changes will be implemented pending the attorney’s approval.  (1/2013)



Mr. Radice advised the annual reports have been completed and requested the Board’s certification.  Motion by Commissioner Suggs, seconded by Commissioner Durden, to authorize the Chairman to sign the SHIP Distribution Summary.  The motion carried unanimously.  (1/ 2095)


Grant-in-Aid Agreement – Mr. Gilliam presented the Grant-in-Aid Agreement and spending plan for the Small County Courthouse funds in the amount of $150,000.  Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve the spending plan in the amount of $150,000 as submitted.  The motion carried unanimously. (1/2148)


Government Services Group – Mr. Gilliam referred to a letter  received from Camille Tharpe, Government Services Group regarding the Fire Special Assessment Program.  Mrs. Tharpe advised there are no payments due according to the professional services agreement.  (1/2205)


Public Safety Coordinating Committee – Mr. Gilliam reported the Public Safety Coordinating Committee held a meeting on July 16, 2002.  At that meeting, the Sheriff’s Office presented a list of capital improvements for the jail and requested assistance from the Board. 


1)         Installation of vent in cell #9

2)         Ventilation fan in the trustees cell

3)         Interior painting of cell block area ($635.00)

4)         Shelter constructed at back door of cell block

5)         Repair/refurbish all locks (some deadbolts) in cell block (25 locks @ $600 each = $15,000)

6)                  Installation of hydraulic sally port gate ($14,600)

7)                  Purchase of video camera system for security

8)                  Septic system

9)                  Repair/replacement of lights and plexiglass


Commissioner Durden recalled the Board had instructed the Sheriff’s Office this past year to submit work orders for such items, along with a cost estimate, for the Board’s approval.  Once the expenditure is approved, the Sheriff’s Office was to have the work done.  Mr. Gilliam pointed out the first two items had already been approved.  Mr. Gilliam stated he would request the Sheriff’s Office to submit purchase orders for these items.  (1/2230)


Florida Department of Transportation / 5-Year Work Program:


Ms. Joye Brown, Assistant Planning Manager, FDOT, appeared before the Board to report on the 5-Year Work Program.  She advised two (2) new projects have been adopted.  The first project is the resurfacing of SR 26 from Fanning Springs to Trenton, construction is planned for the year 2005.  The second project is a capacity improvement study of SR 26 from US 19 to Alachua County.


Ms. Brown advised the two (2) projects submitted by Gilchrist County for the Small County Road Assistance Program have been approved.  These projects are the resurfacing of CR 138 from SR 47 to US 129 and the resurfacing of CR 337 South of SR 26.   Both projects are scheduled for 2003.  (1/2572)


Commissioner’s Reports: 


Commissioner Wilkerson presented a purchase request in the amount of $3,600 from the Solid Waste Department for a sweeper broom for the skid steer loader.  Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve the expenditure in the amount of $3,600.  The motion carried unanimously.  (1/3142)


Resolution Establishing Public Benefit for the Chamber of Commerce to Occupy County Office Space: 


Mr. Mark Feather and Mrs. Lois Fletcher appeared before the Board regarding a proposed lease agreement with the Chamber of Commerce for County office space. 


Mr. McPherson prepared a resolution and Commercial Lease Agreement for the Board’s approval.   He explained a resolution is necessary considering County resources are being provided to a private entity.  Commissioner Durden suggested Mr. Feather present the proposed lease agreement to the Chamber’s Board of Directors for review at the next Chamber meeting.


The Board rescheduled the resolution and lease agreement for the August 19th meeting.  (1/3200)


Clerk’s Report (Continued):


Request for Ordinance – Mr. Gilliam referred to a letter from Representative Irving Slosberg, District 89, regarding a proposed ordinance adding a $3 surcharge to each civil traffic violation.  Considering the County’s traffic tickets are currently at the maximum of $30, Mr. Gilliam recommended the Board not pass the requested ordinance.  The Board took no action. (1/3642) 


Proposed Holiday Schedule – Mr. Gilliam presented the proposed holiday schedule received from Judge Stan Morris, Chief Judge.


New Year’s Day                                    Wednesday, January 1, 2003

Martin Luther King’s Birthday                  Monday, January 20, 2003

Good Friday                                          Friday, April 18, 2003

Memorial Day                                        Monday, May 26, 2003

Independence Day                                  Friday, July 4, 2003

Labor Day                                             Monday, September 1, 2003

Yom Kippur                                           Monday, October 6, 2003

Veterans Day                                         Tuesday, November 11, 2003

Thanksgiving Day                                  Thursday, November 27, 2003

Day after Thanksgiving                           Friday, November 28, 2003

Christmas Day                                       Thursday, December 25, 2003

Day after Christmas Day             Friday, December 26, 2003


Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve the holiday’s as submitted.  The motion carried unanimously.  (1/3708)


Article V, Revision 7 Special Assessment – Mr. Gilliam referred to a memorandum from Mary Kay Cariseo, Florida Association of Counties, regarding the County’s dues and Revision 7 special assessments.  An invoice will be sent to the County in September for membership dues in the amount of $1,694.  They are also requesting a voluntary special assessment in the amount of $441 to help lobby the legislature for FAC’s position on Article V.  (1/3942)


The meeting adjourned at 12:00 p.m.


The meeting reconvened at 1:15 p.m.  (Commissioner Suggs was absent)


EMA/ County Coordinator: 


Modification Agreement / DCA for Hart Springs – Mr. McQueen presented modification agreements for the Hazard Mitigation Grant and the Electrical Retrofit Grant for Hart Springs.  Motion by Commissioner Durden, seconded by Commissioner Bush, to accept the modifications to the Hazard Mitigation Grant and the Electrical Retrofit Grant.  The motion carried unanimously.  (2/001)


Drug Free Workplace – Mr. McQueen presented the renewal application for the Drug Free Workplace Program with Alcohol & Substance Abuse Prevention Programs (ASAP).  Motion by Commissioner Durden, seconded by Commissioner Bush, to approve the application for renewal.  The motion carried unanimously.  (2/035)


(Commissioner Suggs returned to the meeting at 1:24 p.m.)


Tri-County Tourism Taskforce – Mr. McQueen referred to a letter from the Tri-County Tourist Development Board informing the County of their intention to apply for another staffing grant for the year 2003.  They are requesting the County Commission include another contribution toward the match, in the amount of $5,000, in the FY 2002/2003 budget.  (02/075)


Solid Waste, Hauling Fees – Mr. McQueen reviewed a full cost accounting summary from the Solid Waste Department for garbage hauled by Wesley Sanitation for the City of Trenton.


The City of Trenton disposes approximately 1668 tons of garbage per year at the Gilchrist County Transfer Station.  It costs Gilchrist County approximately $116.09 per ton to process and dispose of a ton of garbage. (2/125)


Total Cost




Tipping Fees Paid for Garbage Disposal


$ 91,740.00


Special Assessment Fees Paid by the City of Trenton/ Approx.


$ 38,000.00


24.2% of Yearly Gant Money Collected


$ 33,164.40


Total Paid




Balance/Loss to the County (per year)


$ 30,733.72



Public Hearing / Resolution 02-34, Alachua County Health Facilities Authority & Meridan Behavioral Healthcare, Inc. Projects, Revenue Bonds: 


The Board considered Resolution 02-34 approving the issuance of revenue bonds by the Alachua County Health Facilities Authority for the Meridian Behavioral Healthcare, Inc. Project.  Motion by Commissioner Durden, seconded by Commissioner Bush, to approve resolution 02-34.  The motion carried unanimously.  (A copy of Resolution 02-34 is on file in the Clerk’s Office.) (2/171)


                                                              RESOLUTION 02-34



EMA/County Coordinator (Continued):


Program Management Services – Mr. McQueen referred to a letter from Program Management Services (PMSI) regarding renewal of the County’s worker’s compensation insurance.  PMSI, will also be taking on the County’s property and liability insurance effective October 1, 2002.  Currently, this coverage is with Coregis but that company is moving their business out of the State.  (2/284)


Building Department Report: 


Mrs. Charissa Strickland presented the Building Department Report for the month of July.


Mobile Homes                            12 Total / 5 Replacements, 7 impacts = $10,089.17

(Capital= $2,589.16 / Transportation= $7,500.01)


New Construction                      6 Total / 1 Replacement, 5 impacts= $7,206.55

(Capital= $1,849.40 / Transportation= $5,357.15)


Remodeling/Additions                 5

Barns                                        5

Sheds                                        0

Pools                                        1

Roofing                         1

Garages                         0

House Move-on              0

Miscellaneous                            1





Road Department:


Mr. Nathan Martin reported on the Road Department and the conditions of the roads.  (2/513)


Public Hearing / Ordinance 02-09, SHIP Program:


Mr. McPherson explained that the County adopted an ordinance for the SHIP Program in 1993 but it was inadvertently left out of the codification of ordinances.  Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve Ordinance 02-09.  Mr. McPherson pointed out revisions in Subsections 47-4 and 47-7.  He also pointed out that Section 5 appeals Ordinance 93-05 and Ordinance 98-06.  The motion on the floor carried unanimously.  (A copy of Ordinance 2002-09 is on file in the Clerk’s Office.)  (2/1213)


                                                 ORDINANCE 2002-09



Workshop / 911 Revenue & Expenses:


Mr. Gilliam advised the Board that a meeting was recently held to discuss questions relating to the use of 911 funds.  Those in attendance were Mr. Gilliam, Mr. McQueen, Sheriff Turner, Chief Harvey Montgomery, Molly Branning and Chairman Thomas.  It was decided to bring these issues to the Board’s attentions and to ask the Commission to make a final determination on who the 911 Coordinator is and how the funds should be expended.


Sheriff Turner brought a request before the Board for the expenditure of $20,843 for the purpose of purchasing the Voice Print International, Inc. logging recorder system.  He explained that a 911 grant award was received which designated $13,000 for a logger recorder system to upgrade the currently system.  He requested the balance, $7,843, be expended from the Intergovernmental Communication Fund.  This total purchase price includes installation, training, shipping and annual maintenance.  Mr. McQueen commented that the grant received was initially written to relocate dispatch to Walker Curve.  Ms. Branning replied that of the $24,000 grant award, $13,000 was to replace equipment and the balance was for the relocation.  Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve the request.  The motion carried unanimously.


Sheriff Turner discussed concerns regarding the implementation of the 911 funds.  He explained that his office wrote the recent grant and submitted it yet when it is awarded, he must have Ron McQueen’s authorization to expend funds as he is currently the 911 Coordinator.  He told the Board this poses problems in that Mr. McQueen is not aware of changes, daily operations or necessary planning.  Sheriff Turner advised that he is trying to reach Phase II compliance with the 911 system but found that Gilchrist County is not even in compliance with Phase I.  With this information, Sheriff Turner asked the Commission if they wished to designate him as 911 Coordinator or to allow Ron McQueen to retain that responsibility.


Discussion was held concerning the current system and proposed changes.  Commissioner Durden stated that there seemed to be a lot of mis-communication and suggested that a committee be formed to address these concerns.  Motion by Commissioner Durden, seconded by Commissioner Suggs, to appoint a committee to meet with the Chairman to develop a plan and report back to the Board on a monthly basis with the following persons serving on the committee; Molly Branning, Ron McQueen, Sam Ferguson, Jacki Johnson and Chief Harvey Montgomery.  The motion carried unanimously.  (2/1351)


(Commissioner Wilkerson left the meeting at 2:45 p.m.)


Florida Crown Workforce: 


Mr. John Chastain, Executive Director, Florida Crown Workforce Board, presented a status report for the Regional Workforce Board and gave an overview of the program.  Mr. Chastain also presented an amended interlocal agreement for the Board’s approval. 


During the presentation, Mr. Chastain pointed out that the AWI Inspector General found that Gilchrist County had a total of $40,329 in disallowed costs.  Mr. Chastain related that this amount was determined based on an audit of the FY 2000/2001 audit at which time nine (9) files were found to be ineligible.  Mr. Chastain has since reviewed the files and found that only one (1) file is not eligible with a disallowed amount of $4,400.  He intends to challenge payment of the debt.  If payment is required, it may be paid in in-kind service by the School Board but ultimately the Board of County Commissioners are responsible for the debt. 


The Board directed questions to Mr. Chastain regarding the responsibility of the County Commission in regard to disallowed amounts.  Mr. Chastain stated that he has offered to pay the bill but they will not accept federal funds.  Payback must be from the School Board or the County.  The Board deferred action on the interlocal agreement and asked Mr. Chastain to bring back a copy of the legislation that requires the counties to be responsible for misused funds.  (3/032)


Verified Complaint, Poitevint:


Mr. McPherson reviewed a copy of the verified complaint filed by Mr. Ben Poitevint and other residents against the County and the Kortessis’ concerning Special Exception 02-01 granted by the Board of Adjustment. 


Mr. McPherson referred to a letter of response addressed to Mr. Bullock, attorney for Mr. Poitevint.  Motion by Commissioner Durden, seconded by Commissioner Bush, to authorize the County Attorney to send the letter of response.  The motion carried unanimously. (3/1350)

EMA/County Coordinator’s Report (Continued): 


Bell Fire Department  Commissioner Durden reported that he attended the last Bell Town Council meeting.  At that meeting, the Town Council took action to turn the Bell VFD over to the County effective October 1st on a trial basis for one (1) year.  They agreed to lease the station and the equipment to the County for $1 per year. Mr. David Lang will draft an interlocal agreement for approval.  The Town Council also offered to pay the County for responding to fires in the City of Bell.  Commissioner Durden advised he will bring back the interlocal agreement for the Board’s review and approval.  (3/1702)


Department of Corrections / Solid Waste Agreement – Mr. McQueen presented an agreement with Lancaster Correctional for inmate work squads for the Solid Waste and Recycling Facility (effective July 1, 2002 thru June 30, 2003).  Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve the agreement with Lancaster Correctional.  The motion carried unanimously.  (3/199)


Lighting Compensation Program – Mr. McQueen referred to a letter from the Department of Transportation regarding the State Highway System Lighting, Maintenance, and Compensation Program.  This program is intended to partially compensate all local maintaining agencies for their cost associated with the operation and maintenance of lighting systems located on State owned roadways.  Mr. McQueen advised he has submitted a compensation form for the traffic lights in the county.  (3/2078)


Paving South Sante Fe Avenue – Mr. McQueen advised a grant has been approved through OTED to pave South Sante Fe Avenue.  (3/2134)


DOT Driveway Access – Mr. McQueen received notification that the permit for the DOT driveway access at Walker Curve has expired.  (3/2183)


Mosquito Spraying – Mr. McQueen reported there have been two (2) confirmed cases of Encephalitis in Marion County.  He advised action may be needed in the near future to begin spraying for mosquitos.  (3/2216)


Health Fair – Mr. McQueen advised the Employee Health Fair will be held on September 12, 2002 at the American Legion Hall.  (3/2352)


Constitutional Officers: 


Mrs. Susan Bryant told the Board that Mrs. Sullivan, with Hospice, has asked to display a memorial for the victims of September 11th.  The Board agreed to allow Hospice to display the items in the Courthouse.


Mrs. Bryant reported that she had received the letter from the County Attorney regarding campaign signs in public right of ways.  She has mailed a notice of the guidelines to all candidates.


Mrs. Bryant requested permission to place signs up for the voting precincts.  The total cost will be approximately $300.  The Board agreed.  (3/2533)


Clerk’s Report (Continued):


Elevator Contract – Mr. Gilliam advised Mr. McPherson has reviewed the proposed elevator contract and found several concerns.  He asked the Board to allow Mr. McPherson to contact the company and negotiate another contract.  The Board agreed.  (3/3000)


Judicial Facility – Mr. Gilliam presented design drafts for the exterior of the proposed judicial complex project for the Board’s review.  He advised the committee has recommended option #1 for the front elevation and a combination of option #1 and option #2 for the West elevation.  The Board reviewed the drafts and agreed with committee’s recommendation.  (3/3117)


Budget Update   Mr. Gilliam presented a budget recap for the period ending July 31, 2002.  He also presented a reviewed a recap for the proposed FY 2002/2003 budget.  (3/3306)


New Business: 


Mr. McQueen advised FEMA has included the access road in Hart Springs with the sewer treatment plant.  The project was bid out with only one (1) bid submitted by Anderson Columbia Company in the amount of $153,444.  Motion by Commissioner Durden, seconded by Commissioner Bush, to accept the bid from Anderson Columbia Company and to negotiate the price.  The motion carried unanimously.  (3/700)


Mr. McQueen told the Board he received a request from an individual who wanted to purchase the mobile home that was used as the managers cottage at Hart Springs.  Because of the condition of the trailer, Mr. McQueen recommended it be demolished instead.  The Board agreed to allow the firefighters to burn it.  (3/769)


Old Business:


Final Orders – Chairman Thomas presented the Final Order for Special Exception 02-03, Piedmont Dairy, approved at the Board of Adjustment meeting held July 15, 2002.  Motion by Commissioner Durden, seconded by Commissioner Bush, to authorize the Chairman to sign the Final Order for SE 02-03.  The motion carried with Commissioner Suggs voting “no.”


(Commissioner Suggs left the meeting at 5:04 p.m.)


Chairman Thomas presented the Final Order for Special Exception 02-04, Watson Farms, approved at the Board of Adjustment meeting held July 22, 2002.  Motion by Commissioner Durden, seconded by Commissioner Bush, to authorize the Chairman to sign the Final Order for SE 02-04.  The motion carried unanimously. 



Public Participation:



There being no further business to discuss Commissioner Durden moved to adjourn the meeting at 5:10 p.m.  The motion was seconded by Commissioner Bush and carried. 







ATTEST:                                                                     John Rance Thomas, Chairman




Joseph W. Gilliam, Clerk