MINUTES OF A JOINT MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS AND THE TRENTON CITY COMMISSION HELD AUGUST 26, 2002.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in a joint meeting with the Trenton City Commission, on Monday, August 26, 2002 at 7:30 p.m. in courtroom located in the Gilchrist County Courthouse, 112 South Main Street, Trenton, Florida with the following members present to wit:
County Commission: John Rance Thomas, Chairman
Wilbur Bush, Vice Chairman
City Commission: Pete Randolph, Mayor/Chairman
(Absent: Commissioner Suggs, Commissioner Wilkerson and City Commissioner Sherree Pitzarell)
Others in Attendance were; John McPherson, County Attorney, David Miller Lang, Jr., Attorney for City Commission, Joseph W. Gilliam, Clerk of Court, Michael Lamar, City Manager, Karen Heaton, Deputy Clerk, Sam Ferguson, Finance Director, Ron McQueen, EMA/County Coordinator, Troy Breton, John Ayers, Terry Parrish, Tommy Langford, Cora Moorhead, Charles Scott, Lois Fletcher, Charlie Scott.
Call to Order:
(The purpose of this meeting was to finalize discussions held at the joint meeting on July 30, 2002.)
Chairman Thomas called the meeting to order at 7:40 p.m. Mayor Randolf delivered the Invocation and Chairman Thomas led the Pledge of Allegiance.
No agenda changes were noted. Motion by Commissioner Bush, seconded by Commissioner Haley, to accept the agenda. The motion carried unanimously.
Chairman Thomas recalled at the last joint meeting, on July 30, 2002, discussion was held concerning Fire Services. Commissioner Durden advised since the last meeting, he has discussed this issue with Mr. McQueen, Mr. Lamar and Commissioner Haley. He suggested that a flat fee of $25,000 be offered to the City of Trenton.
Mr. McQueen commented that the flat fee would be easier to budget and provide parity with all of the other fire departments. He also explained that there are some thing throughout the year that the Trenton VFD does not participate in because they are currently paid per call.
Discussion was held concerning a flat fee of $25,000 for fire services. Commissioner Haley asked if the Trenton VFD would have access to some of the equipment that is usually split among the other fire departments. Mr. McQueen replied they would. Commissioner Durden stated that he would like to see all of the fire departments in the county work together and be part of the same system. Motion by Commissioner Haley, seconded by Commissioner Leggett, to accept a one-year agreement to include a flat fee of $25,000. The motion carried by the City Commission. Motion by Commissioner Durden, seconded by Commissioner Bush, to approve a one-year agreement with a flat fee of $25,000. The motion carried unanimously.
Mr. McQueen stated that he would revise the past interlocal agreement for Mr. Lamar’s review before bringing it back for the Board’s approval. Mr. Lang asked that the agreement be made perpetual with a cancellation clause. The agreement will be effective October 1, 2002.
Commissioner Leggett recalled that the City had offered an amount of $10,000 to assist with funding of a dispatch position. Mr. Lamar stated that they have decided to try and route all non-emergency calls from the City to the Police Department instead of dispatch.
Commissioner Durden recalled that 25% of the calls were received from the City. He determined that 20% of the dispatch budget is approximately $65,000. Taking into consideration that the Trenton Police Department relieves certain issues out of the Sheriff’s Office, he suggest that the City of Trenton just assist with the funding of one (1) position. The approximate cost of that position would be $23,000 with the County paying benefits. Commissioner Haley commented that since they have four (4) officers on duty which are working 40 hours, he feels $23,000 is fair. He said that should they have their own dispatch, they would be paying someone equivalent to that salary range. It was suggested that this amount be paid in quarterly payments of $5,750.
Discussion was held concerning the number of calls handled through dispatch for the City. Mr. Lamar asked if the County would consider an amount between the $10,000 proposed on July 30th and $23,000. He suggested $16,500. Commissioner Durden explained the amount for one (1) position was suggested because that is what is required from the Road Department, EMS, Fire and Solid Waste. Considering this was not an expected expense for the City, Mr. Lamar asked if it would be agreeable to accept $16,500 for the first year and to renegotiate the next. Motion by Commissioner Durden, seconded by Commissioner Bush, to accept $16,500 for the dispatch position for the first year. The motion carried unanimously. Motion by Commissioner Haley, seconded by Commissioner Leggett to pay $16,500 for the dispatch fee to the County. The motion carried unanimously by the City Commission. (1/343)
Commissioner Haley advised the Animal Control Committee reached an agreement that a certified animal control officer can fill the position instead of a law enforcement officer. It was also agreed the City would make expand the facility if after a period of six (6) months it is determined necessary. The City will help maintain with feeding and cleaning and will provide office space and backup after hours.
Commissioner Durden recommended moving forward with the Animal Control program. He stated that the Animal Control Committee will review a proposed agreement prior to it going to the Boards for approval. (1/900)
Rural Economic Development Grant (Road, Water & Sewer):
Chairman Thomas inquired about the status of the Rural Economic Development Grant for the boat plant. Mr. McQueen advised the grant for the paving project has been approved. Mr. Lamar stated the City will apply for the water and sewer portion of the Rural Economic Development Grant once the closing on the property is complete. (1/1088)
Mr. Gilliam reported on the Judicial Complex project. He projected that construction will commence in May or June of 2003. The floor plan has been finalized but the exterior design is pending. The architect is working on a more detailed site plan.
Mr. Lamar advised the City Commission has scheduled the temporary use permit for the church building on the September 9th agenda. Mr. Koons is working on treating the public facilities in the Central Business District the same as private facilities which would enable a public facility void all of the parking restrictions.
Commissioner Durden asked if the City approved the temporary use permit for the church building would there be any parking requirements for the South side of the building off of Second Street. Mr. McQueen stated that he would include the parking spaces in the application. (1/1200)
Church of Christ Building – Mr. Lamar asked if the City Commission would be able to utilize the Church of Christ building when they need the extra room. The County Commission agreed the City would be welcome to use the meeting room.
Mr. Gilliam recognized Mr. Charlie Scott and mentioned that he and Mr. Scott have been assisting with renovations to the Methodist Church building. Mr. Scott had difficulty obtaining a permit for the work but believes it is resolved.
There being no further business to discuss, Commissioner Leggett moved to adjourn at 8:35 p.m. The motion was seconded by Commissioner Durden and carried.
Joseph W. Gilliam, Clerk