MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD SEPTEMBER 5, 2002.

 

The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Monday, September 5, 2002 at 1:00 p.m. in the courtroom, located in the Gilchrist County Courthouse, 112 South Main Street, Trenton, Florida, with the following members present to-wit:

 

Commissioner John Rance Thomas, Chairman

Commissioner Wilbur Bush, Vice Chairman

Commissioner Randy Durden

Commissioner Sue Suggs

Commissioner Fred Wilkerson

 

Others in attendance were:   Joseph W. Gilliam, Clerk of Court, John McPherson, County Attorney, Karen Heaton, Deputy Clerk, Sam Ferguson, Director of Finance, Ron McQueen, EMA/County Coordinator, Ben Chumley, County Planner, Jacki Johnson, Deputy Clerk, Frank Salonko, Cloud Haley, Busy Shires, Rose Meadows, Bobbie Wray Suggs, Mark Gluckman, Lois Fletcher, Lannie Cardona, Amos Philman, Jim Troke, Mark Feather, Richard Esseck, Leslie Esseck, Samuel Ebanks, Raymond Malloy, Ken Frey, Dave Sullivan, Eddie Wilson, John Arthur, James Pickard, Terry Parrish, Ralph Cellon, Danny Ship, Lee Mills.

 

Call to Order: 

 

Chairman Thomas called the meeting to order at 1:10 p.m.  Commissioner Durden delivered the Invocation and Commissioner Suggs led the Pledge of Allegiance. 

 

Agenda Changes:

 

Additions to Consent Agenda:  

1) Purchase Order #222084, “Voice Print International, Inc.

2) Purchase Order #222086, “Automotive”

 

Additions to Agenda:   

1) Cloud Haley, G.C.R.A.

2) PGIT Agreement (Worker’s Comp)

3) SHIP Loan, Miale Hall

4) Budget Entry #BE2-03 & #BE2-04

5) Budget Request from Sheriff Turner

 

Motion by Commissioner Durden, seconded by Commissioner Bush, to accept the agenda with the additions mentioned.  The motion carried unanimously. 

 

 

Consent Agenda:

 

1.                  Approval of Bills

2.                   Approval of Minutes: Budget Workshop, July 22, 2002

3.                  Approval of Budget Entries:

– #BE2-078, Local Housing Assistance Trust Fund ($2,250)

– #BE2-080, General Fund ($6,883.07)

– #BE2-081, Transportation Trust Fund ($290.60)

– #BE2-082, General Fund ($1,025.37)

 

Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve the Consent Agenda with the additions mentioned.  The motion carried unanimously.    

 

Attorney’s Report: 

 

Draft Ordinance / Tourist Development Tax – Mr. McPherson prepared a draft ordinance for the Tourist Development Tax (scheduled for a time certain this meeting).


 

SHIP Loan Review Committee – Mr. McPherson prepared a draft resolution appointing members of the committee for the upcoming year (scheduled for a time certain this meeting).

 

Comprehensive Plan / EAR Amendments – Mr. McPherson reported the Planning and Zoning Board should complete the EAR Amendments on September 12th.  The County Commission will then need to schedule its own EAR hearings.  (1/122)

 

Ginnie Springs v. Gilchrist County – Mr. McPherson reported there has been no activity in this case. 

 

Poitevint v. Gilchrist County   Mr. Poitevint’s attorney has responded to the County’s response to the verified complaint.  No further action from the County is required until a lawsuit is filed.  (1/137)

 

Aderholt Roadway Issue – Mr. McPherson reported a lawsuit has been filed by David Brooks, Donald Strickland and Asa Strickland against several Aderholts and Gilchrist County.  He explained Gilchrist County has been included only for the purpose of getting a declaratory judgement from the Court as to whether or not the County properly designated the boundaries of the roadway.  The complaint does not seek any damages or injunctive relief against the County.  Mr. McPherson responded to the complaint on September 3rd.  A hearing on a Motion for Temporary Injunction has been scheduled for October 15th.  (1/147)

 

Contract / Coffey and McPherson – Mr. McPherson referred to the proposed contract for attorney services submitted at the last meeting.  Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve the revised contract with Coffey and McPherson.  Mr. Gilliam commented that it has been a pleasure working with Mr. McPherson over the past 12 months.  The Commission also commended the work performed by Mr. McPherson.  The motion on the floor carried unanimously.  (1/175)

 

Clerk’s Report: 

 

Cloud Haley / G.C.R.A. – Mr. Gilliam referred to the FRDAP Grant for McArthur Park.  He asked Mr. Haley to come before the Board to clarify some questions concerning an invoice.  Mr. Haley commented that he had misinformed Mr. Ferguson regarding the labor portion.  He had called Mary Ann Leigh with D.C.A. to clarify reimbursable costs for those individuals listed as labor.  He found that it does not have to be reimbursed as “in-kind” services.  He stated that he and one of the other contractors would probably return the funds to G.C.R.A.  They are to be paid as contract laborers.  There was a misunderstanding that these laborers were to be considered volunteers.  Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve the expenditure when the funds become available.  The motion carried unanimously.  (1/230)

  

Gilchrist County Health Department– Mr. Gilliam presented the annual contract with the State Department of Health and the Gilchrist County Health Department effective October 1, 2002.  Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve the contract with the Gilchrist County Health Department subject to the County Attorney’s review.  The motion carried unanimously.  (1/490)

 

Sheriff’s Budget Request – Mr. Gilliam referred to a letter from Sheriff Turner requesting approval of funding for the Juvenile Assessment Center in the amount of $1,450 to be paid out of the State Law Enforcement Trust Fund.  Motion by Commissioner Durden, seconded by Commissioner Suggs, to approve the Sheriff’s request in the amount of $1,450.  The motion carried unanimously.  (1/515)

 

Hospice of the Tri-Counties – Mr. Gilliam presented a letter from Hospice regarding a “traveling wall” in honor of the victims of the act of terrorism on September 11th.    They have also requested permission to set the wall up in the vicinity of the courthouse.  Motion by Commissioner Suggs, seconded by Commissioner Bush, to allow them to set up in the parking lot of the courthouse.  The motion carried unanimously.  (1/545)

 

Resolution 02-46 – For the Board’s approval, Mr. Gilliam presented a resolution authorizing the transfer of funds from the Federal Law Enforcement Trust Fund to the Sheriff’s Law Enforcement Trust Fund. 


                                                  RESOLUTION 02-46

 

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA, AUTHORIZING THE TRANSFER OF CERTAIN FUNDS FROM THE FEDERAL LAW ENFORCEMENT TRUST FUND TO THE SHERIFF’S LAW ENFORCEMENT TRUST FUND DUE TO THE LACK OF ADEQUATE FUNDING FOR THE PROPOSED ADMINISTRATION COMPLEX  FOR THE GILCHRIST COUNTY SHERIFF.

 

Motion by Commissioner Durden, seconded by Commissioner Suggs, to approve Resolution 02-46.  The motion carried unanimously.  (1/581)

 

Guardian Ad Litem – Mr. Gilliam referred to a request from the Guardian Ad Litem Office regarding items needed for the new office space.  The request includes; 2 computer network connections, 2 phone lines (roll over) with 3 phone jacks, 1 fax line and a sliding window in the reception area.  Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve the request for the County to provide the phone lines, connections and the window with the expenditure to be paid out of ‘Other Buildings.’ The motion carried unanimously.  (1/650)

 

Request from NACo – A request was received from the National Association of Counties for approval of a resolution recognizing those who gave their lives on September 11, 2001.  Mr. Gilliam read a copy of Resolution 02-47.

 

                                                  RESOLUTION 02-47

 

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; CONDEMNING THE ACTS OF TERRORISM ON SEPTEMBER 11, 2001; SUPPORTING THE PRESIDENT OF THE UNITED STATES AND THE NATIONAL SECURITY TEAM AGAINST ADDITIONAL ATTACKS; ENCOURAGING ALL CITIZENS TO SUPPORT RELIEF EFFORTS BY GIVING BLOOD AT THE NEAREST AVAILABLE BLOOD DONATION CENTER.

 

Motion by Commissioner Bush, seconded by Commissioner Wilkerson, to approve Resolution 02-47.  The motion carried unanimously.  (1/693)

 

Preliminary Population Estimate – Mr. Gilliam presented the preliminary population estimate from the University of Florida.  The population estimate for April 2002 is 15,023.  Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve the preliminary population estimate.  The motion carried unanimously.  (1/725)

 

Meridian Behavioral Healthcare, Inc.  – Mr. Gilliam presented the FY 2002/2003 Funding Agreement for Meridian Behavioral Healthcare, Inc. for approval.  Motion by Commissioner Durden, seconded by Commissioner Suggs, to approve the funding agreement for mental health services with Meridian Behavioral Healthcare in the amount of $20,178.  The motion carried unanimously.  (1/762)

 

PGIT Interlocal Agreement – Mr. Gilliam presented an interlocal agreement and participation agreement with Preferred Governmental Insurance Trust.  He commented that the County has had the policy for approximately three (3) years in which time the County has been well represented and had a good working relationship with them.  Mr. Gilliam recommended continuing with PGIT at this time.  Motion by Commissioner Suggs, seconded by Commissioner Wilkerson to continue with PGIT.  The motion carried unanimously.  (1/801)

 

SHIP Loan / Miale Hall – Mr. Gilliam presented a SHIP Loan application for Miale Hall for a purchase/rehab loan (Very Low Income ($22,500 / Capital City Bank).  The Loan Review Committee recommends approval subject to the appraisal showing value equal to or in excess of the purchase price which is $47,000.  Motion by Commissioner Bush, seconded by Commissioner Durden, to approve the SHIP Loan for Miale Hall subject to the conditions set forth by the Loan Review Committee.  (1/628)

 

Budget Entries, Clerk’s Budget – Mr. Gilliam presented budget entries #BE2-03 and #BE2-04 for approval.  Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve BE2-03 and BE2-04.  The motion carried unanimously.  (1/895)

 


Sheriff’s Budget Request – A letter of request was submitted by Sheriff Turner to transfer $7,300 from Contingency to Capital Outlay (Law Enforcement).  Motion by Commissioner Wilkerson, seconded by Commissioner Bush, to approve the Sheriff’s request to transfer $7,300 from Contingency to Capital Outlay (Law Enforcement).  The motion carried unanimously.  (1/922)

 

 

Public Hearing / TEFRA Hearing (First Time Home Buyer Program): 

 

Mr. Ralph Cellon, Vice President, Morgan Keegan & Company, Inc., addressed the Board regarding the Housing Finance Authority of Bay County, Florida.  He presented a copy of Resolution 02-48 and interlocal agreement for approval. 

 

Mr. Cellon discussed the housing program to be offered in Gilchrist County.  He explained the program includes a 4% grant which does not have to be paid back by the home-buyer. 

 

                                                  RESOLUTION 02-48

 

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA, APPROVING A JOINT 2003 PROGRAM WITH THE HOUSING FINANCE AUTHORITY OF BAY COUNTY, FLORIDA FOR THE ISSUANCE BY SUCH HOUSING FINANCE AUTHORITY OF SINGLE FAMILY MORTGAGE REVENUE BONDS TO FINANCE QUALIFYING SINGLE FAMILY MORTGAGE LOAN PROGRAMS IN BAY COUNTY, GILCHRIST COUNTY AND CERTAIN OTHER FLORIDA COUNTIES; APPROVING THE FORM OF AND AUTHORIZING THE EXECUTION AND DELIVERY OF AN INTERLOCAL AGREEMENT; AND PROVIDING CERTAIN OTHER DETAILS WITH RESPECT THERETO.

 

Motion by Commissioner Suggs, seconded by Durden, to approve Resolution 02-48 approving a joint 2003 program with the Housing Finance Authority of Bay County, Florida.  The motion carried unanimously. 

 

Mr. Cellon presented a check in the amount of $238 which represents 25 basis points on every loan that closed in Gilchrist County.  The funds are intended to go into the County’s housing program or advertising for the housing program.  (1/958)

 

Public Hearing / Ordinance 02-10 Tourist Development Tax:

 

Mr. Mark Gluckman, Vice-Chair, Tourist Development Council, appeared before the Board to discuss the proposed ordinance for the Tourist Development Tax.  He recognized Commissioner Durden, Chairman of the Tourist Development Council, Lois Fletcher, Damon Leggett, Amos Philman, Jim Troke, Rose Meadows and Lannie Cardona who were present in support of the Tourist Development Tax. 

 

Mr. Gluckman discussed tourism in Florida and and the advantages of implementing this tax in the County.  Revenues from the tax would be used to market and promote tourism.   Mr. Gluckman advised 72% of the Florida counties currently have the tax. 

 

Mr. McPherson reviewed the Ordinance which would impose a two percent (2%) tax on the rental of hotel rooms, motels, recreational vehicle park, etc.  A referendum shall be placed on the ballot for the November 5, 2002, election.  Mr. McPherson recommended adding a sentence at the end of Section 3 to read “The adopted Tourist Development Plan is attached hereto as Exhibit A and incorporated herein by reference.” 

 

Ms. Bobbie Wray Suggs, owner of Ginnie Springs, objected to the proposed tax explaining that it was a matter of timing.  She explained that effective August 1st her business insurance had increased over $100,000 due to the events on September 11th.  She discussed the current fees being charged at the park and stated that her business will pay at least 90% of this tax.  She stated that she objects to the ordinance and withdraws her support.

 

 

 


                                              ORDINANCE NO. 2002-10

 

AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; TO LEVY AND IMPOSE A TWO PERCENT TOURIST DEVELOPMENT TAX THROUGHOUT GILCHRIST COUNTY PURSUANT TO THE “LOCAL OPTION TOURIST DEVELOPMENT ACT”, SECTION 125.0104, FLORIDA STATUES; PROVIDING FOR THE COLLECTION OF SAID TAX; PROVIDING THAT THE REVENUE SO RAISED BE UTILIZED TO IMPLEMENT THE GILCHRIST COUNTY TOURIST DEVELOPMENT PLAN; ADOPTING THE COUNTY TOURIST DEVELOPMENT PLAN; PROVIDING FOR A REFERENDUM ON THE TOURIST DEVELOPMENT TAX; PROVIDING FOR A TOURIST DEVELOPMENT TRUST FUND; PROVIDING FOR SEVERABILITY OF ORDINANCE PROVISIONS; PROVIDING INSTRUCTIONS TO THE CODIFIER; AND, PROVIDING AN EFFECTIVE DATE.

 

Motion by Commissioner Bush, seconded by Commissioner Durden, to approve Ordinance 2002-10 including the revision recommended by Mr. McPherson.  The motion carried unanimously.  (A copy of Ordinance 02-10 is on file in the Clerk’s Office.) (1/1300)

 

Ms. Bobbie Suggs asked the Commission to reconsider the impact fees charged to existing businesses.  She explained that the existing businesses are penalized by the impact fees when business owners wish to expand.  Chairman Thomas asked Ms. Suggs to contact the Clerk’s Office to have this issue placed on the agenda if she wished to do so.  (1/3489)

 

Public Hearing / SHIP Loan Review Committee:

 

Mr. Gilliam presented a draft resolution appointing the members of the SHIP Loan Review Committee.  By this resolution the following persons are appointed to two-year terms on the SHIP Loan Review Committee:  John Ferguson, Rebecca Oder, Jean Troke, Michael Hayes, Charlotte Kearney.                     

 

                                                         RESOLUTION NO. 2002-38

 

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; APPOINTING THE MEMBERS OF THE LOAN REVIEW COMMITTEE FOR THE COUNTY’S SHIP PROGRAM FOR FISCAL YEARS 2002-2003 AND 2003-2004;  AND ESTABLISHING AN EFFECTIVE DATE.

 

Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve Resolution 02-38.  The motion carried unanimously.  (2/050)

 

 

Resolution 02-39, Minimum Tax Bill: 

 

Mr. Gilliam presented the draft resolution establishing the minimum tax bill amount. 

 

                                                           RESOLUTION NO. 02-39

 

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; ESTABLISHING THE MINIMUM TAX BILL AMOUNT PURSUANT TO FLORIDA LAW; PROVIDING INSTRUCTIONS TO THE PROPERTY APPRAISER;  AND ESTABLISHING AN EFFECTIVE DATE.

 

Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve Resolution 02-39.   The motion carried unanimously.  (2/080)

 

 

Review Bids / CR 341 Project: 

 

Mr. Lee Mills reviewed the bids received from Anderson Columbia in the amount of $1,785,735.79 and John C. Hipp Construction Equipment Company in the amount of $1,660,108.74 for the CR 341 project.  Mr. Mills recalled the grant amount is $1,001,000. 


Mr. Mills discussed the options for resurfacing and for widening a portion of it. 

After discussion concerning possible funding, the Board decided to consider the bids at the mid-month meeting on September 16th.  Mr. Mills stated he would contact the contractors and ask them to hold the bids until after that time.  (2/122)

 

 

Lee Mills / SE 70th Avenue (Martini Grade):

 

Mr. Mills reviewed plans for the proposed SE 70th Avenue paving project.  He explained that due to a survey error, the Township section line is misaligned, therefore, a portion of the road will need to realigned.  The plans include an 80-ft right-of-way.  Mr. Mills pointed out that the actual ownership of some of the property along the right-of-way is in question. 

 

Mr. Mills discussed the plans for paving and realignment.  He stated that he has not tried to resolve the survey problems but is attempting to obtain the 80-ft right-of-way.  During the course of surveying the site, Mr. Mills received favorable comments from some of the property owners regarding the right-of-way and others expressed opposition.  After discussion, the Board asked Mr. Mills to bring back the plans for further consideration at the September 16th meeting.  (2/805)

 

Commissioner Suggs left the meeting at 4:00 p.m.

 

Building Department: 

 

Commissioner Durden presented the Building Department report for the month of August 2002 as follows: (2/1522)

 

                                                           Summary for August 2002

 

Mobile Homes                            15 Total / 4 Replacements

11 Impacts = $15,854.41

(Capital = $4,068.68 / Transportation $11,785.73)

 

New Construction                      12 Total / 6 Replacements

 6 Impacts = $8,647.86

(Capital = $2,219.28 / Transportation = $6,428.58)

 

Remodeling / Additions               1

Barns                                        1 / 1 impact fee for permit = $1,441.31

     (Capital = $369.88 / Transportation = $1,071.43)

Sheds                                        2

Pools                                        1

Roofing                         0

Garages                         1

Miscellaneous                            6

House Move-on              0

 

Road Department:

 

Commissioner Bush reported the Road Department is working on preparing Shady Grove Road for paving.  Mr. Gilliam reminded Commissioner Bush that the department is supposed to fill in the pot holes at the Health Department.  (1/1623)

 

 

County Planner: 

 

Mr. Chumley presented a copy of the final order for Special Permit 02-02 for the Chairman’s signature.  This final order granting a special permit to Central Florida Electric Cooperative, Inc. was approved by the Commission on August 19, 2002.  Motion by Commissioner Durden, seconded by Commissioner Wilkerson, to accept the final order.  The motion carried unanimously. 

 

 


Mr. McPherson discussed the procedures for final orders and asked the Board’s direction for preparing these for approval.  After discussion, the Board asked Mr. Chumley to prepare the draft final orders for approval in addition to a draft final order which includes the staff recommendations.  

 

Mr. McPherson also recommended that petitioners be required to wait 30 days past the date of signature to use the special permit or special exception in case it is challenged.  (2/1737)

 

Commissioner Suggs returned to the meeting at 4:45 p.m.  

 

Frank Salonko / Citizen’s Request:

 

Mr. Salonko provided documents for review concerning a complaint against Sheriff Turner and the Sheriff’s Office.  He referred to Section 119.01, Florida Statutes.  He stated that Sheriff Turner has required him to submit a certified letter for a requested public records request.  Mr. Salonko had requested a copy of a portion of a 911 call he had made to dispatch. 

 

Mr.  McPherson advised Mr. Salonko that under the public records law, a verbal request for a public document is valid.  However, he explained that the statutes also include exceptions and in this case, the Sheriff should give him a citation of such exception.  He also advised Mr. Salonko that if he didn’t, it is between him and the Sheriff and not the County Commission. 

 

Mr. Salonko also complained about the parking at the Akins Bar-B-Q restaurant in Bell.  He explained that when entering HWY 129 from CR 342 vision is impaired by vehicles parked in front of the restaurant.  Mr. Gilliam advised this is a DOT issue and there are signs posted in front, “for compact vehicles only.”  (2/2121)

 

EMA/County Coordinator’s Report:

 

Hart Springs Project – Mr. McQueen reviewed a power point presentation which included photographs of the construction at Hart Springs for the new bathhouse, campground and sewer system.  (2/2569)

 

EMPA Base Grant    Mr. McQueen presented the Emergency Management Preparedness and Assistance (EMPA) Base Grant with the Department of Community Affairs for Fiscal Year 2002-2003 in the amount of $105,806.  Motion by Commissioner Durden, seconded by Commissioner Wilkerson, to accept the grant.  The motion carried unanimously.  (2/2946)

 

FEMA – Mr. McQueen referred to a memorandum from the Department of Community Affairs regarding the new limitations on the Hazard Mitigation Grant Program Performance Period.  He explained the El Nino close out must be completed by April 2003.  Effective June 18, 2002, all new grant awards must be completed no later than three (3) years from the date of the grant award.  (2/3006)

 

Karst Productions – Mr. McQueen related a request from Secretary Struhs, Department of Environmental Protection, for the Board’s approval to allow Karst Productions to film in the caves at Hart Springs on October 30th.  He explained Karst Productions is filming an educational video called “Waters Journey” which will be aired on PBS and possibly National Geographic.  Secretary Struhs had indicated the production company will sign liability releases.  Motion by Commissioner Suggs, seconded by Commissioner Durden, to allow Karst Productions to film in the springs on October 30 contingent upon the liability release.  The motion carried unanimously.  (2/ 3153)

 

Mowing Services – Mr. McQueen mentioned that the inmate crew now only has three (3) mowers.  As stated in the contract with Lancaster Correctional, the County will be responsible for providing equipment.  Mr. McQueen advised two (2) additional mowers will be needed for the courthouse lawn and adjacent property.  He found that 26" cut commercial mowers are available through a State Contract with Sarlo at a cost of $639.36.  Commissioner Durden suggested that the Board consider obtaining lawn maintenance services for the voting precincts and the County parks.  After discussion, Commissioner Suggs agreed to prepare a list of properties and information for the request for proposals to bring back for review.  (2/3406)

 


Constitutional Officers:

 

Mrs. Susan Bryant, Supervisor of Elections, thanked the Board for the new software purchased last year.  She explained that the software has been an improvement.  They recently sent out over 8,000 Voter Registration Cards and sample ballots and are now updating the address changes.

 

Mrs. Bryant discussed the condition of the voting precincts and the needed repairs.  She has submitted work orders which have been completed by Mr. Lanier.  She explained that she was very disappointed in the condition of the precinct buildings and property this year.  She suggested that these properties need to be kept up throughout the year.  She commended the North Gilchrist VFD and the Joyful Heart Quilters Club for taking care of Precinct #5.  Commissioner Suggs told Mrs. Bryant that she is working on a request for proposal for lawn care and maintenance for the precincts.  (3/583)

 

EMA/County Coordinator (Continued):

 

Courthouse Roof – Mr. McQueen presented two (2) bids received for the re-roofing of the judicial wing of the Courthouse.  The first from C.W. Strickland; $22 per man hour for wood work, 5-year warranty for workmanship, 15-year warranty for materials, $20,300.  The second bid was received from Mac Johnson Roofing; 5-year warranty for workmanship, 12-year warranty for materials, $12,400.  Mr. McQueen related that he had called Mr. Strickland and asked him to explain the reason his bid was so much higher.  Mr. Strickland told him that one of his employees had worked with Kennedy Roofing at the time they put the existing roof on.  At that time Kennedy Roofing used a new system in which the base coat was actually adhered to the plywood.  Therefore, when the roofers reach that layer, they will not be able to remove the base coat and a foam material will have to be used to cover it.  Mr. Strickland offered to exclude that portion of the bid and leave it as an option.  If so, he would adjust his bid amount to $15,700 and the Board could choose to add the extra material if necessary. 

 

Commissioner Suggs asked Mr. McPherson his advice since the County currently has a judgement against Mac Johnson in excess of $62,000.  Mr. McPherson explained the competitive bidding ordinance permits the Commission to consider other factors in accepting bids other than the bid price and if the Commission decided that this situation reflected on his worthiness to complete the job and do it well, this could be taken into account.  Motion by Commissioner Suggs, seconded by Commissioner Bush, to accept the bid from C.W. Strickland in the amount of $15,700 or up to $20,300, due to the fact there are questions about Mr. Johnson’s ability to do the work properly.  The motion carried unanimously.  (3/873)

 

Public Hearing / Tentative Budget:

 

Mr. Gilliam provided a copy of the proposed budget to the Commission and explained two (2) public hearings are required to adopt the millage rate and the budget for each taxing authority, a tentative budget hearing and a final budget hearing.  He stated the tentative budget hearing was noticed on the TRIM Notice sent out by the Tax Collector on August 15th. 

 

Resolution 02-40, Tentative Millage Rate  Mr. Gilliam stated the percentage increase for the proposed millage rate for ad valorem taxes is 3.72% and the current year roll back rate is $9.6407 per thousand.  This rate will maintain a ten (10) mill cap.  The increase is necessary to fund the proposed budget.  It will be used to fund Personal Services for County employees and Constitutional Officers, Operating Expenses and Capital Outlay. 

 

                                                              RESOLUTION 02-40

 

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; ADOPTING A TENTATIVE MILLAGE RATE FOR FISCAL YEAR 2002-2003.

 


Motion by Commissioner Wilkerson, seconded by Commissioner Suggs, to approve Resolution 02-40 adopting the tentative millage rate of 10 mills for FY 2002-2003.  The Board heard comments from Mr. John Arthur regarding his property taxes.  He objected to the assessed value of his property.  Mr. Gilliam advised Mr. Arthur that he should contact the Property Appraiser’s Office to answer his questions concerning the assessment.  The motion carried unanimously.   (3/1076)

 

Resolution 02-41, Tentative Budget – Mr. Gilliam presented Resolution 02-41 adopting a tentative budget for Fiscal Year 2002-2003.  

 

 

                                                                 

                                                  RESOLUTION 02-41

 

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA;  ADOPTING A TENTATIVE BUDGET FOR FISCAL YEAR 2002-2003.

 

Motion by Commissioner Durden, seconded by Commissioner Bush, to adopt Resolution 02-41.  Mr. David Sullivan commented that he purchased property for $10,000 which was assessed last year for $14,000.  He explained that this year, the property value increased to $25,222.  Chairman Thomas advised Mr. Sullivan to see the Property Appraiser to verify his property record and review the assessment.  Mr. Gilliam referred to the resolution and read a statement for the record; “the proposed tentative budget commencing October 1, 2002 is necessary to fund Personal Services, Operating Expenses and Capital Outlay expenditures, for the General Revenue Fund, Law Enforcement Fund, Court Facilities Trust Fund, Law Library Fund, FEMA Fund, Transportation Trust Fund, Transportation Impact Fee Fund, Fine & Forfeiture Fund, State Attorney & Public Defender Trust Fund, SHIP Fund, Current Capital Obligations Fund, Capital Projects Fund, Capital Construction Fund, Emergency Medical Services Fund, Solid Waste Fund, Capital Impact Fees Fund and Law Enforcement Education Fund.”  The motion on the floor carried unanimously.  (3/1350)

 

Resolution 02-42, Tentative Millage Rate for MSTU – Mr. Gilliam reviewed Resolution 02-42 adopting a tentative millage rate for the Municipal Service Taxing Unit (MSTU)  He stated the current roll back rate is $.9670 per $1,000 of assessment.  The increase over the roll back rate is necessary to fund fire services for Gilchrist County for FY 2002-2003 and will be used for Operating Expenses and Capital Outlay expenditures for Fire Protection Services.  The proposed tentative millage rate is one (1) mill or $1.00 per $1,000 for the MSTU. 

 

                                                  RESOLUTION 02-42

 

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; ADOPTING A TENTATIVE MILLAGE RATE FOR THE MUNICIPAL SERVICE TAXING UNIT (M.S.T.U.) FOR FIRE PROTECTION SERVICES FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2002.

 

Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve Resolution 02-42 adopting the tentative millage rate for Municipal Service Taxing Unit for Fire Protection Services for Fiscal Year 2002-2003.  The motion carried unanimously.  (3/1473)

 

Resolution 02-43, Tentative Budget for MSTU – Mr. Gilliam presented Resolution 02-43 adopting a tentative budget for the Municipal Service Taxing Unit (MSTU) for Fire Protection Services for Fiscal Year 2002-2003.

 

 

                                                                             

                                                  RESOLUTION 02-43

 

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA, ADOPTING A TENTATIVE BUDGET FOR THE MUNICIPAL SERVICE TAXING UNIT (M.S.T.U.) FOR FIRE PROTECTION SERVICES FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2002.

 

Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve Resolution 02-43 adopting the tentative budget for MSTU for Fire Protections Services for FY 2002-2003.  The motion carried unanimously.  (3/1500)


 

 

Public Hearing, Resolution 02-44, Solid Waste Annual Rate Resolution:

 

Mr. Gilliam presented and reviewed Resolution 02-44 establishing the Service Assessments for Solid Waste collection for FY 2002-2003.  For the record, Mr. Gilliam also referred to correspondence received from Mr. James L. King, Anna Cousino and Mr. & Mrs. Billy Haygood who objected to the assessment.

                                                                             

                                                              RESOLUTION 02-44

 

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA, KNOWN AS THE SOLID WASTE ANNUAL RATE RESOLUTION, RELATING TO THE PROVISION OF SERVICES AND FACILITIES FOR SOLID WASTE COLLECTION AND DISPOSAL; ESTABLISHING THE RATE OF ASSESSMENT FOR THE FISCAL YEAR 2002-2003; IMPOSING SERVICE ASSESSMENT AGAINST ASSESSABLE PROPERTY LOCATED WITHIN BOTH THE UNINCORPORATED AND MUNICIPAL AREAS OF GILCHRIST COUNTY; APPROVING THE SERVICE ASSESSMENT ROLL; APPROVING AN EFFECTIVE DATE.

 

Mr. Eddie Colt Wilson asked why those who pay garbage fees in the City also have to pay the assessment.  Commissioner Wilkerson explained that several years ago, all of the counties were ordered to close the landfills.  The cost of closing the land fill and monitoring for 30 years is paid from the assessment.  Mr. Gilliam added the assessment also pays for the transfer station.  Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to adopt Resolution 02-44.  The motion carried unanimously.  (3/1600)

 

Public Hearing for EMS Rate Resolution / Resolution 02-45:

 

Chairman Thomas read the short title of  Resolution 02-45 establishing the rate of assessment for FY 2002-2003 for Emergency Medical Services.  The Board heard comments and questions from Mr. Ken Frey, Mr. Eddie Wilson and Mr. James Pickard regarding the EMS budget.  

 

                                                                             

                                                  RESOLUTION 02-45

 

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF

GILCHRIST COUNTY, FLORIDA, KNOWN AS THE EMERGENCY

MEDICAL SERVICES ANNUAL RATE RESOLUTION, RELATING TO

THE PROVISION OF EMERGENCY MEDICAL SERVICES AND

FACILITIES; ESTABLISHING THE RATE OF ASSESSMENT FOR FISCAL

YEAR 2002-2003; IMPOSING SERVICE ASSESSMENTS AGAINST ASSESS-

ABLE PROPERTY LOCATED WITHIN BOTH THE UNINCORPORATED

AN MUNICIPAL AREAS OF GILCHRIST COUNTY; APPROVING THE

SERVICE ASSESSMENT ROLL; APPROVING AN EFFECTIVE DATE.

 

Motion by Commissioner Suggs, seconded by Commissioner Durden, to approve Resolution 02-45.  The motion carried unanimously.  (3/1986)

 

Commissioners Reports:

 

Commissioner Suggs advised she will check with Pinellas County about a truck for animal control.  She stated Pinellas County had a side winged mower available.  She will also obtain prices on a patch truck and a golf cart. 

 

Commissioner Durden reported the Animal Control Committee met this week and reached a consensus regarding an interlocal agreement with the City of Trenton.  The Animal Control Program is tentatively planned to begin on January 1st. 

 

Commissioner Durden advised he will be attending the Bell Town Council meeting in which discussion will be held concerning the County taking over operations of the Bell VFD on October 1st. 


Public Participation: 

 

Mr. Eddie Colt Wilson commented on the need for mosquito control.  Chairman Thomas explained that it has been discussed in the past but spraying has not been scheduled at this time.

 

There being no further business to discuss, Chairman Thomas adjourned the meeting at 6:40 p.m.

 

 

APPROVED:

 

 

 

ATTEST:                                                                                                                                            

Chairman

 

 

                                                                      

Joseph W. Gilliam, Clerk