MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD SEPTEMBER 16, 2002.

 

The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Monday, September 16, 2002 at 4:00 p.m. in the courtroom, located in the Gilchrist County Courthouse, 112 South Main Street, Trenton, Florida, with the following members present to-wit:

 

Commissioner John Rance Thomas, Chairman

Commissioner Wilbur Bush, Vice Chairman

Commissioner Randy Durden

Commissioner Sue Suggs

Commissioner Fred Wilkerson

 

(Note: Commissioner Suggs arrived at 5:30 p.m.)

 

Others in attendance were:   Joseph W. Gilliam, Clerk of Court, John McPherson, County Attorney, Karen Heaton, Deputy Clerk, Sam Ferguson, Director of Finance, Jacki Johnson, Deputy Clerk, Ron McQueen, EMA/County Coordinator, Ben Chumley, County Planner, Richard Esseck, Leslie Esseck, Lee Schaltenbrand, Brenda Schaltenbrand, Michael Wiesen, Gary Burns, Busy Shires, Beth Latner, Lee Mills. 

 

Call to Order:

 

Chairman Thomas called the meeting to order at 4:05 p.m.  Commissioner Durden delivered the Invocation and Commissioner Thomas led the Pledge of Allegiance. 

 

Agenda Changes: 

 

Additions:         1)         Budget Entries #BE2-077, #BE2-084, #BE2-087 and #BE2-094 thru #BE2-106. (Consent Agenda)

 

2)         Request from Sheriff Turner, Jail Repairs (Clerk’s Report)

 

Motion by Commissioner Durden, seconded by Commissioner Bush, to accept the agenda with changes mentioned.  The motion carried unanimously. 

 

 

Consent Agenda:

 

1.  Budget Entry #BE2-088

2.  Minutes: Budget Workshop, July 29, 2002

 

Motion by Commissioner Durden, seconded by Commissioner Bush, to approve the Consent Agenda with the additions.  The motion carried unanimously. 

 

Attorney’s Report:     

 

Proposed Bond Ordinance – Mr. McPherson advised the proposed bond ordinance is scheduled to be heard on October 3rd.  (1/078)

 

Comprehensive Plan – The Planning and Zoning Board has scheduled the final hearing for the EAR Amendments on September 12th.  The County Commission will then need to schedule its own EAR hearings.  (1/092)

 

Ginnie Springs v. Gilchrist County – Mr. McPherson reported there has been no activity in this case.  (1/111)

 

Poitevint v. Gilchrist County – Mr. McPherson discussed the verified complaint filed by Mr. Ben Poitevint.  No further response from the County is required at this time.  (1/143)

 


Aderholt Roadway – Mr. McPherson reported a lawsuit has been filed by Mr. David Brooks and Donald and Asa Strickland against several of the Aderholts and Gilchrist County.  A hearing on a Motion for Temporary Injunction has been set for October 15th but no injunctive relief has been sought against the County.  (1/170)

 

Hart Springs, Opinion – Mr. McPherson stated that he is working on an opinion as to what extent people in boats may be excluded from the swimming area at Hart Springs.  He will have the opinion drafted for Mr. Philman within the next two weeks.  (1/180)

 

Mr. McQueen mentioned an incident that occurred at the landfill this date.  An individual who owns property West of the landfill came onto the County property to confront one of the flying club members about flying his model plane.  The property owner also confronted Solid Waste staff.  Mrs. Avery contacted the Sheriff’s Office and a report was written by one of the deputies.  The Board suggested “no trespassing” signs be placed on the property.  Mr. McQueen explained this property owner has complained in the past that the model planes were frightening his horses.  Chairman Thomas asked Mr. McQueen to follow up on the incident.  (1/200)

 

 

Clerk’s Report:

 

Invoice, Architects Design Group, Inc. – For approval, Mr. Gilliam presented ADG Invoice #3 in the amount of $17,761.25.  Mr. Gilliam advised, as part of the agreement, ADG returned funds in the amount of $13,534 which will be placed back into the project.  Motion by Commissioner Durden, seconded by Commissioner Bush, to authorize payment of invoice #3 in the amount of $17,761.25.  The motion carried unanimously.  (1/447)

 

SRWMD Fee Reduction / Resolution 02-53 – Mr. Gilliam presented Resolution 02-53 requesting the Suwannee River Water Management District to reduce permit fees.

 

                                                                             

 

                                                              RESOLUTION 02-53

 

A RESOLUTION OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS; REQUESTING THE SUWANNEE RIVER WATER MANAGEMENT DISTRICT TO REDUCE PERMIT FEES.

 

Motion by Commissioner Wilkerson, seconded by Commissioner Durden, to approve Resolution 02-53.  The motion carried unanimously.  (1/480)

 

Approval of Budget Entries – Mr. Gilliam presented the following budget amendments and resolutions for the Local Housing Assistance Trust Fund Budget.   

 

Resolution 02-56, Budget Entry #BE2-091: This budget entry amends the Local Housing Assistance Trust Fund Budget by an increased amount of $3,500 which represents the payoff of the 2nd mortgage for Brantley Studstill.  Motion by Commissioner Bush, seconded by Commissioner Durden, to approve Resolution 02-56.  The motion carried unanimously.  (02-500)

 

Resolution 02-57, Budget Entry #BE2-092: This budget entry amends the Local Housing Assistance Trust Fund Budget by an increased amount of $4,416 which represents the payoff of the 2nd mortgage for K. Gaidry.  Motion by Commissioner Durden, seconded by Commissioner Bush, to approve Resolution 02-57.  The motion carried unanimously. 

 

Resolution 02-58, Budget Entry #BE2-093: This budget entry amends the Local Housing Assistance Trust Fund Budget by an increased amount of $3,340 which represents the payoff of the 2nd mortgage for Daniel and Dawn Taylor.  Motion by Commissioner Bush, seconded by Commissioner Durden, to approve Resolution 02-58.  The motion carried unanimously.  (01/510)

 

Department of Elder Affairs – Mr. Gilliam referred to a letter from the Department of Elder Affairs requesting review and comment of the Florida Master Plan on Aging for the years 2002– 2004.  The Board directed staff to refer the request to Mr. Bill Brideson for review.  (1/608)


Elevator Maintenance Agreement – Mr. McPherson advised he has reviewed the elevator maintenance agreement with ThyssenKrupp Elevator for unit #59990.  The cost will be $486 per quarter.  Motion by Commissioner Durden, seconded by Commissioner Bush, to approve the elevator maintenance agreement with ThyssenKrupp Elevator. The motion carried unanimously.  (1/667)

 

Request from Sheriff Turner – Mr. Gilliam referred to a letter of request from Sheriff Turner concerning repairs for the jail.  The Board reviewed and discussed the requested items as follows: 

 

2.                     Installation of vent in cell #9 – still awaiting Akins Heat & Air

 

2.            Interior painting of cell block – If county will supply paint ($635.71 est. total supplies) then inmates and staff will complete.

 

3.           Replace/refurbish cell locks, (est. $400 – $600 per door)

 

4.           Replace sally port gate

 

5.           Connection to City of Trenton sewer system hopefully soon or replacement of current system.

 

Motion by Commissioner Durden, seconded by Commissioner Bush, to approve expenditure for the paint in the amount of $635.71 to be paid out of the current FY budget.  The motion carried unanimously.   The Board directed staff to go out to bid for the sally port gate (#4).  (1/764)

 

Plans for Board Room – Mr. Gilliam and Mr. Ferguson reviewed plans for the new Board Room and requested authorization to purchase nine (9) executive chairs.  Motion by Commissioner Durden, seconded by Commissioner Bush, to approve the expenditure up to $3,591 for nine (9) executive chairs.  The motion carried unanimously.  (1/919)

 

EMA / County Coordinator:

 

Health Fair – Beth Latner provided a packet of information regarding the Health Fair held on September 12, 2002.  She stated the fair was very successful and thanked the Board for their support.  Mr. McQueen commended Ms. Latner and Ms. Moore for their efforts putting together the event.  Considering attendance was mandatory for Board employees, Mr. McQueen suggested a letter be sent to those who did not attend.  (1/1100) 

 

Florida Boating Improvement Fund – Mr. McQueen advised he received a call from Suwannee River Water Management District last week concerning a series of meetings offered by the Florida Fish and Wildlife Commission.  SRWMD asked him to send a letter to the Fish and Wildlife Commission requesting a regional meeting be scheduled for their location for the Florida Boating Improvement Fund.  Mr. McQueen explained this may be an opportunity to receive funds for some of the County’s boat ramps in need of repair.  (1/1284)

 

Hart Springs, Sewer Treatment Plant – Mr. McQueen presented the bids received for the Hart Springs sewer treatment plant: Blue Rock, $566,702.50; Mack Concrete, $536,000; Aqua Pure, $684,305 and Worth Construction, $1,015,336.  Mr. McQueen pointed out the deadline to complete this project is April 1, 2003.  He contacted DCA regarding the difference of $95,000 in the low bid and the amount funded through FEMA and found that they would pay the difference based on the criteria included in the original DSR.   Motion by Commissioner Durden, seconded by Commissioner Bush, to accept the bid from Mack Concrete in the amount of $536,000 contingent upon DCA paying the difference.  The motion carried unanimously.  (1/1325)

  

Hart Springs Project – Mr. McQueen requested that the funds in the amount of $5,587.99 received from the sale of the pine trees removed at Hart Springs be allocated to the Hazard Mitigation 12% match.  Motion by Commissioner Bush, seconded by Commissioner Durden, to approve the use of these funds for the Hazard Mitigation Match.  The motion carried unanimously.  (1/1582)

 

 


Forestry Grant – Mr. McQueen advised the Department of Forestry has awarded a grant for 20 sets of wildland gear and a skid unit.  Motion by Commissioner Durden, seconded by Commissioner Bush, to allow the expenditure of the funds for the Forestry Match.  The motion carried unanimously.  (1/1641)

 

Solid Waste, Property Damage – Jedidiah Reeser reviewed a power point presentation which included photographs of the property damage at the landfill which occurred this date by a neighboring property owner.  The damage consisted of ruts throughout the property made by his pickup truck.  Mr. McQueen explained his intent was to destroy the landing area of the model planes.  (1/1704)

 

Spring Ridge VFD:

 

Mr. Lee Schaltenbrand appeared before the Board regarding a grant award from FEMA in the amount of $20,076.  He explained this is a 90/10 match and requested the Board approve the County’s match in the amount of $2,230.  The department intends to purchase eight (8) self contained breathing apparatus with spare bottles and eight (8) complete sets of bunker gear.  Motion by Commissioner Durden, seconded by Commissioner Wilkerson, to approve the expenditure of $2,230 out of the Fire District Fire Fund.  The motion carried unanimously.  (1/1834)

 

SE 70th Avenue (Martini Grade) & CR 341:

 

Mr. Mills presented and reviewed the plans for the proposed SE 70th Avenue paving project.  He suggested the Board schedule a special meeting to provide information to the property owners. 

 

Mr. Gilliam mentioned the CR 341 project.  This project is estimated to cost $1,001,000.  He stated it may be possible to pledge a portion of the road impact fees toward the payment.  Mr. Mills discussed the proposed project.  Commissioner Durden suggested the Commission wait until October to make a decision.  Mr. Mills stated he would contact the bidders and ask them to hold the bids open until the first of November.  (1/2100)

 

Commissioner Suggs arrived at 5:30 p.m.

 

Commissioner Durden and Commissioner Bush mentioned they will not be able to attend the October 7th meeting.  After discussion, the Board agreed to reschedule the meeting for Thursday, October 3rd at the School Board Meeting Room.  (1/2720)

 

Final Budget Hearing: 

 

Mr. Gilliam advised the Board that an error had been made by the Gilchrist County Journal in advertising for the proposed tax increase and the budget summary which resulted in a minor violation of the TRIM guidelines.  He explained this finding cannot occur in two (2) consecutive years without penalty.  Mr. Gilliam asked for direction in whether to proceed with the final hearing and accept the finding or to continue the public hearing at a later date and readvertise.  Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to proceed with the final hearing.  After discussion concerning the TRIM guidelines, Commissioner Suggs withdrew the motion.  Motion by Commissioner Durden, seconded by Commissioner Bush, to continue the final hearing to September 23rd at 5:00 p.m.  After further discussion, Mr. McPherson pointed out the final hearing must be within 15 days after the tentative budget hearing.  Commissioner Durden rescinded the motion.   Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to proceed with the Final Budget Hearing.  The motion carried unanimously.  (1/3060)

 

Final Millage Rate / Resolution 02-49 – Mr. Gilliam presented Resolution 02-49 adopting the final millage rate for FY 2002-2003.  The final ad valorem tax millage rate is ten (10) mills ($10.00 per $1,000).  Mr. Gilliam stated the roll-back rate is $9.6407 per $1,000 which is a 3.72% increase over the roll-back rate.   

 

 

 

 


                                                  RESOLUTION 02-49

 

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; ADOPTING THE FINAL MILLAGE RATE FOR FISCAL YEAR 2002-2003.

 

Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve Resolution 02-49 adopting the final millage rate of ten (10) mills for FY 2002-2003.  The motion carried unanimously.  (2/225)

 

Final Budget / Resolution 02-50 – Mr. Gilliam presented Resolution 02-50 adopting the final budget for FY 2002-2003. 

 

                                                  RESOLUTION 02-50

 

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA;  ADOPTING THE FINAL BUDGET FOR FISCAL YEAR 2002-2003.

 

Motion by Commissioner Suggs, seconded by Commissioner Durden to approve Resolution 02-50.  Chairman Thomas read a copy of the resolution.  The motion carried unanimously.  (2/266) 

 

Final Millage Rate for MSTU / Resolution 02-51 – Mr. Gilliam presented Resolution 02-51 adopting the final millage rate for the Municipal Service Taxing Unit (M.S.T.U.) for fire protection services.  The proposed millage rate is one (1) mill ($1.00 per $1,000).  The roll-back rate is $.9670 per $1,000.

 

                                                  RESOLUTION 02-51

 

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; ADOPTING THE FINAL MILLAGE RATE FOR MUNICIPAL SERVICE TAXING UNIT (M.S.T.U.) FOR FIRE PROTECTION SERVICES FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2002.

 

Motion by Commissioner Wilkerson, seconded by Commissioner Durden, to adopt Resolution 02-51.  The motion carried unanimously.  (2/315)

 

Final Budget for M.S.T.U. / Resolution 02-52 – Mr. Gilliam presented Resolution 02-52 adopting the final budget for the Municipal Service Taxing Unit (M.S.T.U.) for Fire Protection Services for FY 2002-2003.

 

                                                  RESOLUTION 02-52

 

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA, ADOPTING THE FINAL BUDGET FOR THE MUNICIPAL SERVICE TAXING UNIT (M.S.T.U.) FOR FIRE PROTECTION SERVICES FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2002.

 

Motion by Commissioner Wilkerson, seconded by Commissioner Suggs, to adopt Resolution 02-52.  The motion carried unanimously.  (2/336)

 

Commissioner’s Reports: 

 

Commissioner Bush reported the Road Department has nearly completed preparations for the paving Shady Grove Road.   (2/381)

 

Commissioner Durden reported the Animal Control Committee continues to work with the City of Trenton.  The Committee was able to obtain a truck for Animal Control for a cost of $2,500.  (3/403)

 

Commissioner Durden referred to the proposed interlocal agreement with the Town of Bell for the County to operate the Bell VFD beginning October 1st.  Motion by Commissioner Suggs, seconded by Commissioner Bush, to adopt the interlocal agreement with the Town of Bell for Fire Services.  The motion carried unanimously.  (2/460)


 

Commissioner Durden discussed the possibility of the County entering into an interlocal agreement with the City of Trenton to hire a Code Enforcement Officer.  Commissioner Durden stated that he and Ron McQueen have planned to meet with Michael Lamar, City Manger, and Duke Lang regarding the agreement.  Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to authorize Commissioner Durden to negotiate with the City of Trenton to acquire a Code Enforcement Officer.  The motion carried unanimously.  (2/513)

 

Commissioner Durden advised that he attended a recent City of Trenton meeting in which discussion was held concerning running the sewer to the jail.  They met with Mr. Caswel Akins a few weeks ago and worked out some of the problems.  They hope to reach an agreement with Mr. Akins allowing him to tap into the sewer if it is run by his property to the jail. 

 

Commissioner Suggs stated she has been communicating with the Florida Association of Counties about the Legislative agenda for this year.  She requested authorization to attend the legislative meetings which will be held October 9th through October 11th.  She suggested that Ben Chumley attend the State Planning Conference September 26th and 27th. 

 

The meeting recessed at 6:30 p.m.

 

The meeting reconvened at 7:00 p.m.

 

Public Hearing / Budget Amendment, Federal Law Enforcement Trust Fund Budget: 

 

Mr. Gilliam presented Resolution 02-54 and Budget Entry #BE2-086 for approval.  He explained this budget amendment is to recognize the balance brought forward from FY 00-01 and authorize expenditures in FY 01-021.  The resolution amends the Federal Law Enforcement Trust Fund budget by an increased amount of $10,828.  Motion by Commissioner Suggs, seconded by Commissioner Wilkerson, to approve Resolution 02-54.  The motion carried unanimously. 

 

Public Hearing / Budget Amendment, Local Housing Assistance Trust Fund Budget: 

 

Mr. Gilliam presented Resolution 02-55 and Budget Entry #BE02-090 amending the Local Housing Assistance Trust Fund Budget by an increased amount of $44,428 which represents the balance forward for FY 01-02.   Motion by Commissioner Wilkerson, seconded by Commissioner Suggs, to approve Resolution 02-55.  The motion carried unanimously. 

 

Old Business:

 

Chairman Thomas advised that Ben Chumley is not able to attend the State Planning Conference. Commissioner Suggs agreed she will attend.

 

New Business:

(None)

 

Public Participation:

(None)

 

There being no further business to discuss, Commissioner Wilkerson moved to adjourn at 7:07 p.m.  The motion was seconded by Commissioner Suggs and carried. 

 

APPROVED:

 

 

                                                                      

ATTEST:                                                                       Randy Durden, Chairman

 

 

                                                                 

Joseph W. Gilliam, Clerk