MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD NOVEMBER 21, 2002.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Thursday, November 21, 2002 at 4:30 p.m. in the Board of County Commissioners Meeting Room located at 210 South Main Street, Trenton, Florida, with the following members present to-wit:
Commissioner Wilbur Bush, Acting Chair
Commissioner Randy Durden
Commissioner Mitchell Gentry
Commissioner Tommy Langford
Commissioner Sue Suggs
Others in attendance were: Joseph W. Gilliam, Clerk of Court, John McPherson, County Attorney, Karen Heaton, Deputy Clerk, Sam Ferguson, Director of Finance, Jacki Johnson, Deputy Clerk, Ron McQueen, EMA/County Coordinator, Judge Philman, Sheriff Turner, Dennis Dickey, Lois Fletcher, Tony Cruse, Ceretha Schauble, Bob Roberson, Ray Wahl, William Spellman, Sally Palm, Delight Curtis, Jane Vogel, Bob Vogel, Mike Burnett, Gene Parrish, Jim Suit, Lee Schaltenbrand, Brenda Schaltenbrand, Cyril Cannon, Sandra Cannon, Roy Langford, Susan Bryant, Hazel Bryant, Carrie Ayers, Theresa Gentry, Leah Gentry, Chris Ruggles, Harold Brammer, Gordon Dasher, Jan Dasher, Betty Ramey, Wende Dickey.
Call to Order:
Commissioner Bush called the meeting to order at 4:30 p.m. Commissioner Bush delivered the Invocation and Commissioner Durden led the Pledge of Allegiance.
Installation of New Commissioners / Judge Philman:
Judge Philman administered the oath of office to Commissioner Tommy Langford and Commissioner Mitchell Gentry.
Commissioner Langford and Commissioner Gentry each addressed those present thanking them for their support during the election.
Election of Chair and Vice-Chair:
Commissioner Bush relinquished the Chair to Mr. Joe Gilliam for the nominations and election of the Chair. Mr. Gilliam called for nominations for the Chair. Motion by Commissioner Bush, seconded by Commissioner Suggs, to elect Commissioner Durden as Chair. The motion carried unanimously.
Mr. Gilliam relinquished the Chair to Commissioner Durden. Commissioner Durden called for nominations for Vice-Chair. Motion by Commissioner Bush, seconded by Commissioner Gentry, to elect Commissioner Suggs to serve as Vice-Chair. The motion carried unanimously.
Mr. Gilliam presented the following agenda changes to be added to his report:
– Satisfaction of Mortgage, James P. & Katie Sunberg
– Subordination Agreement, Susan Worthington
– Commercial Property Lease, Wilkerson House
– Public Official Bonds for new Commissioners
– Sheriff’s Request, write-off of EMS invoice
– Waters Lake FRDAP Project, Amendments
– Letter of Resignation, from Lawson Vest, Code Enforcement Board
– Letter from Property Appraiser to Attorney General
Mr. McQueen presented the following changes to be added to his report:
– Letter from Mr. Don Thomas re: Road Closure
– Letter from DOT, 5-year Work Plan
– Correspondence from MOSHA re: Mine Inspection
Motion by Commissioner Suggs, seconded by Commissioner Langford, to accept the agenda with the changes noted. The motion carried unanimously.
1) Approval of Budget Entries:
a. BE3-003 – Local Housing Assistance Trust Fund ($10,000)
b. BE3-004 – Local Housing Assistance Trust Fund ($4,075)
c. BE3-005 – Current Capital Obligations ($180)
d. BE3-006 – General Fund ($17,443)
e. BE3-006A – General Fund ($40)
f. BE3-007 – General Fund ($32,000)
g. BE3-008 – Fine & Forfeiture Fund ($400)
2) Approval of Minutes:
a. Regular Meeting / August 19, 2002
b. Budget Workshop / August 22, 2002
c. Budget Workshop / August 26, 2002
d. Joint Meeting w/ City of Trenton / August 26, 2002
Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve the Consent Agenda. The motion carried unanimously.
Animal Control Ordinance – Mr. McPherson advised an ordinance amending the Animal Control ordinance will be scheduled for the next meeting.
Mr. Gilliam mentioned that typically the Board only has one meeting in December, however, a second meeting will need to be scheduled in December in order to have a public hearing for the CDBG application. Motion by Commissioner Suggs, seconded by Commissioner Bush, to scheduled the meeting on December 9th at 5:00 p.m. The motion carried unanimously. (1/272)
Records Management Ordinance – Mr. McPherson told the Board he has prepared a proposed ordinance for records management. The Chairman requested the ordinance be scheduled for the January 6th meeting. (1/391)
Citizen Advisory Task Force – Mr. McPherson presented Resolution 02-64 for approval and pointed out the need to appoint one (1) Commissioner to the Citizen Advisory Task Force. Commissioner Gentry advised he would be willing to serve on the task force.
RESOLUTION NO. 02-64
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; CREATING A CITIZEN ADVISORY TASK FORCE FOR COMMUNITY DEVELOPMENT BLOCK GRANT PURPOSES; APPOINTING THE MEMBERS OF TASK FORCE; ESTABLISHING A DURATION FOR THE TASK FORCE; AND ESTABLISHING AN EFFECTIVE DATE.
By this resolution, the following persons are appointed to the task force: John Ferguson, Rebecca Oder, Jean Troke, Michael Hayes, Charlotte Kearney and Commissioner Gentry. Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve Resolution 02-64. The motion carried unanimously. (A copy of Resolution 02-64 is on file in the Clerk’s Office.) (1/391)
Insurance Policies – Mr. McPherson stated he has prepared a resolution to adopt policies for insurance-related provisions to be included in all contracts between the County and sub-contractors. He recommended this be placed on the agenda for the December 2 meeting. (1/507)
Comprehensive Plan: EAR Amendments– Mr. McPherson advised the Planning and Zoning Board has rescheduled the final public hearing for the Evaluation and Appraisal Report (EAR) Amendments to be held in December. (1/542)
Ginnie Springs v. Gilchrist County – Mr. McPherson reported Ginnie Springs has requested an update of the old discovery requests, and has stated its intent to request a case management conference to move the litigation along. Mr. McPherson discussed the fact that some of settlement proposals may also be addressed in the EAR Amendments. He intends to contact the attorney for Ginnie Springs regarding the amendments and to try and resolve these issues through the EAR process.
Poitevint v. Gilchrist County – No Activity.
Brooks and Strickland v. Aderholts and Gilchrist County – Mr. McPherson received notice that mediation is being scheduled in this case. (1/726)
Mac Johnson Code Enforcement Issue – Mr. McPherson sent a letter to Mr. Johnson expressing the County’s intent to foreclose on the properties under the liens that have been filed. Mr. McPherson is preparing the final orders to be re-filed. (1/759)
USDA – Mr. Gilliam referred to a letter from USDA regarding the use of the Walker Curve property. He explained that in the past, this property was used for farming and since purchased by the County, the land use has changed. USDA requested a letter authorizing them to take the property off of the list for agricultural property. Mr. Gilliam advised he will send the letter. (1/813)
Judicial Complex – Mr. Gilliam discussed a letter from Rodney McManus, Architects Design Group (ADG) regarding the Judicial Complex. Mr. McManus mentioned that the Board had accepted the design of the new facilities. Mr. Gilliam requested permission to send a letter for clarification that the Board has not accepted the final design. The Board agreed. (1/830)
Request for Gleaners Space – Mr. Gilliam advised the Gleaners had submitted a request for space but since then they have acquired a space downtown.
Budget Recap – Mr. Gilliam presented a budget recap for the period ending November 14, 2002.
Interlocal Agreement / Animal Control – Mr. Gilliam presented the interlocal agreement with the City of Trenton and the Town of Bell for Animal Control. Commissioner Durden advised the Town of Bell has approved the agreement and the City of Trenton has scheduled to adopt it at it’s next scheduled meeting. Motion by Commissioner Bush, seconded by Commissioner Suggs, to adopt the interlocal agreement for Animal Control. The motion carried unanimously. (1/924)
Interlocal Agreement for Rabies Control Activities – Mr. Gilliam presented the interlocal agreement with the City of Trenton, the Town of Bell and the Gilchrist County Health Department for Rabies Control Activities. Motion by Commissioner Suggs, seconded by Commissioner Gentry, to approve the Interlocal Agreement for Rabies Control Activities. The motion carried unanimously. (1/1148)
Grant-in-Aid Agreement – Mr. Gilliam presented the Grant-in-Aid Agreement with the Justice Administrative Commission (JAC) in the amount of $7,181.73 for Child Dependency. Motion by Commissioner Bush, seconded by Commissioner Suggs, to accept the grant. Mr. Gilliam explained the grant will be used to offset the expense for the Special Public Defenders. The motion carried unanimously. (1/1204)
Satisfaction of Mortgage, Mr.& Mrs. Sunberg – Mr. Gilliam presented a ‘Satisfaction of Mortgage’ received for Mr. & Mrs. James Sunberg for the pay-off the balance of their S.H.I.P. Mortgage. Motion by Commissioner Suggs, seconded by Commissioner to authorize the Chairman to execute the Satisfaction of Mortgage for James P. and Audrey Sunberg. The motion carried unanimously. (1/1264)
Subordination Agreement, Susan Worthington – Mr. Gilliam presented a Subordination Agreement for Ms. Susan Worthington. He asked for approval contingent upon receiving confirmation that the request falls within the 80% guidelines. Motion by Commissioner Suggs, seconded by Commissioner Langford, to approve the Subordination Agreement for Susan Worthington subject to confirmation that the amount is within the 80% guideline. (1/1302)
Commercial Property Lease, Wilkerson House – Mr. Gilliam referred to the lease for the Wilkerson House. Mr. McPherson advised he had reviewed the lease and recommended approval. Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve the lease for the Wilkerson House. The motion carried unanimously. (1/1330)
Public Official Bonds – Mr. Gilliam provided copies of the bonds for the new Commissioners ($2,000 each) and for the Chairman ($5,000). Motion by Commissioner Suggs, seconded by Commissioner Gentry, to approve the issuance of the bonds. The motion carried unanimously. (1/1368)
Sheriff’s Request, EMS Invoice – Mr. Gilliam presented a request from Sheriff Turner for the write-off of an EMS invoice in the amount of $475. The invoice, dated October 15, 2002 was for the transport of an inmate to North Florida Regional Hospital. Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve the write-off of the EMS invoice in the amount of $475. (1/1422)
Waters Lake Park, FRDAP Grant – Mr. Gilliam presented an amendment to the Waters Lake Park FRDAP grant extending the completion date to August 31, 2003. Discussion was held concerning Summits delay of the project. Motion by Commissioner Suggs, seconded by Commissioner Bush, to authorize Ron McQueen’s office to administer the FRDAP grant for Waters Lake instead of Summit. The motion carried unanimously. Motion by Commissioner Suggs, seconded by Commissioner Bush, to execute the agreement with DEP for the extension of the completion date. The motion carried unanimously. (1/1444)
Letter of Resignation – Mr. Gilliam referred to a letter of resignation from Mr. Lawson Vest. Mr. Vest advised that he must resign from the Code Enforcement Board at this time due to health concerns. Motion by Commissioner Suggs, seconded by Commissioner Langford, to accept the letter of resignation and to send a letter from the Board thanking him for his service to Gilchrist County. The motion carried unanimously. (1/1770)
Property Appraiser, Letter to Auditor General – Mr. Gilliam provided a copy of a letter of response from the Property Appraiser to the Auditor General regarding the 2002 audit. (1/1800)
Commissioner Suggs asked Mr. Gilliam to explain to the new Commissioners the position of the Clerks and FAC concerning the Article V funding. Mr. Gilliam discussed Article V and explained the Legislature is in the process of determining how the costs of the court system will be moved from the counties to the State. He explained the Florida Association of Counties believes that this will benefit the counties while the Florida Association of Court Clerks holds that these costs will deplete the funds of other programs provided to the counties.
EMA/County Coordinator’s Report:
Southeast VFD – Mr. Mike Burnett reported the Department recently finished adding restrooms to the facility. He stated the Department now wishes to complete the rest of the building. Mr. Barnett obtained estimates for materials which totaled $5,005.81. Chairman Durden recalled the Board had previously discussed spending up to $5,000 to help complete the building. Motion by Commissioner Suggs, seconded by Commissioner Bush, to authorize the expenditure of $5,000 from the District Wide Fire Fund to complete the inside of the building. The motion carried unanimously.
The meeting recessed at 6:00 p.m.
The meeting reconvened at 8:45 p.m.
Public Hearing / Final Plat, Cedar Hills, Minor Subdivision:
Mr. Chumley presented the application and final plat for the Cedar Hills Minor Subdivision. The proposed subdivision is located at the intersection of NW 50th Street and NW 55th Avenue and includes five (5) lots. Mr. Gene Parrish and Mr. Ben Dyals were present to answer any questions regarding the plat.
The Board reviewed the plat. Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve the final plat for the Cedar Hills Minor Subdivision. The motion carried unanimously. (2/505)
EMA/County Coordinator’s Report (continued):
Regional HazMat Agreement – Mr. McQueen presented an amended agreement for the Regional Hazardous Material Team for the Boards approval. He explained the agreement has been revised to allow the Regional HazMat Team Members to add other jurisdictions. Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve the Regional HazMat Agreement. The motion carried unanimously. (2/661)
Time Clocks – Mr. McQueen provided estimates for a time clock system and requested this item be deferred to the next meeting.
Transportation Disadvantaged Program – Mr. McQueen referred to a letter from the North Central Florida Regional Planning Council requesting the appointment to the Transportation Disadvantaged Coordinating Board. Commissioner Durden asked to defer the appointment to the December meeting. (2/851)
Request from Mr. Don Thomas – Mr. McQueen referred to a letter from Don and Brenda Thomas requesting the closure of SW 39th Court. Mr. Thomas states, approximately 20 years ago, he asked the Commission to help maintain the road to his home for school bus access. Subsequently, he issued a right-of-way deed to the road. He now requests the County vacate the road. Mr. McQueen reviewed the County policy concerning road closure. For road closures initiated by a citizen, the cost is $500 to cover the costs of advertising and administration. Motion by Commissioner Bush, seconded by Commissioner Langford, to proceed with the road closure initiated by the Board. Further discussion was held concerning the road closure policy. Commissioner Bush, seconded by Commissioner Langford, amended the motion to authorize Mr. McQueen to proceed with the road closure initiated by the petitioner. The motion carried unanimously. (2/866)
Resolution 02-65, CEMP – Mr. McQueen presented a copy of Resolution 02-65 adopting the Gilchrist County Comprehensive Emergency Management Plan.
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA ADOPTING THE GILCHRIST COUNTY COMPREHENSIVE EMERGENCY MANAGEMENT PLAN (GCCEMP)
Motion by Commissioner Suggs, seconded by Commissioner Langford, to approve Resolution 02-65. The motion carried unanimously. (A copy of Resolution 02-65 is on file in the Clerk’s office.) (2/1146)
DOT 5-Year Work Plan – Mr. McQueen referred to a notice of public hearing for the Tentative Work Program. The public hearing will be held on Tuesday, December 3 at the Lake City District Office. (2/1177)
Mine Safety and Health Administration – Mr. McQueen presented an inspection report from the Mine Safety and Health Administration. He advised in the future it will be necessary to put enclosures on the front end loaders and drag line at the mine. (2/1290)
Craig Woodyard Site – Mr. McQueen asked the Board’s direction in putting a building at the new Solid Waste drop-off site. He advised he had asked Mr. Jerry Orenchak to look at the site. Mr. Orenchak indicated that he could coordinate the project and do the plumbing, electrical and the carpentry work. Mr. McQueen estimated the cost would be $12,500. Motion by Commissioner Suggs, seconded by Commissioner Bush, to go to bid for the project. The motion carried unanimously. (2/1340)
Commissioner Suggs advised she will be attending the Florida Association of Counties meeting in Destin on December 3rd. Commissioner Gentry indicated he would also be attending the meeting.
Commissioner Suggs reported the Small County Coalition is working aggressively on issues concerning the recycling funds for this year. Another issue will be the Medicaid match.
Commissioner Gentry reported he had received a complaint regarding NE 71st Avenue and it has been resolved.
Commissioner Langford advised he will not be able to attend the meeting on December 2nd. Commissioner Langford stated he has also been introduced to several issues, the Poitevint issue and the Brooks, Strickland and Aderholt situation. He has also received several road complaints and met with the Road Superintendent.
Commissioner Bush related that he had held the annual luncheon for the Road Department. He mentioned the Road Department has purchased the one-ton truck from Gilchrist Building Supply.
Commissioner Bush stated that he had attended a luncheon hosted by the Suwannee River Water Management Partnership.
Chairman Durden reported the Animal Control program will begin in the near future. The committee for Code Enforcement is trying to locate a vehicle for the Code Enforcement Officer.
Commissioner Durden recalled the Board had set a policy for County seals on County vehicles. He noted that this policy has not been enforced. Mr. McQueen stated that he would take care of it personally.
Mr. Gilliam reminded the Commissioners that they planned to name the new facilities. He suggested that they bring back a recommendation by January.
Mr. Gilliam asked about the progress of the Martini Grade project. Mr. McQueen stated the next step will be to decide if the projected course of the road is the one the County wants to pursue. He commented that he believed Mr. Mills did the best engineering for the location of the road. Motion by Commissioner Suggs, seconded by Commissioner Bush, to move forward with the paving project on SE 70th Avenue (Martini Grade), to have the legal deeds prepared for signatures. Chairman Durden questioned the cost of engineering at this point before obtaining the deeds. Mr. McQueen suggested that the engineer not prepare the construction documents at this point but to prepare the survey and legal descriptions. The Board discussed the costs of the engineering and the process to proceed with construction. The motion on the floor carried unanimously.
There being no further business to discuss, Chairman Durden adjourned the meeting at 9:50 p.m.
ATTEST: Randy Durden, Chairman
Joseph W. Gilliam, Clerk