MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD DECEMBER 2, 2002.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Monday, December 2, 2002 at 1:00 p.m. in the courtroom, located in the Gilchrist County Courthouse, 112 South Main Street, Trenton, Florida, with the following members present to-wit:
Commissioner Randy Durden, Chair
Commissioner Sue B. Suggs, Vice-Chair
Commissioner Wilbur Bush
Commissioner Mitchell Gentry
Absent: Commissioner Tommy Langford
Others in attendance were: Joseph W. Gilliam, Clerk of Court, John McPherson, County Attorney, Karen Heaton, Deputy Clerk, Sam Ferguson, Director of Finance, Ron McQueen, EMA/County Coordinator, Lee Mills, Edwin McCook, John Ayers, Linda Walker, John Chastain, David Clemons, William Peterson, Meveree Pope, Nathan Martin, Dennis Radice, Sable Boling, Emily Wilson, Spencer Nabors.
Call to Order:
Chairman Durden called the meeting to order at 1:10 p.m. Commissioner Gentry delivered the Invocation and Commissioner Suggs led the Pledge of Allegiance.
Additions: Request for appointment to the Florida Crown Workforce Board.
Motion by Commissioner Suggs, seconded by Commissioner Bush, to accept the agenda with the changes noted. The motion carried unanimously.
1. Approval of Bills
2. Approval of Minutes: Regular Meeting, September 16, 2002
Motion by Commissioner Bush, seconded by Commissioner Gentry, to accept the consent agenda. Commissioner Suggs referred to page 11 of the agenda and asked that it be noted that she was in the room when Mr. Salonko’s presented his request. The motion carried unanimously.
Lee Mills / CR 337 Bids:
Mr. Mills presented the bids received for the CR 337 project.
Anderson Columbia Co., Inc. $440,028.55
Pave-Rite, Inc. $375,482.75
John C. Hipp Construction Equip. Co. $404,430.20
V.E. Whitehurst & Sons, Inc. $364,354.50
Mr. Mills stated the actual amount of the grant is $370,000. Motion by Commissioner Bush, seconded by Commissioner Suggs, to accept the bid from V.E. Whitehurst & Sons in the amount of $364,354.50. The motion carried unanimously. (1/095)
Mr. Mills discussed the proposed SE 70th Avenue (Martini Grade) project. He stated he should have the maps updated by January for the Boards review. (1/497)
Suwannee River Water Management District:
Mr. Edwin McCook, Public Use Coordinator, SRWMD appeared before the Board to present a check in the amount of $21,332.39 for payment in lieu of taxes.
Mr. McCook reported the District owns about approximately 160,000 acres of property within the 15 counties. He discussed the use of these properties and stated approximately 118,000 acres were open to the public. (1/560)
Ordinances – Mr. McPherson advised the records management ordinance has been drafted and is scheduled to be heard at the first meeting in January. (1/691)
Resolutions – A resolution adopting policies for insurance-related provisions to include in all contracts between the County and sub-contractors is set for a time certain this meeting. (1/701)
EAR Amendments – Mr. McPherson reported the Planning and Zoning Board has scheduled a final public hearing in December for the EAR amendments. (1/706)
Mac Johnson Code Enforcement Issue – Mr. McPherson advised he has not received a response from Mr. Johnson regarding the County’s intent to foreclose on the properties. Mr. McPherson stated he will have certified copies of the final orders re-recorded in the public records. (1/715)
Ginnie Springs v. Gilchrist County – Mr. McPherson reported Ginnie Springs has requested an update of its old discovery requests, and has stated its intent to request a case management conference to move the litigation along. He has contacted the attorney for Ginnie Springs and initiated a discussion regarding the possibility of resolving the case through the EAR amendment process. (1/781)
Poitevint v. Gilchrist County – Mr. McPherson reported there has been no activity in this case.
Brooks and Strickland v. Aderholts and Gilchrist County – Mr. McPherson received notice that mediation is being scheduled in this case.
County Roads – Mr. McPherson mentioned that he has been questioned on several occasions regarding the status of roads which were dedicated to the public but not accepted by the County for maintenance. He has researched the issue and will prepare a written report for the next scheduled meeting. (1/811)
Ms. Linda Walker presented an EMS Grant for FY 2002/2003 awarded by the Florida Department of Health. The award amount is $3,807.71. Motion by Commissioner Suggs, seconded by Commissioner Bush, to accept the EMS County grant in the amount of $3,807.71. Mr. Gilliam will prepare a resolution for the December 9th meeting. The motion carried unanimously. (1/870)
Ms. Walker also presented a request for the purchase one or two new ambulances. She reviewed a list of ambulances currently owned by the department and the repair and maintenance costs. She stated from October 1, 2000 thru October 1, 2002, the department responded to 4,225 calls. Ms. Walker discussed the problems documented for some of the ambulances now in use. She advised the State contract price for a Wheel Coach F-450 is approximately $75,302. Chairman Durden asked Ms. Walker to meet with Mr. Gilliam and Commissioner Gentry and bring back a recommendation the next scheduled meeting. (1/971)
First Public Hearing / CDBG, Jordan & Associates:
(Notice of this public hearing was published in the November 28, 2002 edition of the Gilchrist County Journal and proof of publication is on file in the Clerk’s Office.)
Chairman Durden called the public hearing to order at 1:55 p.m.
Mr. Spencer Nabors referred to the County’s Fair Housing Ordinance and discussed the provisions to protect home buyers against discrimination.
Mr. Nabors advised the County is eligible for an amount up to $700,000 through the Small Cities Community Development Block Grant (CDBG). There are four (4) categories from which the County may choose to apply for: Neighborhood Revitalization, Commercial Revitalization, Housing Rehabilitation and Economic Development. The Commission previously decided to make application for the Housing Rehabilitation grant. A second public hearing is scheduled for the December 9 meeting.
Chairman Durden called for any questions or comments from the public. There being no response, Chairman Durden closed the public hearing at 2:08 p.m. (1/1690)
Florida Crown Workforce Board, John Chastain:
Mr. John Chastain, Executive Director, Florida Crown Workforce Board, appeared before the Board to present a quarterly report for the program. Mr. Chastain provided copies of a written report for review.
Mr. Chastain reported the Workforce Board has completed the Five-Year Plan and interlocal agreements. He advised Gilchrist County has two vacancies on the Workforce Board. He contacted Mrs. Lois Fletcher, Chamber of Commerce, who recommended Mr. Paul Yates and Larry Thompson to fill the vacancies. Motion by Commissioner Suggs, seconded by Commissioner Bush, to appoint Paul Yates to serve a 3-year term and Larry Thompson to serve a 2-year term on the Florida Crown Workforce Board . The motion carried unanimously.
Mr. Chastain recalled an issue was brought before the Commission in August concerning a disallowed cost. The total outstanding cost for Gilchrist County was $8,962. He advised the Gilchrist County School District will be providing “in kind” services to repay the debt.
Mr. Chastain reviewed and discussed the current performance of the program, the budget for the month of October, the unemployment status, pending legislative actions, and programs offered by the Workforce Board.
Commissioner Bush commended Mr. Chastain for the work he has done since he became Executive Director. (1/1966)
Public Hearing, Ordinance 02-14, Animal Control:
(Notice of this public hearing was published in the November 21, 2002 edition of the Gilchrist County Journal and proof of publication is on file in the Clerk’s Office.)
Chairman Durden read the short title of Ordinance 02-14 amending various sections of the County Animal Control regulations.
AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; AMENDING VARIOUS SECTIONS OF THE COUNTY ANIMAL CONTROL REGULATIONS TO CREATE UNIFORMITY WITH THE ANIMAL CONTROL PROGRAMS OF THE MUNICIPALITIES IN GILCHRIST COUNTY; ADDING A NEW SECTION REQUIRING ANIMALS TO BE KEPT IN ACCORD WITH THE LAND DEVELOPMENT REGULATIONS; PROVIDING INSTRUCTIONS TO THE CODIFIER; AND PROVIDING AN EFFECTIVE DATE.
Motion by Commissioner Suggs, seconded by Commissioner Bush, to adopt Ordinance 02-14. Mr. McPherson pointed out the revisions made to Section 14-65 regarding interlocal agreements with municipalities. The motion carried unanimously. (1/3220)
Interlocal Agreement for Rabies Control Activities – Mr. Gilliam presented an amended copy of the interlocal agreement between the County, the Gilchrist County Health Department, the City of Trenton and the Town of Bell. He explained that since the Board’s approval on November 21st, the Health Department had requested revisions to the agreement. Mr. Gilliam noted the changes and recommended approval. Motion by Commissioner Suggs, seconded by Commissioner Gentry, to rescind the first interlocal agreement and to accept the revised Interlocal Agreement for Rabies Control Activities. The motion carried unanimously.
Mr. Martin reported the Department has been doing general road maintenance following the heavy rains the past week. He mentioned the rock crusher will be shut down temporarily to replace the bearings. Commissioner Bush advised he has instructed Mr. Gothard to obtain information and prices for the purchase of a new crusher.
Mr. Martin asked the Commission if they wished to stripe the new portion or all of Shady Grove Road. He obtained a quote of $350 for the new portion. Chairman Durden told Mr. Martin he wanted CR 340, from HWY 129 to Rock Bluff and CR 307 striped before Shady Grove. Motion by Commissioner Gentry, seconded by Commissioner Bush, to stripe CR 340, from HWY 129 to the bridge, CR 307 and all of Shady Grove Road. The motion carried unanimously. (2/068)
Commissioner Gentry mentioned that he received a phone call from Mr. Horace Thomas regarding the road to his property. Though this road has not been maintained by the County for several years, Mr. Thomas requests the Road Department bring in a few loads of limerock and grade it. He does not want the County to maintain it on a regular basis but only periodically. Discussion was held regarding the status of the road being a private road or a County road. Mr. Martin explained the County built the road and maintained it for many years. After Mr. Thomas retired from the County, he had asked the Road Department to stop maintenance on the road. Mr. McPherson advised if the county never formally abandoned the road, it is still considered a County road. Motion by Commissioner Gentry, seconded by Commissioner Suggs, to repair the road to Mr. Thomas’ property. The motion carried unanimously. (1/319)
Mr. Gilliam asked Mr. Martin to provide information regarding an invoice in the amount of $1,041.90 received from BellSouth. The invoice is for cost of repairs to a cable damaged on October 10, 2002 at NW 7th Place and NW 70th Avenue. Mr. Martin stated that he will check on the claim and bring back more information. (2/618)
Commissioner Gentry mentioned he received a request from Mr. Tommy Philman to have someone pick up the litter on NW 10th Street. Mr. Gilliam mentioned the inmate crew has been scheduled in the past to pick up the trash on this road but recently the Beta Club adopted the road through the Adopt a Road Program. Chairman Durden stated he would contact Ms. Avery about the problem. (2/775)
Commissioner Gentry also mentioned a request from Tommy Brown, a school bus driver, regarding CR 138. Mr. Brown requests the County consider widening this road at the time of resurfacing. Mr. Brown had expressed concern about the safety of driving the school bus on this road with the number of large trucks he passes. (2/838)
Clerk’s Report (Continued):
Trenton Elementary School – Mr. Gilliam referred to a letter from Mr. Riley Deen, Administrative Assistant, Trenton Elementary School. Mr. Dean requests the County to assist the school with obtaining a grant to move the old gym from Trenton High School to the elementary campus. He asks the County to commit a dollar amount for in-kind services toward the project. Motion by Commissioner Suggs, seconded by Commissioner Bush, to obligate $10,000 of “in-kind”services to the Trenton Elementary School for the project. The motion carried unanimously. (2/900)
Legislative Hearing – Mr. Gilliam advised a Legislative Hearing with Representative Dwight Stansel and Senator Smith has been scheduled for Wednesday, December 4 at 2:00 p.m. in the Courtroom. (2/1044)
Levy Association for Retarded Citizens, Inc. – Mr. Gilliam presented a letter and a plaque received from LARC expressing appreciation for the Commission’s support. (2/1058)
EMA/County Coordinator’s Report:
Mr. McQueen presented the Building Department Report for November 2002. (2/1058)
Mobile Homes 10 Total / 5 Replacements
5 Impact Fees = $7,206.55
(Transp. $5,357.15 / Capital $1,849.40)
New Construction 5 Total / 3 Replacements
2 impact Fees = $2,882.62
(Transp. $2,142.86 / Capital $739.76)
Remodeling/Additions 4 Pools 1
Barns 0 Garages 0
Sheds 1 House Move-on 0
Roofing 0 Miscellaneous 2
Courthouse Evacuation Plan – Mr. McQueen presented a proposed Courthouse Safety and Evacuation Plan for review. He advised Levy County had a bomb threat recently and had to evacuate the courthouse. Mr. stated he will meet with the Constitutional Officers and have them review the plan and offer any suggestions before bringing back a final plan. (2/1124)
Rudicil Lawsuit – Mr. McQueen referred to correspondence concerning the Rudicil claim. He advised the case is pending.
Suwannee River Water Management District – Mr. McQueen reported he had contacted Jerry Scarborough and found out SRWMD has committed to $250,000 for renovations and spring restoration. (2/1280)
Commissioner Durden presented the Commissioners assignments for 2003. (2/1446)
General Government and Constitutional Officers Randy Durden
County Coordinator and Emergency Management Randy Durden
Road Department Tommy Langford
Fire & Emergency Medical Services Mitchell Gentry
Parks, Building and Zoning Wilbur Bush
Solid Waste and Extension Sue Suggs
Animal Control Randy Durden
Chamber of Commerce Randy Durden
Corrections Randy Durden
Development Authority Randy Durden
Economic Development Council Mitchell Gentry
Florida Association of Counties Sue Suggs
Nature Coast Greenway Wilbur Bush
North Central Florida Regional Planning Council Mitchell Gentry
Public Safety Randy Durden
Rural Development Sue Suggs
Small County Coalition Sue Suggs
Suwannee River Economic Council Tommy Langford
Suwannee River Water Management District Wilbur Bush
Three Rivers Regional Library Randy Durden
Transportation Disadvantaged Tommy Langford
Tri-County Tourism Development Board Wilbur Bush
Wages Board Wilbur Bush
Commissioner Suggs reported that she was unable to attend the AARP meeting in November. She plans to attend the next meeting to see if AARP can assist with determining the number of citizens in the County who may qualify for an additional $25,000 Homestead Exemption for senior citizens. Commissioner Suggs recommended, for the FY 2003/2004 budget, implementing an initial exemption of $5,000 in order to find out how many citizens will qualify. Discussion was held concerning the fact, that at this time, there is not a way to determine the number of qualifying citizens and the impact there will be to the County’s budget. In addition to the information requested from AARP, Mr. McPherson suggested obtaining census information from the University of Florida. Mr. Gilliam advised he will review the census information and report back to the Board. (2/1506)
Commissioner Suggs mentioned the need to move forward with construction of the Manager’s residence at Hart Springs. Mr. McQueen recommended the Board authorize him to go out for bid again. Motion by Commissioner Suggs, seconded by Commissioner Bush, to rebid the Manager’s residence at Hart Springs. The motion carried unanimously. (2/2148)
Commissioner Gentry told the Board he received a request from the Southeast Gilchrist VFD to purchase hats and T-shirts. Chairman Durden stated this expenditure will need to come from the fire departments own funds. (2/2270)
Mrs. Mavarie Pope mentioned the need to have 17th Trail fixed. Commissioner Bush stated that he will contact the Road Department to take care of it. Mrs. Pope also asked the Board to appoint someone to take her place on the Transportation Disadvantaged Board. (2/2333)
Commissioner Durden reported the Animal Control Committee will be meeting to finalize the program. The committee plans to advertise for the Animal Control Officer position and have the program begin the first of the year. (2/2558)
Commissioner Durden advised the Code Enforcement Committee will meet with the City of Fanning Springs this week. The Code Enforcement Program should also begin the first of the year.
Sable Boling / Health Department:
Ms. Sable Boling, Gilchrist County Health Department, addressed the Board concerning an update on the Departments protocol for bio-terrorism. She introduced Ms. Emily Wilson, the planning consultant working with the departments staff on training. The community partners will also be provided with training. These partners are the Trenton Medical Center, private practice medical facilities and the schools.
Ms. Boling advised they will be attending an update in Orlando for “training the trainers.” These classes will cover the administration of the Small Pox vaccine for the “pre-event mode.” In the pre-event mode, they will administer the small pox vaccine to level one responders. Subsequent phases will include hospital healthcare workers, EMT’s, law enforcement, and local medical care partners. The final phase of vaccination will be the public. This is estimated to occur within one to two years.
Resolution 02-66, Policies for Insurance-related Provisions:
Chairman Durden read the short title of the proposed resolution. Mr. McPherson reviewed the resolution by section and recommended approval.
RESOLUTION NO. 2002-66
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; ESTABLISHING RISK MANAGEMENT POLICIES TO BE INCLUDED IN THE GILCHRIST COUNTY POLICIES AND PROCEDURES MANUAL; SETTING FORTH THE RISK MANAGEMENT PROVISIONS THAT SHOULD BE INCLUDED IN COUNTY CONTRACTS FOR SERVICES; AND ESTABLISHING AN EFFECTIVE DATE.
Motion by Commissioner Suggs, seconded by Commissioner Bush, to adopt Resolution 02-66. The motion carried unanimously. (2/3186)
Commissioner Durden mentioned the final plans for the Judicial Complex will need to be submitted to the City of Trenton within the next 12 months. Mr. Gilliam advised he would find out the cost to have the architect finalize the plans and report back to the Board.
Commissioner Durden suggested the Board decide on a name for the church building and schedule a dedication in January. Motion by Commissioner Suggs, to name the building Frank Beach Auditorium. The Board discussed optional names and Mr. Gilliam mentioned that the Board had decided not to name the Library but to dedicate it to Mr. Martin. Commissioner Suggs amended the motion, seconded by Commissioner Gentry, to dedicate the church building to Mr. Frank Beach and to have a bronze plaque installed in the foyer and to schedule a dedication once the renovations are completed. The motion carried unanimously.
The Commission agreed to name the building “The Gilchrist County Board of County Commissioners Meeting Room.”
Mr. Ferguson asked the Commissioners to have their photographs taken to be placed in the lobby.
Mr. David Clemons told the Board that he and his neighbors in the Butler Subdivision have a problem with trash along the road. Chairman Durden told Mr. Clemons that he will check into having this problem taken care of.
Mr. Gilliam advised the mid-month meeting in January falls on a County holiday. The Board agreed to reschedule the mid-month meeting on Tuesday, January 21st.
Mr. Gilliam mentioned a limber was recently purchased by the Road Department but to his knowledge it is not in use yet. Chairman Durden stated that the Supervisors had told him it was too big to do graded road. Commissioner Bush told the Board he would contact the Department and have the limber sent out on Tuesday.
There being no further business to discuss, Commissioner Suggs moved to adjourn the meeting at 5:00 p.m. The motion was seconded by Commissioner Gentry and
ATTEST: Randy Durden, Chairman
Joseph W. Gilliam, Clerk