MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD FEBRUARY 17, 2003.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Monday, February 17, 2003 at 5:00 p.m. in the courtroom, located in the Gilchrist County Courthouse, 112 South Main Street, Trenton, Florida, with the following members present to-wit:
Commissioner Randy Durden, Chair
Commissioner Wilbur Bush
Commissioner Mitchell Gentry
Commissioner Tommy Langford
Commissioner Suggs, Vice-Chair
(Commissioner Suggs arrived at 5:10 p.m.)
Others in attendance were: Joseph W. Gilliam, Clerk of Court, John McPherson, County Attorney, Karen Heaton, Deputy Clerk, Sam Ferguson, Director of Finance, Ron McQueen, EMA/County Coordinator, Ben Chumley, County Planner, Doug Beach, John Ayers, Carolyn Rice, Lee Schaltenbrand, Brenda Schaltenbrand, Buddy Vickers, Sheree Lancaster, Duke Lang.
Call to Order:
Chairman Durden called the meeting to order at 5:00 p.m. Commissioner Bush delivered the Invocation and Commissioner Gentry led the Pledge of Allegiance.
Additions: – Purchase Order #3000867, Wheeled Coach Ind. ($83,713) (Clerk’s Report)
– Letter from Program Management Services (Clerk’s Report)
– Mr. Buddy Vickers, regarding: School Board & Local Planning Agency
– County Extension, financing for van (Clerk’s Report)
Motion by Commissioner Langford, seconded by Commissioner Bush, to accept the agenda. The motion carried unanimously.
1) Approval of Bills
2) Approval of Purchase Order #300844; Milton Weeks, $3,032.21
3) Approval of Budget Entries: #BE3-018 and #BE3-019
4) Approval of Appointments to the Conflict Attorney List: Benedict Celso, Aberdeen Speights, John Whitaker, Adriane Isenberg, Angela Jacobs, Matthew Wells and Dale Workman.
5) Approval of Minutes: Regular Meetings, November 21, 2002, December 2, 2002 and December 9, 2002.
Mr. Gilliam referred to the bills and discussed the status of the budget for the Hart Springs Budget. He suggested the Board consider interim financing for those items at the next BOCC meeting. Chairman Durden directed staff to schedule this issue on the agenda for the March 3rd meeting. Motion by Commissioner Bush, seconded by Commissioner Gentry, to approve the Consent Agenda. The motion carried unanimously.
Doug Beach, FFA Alumni:
Mr. Doug Beach, representing the Gilchrist County FFA Alumni Inc., addressed the Board concerning a request to hook up a 2-inch water line from the rodeo arena to the County’s well at the Walker Curve property. Mr. Beach explained, in addition to the events scheduled by the Alumni, the arena will be used for other public events including the GCRA Bluegrass Festival and possibly ‘Down Home Days.’ The arena will be available for certain Health Department and Emergency Management situations.
Mr. Beach stated they currently have a 1-inch water line at the County’s well but it is not adequate. They are requesting the 2-inch line in addition to the 1-inch line.
(Commissioner Suggs arrived at 5:10 p.m.)
Chairman Durden mentioned he was concerned about the fact there is already a line to the School Board buildings, the American Legion building and the Road Department. Mr. McQueen stated the well is large enough but it may be necessary to put in a larger storage tank. Mr. Beach pointed out the Alumni would primarily use the well on the weekends. Mr. Ferguson advised this issue was discussed by the auditors this year and it was suggested the County enter into a agreement with the entities involved. Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve the request from the FFA Alumni for a 2-inch line to the County’s well. The motion carried unanimously. (1/160)
Resolution, NE 2nd Court – Mr. McPherson stated he has prepared the resolution for the closure of NE 2nd Court which is scheduled for the March 3rd meeting. (1/462)
Resolution 03-06, Roads in Flying Harness Farms – Mr. McPherson presented Resolution 03-06 rejecting the dedication of the roads in the Flying Harness Subdivision. Chairman Durden read the short title of the resolution.
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; MAKING CERTAIN FINDINGS WITH REGARD TO THE DEDICATION OF ROADS WITHIN THE FLYING HARNESS FARMS SUBDIVISION; REJECTING THE DEDICATION OF SUCH ROADS; AND PROVIDING AN EFFECTIVE DATE.
Motion by Commissioner Bush, seconded by Commissioner Gentry, to approve Resolution 03-06. The motion carried unanimously. (1/470)
Resolution 03-07, Road Department Property (Walker Curve) – Mr. McPherson presented Resolution 03-07 authorizing the transfer of the Walker Curve property. Chairman Durden read the short title of the resolution.
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; AUTHORIZING THE TRANSFER OF LANDS PURCHASED WITH FUNDS FROM THE SHERIFF’S FEDERAL LAW ENFORCEMENT TRUST FUND TO THE BOARD OF COUNTY COMMISSIONERS FOR GENERAL GOVERNMENT PURPOSES IN RETURN FOR DEDICATION OF OTHER COMPARABLE COUNTY-OWNED LANDS FOR LAW ENFORCEMENT PURPOSES; ESTABLISHING AN EFFECTIVE DATE.
Motion by Commissioner Langford, seconded by Commissioner Bush, to approve Resolution 03-07. The motion carried unanimously. (1/520)
Resolution 03-08, Purchase of Kincaid Property – Mr. McPherson presented Resolution 03-08 authorizing the transfer funds from the Sheriff’s Federal Law Enforcement Trust Fund to the Board of County Commissioners for the purchase of the Kincaid property.
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; AUTHORIZING THE TRANSFER OF CERTAIN FUNDS FROM THE SHERIFF’S FEDERAL LAW ENFORCEMENT TRUST FUND TO THE BOARD OF COUNTY COMMISSIONERS FOR THE PURCHASE OF REAL PROPERTY FOR THE CONSTRUCTION OF NEEDED LAW ENFORCEMENT FACILITIES ON THE PROPERTY; ESTABLISHING AN EFFECTIVE DATE.
Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve Resolution 03-08. The motion carried unanimously. Sheriff Turner presented the Board a check in the amount of $50,000 for the purchase. Motion by Commissioner Suggs, seconded by Commissioner Bush, to authorize the Chairman to sign the closing documents for the purchase. The motion carried unanimously. (1/630)
Quit-Claim Deed for Martini Grade – Mr. McPherson reported the quit-claim deed has been prepared and is ready for signatures. (1/696)
Ginnie Springs v. Gilchrist County – For the Board’s information, Mr. McPherson provided copies of the proposed amendments for the Intensive Ag Policies which were reviewed in the EAR Workshop. (1/705)
Poitevint v. Gilchrist County – Mr. McPherson advised there have been no changes in this litigation and the motions to dismiss are pending. (1/713)
Brooks and Strickland v. Aderholts and Gilchrist County – Mr. McPherson advised a public hearing has been scheduled on March 3 to consider closing and relocating NE 2nd Court. (1/716)
Bond Validation, Judicial Complex – Mr. McPherson reported Judge Cates has issued an order to show cause and scheduled the hearing for February 18 at 3:45 p.m. (1/723)
Satisfaction of Mortgage – For the Board’s approval, Mr. Gilliam presented a satisfaction of mortgage for Alicia Dale for the pay-off of a SHIP Mortgage. Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve the Satisfaction of Mortgage for Alicia Dale and to authorize the Chairman’s signature. The motion carried unanimously. (1/780)
Suwannee River Economic Council – Mr. Gilliam referred to a letter from the Suwannee River Economic Council requesting a letter of support for it’s application with Rural Development for funding through the Housing Preservation Grant Program. This application is for it’s nineteenth year of funding. Motion by Commissioner Langford, seconded by Commissioner Gentry, to approve the request for the letter of support. The motion carried unanimously. (1/799)
American Red Cross / Proclamation 03-03:
Chairman Durden read Proclamation 03-03 declaring the month of March, 2003 as “American Red Cross Month.” Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve Proclamation 03-03. The motion carried unanimously. (1/970)
Clerk’s Report (continued):
Animal Control – Mr. Gilliam presented three (3) purchase orders to Gulf Coast Utility for animal control services. Mr. Gilliam pointed out the purchase orders have been combined under one purchase order number with a total amount of $1,395. Motion by Commissioner Bush, seconded by Commissioner Langford, to approve Purchase Order #300811 in the amount of $1,395. The motion carried unanimously. (1/993)
Appointment of Dwayne Yates – Mr. Gilliam advised Mr. Dwayne Yates has requested the Board reappoint him to the North Central Florida Health Planning Council for a two-year term beginning October 1, 2002. Mr. Gilliam referred to a recent request from Meridian Behavioral Health Care, Inc. and recommended the Board also consider appointing Mr. Yates to the Meridian Board of Directors. Motion by Commissioner Suggs, seconded by Commissioner Langford, to appoint Mr. Dwayne Yates to the North Central Florida Health Planning Council and the Meridian Behavioral Health Care Board of Directors. The motion carried unanimously. (1/1490)
SRWMD, As-built Certifications – Mr. Gilliam referred to a letter from Suwannee River Water Management requesting As-built Certifications for NW 10th Street. Mr. McQueen suggested sending the forms to Lee Mills for Completion. Mr. Gilliam stated he would forward them to Mr. Mills. (1/1521)
Resolution 03-04 / BE3-020 – This resolution amends the Local Housing Assistance Trust Fund Budget by an increased amount of $1,666.66 which represents the payoff of the 2nd mortgage for Sunberg. Motion by Commissioner Bush, seconded by Commissioner Suggs, to approve Resolution 03-04. The motion carried unanimously. (1/1570)
Resolution 03-05 / BE3-021 – This resolution amends the Local Housing Assistance Trust Fund by an increased amount of $2,143.93 which represents the payoff of the 2nd mortgage for Dale. Motion by Commissioner Bush, seconded by Commissioner Suggs, to approve Resolution 03-05. The motion carried unanimously. (1/1599)
Insurance Claim – Mr. Gilliam presented an offer for a settlement amount of $1,396.35 for damages to a Health Department vehicle involved in an accident on December 18, 2002. He explained the vehicle was hit by a Chiefland Farm Supply vehicle and totaled. The Board reviewed the claim information and noted the vehicle was 12 years old with 262,322 miles. Motion by Commissioner Gentry, seconded by Commissioner Suggs, to accept the settlement in the amount of $1,396.35. The motion carried unanimously. (1/1625)
PO #300477, North Gilchrist VFD – Mr. Gilliam presented Purchase Order #300477 in the amount of $300 from the North Gilchrist VFD for the purchase of a bingo machine. Mr. Gilliam pointed out the expenditure should not be paid out of the County’s budget but should be paid out the departments own funds. Motion by Commissioner Langford, seconded by Commissioner Bush, to reject the purchase request in the amount of $300 for the bingo machine. The motion carried unanimously. (1/1742)
Carolyn Rice / Citizen’s Request:
Ms. Carolyn Rice appeared before the Board concerning a request to amend Land Use Regulations for exotic animals in Gilchrist County. Mr. Chumley advised the Board it would not be necessary to amend the LDRs. He explained Ms. Rice had submitted a request to permit exotic animals on her property and the original interpretation was that it was not allowable considering it was not addressed in the Comprehensive Code. Since the initial request, Mr. Chumley researched the issue and found the permitting for non-livestock animals is regulated by the Florida Fish and Wildlife Commission. Ms. Rice may have non-livestock animals on her property subject to obtaining permits from the Fish and Wildlife Commission.
Mr. Chumley advised the Planning and Zoning Board has recommended the County Commission direct staff to research the regulations for non-livestock animals to determine what restrictions the County may impose. Motion by Commissioner Gentry, seconded by Commissioner Langford, to direct staff to look into the regulations for exotic animal. The motion carried unanimously.
Commissioner Suggs asked Ms. Rice where her property was located and what type of animals she had. Ms. Rice replied that her property was behind the Rolling Oaks subdivision and that she currently has camels, lamas and zebras. She is also seeking a permit to have an elephant. (1/1742)
Public Hearing / Petition for Road Closure of NE 62nd Place / Resolution 03-03:
(Notice of this public hearing was published in the January 30, 2003 edition of the Gilchrist County Journal and proof of publication is on file in the Clerk’s Office.)
Chairman Durden read the short title of Resolution 03-03. Motion by Commissioner Langford, seconded by Commissioner Bush, to approve Resolution 03-03. Chairman Durden read the following portion of the resolution for the record: “Whereas, the County Commission specifically finds that the closing of the identified portion of NE 62nd Place, will have no adverse impact on the health, safety and welfare of the citizens of Gilchrist County; will not deprive any person of access to any property; will benefit public safety by reducing access to the wells of a spring water bottling plant; and is supported by all persons for whom the identified portion of NE 62nd Place could possibly provide access to their property.” Mr. McPherson presented Exhibit “A” depicting the road and adjacent property. He asked the Board for clarification for the portion of road to be closed. The Board reviewed the map with Mr. McQueen and found the exact portion could not be determined on the map. Chairman Durden suggested the item be tabled until clarification and a legal description could be obtained. Motion by Commissioner Langford, seconded by Commissioner Bush, to table Resolution 03-03 to the March 3 meeting. The motion carried unanimously. (1/2064)
Sheree Lancaster & Duke Lang:
Ms. Sheree Lancaster and Duke Lang addressed the Board regarding the question of whether the School Board’s representative on the local planning agency will be a voting or a non-voting member. Mr. Lang discussed the interlocal agreement which will be entered into by the County, the municipalities and the School District to include the school board in the local planning process. He stated that he had contacted Mr. Scott Koons with NCFRPC who indicated he will be scheduling public hearings with each of the municipalities and the County regarding the agreement. Mr. Lang explained the County Commission and the municipalities will decide if the School Board representative will be a voting or a non-voting member. If it is determined they are to be a voting member, they will only vote on land use issues concerning residential. Ms. Lancaster advised the School Board has nominated Mr. Bill Park as their representative and has indicated it wishes him to be a voting member. (1/2550)
Clerk’s Report (continued):
AARP / $25,000 Homestead Exemption – Mr. Gilliam reported that he and Chairman Durden met with the AARP Executive Committee regarding the $25,000 Homestead Exemption for senior citizens. He explained they had met with the Committee in order to obtain information to help determine the number of qualifying property owners and the impact it would have to the County’s budget. The Committee suggested the County send a survey with the TRIM package this year to find out how many citizens would qualify and be interested in the exemption. Mr. Gilliam stated he would contact Velma Smith with the Department of Revenue to make sure it would not be prohibited to send a survey with the TRIM notice. (1/3130)
Purchase Order / Wheeled Coach – Mr. Gilliam presented Purchase Order #300867 in the amount of $83,713 to Wheeled Coach for the purchase of an ambulance. Motion by Commissioner Suggs, seconded by Commissioner Langford, to approve the purchase order in the amount of $83,713 for a new 2003 Ford F-450 ambulance. The motion carried unanimously. Mr. Gilliam also asked for approval to trade in the 1993 F-450 ambulance for an amount of $5,600. Motion by Commissioner Gentry, seconded by Commissioner Suggs, to approve the trade in of the 1993 F-450 for an amount of $5,600. The motion carried unanimously. (1/3370)
Extension Office / Financing for Van – Mr. Gilliam recalled at the February 3, 2003 meeting, the Board approved the purchase of a new 15-passenger van for the Extension Office with $5,000 down and financing over a period of two to three years. He stated Mr. Ferguson had contacted the local lending institutions and found the lowest rate, at 2.95% , with Capital City Bank to finance the balance of $15,470 for a period of 36 months. Motion by Commissioner Suggs, seconded by Commissioner Langford, to approve the financing of the van with Capital City Bank at 2.95%. The motion carried unanimously. (2/031)
Worker’s Comp Audit – Mr. Gilliam referred to a letter from Mike Marinan, Program Management Services regarding the audit for FY 2002. Among the suggestions offered by Mr. Marinan was the adoption and organization of a safety program. It was also pointed out that some of the public facilities for the County showed some excessive tree growth that has contributed to vehicle damage as a result of falling limbs. The Board discussed the implementation of a safety program and scheduled the item for discussion on the agenda for the April 7 meeting. (2/062)
EMA/County Coordinator’s Report:
Right-of Way Acquisition of SE 70th Avenue – Mr. McQueen reported that he has received the quit-claim deed for the SE 70th Avenue right-of-way acquisition. After contacting Chairman Durden, he scheduled a special meeting on February 24 at 7:00 p.m. for the property owners to meet with the Board to discuss the project and to sign the quit-claim deeds. He has also contacted Mr. Mills and asked that he proceed with determining where the retention areas will be. The completion date of the proposed project will be December 2003. (2/229)
County Road 341 – Mr. McQueen advised a bid opening is scheduled for March 17 for the CR 341 resurfacing project. Mr. McQueen stated he has also contacted the property owners for the South Santa Fe Avenue project regarding right-of-way acquisition.
Commissioner Gentry mentioned that he has contacted a few of the property owners on SE 70th Avenue who indicated they do not intend to sign the deed. Discussion was held concerning the process for right-of-way acquisition through eminent domain. Commissioner Gentry pointed out that there may not be enough time to go through this process. Mr. McPherson stated that it would take a minimum of four (4) months to acquire the property. (2/326)
Rudicil v. Gilchrist County – For the Board’s information, Mr. McQueen referred to a copy of the order and final judgment in the Rudicil litigation which was awarded in the County’s favor. (2/983)
Maintenance Contract for State Highway System Lighting – Mr. McQueen presented an agreement with the Florida Department of Transportation for the State Highway System, Maintenance and Compensation Program. The grant amount for FY 02/03 is $1,884. Motion by Commissioner Suggs, seconded by Commissioner Langford, to accept the agreement in the amount of $1,884 subject to review by the County Attorney. Mr. McPherson stated he will prepare a resolution to forward with the agreement. The motion carried unanimously. (2/1014)
Contractor’s Licensing / Minimum Score – Mr. McQueen advised Mr. Wiggins recently attended a Building Officials Association meeting and brought back information regarding the minimum scores for contractor’s licensing. He found that each County may set it’s own minimum score and that all of the surrounding counties accept a score of 75%. Mr. McQueen explained that there is no record of the County’s minimum score. Mr. Wiggins has suggested that the Board approve this score. Mr. McPherson suggested that the Board adopt the minimum score by resolution. Motion by Commissioner Suggs, seconded by Commissioner Bush, to set the score at 75% to coincide with the surrounding counties. After discussion, Chairman Durden suggested the item be scheduled for a public hearing. Commissioner Suggs withdrew the motion and moved to schedule the item for the April 21 meeting. The motion was seconded by Commissioner Bush and carried. (2/1300)
Shelter Retrofit – Mr. McQueen referred to a letter from the Gilchrist County School Board to Mr. Bill Brideson commending him for his efforts in securing additional funding for the shelter retrofit program. (2/1461)
Alachua County, Solid Waste Proposal – Mr. McQueen advised he received a letter from Alachua County regarding the solid waste proposal with the New River Landfill. This item will be placed on the agenda of the Alachua County Board of Commissioners. (2/1512)
Spring Ridge VFD – Mr. McQueen recalled the Board had previously discussed the purchase of a brush truck for the Spring Ridge VFD. He asked the Board for authorization to go out for bid on the truck. Motion by Commissioner Gentry, seconded by Commissioner Langford, to go out for bid for a brush truck for the Spring Ridge VFD. The motion carried unanimously.
CDBG Site Visit – Mr. McQueen advised a site visit for the CDBG Grant was conducted on this date. Mr. McQueen discussed the $350,000 SHIP funds match and the fact these funds may not be available the next fiscal year. He explained that if this obligation cannot be met, a request can be made to change it. (2/1584)
Mr. Ferguson reported that a budget meeting was held on February 12 with the department supervisors in attendance. He explained discussion was held concerning the procedures for preparing the upcoming budget and the purchase order process. (2/1700)
Commissioner Gentry asked for the status of the bids on the Hart Springs residence. Mr. Gilliam advised the Bids are February 28th and will be presented to the Board on March 3rd.
Commissioner Langford advised the Spring Ridge VFD has decided to have a workday on March 8th to replace the roof on the fire station. In order to cut down on the expense, volunteers will be reroofing the fire station.
Commissioner Langford reported he has contacted Loncala regarding a letter stating their offer to donate the 60-ft right-of-way. He was advised that they are willing to donate the right-of-way if Mr. Aderholt will pay for half of it.
Commissioner Langford asked Mr. McQueen about the rock for the Hart Springs project. Mr. McQueen replied that the Road Department had started a stockpile approximately two (2) years ago for the project.
Commissioner Suggs told Commissioner Langford that she had been told the Road Department was only going to seal SE 70th Avenue to a point past her house. Commissioner Langford stated he had talked with Mr. Martin and he had worked it out to seal approximately 1-1/4 miles of it. Commissioner Langford said that he would check with Mr. Martin and make sure it was taken care of.
Commissioner Bush reported he had met with Mr. Philman at Hart Springs to review the projects. He advised Mr. Philman is going to reroof the concession stand. Discussion was held concerning the status of the projects. Chairman Durden asked Mr. McQueen to bring back a list of all of the project and an update.
Commissioner Bush told the Board that he had also discussed the mobile home with Mr. Philman. Mr. McQueen explained the Board had authorized him to use the old mobile home for a fire training exercise. In order to do that, they were going to have to pay approximately $1,700 to have Wilson Mobile Homes to put wheels on it. One of the contractors working on the renovations had offered to take it and move it. Because a site visit was scheduled for Hazard Mitigation, Mr. McQueen had told Mr. Philman to have the contractor remove it. The Board discussed the fact the mobile home should have been declared surplus according to County policy. Since it was necessary to remove the mobile home to meet the grant requirements, Mr. McPherson suggested the Board go ahead and declare the mobile home surplus at this time. Chairman Durden suggested that a letter of reprimand be written to Mr. McQueen for not following County policy. Motion by Commissioner Suggs, seconded by Commissioner Bush, to declare the mobile home surplus property and to have a letter of reprimand placed in Mr. McQueen’s file. The motion carried unanimously.
Commissioner Bush mentioned he would be attending a ribbon cutting ceremony for the new Florida Crown Workforce building in Old Town this week.
Commissioner Suggs told the Board that she had received a request from a county in Minnesota regarding a draft resolution in support of the troops. She stated she would bring back the proposed resolution for consideration.
Commissioner Durden advised an Animal Control Officer has been hired. He also reminded the Board that there would be a ceremony for the dedication of the Board Room and introduction of the Animal Control Program and the Code Enforcement Program at the March 17th meeting.
Mr. Gilliam mentioned that he received a phone call from the developer of the Suwannee Shores Subdivision regarding the roads. Commissioner Langford advised, Mr. Martin has inspected the roads and will contact the developer.
There being no further business to discuss, Commissioner Suggs moved to adjourn at 8:25 p.m. The motion was seconded by Commissioner Bush and carried.
ATTEST: Randy Durden, Chairman
Joseph W. Gilliam, Clerk