MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD MARCH 17, 2003.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Monday, March 17, 2003 at 5:00 p.m. in the Board of County Commissioners Meeting Room located at 210 South Main Street, Trenton, Florida, with the following members present to-wit:
Commissioner Randy Durden, Chair
Commissioner Wilbur Bush
Commissioner Mitchell Gentry
Commissioner Tommy Langford
Commissioner Suggs, Vice-Chair
Others in attendance were: Joseph W. Gilliam, Clerk of Court, John McPherson, County Attorney, Karen Heaton, Deputy Clerk, Sam Ferguson, Director of Finance, Jacki Johnson, Deputy Clerk, Ben Chumley, County Planner, Jedidiah Reeser, Lee Schaltenbrand, Brenda Schaltenbrand, Mike Ortiz, Jane Beach, Forrest Beach, Don Alexander, Susan Bryant, Terry Carnley, Anna Mae Schofield, Iris Roberts, Bob Vaughn, Frances Brooks, Jeff Jordan, Delight Curtis, Doug Beach, Adeline Beach, Sheriff Turner, John Ayesrs, Frank Beach, Jr., Don Strickland, Fran Jones, David Brooks, Duke Lang, Ted Burt, Ronald Aderholt, Doris Aderholt, Rachel Bracket.
Call to Order:
Chairman Durden called the meeting to order at 5:05 p.m. Commissioner Bush delivered the Invocation and Commissioner Suggs led the Pledge of Allegiance.
Additions: 1) Approval of Susan Stephen Anders to the Conflict Attorney List (Clerk’s Report)
2) SHIP Monitoring Review (Clerk’s Report)
Motion by Commissioner Suggs, seconded by Commissioner Langford, to accept the agenda with the changes noted. The motion carried unanimously.
1) Approval of the Interlocal Agreement Creating the Original Florida Tourism Task Force.
2) Approval of Budget Entries:
a. #BE3-020-A, General Fund ($2,000)
b. #BE3-023, General Fund ($41,250.00)
c. #BE3-024, General Fund ($50,000)
d. #BE3-025, Current Capital Oblig’s Fund ($6,501.00)
e. #BE3-026, Solid Waste Fund ($34,405.00)
f. #BE3-027, General Fund (A$23,700.00)
g. #BE3-028, Local Housing Assistance Trust Fund ($42,500)
3) Approval of Minutes:
a. Regular Meeting, January 21, 2003
b. Regular Meeting, February 3, 2003
Mr. Gilliam referred to item #1, the Interlocal Agreement for The Original Florida Tourism Task Force and pointed out there may be an annual assessment due. Commissioner Suggs mentioned that at the time she was serving on the Tourism Task Force Board, the Commission had decided not to become a voting member therefore dues would not be assessed. She explained the Commission had made this decision based on the fact this organization repeats functions of the Tri-County Tourism Task Force Board and other projects across the state. Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve the Consent Agenda with the removal of item #1 until further clarification. The motion carried unanimously.
Resolution for Closure of NE 2nd Court – The resolution for the closure of NE 2nd Court has been prepared for a time certain this meeting. (1/154)
Resolution for DOT Maintenance Agreement – Mr. McPherson presented Resolution 03-13 approving an Maintenance Agreement with the Department of Transportation for the State Highways System Lighting. Mr. McPherson pointed out the reimbursement amount to the County for maintenance will be $1,884. Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve the Resolution and the agreement with DOT for $1,884. The motion carried unanimously. (1/161)
Quitclaim Deed for Martini Grade – Mr. McPherson reported signatures are being obtained for the quitclaim deed for Martini Grade. (1/264)
Johnson Code Enforcement Issue – Mr. McPherson advised he would be filing the foreclosure actions soon. (1/272)
Value Adjustment Board Procedures – The Value Adjustment Board reviewed the policies and procedures earlier this date and will be finalizing them at a future meeting. (1/276)
Ginnie Springs v. Gilchrist County – There is a discovery request by Ginnie Springs pending in this case. (1/282)
Poitevint v. Gilchrist County – Mr. McPherson advised the motion to dismiss was scheduled for hearing but then cancelled by Mr. Poitevint’s attorney. It will now be rescheduled for hearing. (1/288)
Brooks and Strickland v. Aderholts and Gilchrist County – The public hearing for closing and relocating NE 2nd Court is scheduled this meeting. (1/298)
Bond Validation, Judicial Complex – The Bonds have been judicially approved. (1/305)
Employee Education Expenses – for the Board’s information, Mr. McPherson provided a copy of Section 112.063 of the Florida Statutes regarding reimbursement to county employees for educational expenses. Commissioner Gentry asked if firefighters were considered employees under this Statute. Mr. McPherson advised that they would be. Commissioner Gentry provided a copy of the policy from the Spring Ridge VFD for the Board’s review. The Board discussed the reimbursement of educational expenses for firefighters. Motion by Commissioner Suggs, seconded by Commissioner Langford, to schedule this item on the agenda for the next meeting. The motion carried unanimously. (1/309)
Contractors Licensing – Mr. McPherson recalled the Board had requested him to provide an opinion regarding local contractor’s licensing. The first question was whether or not the County could reject bids submitted by a contractor who had outstanding code enforcement violations in the County. He advised the answer would be yes under the County’s Code. The second question was whether the County could prevent a contractor from conducting business in the County by denying the contractor a license. Mr. McPherson referred to Section 18.2.21 of the County Code and stated if there were a willful or deliberate disregard for the laws of the County, the matter could be brought before the Licensing Board which would have the ability to suspend the license. Mr. McQueen pointed out that this would apply to County licenses but not State licenses. After discussion, Mr. McPherson stated he would research the issue of State licenses and bring back information to the next meeting. (1/388)
Dedication of Meeting Facility & Introduction of Animal Control and Code Enforcement Programs:
Chairman Durden thanked everyone for their presence for the dedication of the meeting facility and recognized the efforts of Mr. Sam Ferguson, Finance Director, in the renovation project. Mr. Gilliam also acknowledged the work Mr. Ferguson had carried out in overseeing the renovations.
Chairman Durden stated that the Commission had unanimously decided to dedicate the building in honor of Mr. Frank Beach, Sr. He recognized the Beach family and asked them to come forward. Chairman Durden unveiled and read the plaque in honor of Mr. Frank Beach, Sr. (1/600)
On behalf of the Gilchrist County Board of County Commissioners and the citizens of Gilchrist County, this building is dedicated in the memory of John Franklin Beach, Sr. for his lifelong commitment to his church and his community, through his expertise and creativity in constructing this building in 1936 which was the home of the Trenton Church of Christ until 2002. On March 17, 2003 from the Board of County Commissioners and the citizens of Gilchrist County.
Chairman Durden introduced two (2) new programs that were a result of joint efforts with the City Trenton Commission, the Bell Town Council and the City of Fanning Springs Commission, the Animal Control Program and the Code Enforcement Program.
Chairman Durden recognized the following Animal Control Committee members; Ms. Iris Roberts, Mr. Cloud Haley, Mr. Michael Lamar, Mr. Ron McQueen, Sheriff David Turner, Mr. Kenny Bass and Mr. Duke Lang (Chairman Durden is also an Animal Control Committee member). He also thanked the members of the Town Bell Council; Ms. Iris Roberts, Mr. Hugh Sanders, Mr. Kenny Bass, Mr. Rick Carnley, Mrs. Terry Carnley, Mr. Derick Sanders and the City of Trenton Commission; Mr. Pete Randolph, Mayor, Mr. Tim Kinsey, Mr. Cloud Haley, Mr. Jonathan Kincaid, Ms. Sherree Pitzarell and the Board of County Commissioners for their assistance with the program.
Mr. Michael Lamar commented that it was always nice to see the opportunities for intergovernmental cooperation and that these programs are a testament to public service.
Sheriff Turner stated that in addition to these committee members and public officials, there has been a lot of participation from the community. He pointed out that Ms. Iris Roberts had worked many years on this issue and that everyone can be proud of the outcome.
Mr. Ron McQueen commented that this program shows how much our County and the municipalities are growing. He advised that as the program progresses, they are going to try and provide education to the citizens regarding the new service. (1/780)
Chairman Durden recognized the Code Enforcement Committee; Mr. Tim Kinsey, Mrs. Carol McQueen, Mayor of the City of Fanning Springs, Mr. Michael Lamar, Mr. Duke Lang, Mr. Ron McQueen and Mr. John McPherson (Chairman Durden is also a member of this committee). He stated that this program was made possible through the cooperative efforts of the Fanning Springs City Commission, the Trenton City Commission and the Board of County Commissioners.
Chairman Durden stated that these two programs will set a precedent for future programs between the County and municipalities.
Mr. Kinsey stated that he has been very fortunate in the past few years to see the cooperation that has come about between the City and the County.
Mr. McPherson commented that he has been to a lot of conferences throughout the State regarding local government issues and he believes that Gilchrist County and the cities are becoming a model for interlocal cooperation with the adoption of these two programs.
Commissioner Sugg, Commissioner Bush, Commissioner Gentry and Commissioner Langford each offered comments and commended Chairman Durden and the committee members for their efforts. (1/1016)
The meeting recessed at 6:00 p.m.
The meeting reconvened at 6:45 p.m.
Lee Schaltenbrand, Spring Ridge VFD:
Mr. Schaltenbrand thanked the Commissioners for their assistance with the new roof for the fire station. (1/1357)
Public Hearing / Resolution 03-11, Closure and Relocation of NE 2nd Court:
Mr. McPherson explained the proposed resolution is a result of litigation regarding NE 2nd Court. The parties in the litigation are David Brooks, Donald Strickland and Asa Strickland, Plaintiffs verses several members of the Edward Aderholt family and Gilchrist County. A mediation session was held wherein a settlement agreement was reached contingent upon the closing and relocation of NE 2nd Court.
Commissioner Langford provided a proposal from Loncala to deed a 60-foot easement for the road with the condition that Mr. Aderholt pay for half of the easement. Commissioner Langford also provided copies of a map depicting the portion of the road in question and the adjacent properties. He pointed out that this action would affect 13 persons and discussed solutions regarding their easements.
Chairman Durden called for public comment
Mr. Ted Burt, representing Mr. and Mrs. Vaughn, referred to the property owned by his clients and explained that they would be satisfied. Mr. and Mrs. Vaughn had just wanted to make sure they would still have access to their property.
Mrs. Fran Jones told the Board that she was Mr. Edward Aderholt’s sister and that she was in attendance at the mediation meeting. She stated it was her understanding that there would not be any cost involved in obtaining the property from Loncala. She also stated that Mr. Aderholt was not present for this meeting because he was told at the mediation hearing that he could not attend the County Commission meetings. Mr. McPherson stated Mr. Aderholt must have misunderstood as they were told the parties would only approach the County jointly through council to request the construction of a new road on the Loncala property to run parallel with the section line. Mr. McPherson explained this was in reference to the first meeting after the mediation hearing at which time the Board was asked to place the issue on the agenda for a public hearing.
Discussion was held concerning the fact that Mr. Aderholt was not in attendance and whether or not the public hearing should be continued. It was pointed out that the public hearing was duly noticed and that Mr. Aderholt’s attorney had opportunity to be in attendance. The Board agreed to proceed with the hearing.
Mrs. Jones said that in the mediation, she was under the impression that Loncala was going to donate the property at no cost. Commissioner Langford explained that was what he was told in the beginning but that after he went back and asked for a proposal in writing, Loncala had offered to sell the 60-foot right of way at a cost of $2,500 per acre with Mr. Aderholt paying half.
Mr. Don Strickland brought forward a map and asked Commissioner Langford how moving this road would benefit any of the property owners on the north end of the road. Commissioner Langford replied that the new road would be a much better and wider grade. Mr. Strickland contended that the County hasn’t maintained the current road for the past two years. Commissioner Langford replied that the County had been asked not to maintain it. Mr. Strickland stated that moving the road would not settle the litigation. Mr. McPherson explained that all parties specifically agreed that relocating the road would settle the litigation.
Mr. David Brooks recounted that this issue started over access to NE 125th Street from NE 2nd Court. Mr. Brooks explained that he did not think that relocating this road would benefit anyone else in that area except for Mr. Aderholt and himself and that more planning and surveying should be done before proceeding with the relocation.
Mr. Ronald Aderholt told the Board that he was related to Mr. Edward Aderholt but he was not a part of the litigation. He referred to his property on the map and advised the Board that he had taken some elevations at his property on the corner of NE 125th Street and NE 2nd Court and found that it is approximately 13-feet from the crest of the hill to the edge of his property. He asked the Board to have the elevations measured before considering the relocation of the road and stated it was his opinion that the cost for the road should not be expended to try and appease one individual.
Ms. Doris Strickland Aderholt told the Board that she had started school at Bell in 1945 and has lived in that area all of her life. She pointed out that the road through Mr. Aderholt’s property was already there when he built his home on one side and then his barn on the other. She also contended that it was not right for the County to expend money on the road to satisfy one person.
Mrs. Fran Jones mentioned that the litigation was started regarding an 18-ft easement that Mr. Brooks was going around to get onto NE 125th Street. It was only in mediation that the relocating the County road was brought up as a solution.
Mr. Duke Lang stated that he wanted to clarify for the record that the issue of NE 2nd Court did arise during mediation but not at the suggestion of the Plaintiffs. He explained the lawsuit was filed to gain access either by prescriptive easement rights or ‘easement by necessity’ off of the County road to their legal easements. It was during the mediation that Judge Green suggested the issue be resolved by relocating NE 2nd Court to the section line on the Loncala property.
Ms. Rachel Bracken told the Board that she does not live on the roads mentioned but that she lives in that area and she does not agree with spending the taxpayers money for the relocation of the road.
Chairman Durden asked Commissioner Langford to provide information he had received concerning the cost of relocating the road. Commissioner Langford advised he had met with Mr. Martin and obtained estimates for the out of pocket costs; $1,200 for rock and between $1,000 and $2,000 for fuel depending on the amount of time it takes to complete the road. He also received an estimate of $1,100 from Mr. Gene Parrish for the survey. He estimated the total cost to be between $3,500 and $4,000. Chairman Durden pointed out there would also be engineering cost. Mr. McQueen stated it would cost approximately $6,000 for engineering.
The Board discussed the cost to the County to relocate the road and whether or not there is a legitimate need to do so. Mr. McPherson pointed out that such action would end the litigation for the County and it may be beneficial to have the road on the section line and built to County specifications. Commissioner Langford discussed the problems with trying to maintain the road as it is currently through Mr. Aderholt’s property and is only 15-feet wide. He stated that if the road were relocated to the section line, it would be a wider road and easier to maintain.
After further discussion, Commissioner Suggs, suggested that the road not be relocated based on the fact she did not want to spend the taxpayers money to settle a personal dispute and based on the fact there was an issue with the water. Commissioner Bush and Commissioner Gentry each stated they would need more information before they would be willing to approve it. Commissioner Langford explained that he had thought this was the only way to resolve the road issue and the litigation. Chairman Durden commended Commissioner Langford for the work he had done with this issue but stated he would agree that the taxpayers money should not be spent to settle a personal dispute.
Motion by Commissioner Suggs, seconded by Commissioner Gentry, to not close NE 2nd Court in view of the evidence presented this meeting. The motion carried unanimously. (1/1454)
SHIP Rehab Program – Mr. Gilliam presented a new form to be utilized by the SHIP Program entitled “What You Should Expect From The SHIP Rehab Program.” He explained in the past, the SHIP Program has at times had to become involved in handling complaints filed against contractors for the rehab program. The form will be used to clarify the applicant’s responsibilities when using a contractor. Motion by Commissioner Suggs, seconded by Commissioner Langford, to accept the new form for the SHIP Program. The motion carried unanimously. (2/1213)
SHIP Audit – Mr. Gilliam advised he has received the SHIP Audit report. Mr. Radice will prepare a response to be reviewed by the Commission at the April 7th meeting. (2/1557)
GCRA, FRDAP Grant Letter – For the Board’s information, Mr. Gilliam referred to a letter from Mr. Sam Ferguson to Mary Ann Lee, DCA, regarding the McArthur Park FRDAP Project. In his letter, Mr. Ferguson, requests information needed by Davis Monk & Company for the recent audit. (2/1583)
Rail Road Maintenance Invoice – Mr. Ferguson advised since the last meeting, he has researched the records for an increase in the railroad maintenance costs. He found only the resolution in 1981 which approved payment of 50% of $650 per year. He recommended that the invoice received in February (@$818.50 per year) for five (5) years be paid at approved rate of $325 per year. Commissioner Gentry stated that he would like to table the item until the mid month meeting in April in order to obtain more information. Motion by Commissioner Gentry, seconded by Commissioner Langford, to table the invoice from Florida West Coast Railroad to the April 21st meeting. The motion carried unanimously. (2/1624)
EMS / Purchase Order – Mr. Ferguson presented a purchase order request in the amount of $2,820 from EMS to Physio-Control Corp. for an annual maintenance contract on the heart monitors. Motion by Commissioner Suggs, seconded by Commissioner Gentry, to approve the purchase order in the amount of $2,820. The motion carried unanimously. (2/1780)
Resolution 03-12 – Mr. Gilliam presented Resolution 03-12 opposing the portion of Governor Bush’s proposed FY 2003-2004 budget that eliminates the State Housing Trust Fund and the Local Government Housing Trust Fund as dedicated funding sources.
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; OPPOSING THE PORTION OF GOVERNOR BUSH’S PROPOSED FISCAL YEAR 2003-2004 BUDGET THAT ELIMINATES THE STATE HOUSING TRUST FUND AND THE LOCAL GOVERNMENT HOSUING TRUST FUND AS DEDICATED FUNDING SOURCES, AND REDUCES BY APPROXIMATELY $94.5 MILLION THE FUNDS AVAILABLE FOR AFFORDABLE HOUSING PROGRAMS; AND PROVIDING FOR AN EFFECTIVE DATE.
Motion by Commissioner Suggs, seconded by Commissioner Gentry, to approve Resolution 03-12. The motion carried unanimously. (2/1830)
Resolution 03-10 / BE3-022 – Mr. Gilliam presented Resolution 03-10 for Budget Entry #BE3-022 amending the Capital Projects Fund Budget by an increased amount of $109,817.41 which represents the grant awarded by the State of Florida, Department of Community Affairs, to provide hurricane shelter retrofits to Bell Elementary School, Bell High School, Trenton Elementary School and Trenton High School. Motion by Commissioner Gentry, seconded by Commissioner Suggs, to approve Resolution 03-10. The motion carried unanimously. (2/1876)
Meridian Behavioral Healthcare – Mr. Gilliam referred to a letter from Meridian Behavioral Healthcare requesting approval of the appointment of Mrs. Carol Hyde to serve on the Board of Directors in an At-Large vacancy. Motion by Commissioner Suggs, seconded by Commissioner Langford, to approve the appointment of Mrs. Carol Hyde to fill the vacancy. The motion carried unanimously. (2/1920)
Another Way – Mr. Gilliam advised that Another Way has requested permission to post flyers regarding April as Sexual Awareness Month. The Board agreed.
Conflict Attorney List – Mr. Gilliam presented a request from the Eighth Judicial Circuit for the appointment of Ms. Susan Anders to the Conflict Attorney list. Motion by Commissioner Suggs, seconded by Commissioner Gentry, to approve Ms. Carol Anders to the Conflict Attorney list. The motion carried unanimously. (2/1947)
Letter of Recognition – Commissioner Gentry suggested that the Board send a letter of recognition to Mr. Sam Ferguson for the work he has done in carrying out the renovations of the church building for use as the Board of County Commissioners meeting facility. Commissioner Suggs also suggested that Mr. Ferguson and his wife be provided season passes to Hart Springs. Motion by Commissioner Gentry, seconded by Commissioner Suggs, to send a letter of recognition to Mr. Ferguson and to give him two (2) season passes to Hart Springs. The motion carried unanimously. (2/2000)
EMA /County Coordinator:
County Road Acceptance Checklist – For the Board’s approval, Mr. McQueen presented a proposed checklist for accepting subdivision roads. He stated if it met the Board’s approval he would have Mr. Martin sign a copy for the Suwannee Shores subdivision. Chairman Durden suggested language be added regarding requirements for signs. Motion by Commissioner Gentry, seconded by Commissioner Langford, to accept the checklist for residential subdivisions with the addition of adding language regarding signs. The motion carried unanimously. (2/2042)
Firefighter 1 Training Requirement – Mr. McQueen referred to a memorandum from the Small County Coalition regarding changes to the State Fire Code requiring 160 hours of training for paid and volunteer firefighters. Mr. McQueen advised only 15% to 20% of the County’s volunteers have the Firefighter 1 certification. Commissioner Suggs discussed steps the Small County Coalition is taking to try and resolve this issue. (2/2308)
Waters Lake FRDAP Project – Mr. McQueen advised he received one (1) set of plans the past week for Waters Lake. He suggested that Commissioner Bush review them with him. (2/2438)
Hart Spring – Mr. McQueen reported on the flooding of the Suwannee River and the levels at Hart Springs. The river is expected to crest at Wilcox on March 22nd. He advised that some of the surrounding counties have declared a state of emergency. Mr. McQueen stated that he had prepared a resolution declaring a state of emergency for consideration and recommended the Board approve it for at least seven (7) days. He explained that in doing so, it may allow him to obtain an extension on the Hart Springs project as construction cannot be completed on the road to the campground until the water recedes. The Board discussed the situation and decided to wait until the next meeting to determine the need for the declaration at that time. (2/2485)
Solid Waste – Mr. McQueen advised he contacted Alachua County regarding the contract for solid waste disposal and found out the issue has tentatively been placed on Alachua County’s April 8th agenda. (This is in regard to terminating the contract with Alachua County in order to enter into a contract with New River Landfill.) (2/2798)
SE 70th Avenue (Martini Grade) – Mr. McQueen advised he has obtained 17 signatures for the quitclaim deed for the Martini Grade right-of-way. There are 10 individuals remaining who have not signed. Mr. McQueen recalled the Commission had discussed the replacement of fences at a recent meeting. He asked that the Board take action on this issue in order to provide something in writing to the property owners. Motion by Commissioner Suggs, seconded by Commissioner Gentry, to agree to replace the fence and gates on Martini Grade with like fence and gates. The motion carried unanimously. (2/2826)
Bids, County Road 341 – Mr. McQueen presented the bids received for the CR 341 project: Anderson Columbia, $807,695.10; Whitehurst, $813,318; Hipp Construction, $923,666. Mr. Mills has recommended the Board award the bid to the lowest bidder and authorized the Chairman to sign the contract. Chairman Durden pointed out the difference in the two lowest bids and stated in the past there have been problems with the lowest bidder. Mr. McPherson advised under the County’s rules the Board can determine the lowest responsible bidder and look at those factors, however, because this is a State-funded road project the Board may not have that discretion. Chairman Durden recommended that the contract be awarded to the low bidder considering the fact Mr. Mills needs the contract executed this week and there would not be time to take action otherwise. Motion by Commissioner Gentry, seconded by Commissioner Bush, to award the contact to Anderson Columbia for the CR 341 project for $807,695.10 and to authorize Chairman Durden to sign the contract. The motion carried unanimously. (2/2943)
CR 337 – Mr. McQueen related that Mr. Mills wanted to inform them that CR 337 has been delayed because of the rains. Mr. Mills had met with Whitehurst Construction and they had agreed the project would have a better outcome if they waited until it was dryer to complete it. (2/3230)
Hart Springs, Lawsuit – Mr. McQueen received a notice that an appeal has been filed in the lawsuit in the case concerning the accident at Hart Springs. (2/3339)
Commissioner Suggs mentioned that she had received a resolution in support of the military and the troops but found it was more in support of a resolution by the United Nations. She stated she would refer the resolution to Mr. McPherson for review. (2/3368)
Commissioner Suggs reported the Small County Coalition is currently working on the training requirements for the firefighters as well as the closing of the State Library. A questionnaire has been distributed and responses compiled regarding the effect this will have on small county libraries. (2/3413)
Commissioner Gentry mentioned the roads in the Suwannee Shores subdivision, SE 55th Avenue and SE 57th Court and suggested the Board put the issue of accepting private roads, such as these, for maintenance on the agenda for the next meeting. He suggested the Board consider options such as allowing property owners on these roads an opportunity to acquire the easements for these roads and be assessed on that property as a way to cover the cost of maintenance. He stated that he thought this may be an opportunity to help the property owners if they wanted to take the initiative to pay the assessment. The Board agreed to place it on the agenda for the April 7th meeting. (3/001)
Commissioner Gentry advised that 60% of the property owners have signed the quitclaim deeds for the Martini Grade right-of-way. Motion by Commissioner Gentry, seconded by Commissioner Suggs, to proceed with the plans for the Martini Grade paving project. Chairman Durden discussed the funding necessary to proceed with the project and to go through the Eminent Domain process for those property owners who will not sign the deed. Mr. Gilliam advised there were some funds available in Reserve and possibly some in Road Capital Improvements. After discussion, Commissioner Gentry withdrew the motion, seconded by Commissioner Suggs. The Board agreed to discuss the project at the next scheduled meeting. (3/090)
Commissioner Gentry asked the Commission to also put discussion of road cleanup on the next agenda. The Board agreed.
Commissioner Gentry told the Board that the volunteer fire departments believe the decision regarding reimbursement of training expenses is a decision that the departments should make itself. Commissioner Gentry stated that he agrees that if the Board provides some guidelines he would like to turn that over to them. (3/450)
Commissioner Gentry asked Mr. McQueen when the bids were going to be put out for County Road 138. Mr. McQueen replied that Mr. Mills was waiting until after CR 341 was done. Motion by Commissioner Gentry, seconded by Commissioner Suggs, to put CR 138 out to bid. The motion carried unanimously. (3/463)
Commissioner Langford advised he will be meeting with Mr. Martin and a sales representative next week regarding the purchase of a rock crusher. (3/508)
Commissioner Langford related that he and Mr. McQueen had met with the Spring Ridge property owners and discussed doing some of the road-work within the subdivision. Commissioner Langford had discussed with them the option of sharing the cost of the road with the property owners on each side of the road paying one-third of the cost each and the County paying the remaining third. Commissioner Langford stated that he has obtained cost estimates for the work to take to the homeowners prior to bringing back to the Board for consideration. (3/524)
Commissioner Langford asked the Board what he should do with the old metal that was taken off of the roof of the Spring Ridge VFD. The Board agreed it should be taken to the road shop for the departments use. (2/558)
Commissioner Langford asked when the Board wanted to proceed with moving the Road Department. Mr. McQueen told Commissioner Langford he had the plans and would help him get started with it.
Commissioner Langford mentioned when the rock was hauled to the Hart Springs road, the company hauling it used trucks which carried 18 yards per load. The County’s trucks will haul 14 yards per load. He explained the difference is 4 yards per load for 205 loads. ( 205 loads X 4 yards per load @ $0.43 per yard). Motion by Commissioner Langford, seconded by Commissioner Gentry, to compensate Mr. Townsend $360 for the difference. The motion carried unanimously. (3/660)
Commissioner Langford told the Board that he is going to talk to Mr. Chumley about addressing a letter to a realtor in the Spring Ridge area who is advertising a property as commercial that is not zoned commercial. Mr. McPherson advised this would be a good idea. (3/710)
Commissioner Bush reported that he had contacted Mr. Todd Gray regarding the Hart Springs residence. Mr. Gray is going to have to wait until the water recedes at the park before beginning construction. (3/795)
Commissioner Durden asked Mr. McQueen about the status of the fire assessment. Mr. McQueen replied that he has collected data and is preparing a specification sheet from insurance companies. He will then work with Mr. McPherson with that information.
Commissioner Durden advised that the Value Adjustment Board held a workshop earlier on this date and it was determined that the VAB members must be elected instead of appointed. Motion by Commissioner Suggs, seconded by Commissioner Bush, to elect Chairman Durden, Commissioner Gentry and Commissioner Langford to serve on the Value Adjustment Board. The motion carried unanimously.
Mr. Ferguson advised that he received a check from Ring Power in the amount of $90,000 for the motor grader. Ring Power is expected to pick it up this week.
Mr. Jeff Jordan addressed the Board regarding permits he obtained to construct a house on property he recently purchased in Bell. Mr. Jordan stated that he had obtained the permits to build the house himself and after three (3) inspections were passed by the County Building Official he received a ‘cease and desist’ order from the Department of Business and Professional Regulation (DBPR) because he did not have a contractors license. Mr. Jordan stated that Mr. Russell Lambert with DBPR had advised him he could not build a house himself, without a license, with the intent to sell, lease or rent for one (1) year.
Mr. Jordan explained that he had a complaint with the Building Department and contended that the department was 50% responsible. Mr. Lambert had advised Mr. Jordan to obtain a general contractor to complete the house. Mr. Jordan discussed problems the general contractor ran into when he went to pull the permits. He stated that Mr. Lambert had told him that he usually makes random checks with the building department on a quarterly basis but on this day he had received a complaint specifically against him.
Chairman Durden told Mr. Jordan the Board has the option to schedule this item on the agenda of a future meeting or to appoint a committee to meet with him and discussing the issue and bring back a recommendation to the Board. Commissioner Suggs recommended that Chairman Durden meet with Mr. McQueen, Mr. Jordan, Ms. Strickland and Mr. Wiggins to discuss this.
Mr. McQueen stated that Mr. Wiggins was not in the office when the general contractor came in but it was his understanding in a conversation he had with him, that the permits could be transferred to the contractor. Mr. Jordan agreed, if that were the case, it did not consider it necessary to have a meeting.
There being no further business to discuss, Commissioner Suggs moved to adjourn at 10:10 p.m. The motion was seconded by Commissioner Langford and carried.
ATTEST: Randy Durden, Chairman
Joseph W. Gilliam, Clerk