The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Monday, April 7, 2003 at 9:30 a.m. in the Board of County Commissioners Meeting Room located at 210 South Main Street, Trenton, Florida, with the following members present to-wit:


Commissioner Wilbur Bush

Commissioner Mitchell Gentry

Commissioner Tommy Langford

Commissioner Suggs, Vice-Chair


(Absent: Commissioner Durden)


Others in attendance were:   Joseph W. Gilliam, Clerk of Court, John McPherson, County Attorney, Karen Heaton, Deputy Clerk, Sam Ferguson, Director of Finance, Jacki Johnson, Deputy Clerk, Linda Walker, Jeff Jordan, Diane Avery, Pat Fischer, David Snyder, Bill Hipp, Hugh Thomas, Lee Mills, Darrell Smith, Nathan Martin, John Ayers, Charissa Strickland, Jedidiah Reeser, Sheriff Turner.  


Call to Order:


Commissioner Suggs called the meeting to order at 9:35 a.m.  Commissioner Langford delivered the Invocation and Commissioner Gentry led the Pledge of Allegiance.   


Agenda Changes:


Additions:         1)         Bill Hipp, Maddox Foundry re: Crusher (Road Dept. Report)

2)         Railroad Grade Crossing, Schedule of Annual Cost (Clerk’s Report)

3)         Purchase Order #310050, Woodbuilt Products (Clerk’s Report)

4)         McArthur Park FRDAP Project (Clerk’s Report)

5)         Approval of line of credit for FEMA Hart Springs Project


Motion by Commissioner Langford, seconded by Commissioner Bush, to approve the agenda with the changes noted.  The motion carried unanimously. 


Consent Agenda:


2)                  Approval of Bills

3)                  Approval of Purchase Orders:

                                    a.  P.O. #301066 – Fason’s Electric Service ($1,050)

b.  P.O. #301067 – Akins Heating & Air ($3,715)

c.  P.O. #301103 – Wolfe Plumbing ($2,740)

d.  P.O. request – Mack Concrete ($153,879.30)


3)         Approval of Budget Entries:

a. BE3-030: General Fund ($5,060)

b. BE3-031: Fine & Forfeiture Fund ($450)

4)         Approval of Minutes:

a.  Workshop / January 21, 2003

b.  Workshop / February 10, 2003

c.  Regular Meeting / February 17, 2003

d.  Regular Meeting / March 3, 2003


Motion by Commissioner Bush, seconded by Commissioner Langford, to approve the Consent Agenda.  The motion carried unanimously.   


Attorney’s Report:


Johnson Code Enforcement – Mr. McPherson advised the three-month waiting period has passed since the certified final orders were filed.  The next step will be to order title searches on the four (4) lots.  He called Gilchrist Title Services and found out the maximum cost will be $200 per lot.  Mr. McPherson commented that with the cost involved, the size of the lots and the condition of the mobile homes, taking this property may become a liability.  He recommended the Board allow him to look at an alternative process which would allow the County to seek a final judgement on all of Mr. Johnson’s property.  He explained this may give the County more leverage to get Mr. Johnson to comply.  Mr. McPherson stated he would bring back more information to the April 21st meeting.  (1/150)


Value Adjustment Board Procedures – Mr. McPherson advised he had met with Mr. Gilliam, Mrs. Heaton and Mrs. Lancaster and prepared draft procedures to present to the Value Adjustment Board on April 14th.  Commissioner Suggs suggested that the Board take action to appoint her to the VAB Board in Commissioner Durden’s absence.  Motion by Commissioner Bush, seconded by Commissioner Langford, to nominate Commissioner Suggs to serve on the Value Adjustment Board.  The motion carried unanimously.  (1/221)


Ginnie Springs v. Gilchrist County – The court has set a case management conference for May 1st.  (1/266)


Poitevint v. Gilchrist County – Mr. Poitevint has made a settlement offer to the Kortessis’ and the County which was rejected by Mr. Duke Lang.  Mr. McPherson and Mr. Lang will set a hearing for the motion to dismiss.  (1/270)


Brooks and Strickland v. Aderholts and Gilchrist County – Mr. McPherson has filed a notice with the court that the settlement has failed.  It is now up to the plaintiffs to decide how to proceed.  (1/282)


Authority of Local Licensing Board to Discipline State Certified Contractor – Mr. McPherson reported he had contacted the Department of Professional Regulations regarding this issue and was unable to get a definitive answer.  He advised he will bring back more information to the next meeting.  (1/385)


Licensing Board – Mr. McPherson referred to an upcoming agenda item concerning an appeal for a residential contractors license.  He told the Board he could not find any mention of such an appeal process in the Statutes nor the County’s Code of Ordinances.  He explained in most instances where the law is silent, the administrative board’s decision is final and an appeal would be through the Circuit Court.  He advised the Board that this is the course it should take.  (1/457)


Use of Well Water at Walker Curve Property – Mr. McPherson presented three (3) Interlocal Agreements with the Gilchrist County FFA Alumni Association, Inc., the Jamerson Sheffield, Post 91, American Legion and the Gilchrist County School Board for the well use at the Walker Curve property.  Motion by Commissioner Gentry, seconded by Commissioner Langford, to approve the three (3) agreements.  The motion carried unanimously.  (1/608)


Interlocal Agreement with the City of Trenton – Mr. McPherson advised he has prepared a draft agreement with the City of Trenton for Dispatch Services.  After review by Mr. Duke Lang, the City Attorney, Mr. McPherson will present the agreement to the Commission for approval.  (1/830)


Poitevint vs. Gilchrist County – Commissioner Langford asked Mr. McPherson about the settlement agreement offered by Mr. Poitevint.  Mr. McPherson explained that Mr. Lang, representing the Kortessis’ had rejected the settlement offer which involved moving the track to another piece of property because they do not own the proposed property.  It is owned by Mr. Kortessis’ parents.  Commissioner Langford said that he had talked to Mr. Poitevint who mentioned that there were deed restrictions in that subdivision.  Mr. McQueen advised he had looked into the deed restrictions and found they do not apply to Mr. Kortessis’ property which is in another subdivision.  (1/860)




Ms. Linda Walker advised she has ordered the ambulance and it should be delivered in May or June.


Ms. Walker submitted writeoffs in the amount of $222,974.10 for approval.  These writeoffs were for the FY 2000 thru FY 2002.  Ms. Walker explained, due to a turnover in office staff and a new software system, these accounts were not written off in the prior year.  She stated that with the new software system implemented this year, she will be able to provide monthly reports with a reconciliation statement to the Finance Department for the auditors. 


Ms. Walker discussed the billing procedures for Medicaid and Medicare and explained that some of the writeoffs were due to the lapse in time from the date of service to a response from Medicare.  With the new system, the department will be able to follow up these billings in a timely manner.  Motion by Commissioner Gentry, seconded by Commissioner Bush, to approve the writeoffs in the amount of $222,974.10.  The motion carried unanimously.  (1/1022)




Solid Waste Department:


Mrs. Diane Avery presented the bids received for the Prentis Loader: Highland Tractor, $106,604, Hollander Hydraulics, $99,400 and Pioneer Machinery, $97,440.  Mr. Ferguson advised that since the bids were opened, he was contacted by one of the bidders that the grappler included in the bid request is not compatible with the loader.  Mr. Ferguson contacted the Prentice factory and confirmed the information.  Prentice recommended a second grappler which is compatible with the loader.  Motion by Commissioner Bush, seconded by Commissioner Langford, to reject all bids and put out for bid with the correct specifications.  After discussion, Commissioner Bush, seconded by Commissioner Langford, amended the motion to accept the low bid if they will include the recommended grappler and if this cannot be negotiated, reject all bids and rebid with correct specifications.  The motion carried unanimously.  (1/2600)


Ms. Avery presented plans for the new building at the Solid Waste drop-off site on State Road 47.  Ms. Avery told the Board that the plans were drafted by Mr. Powers’ drafting class at  Bell High School.  She suggested a letter of appreciation be drafted to Mr. Powers and the Bell High School drafting class.  Motion by Commissioner Gentry, seconded by Commissioner Langford, to send a letter of appreciation to the drafting department at the Bell High School.  The motion carried unanimously. 


Ms. Avery requested approval of the plans and permission to go out to bid for the construction of the building.  Motion by Commissioner Gentry, seconded by Commissioner Langford, to go out for bid for the construction of the building at the new drop-off site on State Road 47.  The motion carried unanimously. 


Ms. Avery also requested permission to go out for bid for the roll-off containers  Motion by Commissioner Langford, seconded by Commissioner Gentry, to go out for bid for the roll-off containers.  The motion carried unanimously. 


Ms. Avery advised she will obtain quotes for the well and septic tank and bring back for approval.  Commissioner Langford suggested she obtain quotes for a 4" and a 6" well.  (1/3144)


Ms. Avery referred to a report from the Alachua County Environmental Department regarding the Toxic Roundup held by the Solid Waste Department on March 22nd.  Gilchrist County collected 23,760 pounds.  Ms. Avery commended her staff for their efforts in making the event a success.  (1/3345)


Road Cleanup / Discussion:


Commissioner Gentry provided a copy of an article regarding the “Keep America Beautiful Program.”  Ms. Avery stated this program sponsors the adopt a road program.  Commissioner Gentry pointed out that household litter has been identified as one of the largest issues. He commented that by cleaning up the roads, it may encourage people to litter less. 


Commissioner Gentry also provided a copy of an article from a Levy County newspaper depicting a photograph of someone dumping.  He suggested that the County consider using cameras at various locations where dumping is a problem.  The Board discussed the option of purchasing cameras to be utilized by the Solid Waste Department.


Commissioner Suggs discussed the confusion citizens have with the fact they are assessed taxes for the landfill and then are charged at the drop-off sites.  She suggested the Commission explore an option of a solid waste assessment and giving tax payers a sticker to use the facility.  After further discussion by the Board, Commissioner Suggs advised she would bring back additional information for consideration.


The Board discussed using the old van from the Extension Office to transport the Lancaster crew for road clean up.  The Board agreed that once the van is repaired it should be utilized for the clean up crew. 


Mr. McQueen mentioned that he received a reply from Alachua County regarding termination of the contract for solid waste management services.  The Attorney for Alachua County provided a termination agreement for the Board’s consideration.  Mr. McQueen suggested that the County first begin negotiations with New River Landfill before taking action on the agreement.  Ms. Avery advised that she had been contacted by the supervisor of the Alachua County transfer stations who recommended she first visit the New River landfill to see the conditions the trucks would have to dump on first.  She explained at the Alachua County transfer station, the trucks dump on a concrete surface but at the New River Landfill they drive on garbage.  She suggested if a contract is negotiated, it include a provision that New River will provide a special place for the County’s trucks to dump.  The Board agreed that she should visit New River and report back.


Motion by Commissioner Gentry, to purchase two (2) cameras to use on the roadsides to photograph litter violations.  Mr. McPherson said that he would research the statutes regarding privacy issues.  Commissioner Gentry withdrew the motion and recommended the Board wait for Mr. McPherson’s legal opinion before taking action.  (1/3495)


The meeting recessed at 11:50 p.m.


The meeting reconvened at 1:15 p.m.



Road Department: 


Mr. David Snyder and Mr. Bill Hipp, representatives from Maddox Foundry & Machine Works, presented information regarding a rock crusher.  Mr. Snyder discussed the T-4360 crusher and answered questions directed by the Board.  Motion by Commissioner Langford, seconded by Commissioner Bush, to utilize the services of Maddox Foundry to assist in the development of bid specifications and to go out to bid for a crusher with the bid opening scheduled for the mid-month meeting in May.  The motion carried unanimously.  (2/867)




Clerk’s Report:


SHIP Program – Mr. Gilliam referred to a letter from Ms. Martha Stein, First Housing, regarding the Annual Monitoring Program Review.  He pointed out there were no findings in the report but there were comments regarding recommendations for corrections.  Mr. Gilliam also referred to a draft letter of response from the Board.  Motion by Commissioner Bush, seconded by Commissioner Gentry, to execute the letter of response and forward to Ms. Stein.  The motion carried unanimously.  (2/1754)


Original Florida Tourism Task Force – Mr. Gilliam recalled at the last meeting, the Board had considered approval of the interlocal agreement with the Original Florida Tourism Task Force and had asked for clarification regarding the annual cost to be billed to the County.  Mr. Gilliam received a reply from Mr. W.D. Higginbotham who explained that Gilchrist County has a non-voting membership which requires no annual dues.  If Gilchrist County wishes to become a voting member, the annual dues will be $1,000.  Motion by Commissioner Langford, seconded by Commissioner Gentry, to approve the Interlocal Agreement with the Original Florida Tourism Task Force and remain a non-voting member.  The motion carried unanimously.  (2/1898)


Court Room – Mr. Gilliam advised that he had received notice that Judge Cates is scheduled to come to the bench for circuit felony court in December 2003 instead of July.  He recommended that the renovations planned to make the bench handicapped accessible be postponed until September.  The Board agreed.  (1/1972)


Trenton Community Redevelopment    Mr. Gilliam referred to a memorandum to the City of Trenton regarding the annual payment for the Trenton Community Redevelopment Program.  He advised the increase in taxable value due the City is $12,940.58.  Mr. Gilliam said that Mr. Lamar has received the memorandum and concurred with the amount.  Motion by Commissioner Bush, seconded by Commissioner Gentry, to authorize payment not to exceed $12,940.58 to the City of Trenton for the annual Community Redevelopment payment.   The motion carried unanimously.  (1/2011)


Suwannee River Partnership:   


Mr. Hugh Thomas and Mr. Darrel Smith, Suwannee River Partnership, appeared before the Board to discuss the work being carried out by the Partnership and the programs offered.  Mr. Thomas presented information regarding the work already accomplished in the middle Suwannee

Basin and explained the Partnership’s goals in bringing these programs to the lower Santa Fe Basin.  He explained after the Florida Watershed Restoration Act became effective, the Partnership was created to address nutrient loading into the Suwannee River.  Under the Florida Watershed Restoration Act, a Total Maximum Dail Load (TMDL) is established for impaired water bodies and it allows for a non regulatory incentive based program to address water bodies that have water quality concerns.  Both the Suwannee River and the Santa Fe rivers were listed by DEP as meeting the definition of having impairment.



Mr. Thomas explained the Partnership offers a non regulatory voluntary approach to address nutrient loading.  Currently, the Partnership has a membership of 24 signatory members which includes Federal agencies, State agencies, local government and the agricultural community.  The mission statement of the Partnership is: “Assess sources of nutrient loading to the Suwannee River Basin and optimize reductions in loading to the waters of the basin emphasizing voluntary, incentive-based programs for protection of the environment and public health.” 


Mr. Thomas stated that because of the success of the Partnership in the Middle Suwannee Basin, that body of water has now been de-listed for a TMDL.  The Partnership’s goal is to also have the Sante Fe Basin de-listed through the same process.  The strategy they propose is to promote a voluntary incentive-based philosophy, involve all stakeholders, implement best management practices, promote cost-share programs, research to verify BMP effectiveness and to verify BMP implementation (Quality Assurance).  He discussed the cost-share programs available to the dairy farmers, poultry farmers and row-crop farmers. 


Mr. Thomas requested the support of the Commission in these efforts and invited them to become a signatory member of the Partnership.  Motion by Commissioner Langford, seconded by Commissioner Bush, to approve Gilchrist County becoming a signatory member of the Suwannee River Partnership.  The motion carried unanimously.


Mr. Thomas asked that the County also allow them use of the County Commission Meeting Room on occasion for meetings.  Commissioner Suggs stated the meeting room would be available for their use.  (2/3110)


EMA/County Coordinator’s Report:


Transmittal of Revised Interlocal Agreement / HazMat Team – Mr. McQueen presented a Transmittal of Revised Interlocal Agreement for the North Central Florida Regional Hazardous Materials Response Team.  Mr. McQueen provided the original to be filed with the Clerk’s Office.  (3/1220)


Small Pox / Phase II – Mr. McQueen advised there will be a meeting in the Commission Meeting Room on April 8.  The purpose of the meeting is to provide information and answer questions regarding the Phase II inoculation program.  There will be four (4) sessions for the firemen, EMS employees and the Sheriff’s Office. (3/1274)


Transportation Enhancement Projects – Mr. McQueen referred to a letter from the Florida Department of Transportation requesting applications for  the Transportation Enhancement Program.  (3/1370)


Economic Development Strategies  – Mr. McQueen provided a copy of the Economic Development Strategies survey from the Planning Council.  He suggested before the mid-month meeting, the Commission review the projects and bring back any suggestions for deletions or additions.  (3/1452)


CR 138 / Update – Mr. Lee Mills advised he has advertised for bids for the CR 138 project with a bid opening scheduled May 5th.   (3/1560)


SE 70th Avenue / Status Report:


Mr. Lee Mills told the Board that he has obtained most of the information needed to proceed with the design of SE 70th Avenue.  He discussed the potential areas for retention areas. 


Commissioner Gentry advised that, other than the Langford’s, all but four (4) property owners have signed the quit claim deed.  However, he has received a verbal commitment by those property owners to sign.  He stated that Mr. McPherson had prepared a draft resolution to initiate eminent domain proceedings.  The Langford’s attorney is agreeable to the proceedings because it is the only way to proceed with the title problems with the property. 


Mr. McPherson presented Resolution 03-15 authorizing the use eminent domain to acquire portions of the right-of-way for SE 70th Avenue.  Mr. McPherson explained the eminent domain process. 


                                                                             RESOLUTION NO. 2003 – 15



Commissioner Suggs read the short title of the resolution.  Motion by Commissioner Bush, seconded by Commissioner Gentry, to approve Resolution 03-15.  Mr. Gilliam asked the Board to consider where the funds would be paid from for the land acquisition and other expenses.  Discussion was held concerning the General Revenue Reserve Fund and the Transportation Impact Fund and the current obligations.  Mr. Gilliam recommended the Board use the Transportation Impact Fund at this time.  The motion on the floor carried unanimously.


Mr. McPherson suggested that he bring back a recommendation on whether or not we need to put out to bid for the appraisal or if an appraiser could be selected from the DOT list.  Motion by Commissioner Gentry, seconded by Commissioner Bush, to authorize Mr. McPherson to obtain an appraisal not to exceed $5,000 using what ever procedure is required.  The motion carried unanimously. 


Motion by Commissioner Gentry, seconded by Commissioner Langford, to authorize Mr. Mills to continue with completing the plans and specifications for the SE 70th Avenue project.  The motion carried unanimously.  (3/1584)


CR 138 – Mr. Mills requested the Board to approve the addendum to his contract for CR 137 and CR 138 regarding the hold harmless agreement.  Motion by Commissioner Langford, seconded by Commissioner Gentry, to approve the amendment.  The motion carried unanimously.  (3/3458)


CR 341 – Mr. Mills presented the contract for the County Road 341 project for execution. 


Jeff Jordan / Appeal for Residential Contractors License:


Mr. Jeff Jordan appeared before the Board regarding an appeal for a Residential Contractors License.  Referring to an issue he brought to the Board at the last meeting, he advised the project began in Bell on this date.  Because he does not have a contractor’s license, Mr. Jordan was required to contract the work on the house he was building. 


Mr. Jordan told the Board he has always held a Workers Comp exemption and has always been in this line of work but he does not have a County Occupational License.  He received a letter from the Licensing Board denying his application for an occupational license based on his past history with construction.  The Licensing Board advised him the appeal process would be through the Board of County Commissioners.


Mr. McPherson advised the Board that he had checked the County’s policies and was unable to find any reference to an appeal process for decisions of the Licensing Board.  He stated that when the Ordinances and the Statues are silent on an issue, the appeal process would usually be through the courts. 


Mr. McQueen referred to a letter from Mr. Randy Wiggins, County Building Official, in support of Mr. Jordan obtaining a carpentry license.  However, the Licensing Board did not approve the request. Ms. Strickland explained the process Mr. Jordan will need to pursue to obtain a residential construction and carpentry licensing.  She told Mr. Jordan that he could pick up the applications for the Block Tests for residential construction and for carpentry in the Building Department.  Once he has passed the tests, he will be able to come back to the Licensing Board with certification of insurance and letters of reference to obtain a County licensing.   The Board took no action on this issue.  (4/188)


EMA/County Coordinator:


Permitting for Fireworks – Mr. McQueen referred to a letter from Sheriff Turner regarding permitting for fireworks.  Sheriff Turner requested that when a permit is issued by the County for special events, fireworks displays or other gatherings that a copy be faxed to his office for their information.   In his letter, Sheriff Turner referred to a fireworks event held at Ginnie Springs this past weekend at which time there were many phone calls to the his office.  Mr. McQueen advised the Board that in the future, his office will not only send the Sheriff a copy but they will require the permit far enough in advance to publish a notice in the newspaper.  They will also specify a time on the permit.  (5/347)


Mosquito Control – Mr. McQueen reported there has been the first confirmed case of Equine Encephalitis in the County.  With the river flooding and the quick change to warm weather the mosquito population has been severe.  Mr. McQueen advised the State has a program to assist counties in starting a mosquito spraying program.  The grant will pay a 50/50 match for the first three (3) years, not to exceed $50,000.  He recalled that the County had sprayed only one time in the past with the assistance of Dixie County.  Since that time, Dixie County has four (4) sprayers and a budget of over $90,000 per year for mosquito spraying (with 50% funded by the State).  In order to fund the program, Dixie County has assessed a $5.00 special assessment to residents. 


Mr. McQueen said the cost of a machine is approximately $7,800 and the spray is between $25 and $30 per gallon.  He suggested the Board consider such a program in the future.  Commissioner Suggs asked Mr. McQueen to check with Dixie County in the meantime to see how much it would cost for them to spray Gilchrist County.  Mr. McQueen said the last time it cost $5,000 for the labor and $1,700 for the chemical.  Commissioner Gentry asked Mr. McQueen to bring back a recommendation for the funding sources.  (5/539) 

Week’s Building, Bids – Mr. McQueen told the Board that there are funds in the budget for vinyl siding for the Week’s Building.  He explained the project was bid out a year ago but the bids came back higher than the budgeted amount.  Since that time shutters have been placed on the building and this should bring the cost down.  Motion by Commissioner Gentry, seconded by Commissioner Langford, to authorize Mr. McQueen to go out for bid for insulation, repairs and vinyl siding for the Week’s Building.  The motion carried unanimously.  (5/737)


Hart Springs Manager’s Residence – Mr. McQueen presented the contract with Gray Construction for the manager’s residence at Hart Springs for execution.  (5/826)


FAC Legislative Update – Mr. McQueen reviewed a Legislative update from the Florida Association of Counties and discussed the impacts to funding for small counties.  (5/879)


Florida Municipality Benefit Plan – For the Board’s information, Mr. McQueen provided information regarding The Florida Municipality Benefit Plan from Tim Owen.   Mr. Owen is a private insurance agent who is attempting to develop a group plan for local government and school boards.  (5/1000)


CDBG – Mr. McQueen received a letter from CDBG requesting additional information.   He stated that Jordan and Associates is working on it and he will bring back more information at a later date.  (5/1044)


Road Department – Mr. McQueen presented a request for reimbursement from Mr. James Cantlin, 8009 SW 88 Lane, Fanning Springs.  Mr. Cantlin is seeking reimbursement for the cost of repairs to his roof at a cost of $759.31.  The repairs were required after one of the Road Department’s trucks tore down a cable which pulled the service out of his house.  Mr. McQueen stated that he had confirmed the incident occurred with the Road Department.  Motion by Commissioner Gentry, seconded by Commissioner Bush, to reimburse Mr. Cantlin $759.31 out of Reserve.  The motion carried unanimously.  (5/1062)


Road Dept. (continued):


Mr. Martin advised the Board of a request from Mr. Crace, CR 342, Bell, for repairs to his fence.  Mr. Crace claimed a tree in the County’s right-of-way fell on his block fence during a storm.  The cost of repairs will be approximately $950.  Considering this happened during a storm, Mr. McPherson advised that this could be considered an “act of God” which would not fall under the County’s liability. Commissioner Gentry stated that he would talk with Mr. Crace and report back to the Board.  The Board took no action.  (5/1260)


Mr. Martin reported that there had been some damage to NW 10th Street by the Florida Gas trucks and the company is supposed to make the repairs.  Mr. Gilliam mentioned that they had sodded it but had not repaired the pavement.  Mr. Martin said he was told by the company if the County was not satisfied with the work, to let them know and they will come back and do the repairs.  There were also repairs to be made to 32nd Place and CR 307.  (5/1489)


Commissioner Suggs told Mr. Martin that her son hit a hole on the Martini grade that she had reported to the Road Department before.  There was damage to his car and estimates have been filed with the County’s insurance company.  Mr. Martin said that when he went to check on it, there was too much water to repair it at the time. 


Commissioner Gentry mentioned a need to repair a portion of Tyler grade because of the water.  Mr. Martin said the department is going to put in a culvert this week.


The Board discussed with Mr. Martin the need to widen CR 138 and CR 232.  It was suggested that if the Road Department is not able to do the work, the Board consider contracting it out. 


Mr. Gilliam referred to a budget recap for the period ending March 31, 2003 and pointed out the Transportation budget is currently at 61% for expenditures and 48% for revenues.  He explained that at some point the Board may need to supplement the budget out of General Revenue.  (5/1489)


Clerk’s Report (continued):


Request for Use of the Courthouse Lawn – Mr. Gilliam presented a request received to hold a prayer service on the Courthouse lawn on April 12, 2003 for armed forces.  Motion by Commissioner Bush, seconded by Commissioner Bush, to approve the request for use of the Courthouse lawn on April 12 at 6:30 p.m.  The motion carried unanimously.  (5/2275)


SHIP Loan – Mr. Gilliam presented a request to amend the amount of a SHIP Loan awarded to Mr. Step Kearney.  He explained Mr. Kearney was eligible for $17,500 and based on the estimated repairs, the Board had approved a loan in the amount of $15,369.20.  Since that time, it was determined that there would be additional repairs required.  Mr. Gilliam asked that the Board approve the loan up to $17,500.  Motion by Commissioner Bush, seconded by Commissioner Langford, to extend the loan to $17,500.  The motion carried unanimously.  (5/2309)


Loncala – Mr. Gilliam recalled at the last meeting, the Board had requested a letter be sent to Mr. Olmert with Loncala.  He presented a draft letter for the Chairman’s signature.  Motion by Commissioner Gentry, seconded by Commissioner Langford, to send the letter to Mr. Olmert of Loncala.  The motion carried unanimously.  (5/2371)


Resolution 03-14 (BE3-029) – This resolution amends the Fire District Trust Fund Budget by an increased amount of $16,425 which represents the grant awarded by the State of Florida, Department of Agriculture and Consumer Services, to provide funds to purchase equipment.  Motion by Commissioner Gentry, seconded by Commissioner Langford, to approve Resolution 03-14.  The motion carried unanimously.  (5/2340)


Tax Deed Sale – Mr. Gilliam presented a Tax Deed sale disbursement for approval. (According to the Department of Revenue, the overage amount is to be transferred to the Board of County Commissioners.)


Tax Deed Application #2002-161

Certificate #00-1029

Amount of disbursement – $335.90


Motion by Commissioner Langford, seconded by Commissioner Gentry, to transfer $335.90 to the Board of County Commissioners General Fund.  The motion carried unanimously.  (5/2490)


SRWMD – Mr. Gilliam advised the Suwannee River Water Management District Comprehensive Annual Financial Report has been filed with his office and is available for review.  (5/2537)


Chamber of Commerce – Mr. Gilliam presented Purchase Order #301101 in the amount of $4,640.79 to the Chamber of Commerce for reimbursement for Professional Services.  Motion by Commissioner Bush, seconded by Commissioner Gentry, to transfer $4,640.79 for reimbursement.  The motion carried unanimously.  (5/2550)


Suwannee River Economic Council, Inc. – Mr. Gilliam referred to a letter from the Suwannee River Economic Council requesting a letter of support for a grant application to continue providing services to the elderly in Gilchrist County.  Motion by Commissioner Langford, seconded Bush, to approve the letter of support.  The motion carried unanimously.  (5/2570)


Budget Recap – Mr. Gilliam presented and reviewed the budget recap for the period ending March 31, 2003. 








% Expended

Revenue Received

% of Budget

General Revenue

$                  6,729,911

$          3,478,406


$            3,826,658


Law Enforcement

$                       19,780

$                 1,450


$                        96


MSTU - Fire

$                     358,824

$             144,504


$               269,371


Court Facility

$                       26,795


$                   2,326


Law Library

$                         9,000

$                 5,567


$                   5,580



$                  1,056,203

$             220,065


$                 66,818



$                  1,087,434

$             660,434


$               518,353


Transp. Impact

$                  5,437,350

$               26,328


$                 66,086


Fine & Forfeiture

$                     214,992

$             115,251


$               217,005


St Atty & PD

$                     116,000

$               25,236


$               105,219



$                     751,900

$             158,214


$                   7,108


Current Capital

$                     147,037

$               22,360


$                 34,782


Capital 301

$                  1,740,712

$               83,984


$                   1,247


Capital 306/Impact

$                     247,200


$                 24,584



$                     929,764

$             392,828


$               517,655


Solid Waste

$                  1,560,759

$             420,870


$               516,883


Law Enforcement

$                         4,355

$                 1,045


$                   1,805




McArthur Park, Phase II – Mr. Gilliam referred to correspondence with Mary Ann Lee, DEP,  regarding the McArthur Park FRDAP Project.  Mr. Gilliam explained that in the exit interview with the auditors, one of the findings listed will be about this project.   Mr. Ferguson had sent a letter requesting information needed by the auditors.  Ms. Lee sent a letter of response explaining the invoices mentioned are covered as pre-agreement costs.  Since the total project cost is $149,000, the County has a 25% match requirement of $37,250.  The match type is cash and/or in-kind services and 25% is deducted from each payment request that is submitted for reimbursement. All but $11,175 has been reimbursed to the County.  Ms. Lee also advised that they have not received the required closeout documents which were due October 31, 2002, and they will withhold the final amount until they have received and approved those documents.


Mr. Gilliam requested permission to send a letter to Mr. Haley, Suwannee Valley Leagues, requesting information regarding the closeout.  It was suggested that Mr. Gilliam send the letter with the addition of a request for him to attend the April 21 meeting.  The Board agreed.  (5/2898)


Railroad Crossing – Mr. Ferguson advised he had received a letter from Mr. Clyde Forbes regarding the State established cost for maintenance of railroad crossings effective July 1, 2001.  He gave the letter to Mr. McPherson for review and a recommendation.  (5/3590)


Woodbuilt Products – Mr. Gilliam presented a purchase order in the amount of $555.50 to Woodbuilt Products from the Judges Office (to be paid out of Courthouse Operations).  Motion by Commissioner Langford, seconded by Commissioner Gentry, to approve the expenditure in the amount of $555.50.  The motion carried unanimously.  (6/003)


Line of Credit – Mr. Gilliam provided copies of the bids received for the $1,000,000 line of credit.  Mr. Ferguson stated the low bid was from Capital City Bank at 2.72% fixed rate for one (1) year.  He recommended approval and asked the Board to authorize Mr. McPherson to draft the necessary documents.  Motion by Commissioner Gentry, seconded by Commissioner Langford, to accept the line of credit from Capital City Bank and to authorize Mr. McPherson to complete the documentation.  Mr. Ferguson explained the line of credit is to be used for the reimbursable grants at Hart Springs and CR 341.  The motion carried unanimously.  (6/040)


Employee Education Reimbursement Policy (Discussion): 


The Board rescheduled this item to the April 21st meeting. 



Acceptance of Roads and Private Roads Discussion): 


Mr. McPherson told the Board about a program that Alachua County has adopted to allow for the creation of special assessment districts.  This may be accomplished by a group of citizens petitioning the Board to create a special assessment district in order to upgrade their roads.  The county may also see the need for upgrades and create the special assessment district at it’s own discretion.  He suggested that the Board allow him to prepare a draft ordinance to be brought before the Board in a workshop.  Motion by Commissioner Gentry, seconded by Commissioner Langford, to direct Mr. McPherson, to draft an ordinance which would allow the creation of special assessment districts.  The motion carried unanimously. 


Safety Program (Discussion):


The Board rescheduled this item to the April 21st meeting. 


Commissioner’s Reports:


Commissioner Bush told the Board that he had received a request from Mr. Thompson, 37th Avenue at Waters Lake, to open up the road for County maintenance.  Mr. Thompson told Mr. Bush that the road goes thru his property but the maintenance ends at his property.  Commissioner Suggs stated that this property is in the Waters Lake Subdivision, Part II.  Mr. McPherson suggested that the plat be reviewed to determine if the road was dedicated for public use or not.  The Board deferred the issue to Mr. Chumley to review the plat and bring back additional information.


Commissioner Gentry suggested that the Board gather information to discuss paving projects and funding.  He asked about bonding.  Mr. Gilliam explained that a dedicated revenue source must be pledged to obtain bonding.  Discussion was held concerning funding of the proposed judicial complex.  Mr. Gilliam explained the Circuit Judge had issued an administrative order to address “fire & life safety,” accessibility and adequate space. He stated that if the County receives money from the Legislature this year, the Board will need to go back and reassess our needs in order to get the project down to where it is fundable. 


Old Business:



New Business:



Public Participation:



There being no further business to discuss, Commissioner Gentry moved to adjourn at 6:39 p.m.  The motion was seconded by Commissioner Langford and carried.







Randy Durden, Chairman




Joseph W. Gilliam, Clerk