MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD APRIL 21, 2003.
The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Monday, April 21, 2003 at 5:00 p.m. in the Board of County Commissioners Meeting Room located at 210 South Main Street, Trenton, Florida, with the following members present to-wit:
Commissioner Wilbur Bush
Commissioner Mitchell Gentry
Commissioner Tommy Langford
Commissioner Suggs, Vice-Chair
(Commissioner Durden was present from 5:00 to 5:15)
Others in attendance were: Joseph W. Gilliam, Clerk of Court, John McPherson, County Attorney, Karen Heaton, Deputy Clerk, Sam Ferguson, Director of Finance, Ben Chumley, County Planner, Delight Curtis, Jan Chesser, Jim Sims, John Ayers, Nathan Martin, Wesly Asbell, Sabel Boling, Mike Myers.
Call to Order:
Commissioner Suggs called the meeting to order at 5:00 p.m. Commissioner Gentry delivered the Invocation and Commissioner Langford led the Pledge of Allegiance.
Additions: 1. Nathan Martin
2. Michael Myers re: sign on private property
3. Purchase Order #301240, Hyatt Regency Tampa (Clerk’s Report)
4. McArthur Park FRDAP Project / Project Completion Certification
5. Purchase Order / Exeter Architectural Products (Clerk’s Report)
6. Invoice / V.E. Whitehurst , CR 337
7. Purchase Order #301241 / Lloyd Vipperman, Conflict Attorney
8. Letter from Jerry Orenchack re: Juanita Jordan, SHIP Applicant (FYI)
Deletions: 1. Public Hearing for Cash Carryforwards (to be rescheduled in May)
2. Public Hearing for Budget Amendments (to be rescheduled in May)
Motion by Commissioner Langford, seconded by Commissioner Gentry, to approve the agenda with the changes noted. The motion carried unanimously.
1. Approval of Budget Entry #BE3-034: General Fund ($12,941)
2. Approval of Minutes:
a. Workshop, February 24, 2003
b. Special Meeting, February 24, 2003
c. Regular Meeting, March 17, 2003
Motion by Commissioner Bush, seconded by Commissioner Langford, to approve the Consent Agenda. Commissioner Suggs suggested that the proclamations (#03-04, #03-06 and #03-07) be moved to the Consent Agenda. Commissioner Bush amended the motion to move the proclamations to the Consent agenda. The motion carried unanimously.
Commissioner Randy Durden:
Commissioner Durden thanked each of the Board members and staff for their concern and kindness after his recent heart attack. He told the Board that he would return to work as soon as possible.
Mr. Martin reported the roads in the Suwannee Shores subdivision are completed to County specifications. He recommended the Board accept the roads for County maintenance. Motion by Commissioner Gentry, seconded by Commissioner Langford, to accept the roads in the Suwannee Shores subdivision and to authorize release of the $2,000 bond to the developer. The motion carried unanimously. (1/190)
Mr. Martin told the Board that, for the Hart Springs project, the Road Department needs to adjust the payment to Mr. Clyde Townsend for rock. He explained that the amounts paid were for 13-yard loads whereas the company hauling the rock for Hart Springs hauled 18-yard and 20-yard loads. At the March 17th meeting, the Board had agreed to pay Mr. Townsend the difference for the month of February. Mr. Martin stated that now the payment needs to be adjusted for the month of March. Because there was a question about the exact amount owed, Commissioner Langford stated that he would meet with Mr. Martin and figure out the correct amount. (1/460)
Mr. Martin mentioned that they had filled in a sink hole but had to wait for about a week for Southern Bell to send someone out. Discussion was held concerning the problem with communication with Southern Bell. Commissioner Langford said that he would contact them and ask that they provide a contact person for the County. Commissioner Suggs asked that a letter be drafted asking them for a contact person for emergencies. Commissioner Langford added that they should be given 24 hours to respond and if no response, the County could take necessary measures to correct the problems. (1/971)
Mr. Martin reported that all but two (2) of the Suwannee River access roads have been repaired.
He told the Board that Mr. Weaver has requested that the department remove some debris from the fair grounds.
Commissioner Suggs asked Mr. Martin if he had obtained a price to put a leveling surface on SE 70th Avenue. Mr. Martin replied that he had been given an estimate of $15,000. Commissioner Suggs suggested that the Board take action on approving the expenditure as soon as possible while the Whitehurst Construction Company is still in that area. Mr. Martin said that he would go out and see if the Whitehurst crew is still working on SR 26. (1/1068)
Sable Bolling / Gilchrist County Health Department:
Ms. Sable Bolling reported that there have been five (5) horses die in the County from Eastern Equine Encephalitis during a two week period. Because of the number, the Health Department decided to move to another level of response as far as a medical alert for the community.
Ms. Boling explained the goal is to either decrease the mosquito population or to increase the awareness of residents to take preventative measures. They recommend that residents avoid outdoor activities from dawn to dusk. They have distributed brochures with the Gilchrist County Journal to the southern half of Gilchrist County.
Mr. McQueen told the Board that when he was notified by the Health Department of the alert, he called the Department of Agriculture. On Friday, they set out eight (8) mosquito traps out in the County. They did not find the particular species of mosquitos that would transmit this virus to humans. He contacted Dixie County and they have sprayed Gilchrist County for mosquitos on Thursday and they will spray again this week. (1/1415)
Mr. Wesley Asbell addressed the Board regarding the new requirements for the wells at the voting precincts and the fire stations. He explained these rules have been in effect since 1994 but they have been slowly implementing them in the County. In 1994, the Legislature gave the Health Department authority to regulate systems that were not regulated under the Florida Safe Drinking Water Act. The local health departments have the authority to regulate systems that serve less than 25 individuals per day and are open to the public. If the well does not serve a residence, it is considered a public drinking water well. They have completed all of the testing for the County sites and permitted them. The wells have to be tested quarterly. He said this will only be one (1) sample per quarter per system. He said that the Health Department could do the testing for $10 per sample. He pointed out this is for the bacteria sample, the chemical sample is done once every five (5) years. Motion by Commissioner Langford, seconded by Commissioner Bush, to allow the Health Department to test the wells at the County’s sites. The motion carried unanimously. (1/1740)
Proclamation 03-05 / Law Day Proclamation:
Commissioner Suggs read Proclamation 03-05 proclaiming Thursday, May 1, 2003, as Law Day. Motion by Commissioner Bush, seconded by Commissioner Langford, to approve Proclamation 03-05. The motion carried unanimously.
Ms. Jan Chesser, Court Administration, was present to accept the proclamation. (1/1983)
McArthur Park, FRDAP Project:
Mr. Gilliam recalled, at the last meeting, the Board had asked that Mr. Cloud Haley be invited to appear regarding the McArthur Park FRDAP project. Mr. Gilliam explained that Mr. Haley was not able to appear but that he had met with Mr. Ferguson the past week and submitted the closeout paperwork requested by the auditors. Mr. Ferguson stated that the documents seem to be in order and that he would forward them to the auditors. The Board discussed the difficulties encountered with this project with the lack of communication with Suwannee Valley Leagues. Mr. Ferguson advised that he is working with Mr. Gilliam and Mrs. Johnson to develop grant procedures which will apply to all Board departments and organizations funded through the County. Motion by Commissioner Gentry, seconded by Commissioner Langford, to accept the closeout documents for the McArthur Park FRDAP Phase II Project. The motion carried unanimously. (1/2150)
The Board rescheduled this item for the May 5th meeting.
Martini Grade – Mr. McPherson advised he has found an appraiser who has agreed to do the appraisal of the Langford property if the Commission proceeds with the eminent domain process. (1/2757)
Johnson Code Enforcement – Mr. McPherson stated that he will meet with Commissioner Suggs concerning this issue and let her decide what recommendation to bring to the Board. (1/2781)
Value Adjustment Board Procedures – Mr. McPherson reported the Value Adjustment Board met in an organizational meeting and adopted the procedures and a summary guide for taxpayers. (1/2801)
Ginnie Springs – Mr. McPherson advised a case management conference has been scheduled for May 1. Ginnie Springs has submitted their case management report and requested that the case be held in abeyance for one (1) year. He stated that if the Board had no objection, he would agree to the request. (1/2817)
Poitevint v. Gilchrist County – Mr. McPherson reported there is a motion to dismiss pending for this case. (1/3014)
Brooks and Strickland v. Aderholts and Gilchrist County – There has been no activity in this case.
Road Improvements and Maintenance – Mr. McPherson has drafted an ordinance authorizing the establishment of Special Assessment Districts. He recommended the Board schedule it for a workshop at the next meeting. Motion by Commissioner Gentry, seconded by Commissioner Langford, to scheduled a workshop for the Special Assessment District ordinance on May 5, 2003. The motion carried unanimously. (1/3038)
Authority of Local Licensing Board to Discipline State Certified Contractor – In answer to the question at the last meeting regarding the authority of the local Licensing Board to discipline a State certified contractor, Mr. McPherson read a portion of Florida Statute 489: “A local construction regulation board may deny, suspend, or revoke the authority of a certified contractor to obtain a building permit or limit such authority to obtain building permits with specific conditions, if the local construction regulation board has found such contractor, through the public hearing process, to be guilty of fraud or willful building code violations within the County.” Mr. McPherson commented that according to this statute, the Licensing Board would only be able to discipline those contractors with County’s licenses for violations of the local ordinances. Those with State licenses could only be disciplined when found guilty of fraud or willful building code violations. (1/3210)
Interlocal Agreement with Trenton for Dispatch – Mr. McPherson prepared an Interlocal Agreement with the City of Trenton for dispatch services. Motion by Commissioner Bush, seconded by Commissioner Gentry, to approve the Interlocal Agreement with the City of Trenton for Dispatch Services. The motion carried unanimously. (1/3300)
Use of Cameras to Catch Trash Dumpers – Mr. McPherson recalled the Board had asked him to research the County’s ability to use cameras to photograph trash dumping in public right-of-ways. He found that the County may put cameras in any location where there is no expectation of privacy on the part of the person under surveillance. Commissioner Langford stated that he will meet with Ms. Avery prior to the next meeting to bring back a recommendation on the purchase of cameras.
Commissioner Suggs recognized Mr. Mike Myers and told the Board he was present regarding a request for an off-site sign advertising his air-conditioning repair business. Mr. Chumley explained that Mr. Myers had requested a permit from DOT for an 8' X 8' sign on property located off SR 26. The State requires verification from the County that the zoning allows for off-site signs. Mr. Chumley stated that the County’s LDRs require a special exception for this use. Discussion was held concerning the option to amend the LDR’s or to reduce the special exception application fees from $400 to $200. Motion by Commissioner Gentry, seconded by Commissioner Bush, to reduce the special exception fees to $200 for signs 8' X 8' or less. Mr. McPherson suggested that it might save confusion to reduce the fees for all signs. Commissioner Gentry amended the motion to reduce the special exception fees to $200 for signs. The motion carried unanimously. (2/014)
Road Department (Continued):
Mr. Martin reported that Whitehurst Construction will be completed with the SR 26 project by Tuesday at noon. He suggested the Board proceed with having the leveling course put on SE 70th Avenue. Commissioner Suggs suggested the Board approve up to $15,0000 for the project. Motion by Commissioner Langford, seconded by Commissioner Gentry, to approve an expenditure up to $15,000 to have a leveling course be placed on SE 70th Avenue. The motion carried unanimously. (2/461)
Florida West Coast Railroad – Mr. Gilliam referred to an invoice in the amount of $4,092.50 from Florida West Coast Railroad for maintenance of the crossing at CR 337. The invoice represents payment due for 1999 thru 2003 ($818.50 per year). Mr. Gilliam recalled the invoice was tabled at a recent meeting until more information could be obtained regarding the increase in the annual amount. Mr. McPherson mentioned that he was unable to find anything in the Statutes regarding the amount for shared maintenance cost. The only documentation the County has is an original agreement with CSX which was signed in 1981. He recommended that the Board approve payment according to the agreement ($325 annually). Mr. Ferguson advised he had contacted the DOT supervisor and Tallahassee and found out there is no fixed amount for railroad maintenance cost but that payment would be based upon an agreement between the railroad company and the County. Motion by Commissioner Langford, seconded by Commissioner Bush, to authorize payment in the amount of $1,625 out of General Reserve for the years 1999 thru 2003. The motion carried unanimously. (2/667)
Law Library Board – Mr. Gilliam recommended the Board reappoint Mrs. Sheree Lancaster to the Law Library Board for another 4-year term. Motion by Commissioner Bush, seconded by Commissioner Gentry, to reappoint Sheree Lancaster to the Law Library Board. The motion carried unanimously. (2/874)
Finance Procedures – Mr. Gilliam told the Board that there will be a finding in the audit again this year concerning the procedures for finance in the Building Department. Mr. Gilliam explained that he will be meeting with Mr. Ferguson, Mrs. Johnson, Mr. McQueen and Mrs. Strickland to work on developing procedures to eliminate the finding in the future. (2/902)
Special Assessment Hardship – Mr. Gilliam presented a request to accept a Hardship application from Mr. Edsel Martin. Mr. Gilliam received verification for Hardship from Mr. Edgar Langford, Tax Collector’s Office, but the deadline has passed for filing the request. Motion by Commissioner Bush, seconded by Commissioner Gentry, to grant the Hardship for Mr. Edsel Martin. The motion carried unanimously.
Insurance Claim – Mr. Gilliam presented a claim for property damages from David and Anita Moore in the amount of $443.48. The claim is for damages to Mrs. Moore’s automobile which occurred on April 3, 2003 at the jail. Motion by Commissioner Bush, seconded by Commissioner Langford, to approve payment in the amount of $443.38 to Mainstreet Chevrolet for the cost of repairs. The motion carried unanimously. (2/1184)
Sheriff’s Request, Surplus Property – Mr. Gilliam referred to a letter from Sheriff Turner requesting to dispose of the old investigation trailer. Motion by Commissioner Gentry, seconded by Commissioner Langford, to declare the trailer surplus and to put it out for sealed bid. The motion carried unanimously. (2/1422)
Resolution 03-16 / BE3-032 – This resolution amends the General Fund Budget by an increased amount of $7,571 which represents funds received from the Town of Bell ($2,136) and the City of Trenton ($5,435) for the Animal Control Program. Motion by Commissioner Bush, seconded by Commissioner Gentry, to approve Resolution 03-16. (2/1495)
Purchase Order #301240 – Mr. Gilliam presented Purchase Order #301240 in the amount of $3,360 to Hyatt Regency Tampa for lodging and parking for the Hurricane Conference. Those attending will be Ron McQueen, Bill Brideson, Beth Latner, Ben Chumley, Tommy Langford, Sue Suggs and Mitchell Gentry. Motion by Commissioner Bush, seconded by Commissioner Langford, to approve the purchase order. The motion carried unanimously. (2/1564)
Purchase Order / Exeter Architectural Products – Mr. Gilliam presented a purchase order to Exeter Architectural Products in the amount of $109,817.41 for storm shutters to the school buildings. Mr. McQueen mentioned that the funds are provided through the shelter retrofit grant. Motion by Commissioner Langford, seconded by Commissioner Bush, to approve the purchase order request to Exeter Architectural Products in the amount of $109,817.41. The motion carried unanimously. (2/1564)
Invoice / V.E. Whitehurst – Mr. Gilliam presented an invoice from V.E. Whitehurst in the amount of $118,755.12 for partial payment of the CR 337 project. Motion by Commissioner Bush, seconded by Commissioner Gentry, to approve payment in the amount of $118,755.12 to V.E. Whitehurst. The motion carried unanimously. (2/1713)
Purchase Order #301241 – Mr. Gilliam presented Purchase Order #301241 in the amount of $9,205 to Lloyd L. Vipperman for a conflict attorney case. Mr. McPherson mentioned that he had objected to this billing and attending a hearing to try and reduce the amount. He explained this attorney normally only handles capital felony cases and this case turned out not to be a capital felony case. Mr. Vipperman had moved to be dismissed from the case but the Court refused. Motion by Commissioner Bush, seconded by Commissioner Gentry, to authorize payment in the amount of $9,205 to Lloyd Vipperman. The motion carried unanimously. (2/1755)
Letter from Jerry Orenchak – For the Board’s information, Mr. Gilliam provided a copy of a letter from Jerry Orenchak regarding work performed under the SHIP Program.
EMA/County Coordinator’s Report:
Alachua County Solid Waste Agreement – Mr. McQueen advised that Commissioner Suggs, Diane Avery and Patrick Fisher will be visiting the New River Landfill this week to look at the facility and obtain a contract price. (2/1995)
Gilchrist Club – Mr. McQueen referred to a letter received from Richard Brubaker, Gilchrist Club. Mr. Brubaker advised the club is working with a lobbyist, a Senator and a Representative from the House in drafting language for an amendment to Chapter 565 that will allow the Hunting Club to sell alcohol. The proposed language is as follows: “Any corporation, partnership, or individual operating a hunting and recreational lodge which consists of over 10,000 acres; has indoor sleeping facilities which consist of at least 12 rooms and a restaurant facility which seats at least 25 people may be issued a license under s.565.02(4). The failure of such a club to maintain the facilities shall be a ground for revocation of the license.” Mr. Brubaker also asked Mr. McQueen to advise him if he should first meet with the County Commission regarding the proposed language. Commissioner Gentry mentioned that he had talked with Mr. Brubaker and he had thought that he would have to go to the State first. Discussion was held concerning the local ordinance regarding the sale of alcohol on Sunday. Mr. McQueen pointed out that if the language were amended by the legislature, the County’s ordinance would supercede the State within the County. It was suggested that Mr. McQueen invite Mr. Brubaker to appear before the Board. (2/2013)
SE 37th Avenue/Thompson Property – Mr. McQueen referred to a memorandum from Ben Chumley, County Planner, regarding the status of the portion of SE 37th Avenue into the Thompson property. Mr. McQueen stated that this portion of road has not been maintained by the County and is a private road. (2/2649)
Emergency Management Grant – Mr. McQueen presented a modification of contract for the Emergency Management Grant for an additional $11,516. Motion by Commissioner Gentry, seconded by Commissioner Langford, to accept the notice of award. The motion carried unanimously. (1/2770)
OTTED Grant – Mr. McQueen presented an agreement amendment to extend the time period for the OTTED Grant. This is for the paving of Santa Fe Avenue for Action Manufacturing. The amendment includes a new commencement date of July 14, 2003 and a completion date of February 9, 2004. Motion by Commissioner Bush, seconded by Commissioner Langford, to accept the modification agreement and authorize the Chairman’s signature. The motion carried unanimously. (2/2817)
CR 138, Bid Documents – Mr. McQueen reported the bidding procedures have gone forward for CR 138. He stated he has copies of the bid documents to be sent to DOT. (2/2970)
Mosquito Control – Mr. McQueen suggested that the Board consider the purchase of a sprayer and chemical for Mosquito Control. He advised the State has a grant program that would fund $50,000 for three (3) years to begin a program. He said he had talked with Diane Avery and Joe Gilliam and found that there is approximately $5,000 in Solid Waste and $5,000 from Department 1910 (Storm Emergencies), that could be used to fund the program. Motion by Commissioner Bush, seconded by Commissioner Langford, to approve the purchase one sprayer and chemical. Mr. McQueen recommended that the sprayer be purchased from Adapco. Commissioner Bush amended the motion to purchase one sprayer from Adapco. The motion carried unanimously. (3/075)
Animal Control & Code Enforcement –- Mr. McQueen advised he, along with Michael Lamar and Commissioner Durden, reviewed the applications for the Code Enforcement Officer and the Animal Control Officer positions. He stated that they have offered the Code Enforcement Officer position to an individual from Old Town and she has accepted. They have hired one of the Road Department employees, Carl Cowan, to fill the Animal Control Officer position. Mr. Cowan is attending a certification program this week. Both programs should begin within two (2) weeks. (3/010)
Commissioner Bush reported he is scheduled to attend a Selective Service seminar in Tampa May 15th thru 17th. (3/125)
Commissioner Langford mentioned that he will meet with Mr. Martin this week to get information on the rock crusher. He also advised they will need to hire someone to fill Mr. Cowan’s vacancy in the Road Department. Motion by Commissioner Langford, seconded by Commissioner Bush, to advertise for the vacancy in the Road Department. The motion carried unanimously. (3/134)
Commissioner Gentry advised that he and Mr. McPherson are scheduled to meet with the Langford’s and their attorney regarding the right-of-way for Martini Grade.
Mr. McPherson said that he found an appraiser from the DOT list but he will not be able to provide the appraisal until June 15th. He has also checked with local appraisers but was unable to find anyone that could do it within the time needed. He said the first step in the eminent domain process is to make an offer based on an appraisal. Commissioner Gentry suggested having Brad Smith do the apprisal for negotiation purposes. Motion by Commissioner Langford, seconded by Commissioner Bush, to authorize Commissioner Gentry to obtain an appraisal for negotiation purposes. The motion carried unanimously. (3/170)
Commissioner Gentry provided information regarding Mr. Bill Crace’s request for the cost of repairs to his fence. At the last meeting, Mr. Martin had reported that the tree, from the County’s right-of-way, fell on the fence during a recent storm. Mr. Crace told Commissioner Gentry that the tree actually fell over the fence but the fence was destroyed during the removal of the tree by the Road Department. Commissioner Langford said that he would verify this information with Mr. Martin. (3/334)
Commissioner Gentry asked Mr. McQueen about the condition of CR 342 where rain water sheets across the parking lot of Akins Bar-B-Q and runs along a ditch through a culvert by the feed mill. He explained there is a problem with the ditch being higher than the property in front of the feed mill. He suggested that the ditch be widened to hold more water. Commissioner Langford said that he would have Mr. Martin look into it. (3/439)
Commissioner Gentry asked Mr. McQueen about the Waters Lake FRDAP project. Mr. McQueen suggested that he meet with the homeowners association to review the scope of the project. The plans include a boat ramp, pavilion and repairs to the restrooms. The Board asked Mr. McQueen to bring back an update to the May 5th meeting. (3/500)
Commissioner Gentry discussed a complaint from Mr. Kermit Lasiter in the Fanning Springs subdivision regarding dogs on his neighbors property. Mr. McQueen stated the dogs are contained on the owners property in a fenced enclosure. The property owner is not in violation of the Animal Control Ordinance and the property is zoned Agricultural. The Board discussed the option of rezoning subdivisions as Rural Residential. Currently under the Agricultural zoning there are no provisions concerning the number of dogs on the property. If Rural Residential zoning were implemented, the Board could determine restrictions that would apply to that zoning without affecting the entire Agricultural zoning. Motion by Commissioner Gentry, seconded by Commissioner Langford, to send a recommendation to the Planning and Zoning Board to look at classification changes in subdivisions from Agricultural to Rural Residential as part of updating the LDRs. The motion carried unanimously. (3/635)
Commissioner Langford mentioned that he had talked with Mr. Townsend about the rock and thought everything had been worked out. He was not aware that there was a discrepancy until today. He said he will get the correct amount. (3/900)
Commissioner Suggs referred to correspondence from the Florida Association of Counties regarding opposition to an amendment of HB 1789 by Representative Don Brown. Commissioner Suggs explained that with the Governor’s proposed budget cuts, this bill would be necessary to assist the 27 small counties. She recommended that the Board take action to send a letter of support to Representative Brown and a letter to FAC in opposition to it’s stand. Motion by Commissioner Gentry, seconded by Commissioner Bush, to send the letter of support to Representative Brown and a letter to FAC. The motion carried unanimously. (3/935)
Commissioner Suggs reported that she had a conversation with one of the Levy County Commissioners regarding the Tourism Development issue. She said there is some language being circulated in Tallahassee on a bill that would allow counties the ability to impose a user fee for services through the tourism industry. She stated she will bring back more information. (3/1160)
Employee Education Reimbursement Policy (Discussion):
Mr. McPherson provided the following revision to the Employee Policy to address tuition reimbursement:
The Board of County Commissioners believes that it is in
the best interest of Gilchrist County to establish a tuition reimbursement plan
for employees of the Board of County Commissioners.
This policy will become effective on November 1, 1999 and will
not apply to any employee who is enrolled in a course at that time. This policy shall apply to volunteer
firefighters where public money is used to fund the educational expenses. The Board of County Commissioners has
enacted the following policy:
1-5 No change
6. The reimbursement of educational expenses shall not obligate the Board of County Commissioners to grant time off or leave for the taking or completion of a course or program of instruction.
7. An employee shall not be permitted to utilize any space, personnel, equipment, or supplies of the office by which he or she is employed in the process of fulfilling any of the requirements imposed by the course work for which he or she is being reimbursed.
Mr. McPherson referred to F.S. 112.063 regarding employee tuition reimbursement. He pointed out if the fire departments use public money, they should follow the State statutes concerning reimbursement. He read #1 from the Employee Handbook: “Tuition and textbook reimbursement is available for employees of the Board of County Commissioners who successfuly complete a course of study for which an employee had received prior written approval to take by the Personnel Director, the employees department head and the Board of County Commissioners. Such approval must have been obtained within 6 months of the starting date of the course.” Commissioner Suggs suggested that this be changed to eliminate the necessity of the request coming before the Board.
Mr. McQueen referred to #7 and pointed out that in some cases EMS employees would utilize space, personnel, equipment and supplies. Mr. McPherson pointed out that #4 of the statute would apply in this case and suggested it be added as #8 under the policy: “The limitations contained in subsections (1)-(3) shall not be construed to apply to any courses offered by or as a part of an educational program sponsored by any state agency for which the constitutional officer or commissioner is obligated to perform duties prescribed by law, or any educational program conducted in furtherance of s.195.002, if such limitations did not exist prior to July 1, 1990.”
Motion by Commissioner Gentry, seconded by Commissioner Langford, to approve the amendment to the Personnel Policy for tuition reimbursement policy with the changes noted. The motion carried unanimously. (3/1280)
Safety Program / Discussion:
The Board discussed the implementation of a safety program for County departments. Mr. McQueen advised he and his staff would work on it as soon as the Hart Springs Project is completed. The Board scheduled this item for the June 2nd meeting.
Road Cleanup / Discussion:
The Board rescheduled this item to the June 2nd meeting.
Mr. Gilliam referred to a memorandum to Commissioner Gentry from Mr. Ferguson requesting assistance with having the SE Gilchrist VFD follow the purchasing procedures. Commissioner Gentry advised he will discuss this at the next Fire Chief’s meeting.
Mr. Gilliam told the Board that as of this date, the Governor has still not put out a recommendation for pay increases for State employees. For budgeting purposes, Mr. Gilliam requested the Commission bring back a guideline for salary increases.
Mr. Gilliam told the Board he serves on the Shared Services Network. This network involves the community, schools and government. They are in the process of preparing a directory of services. The group is also working on providing transportation for students to Lake City Community College. Mr. Gilliam explained that Dixie County provides a 15 passenger van to transport students to LCC. The College maintains the van, insures it and provides a driver. They have asked that Gilchrist County also provide a van for Gilchrist County students through a partnership with LCC.
Mr. Ferguson told the Board that he had attended a seminar in Tallahassee for the CDBG program. He stated that this program will be good for Gilchrist County.
Commissioner Bush moved to adjourn at 9:10 p.m. The motion was seconded by Commissioner Langford and carried.
The Board reconvened at 9:11 p.m. (Commissioner Bush was absent)
Mr. McPherson presented Resolution 03-37 accepting a line of credit with Capital City Bank for $1,000,000 to pay reimbursable expenses for the Hart Springs projects.
RESOLUTION NO. 2003-37
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; ACCEPTING A LINE OF CREDIT FROM CAPITAL CITY BANK AND AUTHORIZING THE CHAIRMAN OF THE BOARD OF COUNTY COMMISSIONERS TO EXECUTE A PROMISSORY NOTE FOR THE $1,000,000 LINE OF CREDIT TO CAPITAL CITY BANK IN ORDER TO PAY REIMBURSABLE EXPENSES ON STATE GRANT FOR COUNTY PARK IMPROVEMENTS.
Motion by Commissioner Langford, seconded by Commissioner Gentry, to approve Resolution 03-37. The motion carried unanimously with Commissioner Bush absent.
Commissioner Suggs adjourned the meeting at 9:16 p.m.
ATTEST: Randy Durden, Chairman
Joseph W. Gilliam, Clerk