MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD JUNE 2, 2003.

 

The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Monday, June 2, 2003 at 1:15 p.m. in the Board of County Commissioners Meeting Room located at 210 South Main Street, Trenton, Florida, with the following members present to-wit:

 

Commissioner Randy Durden, Chair

Commissioner Wilbur Bush

Commissioner Mitchell Gentry

Commissioner Tommy Langford

Commissioner Suggs, Vice-Chair

 

Others in attendance were:   Joseph W. Gilliam, Clerk of Court, John McPherson, County Attorney, Karen Heaton, Deputy Clerk, Jacki Johnson, Deputy Clerk, Nathan Martin, Ronald L. Shilts, Jr., Pat Fischer, Bo Bass.

 

Call to Order:

 

Chairman Durden called the meeting to order at 1:20 p.m.  Commissioner Langford delivered the Invocation and Commissioner Gentry led the pledge of Allegiance.                   

 

Agenda Changes:

 

Additions:

1) Purchase Orders #301510 thru #30031517 (Consent Agenda)

2) Letter from the City of Trenton re: payment for fire services (Clerk’s Report)

3) Tax Deed Certificate #99-794, transfer of overage to BOCC (Clerk’s Report)

4) Southern Bell: response regarding contact person (Clerk’s Report)

5) Solid Waste: purchase of loader (Clerk’s Report)

6) Van Repairs (Clerk’s Report)

7) Bid for Rock Crusher (Clerk’s Report)

8) Bo Bass, North Florida Peanuts (Added by Chairman Durden)

 

Motion by Commissioner Suggs, seconded by Commissioner Bush, to accept the agenda with the changes noted.  The motion carried unanimously.       

 

Consent Agenda:

 

                                                            CONSENT AGENDA

 

1)                  Approval of Bills                                              

2)                  Approval of Purchase Order: Anderson Columbia ($66,600)

3)                  Approval of Budget Entries: #BE3-045, #BE3-048, #BE3-049, #BE3-050, #BE3-051 and #BE3-052

4)                  Approval of Minutes : Regular Meeting, May 5, 2003


 

Additions to Consent Agenda:

a.  P.O. #301510, Appy Acres Auto ($861.20)

b.  P.O. #301511, Mack Concrete ($53,600)

c.  P.O. #301512, All Florida Enterprises, Inc. ($2,222.93)

d.  P.O. #301513, Mills Engineering ($10,785)

e.  P.O. #301514, Anderson, Columbia ($22,080)

f.  P.O. #301515, Geoengineering & Testing, Inc.  ($1,550)

g.  P.O. #301516, Gilchrist Building Supply ($283.80)

h.  P.O. #301517, Milton Weeks ($2,433.49)

 

Motion by Commissioner Suggs, seconded by Commissioner Langford, to approve the Consent Agenda with the additions mentioned.  The motion carried unanimously. 

 

 

Mr. Bo Bass, North Florida Peanuts:

 

Mr. Bo Bass, North Florida Peanuts, appeared before the Board to request it’s consideration to pave SW 35th Avenue in front of the peanut processing facility.  Commissioner Durden discussed the fact that this business is expanding and is providing a benefit to the County’s economy and there may be a need to pave the road considering the increased number of semi trucks going to and coming from the plant.  He also pointed out the owners of the business have already paid a considerable amount of impact fees. 

 

Mr. Bass stated they predict approximately 350 loads of peanuts will be hauled from the plant this year.  An increase of 100 loads over last year.  In addition, the business has started a seed cleaning operation and added a 300' X 28' drying shed with 25 more bays.  They are taking in business from County farmers which in time past went to Levy County, High Springs and Suwannee County. 

 

Commissioner Durden presented an estimate from S&T Service in the amount of $21,346 to prime and pave the road.  He stated that the County Road Department could prepare the sub-grade.  Discussion was held concerning the use of impact fees to fund the project.  Mr. McPherson advised the use of impact fees usually applies to population growth and not commercial growth.  Mr. Gilliam pointed out the County’s Ordinance ties the impact fees to roads associated with arterial roads and collector roads. 

 

Mr. Gilliam stated he would check through his office to find if the County had deeds to the right-of-way.  Motion by Commissioner Gentry, seconded by Commissioner Bush, to authorize Commissioner Langford to pursue the paving project for SW 35th Avenue and to bring back a report to the Board.  The motion carried unanimously.  (1/159)

 

 

 

 

Attorney’s Report: 

 


Special Assessment District Ordinance – Mr. McPherson advised the proposed ordinance authorizing the creation of special assessment districts has been scheduled for the June 16th meeting.  (1/800)

 

Resolution 03-51, Code Enforcement Board – Mr. McPherson presented Resolution 03-51 disbanding the Code Enforcement Board. 

 

                                                        RESOLUTION NO. 2003 – 51

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; DISBANDING THE CODE ENFORCEMENT BOARD;  AND ESTABLISHING AN EFFECTIVE DATE.

 

Motion by Commissioner Suggs, seconded by Commissioner Langford, to approve Resolution 03-51.  The motion carried unanimously.  (1/805)

 

Pending Litigations – Mr. McPherson reported there has been no activity in any of the pending litigations. (1/860)

 

SHIP Defaults – Mr. McPherson advised he had met with Mr. Gilliam and Mr. Radice regarding defaults on SHIP loans due to failure to maintain insurance and failure to maintain the home as the primary residence.  He provided the following options available to the County for these two types of cases.  (1/880)

 

Failure to Maintain Insurance

 

·                     Treat the failure as a default, and foreclose on the mortgage.

·                     Purchase insurance on the property and impose the cost of the insurance, plus interest, as a lien on the property.

 

Failure to Maintain as Primary Residence

 

·                     Treat the failure as a default, and foreclose on the mortgage.

·                     Negotiate a payment plan by which the County recoups the balance owed on the SHIP loan as of the date that the owner moved out of the house.  The term may not exceed 10 years and the interest may not exceed 10 percent.  The payment plan must be adopted by resolution of the Board of County Commissioners. 

 

Road Policies – Mr. McPherson told the Board he will provide proposed revisions for the road policies for road closures and road improvement projects before the next meeting.  (1/924)

 

SHIP Defaults (cont.) – Mr. Gilliam asked the Board for guidance regarding the SHIP defaults.  He suggested the insurance problems be brought to the Board on a case by case basis only after letters have been sent to the loan recipient from Mr. Radice and from Mr. McPherson.  Motion by Commissioner Suggs, seconded by Commissioner Bush, to follow the recommendation for procedures for the SHIP loan defaults.  The motion carried unanimously.  (1/924)

 


Code Enforcement Hearing Officer – Mr. McPherson presented a proposed contract with David La Croix to serve as the Code Enforcement Hearing Officer.  The agreement will between the Mr. La Croix, the County, the City of Fanning Springs and the City of Trenton.  He pointed out that the agreement includes a rate of $125 per hour plus milage and a fixed fee of $125 for round trips.  He also contacted Mr. Allan Kaye, the attorney for the City of Archer and suggested the County enter into a contract with him as a backup hearing officer.  Motion by Commissioner Suggs, seconded by Commissioner Langford, to approve the contracts with Mr. David La Croix and Mr. Allan Kaye.  The motion carried unanimously.  (1/1084)

 

 

Public Hearing / Petition for Road Closure: 

 

(Notice of this public hearing appeared in the May 15th edition of the Gilchrist County Journal and proof of publication is on file in the Clerk’s Office.)

 

Mr. Ben Chumley presented Resolution 03-52 and a petition for Road Closure filed by Mr. Ronald L. Shilts, Jr. to close a portion of NW 32nd Place.  Mr. Chumley pointed out that Mr. Shilts owns lots 14 and 15 within the Baynard Unrecorded Subdivision in Section 17, Township 08 South, Range 14 East. 

 

Mr. Shilts addressed the Board and explained that lot 14 is not a buildable lot and he would like to build his home on the easement line.  

 

Mr. Gilliam mentioned that the when recording the road closure, it will be necessary to record it under Mr. Shilts name as well as the property description in order to allow anyone doing a title search to find this information. 

 

                                             RESOLUTION NO. 2003–52

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; MAKING CERTAIN FINDINGS WITH REGARD TO THE CLOSING OF A PORTION OF NW 32nd PLACE, A PUBLIC ROAD IN UNINCORPORATED GILCHRIST COUNTY; CLOSING A PORTION OF NW 32nd PLACE; DISPOSING OF THE ASSOCIATED COUNTY-OWNED ROAD SPACE AND/OR RIGHT-OF-WAY EASEMENTS; DIRECTING THAT THE PETITIONER AND PROPERTY OWNER, RONALD L. SHILTS JR., AND ANY SUBSEQUENT OWNERS, RELINQUISH THE DEVELOPMENT RIGHTS FOR A DWELLING UNIT ON LOT 14 OF BAYNARD UNRECORDED SUBDIVISION; DIRECTING THAT NOTICE OF THIS RESOLUTION BE PUBLISHED IN THE GILCHRIST COUNTY JOURNAL; DIRECTING THAT DOCUMENTS ASSOCIATED WITH THIS ROAD CLOSING BE RECORDED IN THE OFFICIAL RECORDS; AND PROVIDING AN EFFECTIVE DATE.

 

Motion by Commissioner Suggs, seconded by Commissioner Gentry, to approve Resolution 03-52 and to add the petitioners name in the short title for recording purposes.  The motion carried unanimously.  (1/1475)

 

 

 

Tri-County Community Campaign:

 


Ms. Gwen Cooper, Tri-County Community Campaign, appeared before the Board to request permission to offer employees the opportunity to provide donations to various charities through payroll deduction.  She discussed the service the Tri-County Community Campaign provides to these charities and explained they receive 10% for administration cost.

 

Mr. Gilliam suggested that if the Board approve the request, a minimum number of participating employees be set.  The Board discussed the request and suggested that the employees continue to give to the charities on their own instead of by payroll deduction.  Ms. Cooper stated that there were several employers in the area who will be providing the deduction and that she would like the opportunity to come back in the future to report on its success.  The Board took no action.  (1/1890)

 

 

Review Bids for Rock Crusher:

 

Mr. Gilliam advised one (1) bid was received for the rock crusher.  Maddox Foundry and Machine Works submitted the bid in the amount of $237,872.  Commissioner Durden pointed out delivery will be in 20 to 24 weeks which will be in the next budget year.  Motion by Commissioner Suggs, seconded by Commissioner Langford, to accept the bid from Maddox Foundry in the amount of $237,872 and to instruct Finance to go out for bid for financing with a 10 to 20 year payback.  The motion carried unanimously.  (1/2660)

 

 

Road Department:

 

Mr. Martin reported that the Allison truck is being repaired at a cost of $3,028.  He has a revised estimate for the International, $3,888.95 from Raney’s Truck Service in Ocala.  At the last meeting, the Board approved repairs to the International Dump truck for a cost up to $1,200.  Mr. Martin explained the first estimate did not include all of the repairs.  Motion by Commissioner Gentry, seconded by Commissioner Bush, to have Raney’s Truck Service repair the truck at a cost of $3,888.95.  The motion carried unanimously.  (1/2965)

 

Mr. Martin advised that one of the Caterpillar graders has been delivered to RingPower for repairs.  (2/085)

 

Commissioner Langford asked Mr. Martin about the status of the limber.  Mr. Martin replied they have received some of the parts.  Mr. Gilliam mentioned one of the purchase orders was submitted over the approved amount.  Commissioner Langford stated the parts were $4,718.50 and the freight was $67.67, a total of $4,786.17.  The cost to repair the A/C will be approximately $2,000 and the ram arms will cost $889.  Motion by Commissioner Suggs, seconded by Commissioner Langford, to approve the expenditure for the parts and get a written estimate for the A/C repairs.  The motion carried unanimously.  (2/115)

 

 

 


Discussion was held concerning the erosion at Philpot Park.  Mr. McQueen provided photographs for review.  Mr. Martin stated that he could have the Department fill in these areas and sod them.  Commissioner Durden mentioned that most of this damage has been done by those who dig for arrowheads. 

 

Commissioner Suggs asked Commissioner Langford to ride her district.  She said there is grass growing in the roads.  (1/565)

 

Commissioner Gentry recalled the Board had approved repairs to Florida Boulevard.  He stated after riding that road, he called Mr. Martin and cancelled that order.  He explained that the dust from the limerock road would be worse than the existing road.  (2/647)

 

Commissioner Durden referred to a letter of complaint regarding the road department and an accident on CR 232 in which the claimant hit a hole and damaged a tire and rim.  The claimant had been denied payment of the claim with the County’s insurance company because there was no record that the road department had knowledge of the hole in the road.  She stated in the letter that Mr. Gothard had told her that the Department does not keep records of complaints.  Chairman Durden stated that he did not agree with the way Mr. Gothard handled the situation, he should not have told them that the County does not keep these records.  The Board discussed the complaint and the record keeping.  Mr. Martin stated that he would talk to Mr. Gothard concerning the issue.  (2/679)

 

Mr. Gilliam reported the Extension Office van has been repaired and is ready for use.  He suggested the cost of repairs, $861, be paid out of General Government reserve.  The Board agreed.  (2/1043)

 

 

Solid Waste:

 

(At the workshop held earlier on this date, Ms. Diane Avery presented at quote from RingPower in the amount of $12,000 for repairs to the Peterbilt truck with a 2-year/200,000 mile warranty.)

 

Mr. Pat Fischer presented two (2) additional quotes for repairs for the Peterbilt: Raney’s Truck Service, $10,184.84 (2yr/200,000 mile warranty); Tom Neal, $10,270.65 (2yr/200,000 warranty).  Mr. Fisher explained this truck has 240,000 miles on it.  Mr. McQueen pointed out that the quote from Tom Neal was $9,520.65 with the addition of $750 for the 2- year warranty.  Motion by Commissioner Suggs, seconded by Commissioner Langford, to accept the quote from Tom Neal in Lake City at an amount of $10,270.65 and to verify the amount of $750.  The motion carried unanimously.  (2/1085)

 

 

 

 

 

Clerk’s Report:

 


E911 Letter – Mr. Gilliam referred to a letter from Sheriff Turner dated May 19, 2003 regarding compliance with the E911 system.  Chairman Durden advised the Board that the 911 Committee met recently and had decided that it would be best to wait until Dixie County had their new system implemented before moving forward with a recommendation to implement it for Gilchrist County.  He explained that the Committee felt it would be better to see what problems Dixie County incurred before proceeding.  Mr. McQueen explained that the County has had the Enhanced 911 system for six (6) years and that the Sheriff is referring to the wireless side.  He told the Board that only 23 counties have implemented “Phase I” so far.  He discussed the capabilities of Phase I compared to Phase II and affirmed that the Committee recommends waiting until they can get more information before paying such a high price for the system.  Chairman Durden agreed with Mr. McQueen and told they Board, the Committee is not procrastinating but proceeding as it should be.  (2/1400)

 

Small County Revenue Issues – For the Board’s information, Mr. Gilliam referred to a memo from Chris Doolin, Small County Coalition, regarding Small County Budget Legislative issues.  (1/1854)

 

Recording Resolutions Vacating Easements – Mr. Gilliam discussed a problem that has occurred recently when a property owner bought two (2) lots and built his home in the middle on a utility easement.  When he attempted to refinance his home, he was first required to have the easement vacated.  At a later date, it was discovered that the vacation of easement cannot be found through a title search because it does not include the property owners name.  Mr. Gilliam stated that this has occurred on several occasions and he recommended the County adopt a policy requiring property owners who have adjoining lots first be required to vacate such an easement prior to being issued a building permit and that the vacation be recorded in the official records with the property owners name included.  Mr. McQueen agreed that this would be a good idea.  Chairman Durden asked Mr. McQueen and Mr. Gilliam to meet and bring back a recommendation for a policy and procedure to be considered.  (2/1930)

 

FY 03/04 Budget Process – Mr. Gilliam provided and reviewed a timetable for the TRIM process.  (1/2167)

 

Suwannee Valley Leagues, Inc.  – Mr. Gilliam referred to a pay request from Suwannee Valley Leagues, Inc. in the amount of $906.  The pay request represents $3.00 per youth (302 youths) that play in the baseball and softball programs.  Mr. McQueen recalled during the budget process the Board discussed the Bell Boys and Girls Athletic Club be paid per child, not per child per sport.  Mr. Gilliam suggested the Board request a list of names from Suwannee Valley Leagues.  The Board agreed.  (2/2470)

 

Overall Economic Development Program – Mr. Gilliam presented Resolution 03-50 adopting the North Central Florida Economic Development District Comprehensive Economic Development Strategy 2003-2003 Annual Report.  Mr. Gilliam advised a copy of the report is on file in the Clerk’s Office for review. 

 

                                                              RESOLUTION 03-50

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA, ADOPTING THE NORTH CENTRAL FLORIDA ECONOMIC DEVELOPMENT DISTRICT COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY 2002-2003 ANNUAL REPORT, AS PREPARED BY THE NORTH CENTRAL FLORIDA REGIONAL PLANNING COUNCIL; PROVIDING AN EFFECTIVE DATE.


 

Motion by Commissioner Suggs, seconded by Commissioner Gentry, to approve Resolution 03-50.  The motion carried unanimously.  (2/2610)

 

Budget Recap – Mr. Gilliam presented and reviewed a budget recap for the period ending May 28, 2003.  (2/2781)

 

 

Fund

 

Budget

YTD

Expenditures

% Expended

Revenue Received

% of Budget

General Revenue

$  6,729,911

$        4,083,689

61%

$  4,552,838

68%

Law Enforcement

$       19,780

$               2,450

12%

$            124

1%

MSTU - Fire

$     375,249

$           162,607

43%

$     285,322

76%

Court Facility

$       26,795

--

0%

$         3,628

14%

Law Library

$         9,000

$               7,354

82%

$         6,868

76%

FEMA

$  1,056,203

$           588,038

56%

$     257,539

24%

Transportation

$  1,087,434

$           809,848

74%

$     678,099

62%

Transp. Impact

$  5,437,350

$           145,083

3%

$     130,717

2%

Fine & Forfeiture

$     214,992

$           139,024

65%

$     214,318

100%

St Atty & PD

$     116,000

$             38,024

33%

$     111,394

96%

SHIP

$     751,900

$           164,054

22%

$       12,089

2%

Current Capital

$     147,037

$             27,543

19%

$       50,541

34%

Capital 301

$  1,850,529

$           196,696

11%

$         1,641

0%

Capital 306/Impact

$     247,200

--

0%

$       35,952

15%

EMS

$     929,764

$           489,770

 53%

$     705,011

76%

Solid Waste

$  1,560,759

$           536,013

34%

$     636,930

41%

Law Enforcement

$         4,355

$               1,045

24%

$         2,481

57%

 

 

City of Trenton – Mr. Gilliam referred a budget request from the City of Trenton for $25,000 to be included in the budget for FY 2003/2004.  (2/2825)

 

Tax Deed Sale – Mr. Gilliam presented a Tax Deed Sale disbursement for approval.  (Pursuant to Chapter 12-D-12.38, Rules of the State of Florida Department of Revenue, the overage amount is to be transferred to the Board of County Commissioners.)

 

Tax Deed Application #2002-169

Certificate #99-794

Amount of Disbursement – $3,868.43

 

Motion by Commissioner Suggs, seconded by Commissioner Langford, to approve the transfer $3,868.43 to the Board of County Commissioners General Fund.  The motion carried unanimously.  (2/2825)

 

BellSouth – Mr. Gilliam advised he had contacted Ms. Susan Gilbert with BellSouth regarding contact information.  Ms. Gilbert provided a list of contact persons for the County to call for assistance.  (2/2949)

 


Purchase of Loader – Mr. Gilliam requested direction from the Board regarding the purchase of the loader for the Solid Waste Department.  The original cost of the loader was $71,000.  The current balance (applying the lease amount paid) is $43,400.  Motion by Commissioner Suggs, seconded by Commissioner Gentry, to purchase the loader for the Solid Waste Department to be paid from Solid Waste, Machinery and Equipment.  The motion carried unanimously.  (2/3011)

 

Health Department – Mr. Gilliam presented a request to allow the Health Department to temporarily relocate to the Robert’s property during renovation to the building.  They would like to set up a modular office on the property.  Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve the use of the property for the temporary relocation of the Health Department.  The motion carried unanimously.  (2/3191)

 

 

EMA / County Coordinator’s Report:

 

Tri-County Pregnancy Center – Mr. McQueen presented a request from the Tri-County Pregnancy Center to use any available office space.  The Board discussed the fact that there is no available space at this time.  Commissioner Suggs told Mr. McQueen to contact Ms. Clark and advise her that the Gleaners have space available.  (2/3267)

 

Waters Lake, Update – Mr. McQueen reported he has talked to the Waters Lake Homeowners Association.  He will meet with them on June 5th at 7:30 p.m. to review the plans.  They have indicated that they would like to include a basketball court in the project.  Mr. McQueen suggested that some of the Commissioners also be in attendance at the meeting.  (2/3370)

 

FEMA Closeout – Mr. McQueen provided and reviewed documentation for the FEMA Closeout for the Hart Springs Project.  He explained that in the final inspection there had been a discrepancy of $179,000 which was owed by the County.  After further review, Mr. Amune signed another DSR for an additional $386,072.  Mr. McQueen stated that Mr. Mills will now contact DEP regarding the completion of the sewer treatment plant.  (2/3481)

 

Hart Springs, Pump Out Bid Results – Mr. McQueen referred to the bids received for the Hart Springs sediment removal.  He explained Suwannee River Water Management District intends to award the project to the low bidder, Encore Dredging, with a bid amount of $3,500.  (3/234)

 

Haz Mat Incident  Mr. McQueen reported there was a Haz Mat incident on CR 138 in which there was a diesel spill and 10,000 gallons of molasses was also spilled.  He explained the diesel was cleaned up and the molasses was left for the wildlife. (3/276)

 

Building Department Report – Mr. McQueen presented and reviewed the Building Department Report for May 2003.

 

Mobile Homes                            15 Total/8 Replacements / 7 Impacts = $10,089.17

(Transp = $7,500.01 / Capital = $2,589.16)

 

New Construction                      7 Total / 1 Fanning Springs / 1 Hart Springs / 1 Comm (CCDA)

4 impacts = $5,765.24 (Transp = $4,285.72 / Capital = $1,479.52)

1 Commercial Impact = $140,642.01 (Transp = $134,820.27 / Capital = $1,479.52)


 

Remodeling/Additions                 1

Barns                                        2          2 impacts = $2,882.62

(Transp = $2,142.86 / Capital = $739.76)

Sheds                                        1

Roofing                         1

Pools                                        0

Garages                         0

Miscellaneous                            5

 

Hazard Mitigation Grant – Mr. McQueen presented a modification to the Hazard Mitigation Grant.  He explained that though the work is already done and the project closed out, an extension is required to meet compliance.  Motion by Commissioner Suggs, seconded by Commissioner Langford, to approve the extension of the Hazard Mitigation Grant.  The motion carried unanimously.  (3/420)

 

Mosquito Control – Mr. McQueen asked the Board for direction regrading mosquito control.  He received a report from the Health Department stating that there were a total number of eight (8) horses affected by EEE in Gilchrist County.  The Department of Agriculture has funding available with a 50% match.  He stated the application is due by July 15, 2003.  Mr. McQueen told the Board that Dixie County has instituted a $5.00 special assessment for mosquito control.  He also suggested that the mosquito control program be implemented through the Solid Waste Department.  Chairman Durden asked Mr. McQueen to bring back a recommendation to the mid month meeting.  (3/460)

 

Licensing Board – Mr. McQueen stated that Mr. Randy Wiggins has requested that the Board consider amending the ordinance regarding the Licensing Board.  Mr. Wiggins would like the amendment to include a provision that the Licensing Board be the first line of an appeal on any decisions that he makes.  Mr. McQueen advised that according to the Statutes there may be an appeal to issues that are non-structural by a Licensing Board.  Mr. McQueen asked Mr. McPherson if the Licensing Board could hear the first appeal and the Board of County Commissioner the second appeal.  Mr. McPherson stated that he would research the issue to report back at the next meeting.

 

Commissioner Suggs told Mr. McQueen that she received a call from an individual who would like to borrow the books that the County bought for Allen Luzader.  Mr. McQueen explained that these books were for the Code and that the contractors test is more involved.  Also, these books are the only code books in the office.  Another set is used by Mr. Wiggins in the field.  (3/610)

 

 

Road Cleanup:

 

The Board discussed using the old Extension Office van to transport an inmate crew for road cleanup.  Mr. McQueen mentioned that he has considered, for the upcoming budget year, a full time position to supervise a road cleanup crew.  He proposed that this position should not be out of the road department but should be for county wide service.  This position could also be utilized for the mowing and trash cleanup at the parks instead of bidding these services out. 


It was suggested that he new position be paid out of General Government until the next budget year.  The Board discussed concerns over having the funding available for FY 03/04 and concluded that this service would benefit the whole county whereas other budget items that were not necessary, such as recreation, should be reconsidered.  Motion by Commissioner Gentry, seconded by Commissioner Bush, to proceed with advertising a new position for road cleanup and to fund the position from General Reserve until October 1, 2003.  The motion carried unanimously.  (3/725)

 

 

Solid Waste: 

 

Mr. McQueen told the Board that he had received a call from Pat Fischer regarding the repairs to the Peterbilt.  Mr. Fischer had contacted Tom Neal about the 2-year/200,000 mile warranty and found that in order to obtain that warranty additional work would need to be included in the bid.  The total bid will be $600 less than the RingPower bid.  Mr. Fischer had also contacted Raney’s Truck Service and found there would also be additional cost for this work included in their bid.  Mr. Fischer has recommended that the Board award the bid to RingPower considering the truck is at already there and the price includes all of the work to complete the repairs.  Motion by Commissioner Suggs, seconded by Commissioner Bush, to rescind the bid award to Tom Neal and to award the bid to RingPower and to relax the bid requirements due to need for emergency repairs.  The motion carried unanimously. 

 

 

Safety Program:

 

The Board tabled this discussion to the June 16th meeting.

 

 

Line of Credit:

 

Mr. Gilliam requested the Board’s approval to draw up to $500,000 on the line of credit if necessary.  He explained they are waiting on reimbursement funds from Tallahassee for some of the road issues.  In the meantime, the purchase orders approved for the Hart Springs project will become due and invoices have been received for the balance of the CR 337 project and a draw on the CR 341 project.  Motion by Commissioner Gentry, seconded by Commissioner Bush, to approve the request.  The motion carried unanimously.

 

Commissioner Durden suggested that when the various road projects are completed, the Commission schedule a meeting to have an inspection trip and to take photographs.  (3/1220)

 

Commissioners’ Reports:

 

Commissioner Gentry reported the contracts for Martini Grade have not been signed as of this date.  The Langford’s attorney is waiting for additional information.  The assessment for the pines on Mr. Edgar Langford’s property came back at an amount of $257.  Commissioner Gentry advised the County will also owe the Langford’s attorney $500 for his work on the negotiations. 


Commissioner Gentry advised Mr. Scott Akins will contact the telephone company to mark the line on CR 342 behind his restaurant.  Commissioner Gentry stated that there is a serious drainage problem at that location and Mr. Akins has requested that the ditch be enlarged to increase the capacity to hold more water. 

 

Commissioner Gentry told the Board that Mr. Bill Crace has indicated that he will provide photographs of the damage to his fence before and after the Road Department cleared the tree. 

 

Commissioner Gentry asked to schedule discussion on mobile home requirements for used mobile homes.  The Board scheduled the item for the first meeting in July. 

 

Commissioner Gentry asked Mr. McPherson to clarify the ordinance regarding the setbacks.  Mr. McPherson said that the ordinance could be revised for clarification but if everyone understands the interpretation it should not be necessary.  Mr. McPherson stated the interpretation is the set back is 5-feet from the road, not the right-of-way line. 

 

Commissioner Gentry reported that he has talked with Mr. Clyde Forbes, Florida West Coast Railroad, regarding the easement on Martini Grade.  Mr. Forbes has agreed to prove the easement.  He has also asked Mr. Forbes to provide a new signal maintenance agreement for the Board’s approval for any rate increases. 

 

Commissioner Langford asked if the Animal Control Officer is on salary or if he is paid hourly.  He discussed the possibility of having him called out if a deer were hit in the road rather than a Road Department employee.  Mr. McQueen advised that Mr. Cowan is an hourly employee and would also be compensated overtime if he worked over 40 hours per week.

 

Commissioner Langford said he received a call from Jacqueline Fleming.  Ms. Fleming is trying to sell her home but has no deeded easement to it.  She has been using the power line easement.  Mr. McPherson advised, according to the Statutes, there is a way for Ms. Fleming to obtain access to her property.  She may sue to obtain the access through the civil court. 

 

Commissioner Langford asked the Board to consider a pay increase for the two (2) Road Department employees who supervise inmates because of the risk of being exposed to Aides.  They have requested an additional $1.00 per hour.  Commissioner Suggs mentioned that there are also other County employees who work with the inmates.   Mr. Gilliam recommended having Sgt. Templeton appear before the Board concerning the issue of the risk of Aides.  The Board agreed. Commissioner Durden recommended that since these employees received certification to work with the inmates, they should receive additional compensation.  However, he did not recommend employees who received the training but do not work with the prisoners receive an increase.  Motion by Commissioner Langford, seconded by Commissioner Gentry, to increase the pay $1.00 an hour for Kenny Bass and John Philman because they were certified and they have an increased risk in coming into contact with Aides.  The motion carried unanimously. 

 


Commissioner Langford told the Board that he had received a call from Ms. Joan McClaire, SE 711982nd Street.  She had advised him that the she was told that the County would put in a culvert at her driveway but it has not been done.  Commissioner Langford stated that according to the map he has, this is not a County maintained road.  Mr. McQueen replied that this road was brought up to standards recently through a grant from CDBG and that the map should be updated.  Commissioner Langford stated that he would have the Department check into putting in the culvert if needed and that he would advise the Road Department to put the road on the schedule for maintenance.  

 

Commissioner Bush mentioned that he had received a call from a citizen asking if the County had a method by which he could pay the impact fee over a period of time.  He advised him that there was no provision for this.  The Board agreed. 

 

Commissioner Bush asked Mr. McQueen if construction has begun on the manager’s residence at Hart Springs.  Mr. McQueen replied that he met with the contractor the past week and hopefully they will begin this week.

 

Commissioner Durden reported that the Animal Control and the Code Enforcement Committees have been meeting to finalize the programs.    

 

There being no further business to discuss, Commissioner Suggs moved to adjourn at 5:45 p.m.  The motion was seconded by Commissioner Bush and carried. 

 

APPROVED:

 

 

                                                                      

Randy Durden, Chairman

ATTEST:

 

 

                                                      

Joseph W. Gilliam, Clerk