MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD JULY 7, 2003.

 

The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Monday, July 7, 2003 at 9:30 a.m. in the Board of County Commissioners Meeting Room located at 210 South Main Street, Trenton, Florida, with the following members present to-wit:

 

Commissioner Randy Durden, Chair

Commissioner Wilbur Bush

Commissioner Mitchell Gentry

Commissioner Tommy Langford

Commissioner Suggs, Vice-Chair

 

Others in attendance were: Joseph W. Gilliam, Clerk of Court, John McPherson, County Attorney, Karen Heaton, Deputy Clerk, Sam Ferguson, Director of Finance, Jacki Johnson, Deputy Clerk, Lyndsay Parrish, Deputy Clerk, Ron McQueen, EMA/County Coordinator, Ben Chumley, County Planner, Beth Latner, Keith Mock, Jeff Jordan, Delight Curtis, Spencer Nabors, Dennis Radice, James Marsh, Hoyt Roberts, Bill Wolford, Sam Mutch, H.L. Davis, Dwayne Yates, Bo Bass, Theresa Gentry, C.J. Feagle, Robin Schwartz, Julie Noyes, David Noyes, Diane Avery, Percy Langford, John Langford, Daniel Slaughter, Theron Hudson, Sheriff David Turner, John Ayers, Susan Bryant, Rick Weder. 

 

Call to Order:

 

Chairman Durden called the meeting to order at 9:30 a.m.  Commissioner Gentry delivered the Invocation and Commissioner Langford led the Pledge of Allegiance. 

 

Agenda Changes: 

 

1)  Letter from Sheriff Turner re: Jail Fire Inspection (Clerk’s Report)                 

2)  Robin Schwartz / Citizen’s Request, NW 1st Avenue (2:15 p.m. time certain)

3)  Letter from Will Mitchell in response to a letter from the County Attorney re: SHIP home. 

4)  Invoice from Anderson Columbia for CR 341 (Pay Request No. 1), $283,600.44. (Clerk’s Report)

5)  Budget Recap for the period ending July 2, 2003.  (Clerk’s Report)

6)  Note from Charlotte Burley re: retirement reception.  (FYI)                          

7)  Letter from Gray Construction Services Inc re: Hart Springs Residence (Clerk’s Report)

8)  Final Payment V.E. Whitehurst (Consent Agenda)

9)  North Gilchrist VFD, Clarence Feagle

 

Motion by Commissioner Bush, seconded by Commissioner Suggs, to accept the agenda with the changes mentioned.  The motion carried unanimously. 

 

 

 

 


Consent Agenda:

 

                                                                Consent Agenda

1.  Approval of Bills

 

2.  Approval of payment to Mills Engineering, Invoice #2002097 ($3,599.12)

 

3.  Approval of Budget Entries: 

a. #BE3-054 / Fire District Trust Fund ($480)             

b. #BE3-055 / General Fund ($48,494.10)

c. #BE3-056 / General Fund ($30,668.90)

d. #BE3-057 / General Fund ($4,128.72)

 

4.  Approval of Minutes:

a.  Workshop / June 2, 2003

b.  Regular Mtg. / June 16, 2003

 

Motion by Commissioner Suggs, seconded by Commissioner Langford, to approve the Consent Agenda with the addition of the final payment to V.E. Whitehurst (added with agenda changes).  The motion carried unanimously. 

 

 

Attorney’s Report:

 

Martini Grade  – Mr. McPherson advised that Commissioner Gentry will provide an update on Martini Grade during his report.

 

Pending Litigation – Mr. McPherson reported there has been no activity in any of the pending litigations.

 

SHIP Defaults – Mr. McPherson mentioned that he had sent demand letters to Kimberly Quincy and Will Mitchell.  He referred to a letter of response from Mr. Mitchell.  Mr. Gilliam suggested these cases be discussed later this meeting when Mr. Radice presented information for the SHIP Program.  (1/176)

 

 

Clerk’s Report:

 

Change in Life Insurance – Mr. Gilliam referred to a letter from John Hancock Financial Services advising that the company has sold it’s group life business to the Metropolitan Life Insurance Company.  (1/209)

 

USDA Loan / Application Status Report – Mr. Gilliam advised Mr. Charles Nichols, USDA, has requested a status report for the USDA Rural Development Application.  Mr. Will Weathers provided a draft response for the Board’s approval.  Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve the letter to USDA.  The motion carried unanimously.  (1/229)


 

SHIP Foreclosure – Mr. Gilliam referred to a Notice of Hearing for foreclosure action by Tri-County Bank against Eva M. Crooms.  The hearing will be on August 12, 2003 at 1:30 p.m.  Mr. Gilliam asked for the Board’s direction relating to the SHIP Loan.  He stated in the past, the Board has not enforced the second position.  The Board agreed to let the foreclosure take the usual course.  (1/274)

 

Department of Corrections / Interlocal Agreement – Mr. Gilliam presented two (2) interagency agreements with the Department of Corrections and Lancaster Correctional Institute for the Inmate Work Program for the Solid Waste Department and the Road Department.  The agreements are effective July 1, 2003 through June 30, 2004.  Motion by Commissioner Suggs, seconded by Commissioner Langford, to approve the Interagency agreements with the Solid Waste Department and the Road Department.  Mr. McPherson referred to Section II, item #12 regarding liability in the agreement for the Road Department.  He suggested that the Board allow him to refer to the County’s liability insurance regarding this issue.  Commissioner Suggs amended the motion to approve the agreement for the Solid Waste Department and to approve the agreement for the Road Department contingent upon Mr. McPherson’s findings regarding coverage for liability under the County’s insurance policy.  The motion carried unanimously.  (1/360)

 

Request for Purchase / List of Lands Available for Taxes – Mr. Gilliam recognized Mr. Keith Mock and referred to his letter of request to purchase property from the List of Lands Available for Taxes.  Mr. Mock has requested to purchase parcel #25-08-14-0000-0036-0000 for an amount of $1,985.  The taxes owed on the property is $5,171.65. 

 

Mr. Mock told the Board that he would like to purchase the lot contingent upon it being a buildable lot.  Discussion was held as to whether or not the County may negotiate the sale of property on the List of Lands Available for Taxes.  Mr. Gilliam pointed out that it will be difficult to determine how the proceeds would be distributed for the delinquent taxes if a lesser amount is paid than owed.  Chairman Durden asked Mr. McPherson to research the issue and report back at the next meeting.   Motion by Commissioner Langford, seconded by Commissioner Bush, to table the request to the July 21st meeting at 5:30 p.m.  The motion carried unanimously.  (1/448)              

 

Raney’s Truck Service / Purchase Order – Mr. Gilliam referred to a purchase order in the amount of $5,301.45 to Raney’s Truck Service for repairs to the transmission, clutch, bell housing and pressure plate for the International dump truck.  He also referred to the written estimate in the amount of $3,888.95 approved by the Board on June 6, 2003. 

 

Mr. Ferguson advised the additional amount was for the bell housing not included in the estimate.  Mr. Ferguson said that the repairs were made prior to receiving the purchase order for the additional amount.  Chairman Durden contended that the need for these repairs should have been found at the time the estimate was given.  Commissioner Langford stated that he received a call from Mr. Gothard advising him that there was a problem with the bell housing.  Mr. Langford had signed the purchase order because Mr. Gothard had told him he had taken the invoice to Mr. Ferguson and the repairs have already been made.  Chairman Durden suggested this issue be deferred until Mr. Gothard or Mr. Martin were present to discuss it.  (1/732)


 

Tax Deed Certificates – Mr. Gilliam referred to a letter from the Tax Collector regarding the List of County Certificates to be voided.  He advised there were 32 parcels of County owned certificates.  The total amount needed for the County to apply for Tax Deed Application is $3,750.  Motion by Commissioner Suggs, seconded by Commissioner Gentry, to approve the Tax Deed Applications for the 32 parcels at  a cost of $3,750.  The motion carried unanimously.

 

Soil & Water Board – Mr. Gilliam presented Budget Entry #BE3-053 and Purchase Order #301578 in the amount of $9,352.92 to the Levy County Board of County Commissioners for 34% of the salary and benefits for the District Secretary for FY 2003.  Motion by Commissioner Suggs, seconded by Commissioner Gentry, to approve the purchase order and Budget Entry #BE3-053.  The motion carried unanimously.  (1/953)

 

Anderson Columbia / Pay Request – Mr. Gilliam presented Pay Request No. 1 in the amount of $283,600.44 and Pay Request No. 2 in the amount of $502,431.17 from Anderson Columbia Company for the CR 341 project (Total: $786,031.61).  Discussion was held concerning the substandard quality of the work done on this road.   Motion by Commissioner Suggs, seconded by Commissioner Gentry, to authorize payment to Anderson Columbia Company in the amount of $786,031.61. The Board discussed the fact that Anderson Columbia had submitted the low bid on this project but in the past there have been problems with their work.  In the instance of CR 341, they had sent a make shift crew out the first few days.  Chairman Durden stated he has been assured by Lee Mills that this will not occur on CR 138.   The motion on the floor carried unanimously. 

 

Commissioner Suggs commented that the Board may need to reconsider allowing Anderson Columbia to do the road work on the CR 138 project.  Chairman Durden stated that he would agree but this was a State Contract and it was necessary to accept the bid.  Mr. McPherson stated he could look into the issue of not accepting the lowest bids for future projects.  Chairman Durden stated he will not sign the contract for CR 138 until the next meeting at which time the Board can discuss it with Lee Mills.  (1/980)

 

Susan Bryant, Polling Places:

 

Ms. Susan Bryant advised the Board that Mr. Gerald Lanier had completed a report of the polling places for handicapped accessibility.  This report was required by the State of Florida.  As a result of the survey, she recommended the County provide one (1) handicapped parking area and sidewalk to six (6) of the polling places.  Mrs. Bryant stated that the report was quite extensive and commended Mr. Lanier for the work he had done to complete it.

 

Mr. McQueen told the Board that Mr. Lanier had estimated the cost for each of the parking areas will be between $1,200 and $1,500 if the County did the work with the assistance of an inmate crew.  It was also suggested that quotes be obtained.  Motion by Commissioner Suggs, seconded by Commissioner Bush, to authorize Mr. McQueen and Ms. Bryant to obtain quotes for the handicapped parking areas and walks.  The motion carried unanimously.  (1/1258)    

 

 


Bo Bass / SW 35 Avenue: 

 

Mr. Bo Bass asked the Board if a decision had been made regarding paving SW 35 Avenue, the road to his peanut facility.  Commissioner Langford replied that Mr. Nathan Martin would be at the meeting at a later time and will bring the estimated costs.  (1/1540)

 

Sheriff Turner:

 

Sheriff Turner referred to the monthly report he had submitted for the month of June 2003.  He pointed out there were some problems concerning the fire inspection report and some plumbing problems.  He advised that he is expecting to receive a quote from Gator Fire Equipment for some of the corrections needed and asked to defer this item until that time.  The Board agreed.  (1/1598)

 

 

Clerk’s Report (Continued):

 

Bids / Financing for Rock Crusher – Mr. Ferguson presented the following bids received for the financing of the rock crusher (Amount of Financing / $237,872):

 

1.                  Drummond Community Bank

– Loan Rate: Prime Rate (currently 4.00%) Variable/Float

– Term: 10 or 15 years

– First P&I Payment Due: n/a

– Loan Fees at Closing: No Bank Fees Associated

 

2.                  Capital City Bank

– Term: 10 to 15 years

– Rate: 69% of J.P. Morgan Chase Prime Rate.  Current rate 2.93%

– Collaterial: Transportation Trust Funds Revenue

 

3.         Tri-County Bank

– Amortize up to 15 annual payments

– Interest rate to be floating Bank Qualified Tax Free equal to New York          Wall Street prime.  Current beginning rate is 2.64%.

 

Mr. Gilliam and Mr. Ferguson recommended approval of the bid from Tri-County Bank.  Chairman Durden recommended putting of a decision until the budget process.  Motion by Commissioner Suggs, seconded by Commissioner Bush, to table a decision on financing of the rock crusher until the budget process.  Discussion was held concerning the amount of rock that will be available in the future and whether it would be feasible to purchase rock instead.  The motion on the floor carried unanimously.  (1/1664)

 

 

 

 

 


Proposed Budget:

 

Mr. Gilliam presented and reviewed a draft of the proposed budget for FY 2003/2004.

 

 

 

Fund

 

 

Name

 

 

Est. Revenues

 

 

Est. Expend.

 

Amount Needed to Balance

 

 

Reserve

 

 

001

 

General/10MIL

 

$    6,730,670

 

$     6,523,074

 

$                0

 

$       207,596

 

120

 

LETF

 

$          9,971

 

$            9,971

 

$                0

 

$                0

 

122

 

Fire Dist. Trust Fund/1 MIL

 

$       414,268

 

$        414,268

 

$                0

 

$        35,531

 

125

 

Court Facilities

 

$        30,277

 

$          30,277

 

$                0

 

$          2,600

 

129

 

Law Library

 

$          5,359

 

$            5,910

 

$          (551)

 

$                0

 

130

 

FEMA

 

$        53,699

 

$          66,983

 

$      (13,284)

 

$                0

 

140

 

Transportation

 

$       935,842

 

$     1,245,607

 

$    (309,765)

 

$                0

 

141

 

Trans. Proj. Impact Fee

 

$    2,523,850

 

$     2,523,850

 

$                0

 

$        27,781

 

150

 

Fine & Forfeiture

 

$       128,694

 

$        238,846

 

$    (110,152)

 

$                0

 

160

 

State Atty/PD

 

$        63,836

 

$        150,077

 

$      (86,241)

 

$                0

 

180

 

SHIP

 

$       815,224

 

$        815,224

 

$                0

 

$       350,000

 

190

 

Current Capital Oblig’s

 

$       187,449

 

$        187,449

 

$                0

 

$                0

 

301

 

Capital Projects

 

$    1,704,382

 

$     1,704,382

 

$                0

 

$                0

 

305

 

Capital Construction

 

$                0

 

$                  0

 

$                0

 

$                0

 

306

 

Capital Impact Fees

 

$       326,050

 

$        326,050

 

$                0

 

$                0

 

410

 

EMS

 

$    1,125,553

 

$     1,125,553

 

$                0

 

$        31,980

 

434*

 

Solid Waste

 

$    1,105,612

 

$     1,515,430

 

$    (409,818)

 

$                0

 

450

 

Law Enforcement Edu.

 

$          6,956

 

$            6,956

 

$                0

 

$                0

 

 

 

Totals

 

$  16,167,692

 

$    16,889,907

 

$    (929,811)

 

$       655,488

* Landfill Closure/Escrow     $390,000

 

Mr. Gilliam pointed out there were concerns with the Solid Waste budget and the Transportation budget.   He explained the Solid Waste budget has been impacted this past year by the purchase of the SR 47 site, fencing of that property, the purchase of the Prentice loader and the loader at Hart Springs. 

 

 

 

 


Mr. Ferguson presented the following schedule for budget hearings:

 

  Thursday, August 7th @ 5:00 p.m. 

  Monday, August 11   @ 5:00 p.m.

  Thursday, August 14 @ 5:00 p.m.

  Thursday, August 21 @ 5:00 p.m.

                          Monday, August 25   @ 5:00 p.m.

 

Mr. Gilliam recommended the Board schedule the Tentative Budget Hearing on Thursday, September 4th.  Motion by Commissioner Suggs, seconded by Commissioner Langford, to schedule the Tentative Budget Hearing on  September 4th, the first meeting in September.  The motion carried unanimously. 

 

Road Department:

 

Raney’s Truck Service / Purchase Order – Chairman Durden referred to the quote from Raney’s Truck Service in the amount of $3,888.95 and the purchase order in the amount of $5,301.45 for the repairs and asked Mr. Martin who had approved the difference.  Mr. Martin replied that at the time of the quote, they didn’t realize the bell housing would need to be replaced and when it was discovered, Mr. Gothard had called Raney’s and told them to go ahead with the repairs.  Commissioner Langford explained that since the purchase order was more than the approved amount, he had asked Mr. Gothard to see Mr. Ferguson about it.  Mr. Gothard then called him and told him to go ahead and sign it.  After discussion, Chairman Durden asked Mr. Martin to come before the Board to provide additional information.  (1/2531)

 

SHIP Program:

 

Mr. Dennis Radice presented the following SHIP loan applications for approval:

 

1)  Marie Davis: 712 NE 2nd Ave., Trenton, Rehab, Very Low Income, SHIP loan amount, $13,782.50.  The SHIP Loan Review Committee recommended approval subject to the following conditions: Applicant’s contribution, signed contract from the contractor and verification of termite report.  Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve the SHIP loan to Marie Davis based on the recommendation from the Loan Review Committee.  The motion carried unanimously. 

 

2)  Julius Downing: 5970 SW CR 232, Trenton, Rehab, Low Income, SHIP loan amount, $17,500.  The SHIP Loan Review Committee recommended approval subject to the applicant’s contribution and a signed contract from contractor.  Mr. Radice mentioned that the actual cost will be $18,500 and the applicant has agreed to pay the difference. He recommended that he also be required to verify the funds to close.  Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve the SHIP loan to Julius Downing based on the recommendations.  The motion carried unanimously.  (1/2750)

 

 

 


Mr. Radice presented and discussed the following recommendations for SHIP Guidelines:

 

7.                  Stipulate that in situations involving a purchase or build, the total value of new or existing mortgages including the SHIP mortgage cannot exceed the total equal to the appraised value of the property plus approved closing costs.  Approved closing costs are those costs that are normal and customary in closing a first or second real estate mortgage.  This specifically excludes any costs associated with any debt consolidation, pay down debt or pay off existing debt or judgements other than existing mortgage encumbering the property. 

 

8.                  Stipulate that in rehab of existing homes, the total of existing mortgages and the SHIP mortgage shall not exceed 150% of assessed/just value which ever is greater.  The problem with the rehab portion is that it is not unusual for use to qualify a person for $22,500 in rehab money on a home that is assessed at $20,000 or less.  It happens often for very low income applicants. 

 

9.                  Stipulate that SHIP mortgages must either be in first or second position and we will not take third or lower positions in any instance including subordinations.

 

10.              Stipulate that in purchase situations no funds from either the first mortgage or the SHIP mortgage may be used to consolidate debt, pay down debt or pay off existing debt or judgements other than an existing mortgage encumbering the property. 

 

Motion by Commissioner Bush, seconded by Commissioner Langford, to recommend the guidelines to the SHIP Loan Review Committee for consideration.  The motion carried unanimously.  (1/2868)

 

Mr. Gilliam requested that the Board not take action to proceed with foreclosure against Kimberly Quincy until he can verify that she has received the letter from Mr. McPherson.  The Board agreed.  (1/3405)

 

Mr. Gilliam referred to the letter from Mr. Will Mitchell in response to the demand letter he received.  Mr. McPherson suggested that he be allowed to review the language of the mortgage regarding maintaining the SHIP loan home as the primary residence.  He advised Mr. Mitchell may be in compliance with this requirement.  (1/3438)

 

Mr. Gilliam advised he was contacted by Ms. Jordan, a previous SHIP loan recipient regarding a problem with the carport area of her home.  Mr. Gilliam explained that the SHIP loan included reroofing the house and a metal roof was placed over the existing shingle roof.  Since that time, there has been a problem with condensation forming in the carport area.  He stated that there is approximately $1,100 or $1,200 available to Ms. Jordan for repairs.  Motion by Commissioner Suggs, seconded by Commissioner Langford, to allow Mr. Gilliam and Mr. Radice to bring back a recommendation for repairs.  The motion carried unanimously.  (1/3542)

 

 

 

 


County Planner:

 

Mr. Chumley provided a copy of a map of an unrecorded subdivision known as Santa Fe Ranch Acres.  He explained that in the early ‘80's a developer came in and started selling 1-acre parcels by metes and bounds in this area.  There are approximately 60 lot owners at this time.  He pointed out that some of the lots have frontage on CR 138 and on NW 1st Avenue but many of the lot owners do not have legal access.  He pointed out the proposed roadways are actually parcels owned by the developer which do not provide legal access.  

 

Mr. Chumley stated that several individuals had asked him to bring this to the Board’s attention and find out what can be done to obtain the legal access so that they may build homes on these lots.  Mr. McPherson advised that the County does not have a responsibility to put in the roads or to grant permits on these lots but may have a responsibility to stop the developer from selling any more lots.  Motion by Commissioner Langford, seconded by Commissioner Suggs, to authorize the County Attorney to send a letter to the developer stating the County’s concerns.  The motion carried unanimously.

 

Mr. Keith Mock told the Board that it took him a few weeks to find this developer who is located in Miami.  He advised the developer is no longer working under Martyland Development, Inc. but has four (4) different companies.  Mr. Mock stated that he is selling this property in Puerto Rico and eventually everyone of these properties will revert back to the County for delinquent taxes.  He intends to purchase four (4) of the parcels this week and possibly another 11 parcels which have tax certificates.  

 

Ms. Delight Curtis suggested that the developer be reported to the Attorney General’s Office. (2/013)

 

 

The meeting recessed at 11:40 a.m.

 

The meeting reconvened at 1:19 p.m.

 

 

Jordan and Associates:

 

Mr. Specer Nabors, with Jordan and Associates, appeared before the Board to discuss the application for the CDBG Housing Rehabilitation Grant.  He explained the County’s application had been denied due to the fact the second public hearing was not advertised.  He stated that the Gilchrist County Journal has acknowledged receipt of the notice of hearing but had failed to publish it. 

 

Mr. Nabors told the Board that the County’s application was in the fundable range and that next application cycle will be in January.  He stated that Jordan and Associates would like the opportunity to resubmit the application at that time.  (2/437)

 

 


Mr. Bo Bass / SW 35 Avenue:

 

Commissioner Langford advised he had measured SW 35 Avenue and found it to be approximately 1/4 mile and there is approximately 20-feet of rock already there.  He obtained a quote from Lacanto in the amount of $29 per ton for the asphalt and $8 per ton for delivery.  It will take approximately 194 tons at a total cost of $7,178.  The tac will cost $200 per ton and the County would need to rent a tac truck. 

 

Commissioner Langford stated that he is also expecting to hear back from Anderson Columbia regarding the possibility of having them do the project while they are in the area.  Chairman Durden suggested the Board discuss the proposed project during the Road Department Report.  (2/529)

 

Rick Weder, Citizen’s Request, Waccasassa Road:

 

Mr. Rick Weder addressed the Board concerning the speed limit signs on Waccasassa Road.  He stated that some of the speed limit signs were recently removed leaving one (1) sign.  He asked that the signs be replaced so that the speed limit may be enforced.  Commissioner Suggs stated that the correct speed limit signs were placed up on June 27th by Mr. Gothard.  Mr. Weder told Commissioner Suggs that as of this date, there is only one (1) sign up. 

 

Commissioner Suggs explained that the signs she had had her husband take down recently were the “construction ahead” signs which indicated a speed of 25-mph.  Since that time, the 30-mph signs had been replaced.  Chairman Durden told Mr. Weder, that if the signs were not up, the Road Department would take care of it. 

 

Chairman Durden referred to a letter from Sheriff Turner date June 25, 2003 regarding this matter.  Sheriff Turner stated that he had been concerned by the fact the signs had been taken down and the speed limit being addressed as 55-mph in that zone.  He said the matter has since been resolved. 

 

Commissioner Langford stated that he had been asked by others about the legality of Commissioner Suggs’ husband taking down the signs mentioned.  Commissioner Suggs explained that her husband has assisted her in doing many things for the County and in this instance she had asked him to take the signs down and deliver them to the Road Department and then she had instructed Mr. Gothard to place the 30-mph signs back up.  Mr. McPherson explained that he did not believe Commissioner Suggs’ actions were unlawful as she had contacted the Road Department to remove the signs and when they failed to do so, she had the ability, as a County Commissioner, to take them down.  Mr. Sam Mutch, representing Commissioner Suggs, told the Board that he concurred with Mr. McPherson.  (2/640)

 

Trenton Medical Center:

 


Mr. Dwayne Yates, Director, Trenton Medical Center, presented a request for a letter of support for a loan application with USDA Rural Development.  He explained that the Medical Center is in the process of applying for a low interest rate loan through USDA to construct a facility for it’s  pediatric practice.  Motion by Commissioner Suggs, seconded by Commissioner Langford, to approve to draft a letter of support for the Trenton Medical Center.  The motion carried unanimously.  (2/1071)

 

Safety Program:

 

Mr. McQueen advised he has contacted the worker’s comp carrier and found out they will be willing to set up a safety program and provide the training for it.  He requested the Board’s permission to proceed and to schedule the first meeting.  Motion by Commissioner Gentry, seconded by Commissioner Suggs, to authorize Mr. McQueen and staff to work with the worker’s comp carrier on the safety program.  The motion carried unanimously.  (2/1140)

                                   

Used Mobile Home Requirements:

 

The Board rescheduled this item to the July 21st meeting.  (2/1191)

 

 

Jail Inspection/Sheriff Turner:

 

Sheriff Turner provided a copy of a letter from Gator Fire Equipment Company, Inc. regarding the annual fire alarm inspection.  The inspection fee will be $190. 

 

Sheriff Turner referred to his letter to the Commission dated June 30, 2003 concerning the findings of the fire inspection completed by the State Fire Marshal’s Office.  Sheriff Turner stated the quick remedy would be to build a new jail. 

 

Chairman Durden suggested that the Board authorize Gator Fire Equipment to perform the fire alarm inspection and to allow Sheriff Turner to bring back estimates for the items that need to be corrected.  Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve the request to have Gator Fire Equipment perform the fire alarm inspection and for Sheriff Turner to bring back the estimate for approval.  The motion carried unanimously.  (2/1285)

 

 

Lisa Rhan / Citizen’s Request, NE 30th Street:

 

(Considering Ms. Rhan was not present, the Board did not consider this request.)

 

 

EMA/County Coordinator’s Report:

 

Letter of Support / Lake City VA Center – Mr. McQueen referred to a letter from the Columbia County BOCC concerning the Florida Department of Veteran’s Affairs possibly eliminating inpatient and long term care at the Lake City VA Medical Center.  The Columbia County Commission requests a letter of support in maintaining the current level of operations.  Motion by Commissioner Langford, seconded by Commissioner Suggs, to send the letter of support for the Lake City VA Center.  The motion carried unanimously.  (2/236)


 

Sewer / Water Plant Operator (Hart Springs) – Mr. McQueen presented the two (2) bids received for the Sewer/Waste Plant Operator for Hart Springs. 

 

1.  Gulf Coast Utilities               Sewer Plant – $300 per month

Water Plant – $400 per month

Both – $495 per month

 

2.  Randy Wilkerson                             Waste Water (only) – $385 per month

 

Mr. McQueen stated that the permit with DEP will require five (5) visits per week for the waste water and three (3) visits per week for the water plant.  Chairman Durden mentioned

that there will be other costs involved for the laboratory fees.  Motion by Commissioner Suggs, seconded by Commissioner Bush, to accept the bid from Gulf Coast Utilities for a 30 day period until references are obtained and the other costs can be determined.  The motion carried unanimously.  (2/2303)

 

 

Robin Schwartz / NW 1st Avenue:

 

Ms. Robin Schwartz presented a request for county maintenance of a portion of NW 1st Avenue.  After discussion, it was suggested that Ms. Schwartz file a petition for maintenance through the special assessment district process.  Mr. McPherson stated he and Mr. Chumley will prepare the necessary forms for the petition process.  (2/2617)

 

 

EMA/County Coordinator’s Report (Continued):

 

Land Management Review Team – Mr. McQueen referred to a letter from the Suwannee River Water Management District regarding the 2003 Land Management Review Team.  SRWMD requests the Board to appoint a representative to the Review Team.  Chairman Durden stated he would be willing to serve as the representative.  The Board agreed.  (2/3108)

 

Interlocal Agreement / SRWMD – Mr. McQueen presented a draft copy of the Interlocal Agreement (No. 02-03-298) with SRWMD for administration of the Coastal Impact Assistance Program.  Motion by Commissioner Suggs, seconded by Commissioner Gentry, to approve the agreement with SRWMD.  The motion carried unanimously.  (2/3200)

 

Springhouse Quilters Guild – Mr. McQueen referred to an invitation from the Springshouse Quilters Guild, Inc. for it’s open house on July 12, 2003 at 10:00 a.m. 

 

 

DEM Extension – Mr. McQueen presented a modification to the Continuity of Operation (COOP)/Terrorism Annex Agreement (#03-FT-1B-03-01-288).  The termination date is extended to April 16, 2004.  Motion by Commissioner Suggs, seconded by Commissioner Langford, to approve the modification.  The motion carried unanimously.  (2/3330)


 

Mosquito Control – Mr. McQueen referred to a letter from the Department of Agriculture and Consumer Services concerning contract for mosquito control.  The program requires a 50% match.  He stated he will meet with Commissioner Suggs and bring back a recommendation on where to obtain the funds.  He recalled that the Board had considered funding a portion of the program through the Solid Waste Department.  (2/3384)

 

Building Department Report – Mr. McQueen presented and reviewed the Building Department Report for June 2003. 

 

Mobile Homes                            13 Total / 7 Replacements / 6 Impacts = $8,647.86

(Transportation = $6,428.58 / Capital = $2,219.28)

 

New Construction                      12 Total / 1 Fanning Springs Bldg. / 3 Replacements

8 Impacts = $11,530.48 (Transp. = $8,571.44 / Cap.=$2,959.04)

1 misc. Impact fee for electric = $1,441.31

(Transp. = $1,071.43 / Capital = $369.88)

 

Remodeling / Additions   2

Barns                                        4

Garages                         1 / 1 impact fee $1,441.31 (Transp.=$1,,071.43 / Cap. $369.88)

Roofing                         1

Pools                                        1

Sheds                                        1

Miscellaneous                            8

 

Mosquito Issues – Mr. McQueen requested the Board authorize him to prepare the application.  He stated Gilchrist County may receive up to $50,000 for three (3) years with a 50% match.  Motion by Commissioner Suggs, seconded by Commissioner Bush, to submit the application and review the budget for funding the program.  The motion carried unanimously.  (2/3560)

 

North Gilchrist VFD – Mr. Clarence Feagle, representing the North Gilchrist VFD, presented a list of materials for the renovations of the fire station.  Mr. McQueen recalled at the last meeting Mr. Riffle had requested the Board approve the renovations at a cost of $6,000.  The Department wishes to enclose a 1800 square foot portion of the building to be used for a training room. 

 

Mr. Feagle told the Board that the Department intends to use the room for public meetings, the community’s use and a polling place.  Mr. Feagle referred to the list of materials needed, the total amount is $5,905.15.  At the request of the Board at the last meeting, Mr. Ferguson went to meet with Mr. Riffle concerning the proposed renovations.  Mr. Ferguson reported that the building is 50' X 100'.  The renovations will bring the enclosed portion of the building to approximately 50%.  Mr. Feagle explained that half of the building was intended to house the trucks and equipment and at the time of construction, the concrete in that portion of the building was poured at 6" instead of 4".  They currently house six trucks in the station.  The Board discussed the request and it was suggested that this item be considered during the budget process.  Motion by Commissioner Gentry, seconded by Commissioner Langford, to postpone the proposal for the North Gilchrist VFD addition until the budget process in August.  The motion carried unanimously.  (3/038) 


 

Gray Construction Services, Inc.:

 

Chairman Durden referred to pay request #1 from Gray Construction Services, Inc. for the Hart Springs Manager’s residence.  Mr. Gilliam recalled there had been a change order approved and that this invoice is for the first payment in the amount of $31,675.50.  Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve payment in the amount of $31,675.50 to Gray Construction from General Reserve.  The motion carried unanimously.  (3/428)

 

The meeting recessed at 2:55 p.m.

 

The meeting reconvened at 3:11 p.m.

 

 

Mr. Feagle stated that a 3-ton air-conditioning unit would be needed to cool the entire enclosure.  He asked the Board if it would be possible to acquire the unit in the old modular building at the Sheriff’s Office.  Motion by Commissioner Gentry, seconded by Commissioner Langford, to declare the A/C surplus and to transfer it to the North Gilchrist VFD.  The motion carried unanimously.  (3/620)

 

                                                                             

The meeting recessed at 3:12 p.m.                           

 

The meeting reconvened at 4:24 p.m.

 

 

 

Road Policies / Resolution 03-54:

 

Mr. McPherson presented and reviewed Resolution 03-54 amending Section III of the County’s policies manual relating to roads and rights of way. 

 

                                                RESOLUTION NO. 2003-54

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; AMENDING SECTION III OF THE COUNTY’S POLICIES MANUAL RELATING TO ROADS AND RIGHTS OF WAY; AMENDING THE ROAD CLOSURE POLICIES TO CONFORM TO STATE LAW; ESTABLISHING THE COUNTY ROAD IMPROVEMENT PLAN; ESTABLISHING POLICIES FOR ACCEPTANCE OF ROADWAYS INTO THE COUNTY ROAD SYSTEM; ESTABLISHING POLICIES FOR EMERGENCY MAINTENANCE OF ROADWAYS NOT IN THE COUNTY ROAD SYSTEM; AND ESTABLISHING AN EFFECTIVE DATE.

 

 


Mr. McPherson discussed Rule 3.3 relating to the County Road Improvement Plan.  He suggested the County develop a priority list of road improvement projects.  Chairman Durden mentioned that he had recently reviewed the County’s impact fee ordinance and noted the County Coordinator is to provide an Road Improvement Plan to the BOCC each year.  Mr. McPherson suggested that this a priority list of roads be maintained. 

 

Mr. McPherson also referred to the addition of Rule 3.5, Acceptance of Roadways into County System and Rule 3.6, Emergency Maintenance of Roadways.  Mr. McQueen pointed out that Rule 3.5-1 and suggested revising the language to exclude “a subdivision.”  After discussion, the Board agreed to delete #1 for Rule 3.5.  Motion by Commissioner Langford, seconded by Commissioner Gentry, to approve Resolution 03-54 with the changes mentioned.  The motion carried unanimously.  (3/660)

 

EMA/County Coordinator (Continued):

 

Interlocal Agreement / Alachua County – Mr. McQueen presented an amendment to the interlocal agreement for solid waste disposal.  The amendment allows a 30 day trial period, through the month of August, with New River Landfill.  Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve the amendment to the interlocal agreement with Alachua County.  The motion carried unanimously.  (3/1284)

 

Gilchrist County Health Department – Mr. McQueen presented a request from the Health Department for letters of support for the March of Dimes, “Gilchrist County Fresh Air for Moms and Babies” grant and the “North Central Florida Wellspring Initiative” grant.  Motion by Commissioner Bush, seconded by Commissioner Suggs, to approve the letter of support for the Health Department’s application for the March of Dimes grant.  The motion carried unanimously.  Motion by Commissioner Suggs, seconded by Commissioner Langford, to approve the letter of support to the Health Department for the North Central Florida Wellness Initiative.  The motion carried unanimously.  (3/1468)

 

Bids / Week’s Building – Mr. McQueen presented a bid in the amount of $17,094 from Chiefland Aluminum for the siding on the Week’s Building.  He advised it was the only bid received.  Mr. McQueen recalled there is $12,000 budgeted for the project and the balance could be paid from the Emergency Management Grant.  Motion by Commissioner Bush, seconded by Commissioner Suggs, to approve the bid from Chiefland Aluminum for the siding on the Week’s Building.  The motion carried unanimously.  (3/1535)

 

Solid Waste:

 

Ms. Diane Avery advised the Board that they had obtained a list of materials from Gilchrist Building Supply for the proposed building at the Solid Waste site on SR 47.  The cost for materials would be $7,114.  She had then obtained a quote in the amount of $4,050 to pour the concrete slab.  The Board discussed the financing of the project which would also include labor, electric and plumbing.  Mr. Gilliam suggested the Board wait and consider the item at the next meeting and allow the Finance Department to review the Solid Waste budget for the current year and the proposed budget for FY 03/04.  The Board agreed.  (3/1759)

 

 

 


Road Department:

 

Commissioner Bush asked Mr. Martin about the status of the limber.  Mr. Martin replied that they just received parts this past week and they are waiting on more. 

 

Discussion was held concerning the invoice from Raney’s in the amount of $5,301.45 for truck repairs.  Mr. Martin explained the difference in the invoice and the approved amount of $3,888.95 was due to the replacement of the bell housing and some bolts.  The Board also discussed the fact that the purchase order system had not been followed.  Chairman Durden suggested tabling the invoice to the meeting on July 21st.  The Board agreed.  (3/2017)

 

Commissioners’ Reports:

 

Commissioner Suggs advised the Small County Coalition meeting will be held July 15th through July 18th.  The purpose of this meeting is to develop the legislative agenda. 

 

Commissioner Suggs told the Board she received a phone call from Will Kendrick advising her that he is going to send a survey to the small counties for ‘critical needs’ to seek funding next year. 

 

Commissioner Gentry suggested that Commissioner Langford also look into damage caused to the truck at Raney’s and the reason it occurred.  Commissioner Langford said the reason was the bolts were loose but he would talk to Raney’s about why they had not noted the need for these repairs in the beginning. 

 

Commissioner Gentry mentioned that there are four (4) signatures pending for the Martini Grade right-of-way. 

 

Commissioner Langford mentioned the proposed SW 35th Avenue paving project.  Mr. Gilliam advised he was unable to find any deeded right-of-way to SW 35 Avenue.  The Board discussed using impact fees to fund this paving project.  The Board agreed that Commissioner Langford and Mr. McPherson could bring back a recommendation and criteria for the use of impact fees to the July 21st meeting.  Mr. McPherson stated he would prepare a resolution authorizing the use of impact fees for the project. 

 

Commissioner Langford referred to a letter from the Fish and Wildlife Conservation Commission concerning the closing of the Ira B. Oasis boat ramp.  It was pointed out that there is a question regarding which boat ramp the letter is referring to.  Commissioner Langford stated he would contact the Conservation Commission and report back to the Board. 

 

Commissioner Langford presented a request on behalf of the Northeast Church of Christ for a waiver of the impact fees.  Chairman Durden advised that the impact fees cannot be waived but the Board could waive the building permit fees.  Motion by Commissioner Suggs, seconded by Commissioner Bush, to waive the building permit fees for the North East Church of Christ.  The motion carried unanimously with Commissioner Langford abstaining. 

 


Commissioner Gentry provided information he obtained for a cutoff switch for the motor graders.  He recommended the Board purchase the Mobile Equipment Protection units at a cost of $260 each.  Commissioner Gentry stated he had contacted the factory and found that these gages cannot be overridden.  Mr. Ferguson advised that he has already ordered the new grader with a cutoff switch installed and stated he could try and contact them and cancel the order for it.   Motion by Commissioner Suggs, seconded by Commissioner Bush, to purchase the gage for each motor grater at a cost of $260 for each grader after checking with RingPower regarding the affect on the warranties and to try stopping the order for the cutoff switch ordered on the new grader.  It was suggested that the switch be ordered for one grader and to have Mr. Nathan App install it and determine the cost of installation for each.  Commissioner Suggs amended the motion to purchase one gage for one grader and to have Mr. Nathan App install it and provide a cost for installation.  The motion carried unanimously. 

 

Mr. McQueen mentioned he received a call from Dee Anderson regarding a solar project.  She indicated that she is interested in coming to the next meeting to discuss the project with the Board. 

 

Commissioner Durden reported that the Animal Control Committee recently had a meeting and there are several issues they will addressing in the future regarding policies and procedures.  He stated one of the issues will concern determining who is responsible for answering calls for large animals.

 

Commissioner Durden advised the truck for the Code Enforcement Officer has been received. 

 

Commissioner Durden reported he had attended a Fire meeting with the City of Trenton representatives.  They intend to have another meeting and bring back recommendations for the special assessment amounts for the Board’s consideration. 

 

Old Business:

(None)

 

New Business:

(None)

 

Public Participation:

 

Ms. Delight Curtis asked about a place to board the large animals.  Chairman Durden replied the County does not currently have a place for large animals.  She asked if there would be any compensation?  Chairman Durden answered there would not be.  

 

Ms. Curtis asked they Commissioners if they had received an invitation from Spring Tree studios.  Commissioner Langford and Commissioner Bush stated that they had received an invitation.  Ms. Curtis stated it was a meeting about a new film studio in Newberry.  The meeting will be on July 31st at 7:00 at Oakview Middle School in Newberry. 

 


Ms. Theresa Gentry asked if there was advertisement for animals adopted out of the Animal Control Program.  Chairman Durden stated the Committee has planned to do advertising. 

 

 

 

There being no further business to discussion, Commissioner Suggs moved to adjourn at 6:00 p.m.  The motion was seconded by Commissioner Langford and carried. 

 

APPROVED:

 

 

                                                                          ATTEST:                                                                   Randy Durden, Chairman

 

 

                                                            

Joseph W. Gilliam, Clerk