MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD SEPTEMBER 4, 2003.

 

The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Thursday, September 4, 2003 at 1:15 p.m. in the Board of County Commissioners Meeting Room located at 210 South Main Street, Trenton, Florida, with the following members present to-wit:

 

Commissioner Randy Durden, Chair

Commissioner Wilbur Bush

Commissioner Mitchell Gentry

Commissioner Tommy Langford

Commissioner Sue Suggs, Vice-Chair

 

(Commissioner Suggs arrived at 4:00 p.m. and left the meeting at 6:10 p.m.)

 

Others in attendance were: Joseph W. Gilliam, Clerk of Court, John McPherson, County Attorney, Karen Heaton, Deputy Clerk, Sam Ferguson, Director of Finance, Jacki Johnson, Deputy Clerk, Ron McQueen, EMA/County Coordinator, Ben Chumley, County Planner, Melvin Camper, Daniel Slaughter, Shelby Langford, Sammy Schofield, Betty Schofield, Diane Avery, Michael Lamar, Nathan Martin, Cloud Haley, Beth Latner, Chris Philman, Stanly Akins, Edgar Langford, Linda Walker, Mark Bishop, Don Alexander, Ray Langford, Evelyn Meece, William Clark, Debbie Ross, Donna Sanchez, Brenda Brown, Sable Bolling, Wesley Asbell, Jonathan Kincaid, Isabel Jaekel, Ed Hasson, Mary Ann Hasson, Damon Legget, Robert Heise.

 

Call to Order:

 

Chairman Durden called the meeting to order at 1:30 p.m.  Commissioner Langford delivered the Invocation and Commissioner Gentry led the Pledge of Allegiance. 

 

Agenda Changes:

                                                                       Deletions:

 

1.         Purchase order to Akin’s Heating & Air ($2,048.64).  (Withdrawn per Commissioner Durden)

 

                                                                       Additions:

 

1.  SHIP Subordinations Agreements (Clerk’s Report.)

2.  Requisition request from Sheriff Turner, Byrne Grant.  (Clerk’s Report)

3.  Value Adjustment Board, establish dates.  (Clerk’s Report)

4.  Bid opening for the well at the Hwy 47 Solid Waste site.  (Clerk’s Report)

5.  Coastal Improvement Invoice, from SRWMD, $32,178.  (Consent Agenda)

6.  Letter from Greg Beauchamp, Horne, Well-Use.  (Attorney’s Report)

7.  Request from Ben Chumley re: Subdivision name change (EMA/County Coordinator’s Report)


 

Motion by Commissioner Bush, seconded by Commissioner Langford, to accept the agenda with the changes noted.  The motion carried unanimously. 

 

Consent Agenda:

 

7)                  Approval of Bills

8)                  Approval of purchase order to ELAB Inc. for quarterly ground water monitoring ($2,945)

9)                  Approval of Budget Entries: #BE3-073 thru #BE3-092.

10)              Approval of Minutes: Regular meeting, August 18, 2003.

 

Motion by Commissioner Bush, seconded by Commissioner Langford, to approve the Consent Agenda with the addition of the invoice from Suwannee River Water Management in the amount of $32,178.  The motion carried unanimously. 

 

Attorney’s Report: 

 

Martini Grade – Mr. McPherson advised that all of the contracts for the right-of-ways have been signed but Mr. Ray Langford has told his attorney not to release his and Edgar Langford’s contracts yet.  Mr. McPherson recalled that the Board had specified this date as the deadline to receive signatures on all contracts and asked the Board for direction on whether or not to continue negotiations with the Langfords.  He explained that one of the issues brought out by Mr. Ray Langford concerns the section of property owned by BellSouth.  The ownership of that property is in question at this time. 

 

Mr. Ray Langford was present and discussed with the Board the section of property in question.  Mr. Langford contended that the Board members have not cooperated with him by coming out to the property and discussing these issues.  The Board explained that Commissioner Gentry and Mr. McPherson had been authorized to negotiate with all of the landowners for the contracts for right-of-way.  In conclusion, the Board agreed to allow Mr. McPherson and Commissioner Gentry to continue negotiations at this time and Commissioner Langford told Mr. Ray Langford that he would meet him on Tuesday morning at the property to discuss the BellSouth property.  (1/111)

 

Suwannee County Public Works Director:

 

Mr. Jerry Sykes, Suwannee County Public Works Director, appeared before the Board regarding a proposed interlocal agreement with Suwannee County for solid waste transfer services.  He explained Suwannee County has a transfer station and contracts with a waste management facility in Georgia.  Suwannee County pays a tipping fee in the amount of $14 per ton at that facility.  The freight is approximately $11 per ton.  They charge Suwannee County residents based on a rate of $32 per ton, the difference is for the cost of operations of the transfer station.

 

Mr. Sykes explained that Suwannee County has a five-year contract with the escalation with automatic renewal for two (2) additional five-year periods.   He pointed out there are escalation clauses in the contracts which are based on the annual Consumer Price Index (CPI) with the rate not to exceed 3% in one (1) year. 


 

The transfer station is located approximately 8 miles south of Live Oak on SR 129.  Mr. McQueen stated is 37 miles one way which 18 miles less than the department currently hauls.  Mr. Sykes stated they would charge Gilchrist County the same rate as the Suwannee County residents. 

 

Chairman Durden recalled that there had been discussion about entering into a contract with the New River Landfill.  Ms. Avery had advised him that the department had hauled several loads to New River and because of the conditions there the truck gets stuck each time.  Ms. Avery concurred the situation would be better with Suwannee County.  Chairman Durden recommended the Board pursue termination of the contract with Alachua County in order to enter into a contract with Suwannee County Solid Waste.  Motion by Commissioner Langford, seconded by Commissioner Bush, to pursue termination of the contract with Alachua County and to enter into a contract with Suwannee County Solid Waste.  Mr. Sykes suggested the County Attorney review the proposed agreement and recommend any changes.  The motion carried unanimously.  (1/1830)

 

City of Trenton: 

 

Solid Waste  Chairman Durden recognized Mr. Michael Lamar, Manager, City of Trenton, and recalled the City of Trenton has requested a rate reduction for the Solid Waste Facility.  Chairman Durden recommended the rate be reduced to $52 per ton for the City of Trenton.  Motion by Commissioner Gentry, seconded by Commissioner Langford, to approve the request effective upon entering into a contract with Suwannee County.  The motion carried unanimously.  (1/1850)

 

Sewer to Jail  Chairman Durden reported that he met with Mr. Lee Mills and obtained a construction cost estimate for the installation of the sewer to the jail.  The total estimated cost is $96,470.  Of this cost, 10% is for contingency.  Chairman Durden advised in discussions with the City of Trenton, it has been tentatively agreed that the cost of labor would be divided between the City and the County with the work performed by City and County employees.  It was also tentatively agreed the County would pay 40% of the cost and the City would pay 60%.  Motion by Commissioner Gentry, seconded by Commissioner Langford, to approve the project for the construction of the sewer to the jail in cooperation with the City of Trenton.  The motion carried unanimously.  (1/1898)

 

Fire Assessments – Chairman Durden reported that he, Mr. McQueen and Mr. Gilliam have been meeting with Duke Lang, Sherree Oxendine and Michael Lamar concerning fire assessments.  For the Board’s review, Chairman Durden provided a copy of a proposal for fire special assessments which included a summary for fire service enhancement, a summary of a one, three, five and ten year plan, an outline of funding rationale and an outline of the master fire plan.  The proposal also included the following base rates.

 

 

 

 


 

Class

 

Description

 

Base Rate

 

A

 

Dwellings

 

$55/unit

 

 

B

 

Home occupations, small restaurants and grocery stores, professional offices, and small commercial business, all defined as having less than 2,000 square feet.

 

 

$150

 

 

C

 

Restaurants, grocery stores, professional offices and business, all defined as having 2,000 sq ft or more.

Motels + $10 per unit

 

 

$350

 

 

 

D

 

Section 302 facilities as defined by State Emergency Resource Commission (SERC), manufacturing facilities, petroleum, dealerships, places that dispense petroleum products, mariners, tire change and repair, chemical and pesticide dealers, LP and Natural gas vendors and or plants.

 

 

 

$500

 

E

 

Vacant unimproved land

 

$40/unit

 

Mr. Michael Lamar recommended this methodology for the Board’s consideration and stated that they will also be presenting it the Trenton City Commission. (1/2131)

 

Florida Division of Forestry, Annual Report:

 

Mr. William Clark, Gilchrist County Forester, presented the annual report from the Florida Division of Forestry’s Cooperative Florida Assistance Program for July 1, 2002 through June 30, 2003.  (1/2438)

 

Public Hearing / Ordinance 03-03, Fireworks Regulations:

 

Chairman Durden read the short title of Ordinance 03-03.  Mr. McPherson reviewed the proposed ordinance by section. 

 

                                                               ORDINANCE 03-03

AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; REGULATING FIREWORKS DISPLAYS WITHIN UNINCORPORATED GILCHRIST COUNTY; PROHIBITING FIREWORKS DISPLAYS WITHOUT A PERMIT FROM THE COUNTY; ESTABLISHING PERMIT PROCEDURES; REQUIRING PUBLIC NOTICE OF FIREWORKS EVENTS; PROVIDING FOR ENFORCEMENT; PROVIDING INSTRUCTIONS TO THE CODIFIER; AND PROVIDING AN EFFECTIVE DATE.

 

Motion by Commissioner Langford, seconded by Commissioner Gentry, to approve Ordinance 03-03.  The motion carried unanimously.  (A copy of Ordinance 03-03 is on file in the Clerk’s Office)  (1/2438)

 

 


Gilchrist County Health Department:

 

Ms. Sable Boling and Mr. Wesley Asbell, Gilchrist County Health Department, presented an overview of the programs provided by the Health Department.  Ms. Boling also presented a request for approval of increases in fees for FY 03/04.

 

                                                 Gilchrist Health Department Fees Request

                                                                       2003/2004

Medications and Biologicals:

a.  Childhood Vaccines Referenced                                   No Charge

     in F.S. 232032

b.  Childhood HIB Vaccine                                              No Charge

 

(Fees on a per injection basis)                              Min                   Max

c.  College Attendance MR/MMR             $41                   $75

d.  Influenza Vaccine                                            15                     25

e.  Hepatitis-B Vaccine                                          40                     80

f.  Pneumococcal-Adult                                        20                     40

g.  Tetanus                                                          15                     40

h.  Immune Globulin                                           Cost + 20%

i.  Rabies Vaccine & HRIG                                  Cost + 20%

j.  Rabies Consultation fee                                     45

k.  Immunizations-Adult                          Cost + 20%

l.  Nix                                                               Cost + $3.00

 

                                                    Proposed Environmental Health Fees

                                                                                                       Increases

 

1.

 

Permit Fees for:

     New Septic Systems

     Modification to Systems

     Existing System Inspections

 

Min

$125

125

125

 

Max

$200

200

200

 

2.

 

Non-compliance Re-inspections    

 

75

 

100

 

3.

 

Sewage Disposal Annual Service Permit

 

150

 

200

 

4.

 

Shipping/Handling Fees

 

20

 

40

 

5.

 

Annual Fees

     Child Care Centers ($3/per child)    

     Foster Care

     Adult Family Care Homes

     Residential Group Care Facilities

 

 

100

100

100

225

 

 

 

500

250

250

250

 


Ms. Boling reviewed the fees and requested the Board approve a resolution adopting the proposed increases in fees.  After discussion it was suggested that the septic fees be increased by an amount of $150.  The Board agreed.  Motion by Commissioner Gentry, seconded by Commissioner Bush, to approve the increase in fees effective October 1, 2003 and to direct Mr. McPherson to prepare a resolution adopting the new fees for the Gilchrist County Health Department.  The motion carried unanimously.  (1/3475)

 

Commissioner Suggs arrived at 4:00 p.m.

 

Attorney’s Report (continued):

 

Mac Johnson Properties – Mr. McPherson advised Diane Rondolet is preparing notices of violation on the six properties for his review.  (2/1323)

 

Ginnie Spring v. Gilchrist County – Mr. McPherson reported that he is planning to file a Motion for Judgment on the Pleadings in the near future.  (2/1337)

 

Bailey Farms – Mr. McPherson referred to a letter from Kenneth Oertel, the attorney representing Mr. Howard Bailey regarding the special assessment for Mr. Bailey’s watermelon packing shed.  Mr. McPherson explained that the 30-day deadline had passed in which Mr. Bailey could challenge the decision of the Board.  The Board reviewed Mr. McPherson’s letter of response and authorized him to send it to Mr. Oertel and Mr. Bailey.  (2/1853)

 

Horne / Water Rights Contract – Mr. McPherson referred to a letter received from Greg Beauchamp regarding a water rights contract with Mr. and Mrs. James Horne of Bell.  Mr. McQueen explained the County uses the well because it is required to have a potable water source which cannot be within 500 feet of the closed landfill.  Mr. Beauchamp had mentioned a third party is using the well which is a violation of the contract.  Chairman Durden explained that in the past, Mr. Horne’s son had owned property adjacent to the Hornes and was a using the well.  Since that time, the property was sold to Mr. Underhill and the County had not objected to him using the same water source. 

 

Mr. McQueen mentioned that he had discussed the issue with Lee Mills on this date and that he is looking into the possibility of using the well located on the Bell High School property as a water source for the Solid Waste site.  Motion by Commissioner Langford, seconded by Commissioner Suggs, to authorize Mr. McPherson to contact Mr. Beauchamp concerning the well and renegotiations of the contract.  The motion carried unanimously.  (2/1406)

 

Clerk’s Report:

 

Approval of County Holidays – Mr. Gilliam referred to a memorandum from Chief Judge Morris  regarding the holidays to be observed by the Eighth Judicial Circuit during the year 2004.

                                                                             

 

New Year’s Day

 

Thu/January 1

 

 

 

Veterans Day

 

Thu/November 11

 

Martin Luther King

 

Mon/January 19

 

 

 

UF Homecoming

 

Fri/November 12

 

Good Friday

 

Fri/April 9

 

 

 

Thanksgiving

 

Thu/November 25

 

Memorial Day

 

Mon/May 31

 

 

 

Thanksgiving, day after

 

Fri/November 26

 

Independence Day

 

Mon/July 5

 

 

 

Christmas Eve

 

Fri/December 24

 

Labor Day

 

Mon/September 6

 

 

 

 

 

 

 


 

Commissioner Suggs recalled in the past the Board had considered adding President’s Day to the holidays.  Mr. Gilliam explained it would be in the best interest of the Clerk’s Office to observe the same holidays as the Circuit Court due to scheduling.  Motion by Commissioner Bush, seconded by Commissioner Langford, to approve the holidays as submitted by the Judicial Circuit.  Discussion was held regarding the addition of President’s Day and the elimination of UF Homecoming.  Mr. Gilliam recommended that he bring back a 2004 calendar with the holidays listed for further review.  Commissioner Bush withdrew the motion, seconded by Commissioner Langford and the Board agreed to table the item until the next meeting.  (2/1759)           

 

Suwannee Valley Leagues – Mr. Gilliam advised the final cost reimbursement, in the amount of $10,984, for the McArthur Park FRDAP Project had been received.  He recognized Mr. Cloud Haley, Suwannee Valley Leagues, who addressed the Board concerning the final closeout.  Mr. Gilliam requested direction from the Board regarding the transfer of the funds. Discussion was held concerning the audit findings on this project.  Motion by Commissioner Gentry, seconded by Commissioner Bush, to approve the transfer of $10,984.66 to Suwannee Valley Leagues.  The motion carried unanimously.  (2/2041)

 

Value Adjustment Board – Mr. Gilliam told the Board that September 25th, 29th or the 30th would be available to schedule the Value Adjustment Board meeting to consider petitions but one of the petitioners called his office and indicated they would not be to attend in September.  Considering petitioners now have the ability to reschedule one (1) time, Mr. Gilliam suggested the Board consider a date in October.  Mr. Gilliam suggested that he be allowed to review the time-line again for scheduling.  Motion by Commissioner Bush, seconded by Commissioner Langford, to authorize the Clerk to set a date for the VAB meeting.  The motion carried unanimously.  (2/2430)

 

Requisition Request / Sheriff’s Office – Mr. Gilliam presented a request from Sheriff Turner for requisition of $7,807 from the State Law Enforcement Trust Fund to be paid to the Levy County Sheriff’s Office for the purpose of meeting the match of the previously approved Byrne Grant which funds the Tri-County Drug Unit.  Motion by Commissioner Langford, seconded by Commissioner Gentry, to approve the requisition in the amount of $7,807 from the State Law Enforcement Trust Fund.  The motion carried unanimously.  (2/3334)

 

SHIP Subordination – Mr. Gilliam presented SHIP Loan Subordination agreements for Delisa Chub and Janet Jones.  He advised both requests fall within the County’s 80% guidelines for approval.  Motion by Commissioner Suggs, seconded by Commissioner Gentry, to approve the SHIP Subordination Agreement for Delisa Chub.  The motion carried unanimously.  Motion by Commissioner Langford, seconded by Commissioner Suggs, to approve the SHIP Subordination Agreement for Janet Jones.  The motion carried unanimously.  (2/3382)

 

Gray Construction / Purchase Order – Mr. Ferguson presented pay request #3 from Gray Construction in the amount of $10,257.30 for the Hart Springs manager’s residence.  Motion by Commissioner Suggs, seconded by Commissioner Langford, to approve payment of the pay request in the amount of $10,257.30.  The motion carried unanimously.  (2/3500)                     


 

 

Health & Benefits Fair:        

 

Mrs. Beth Latner reminded the Board that the employees health and benefits fair will be held on September 18th.  She provided a list of vendors and local businesses who have agreed to donate door prizes.  Ms. Latner requested the Board consider the donation of a door prize of a weekend package at a bed and breakfast in St. Augustine at a total cost of $399 plus tax.  Mr. Gilliam stated, that with the funding cuts this fiscal year, he did not feel this was the best use of County funds at this time.   After discussion, Commissioner Suggs suggested that the Board provide season passes to Hart Springs as a door prize.  Motion by Commissioner Suggs, seconded by Commissioner Gentry, to approve two (2) season passes to Hart Springs and two (2) weekend passes for camping as a door prize at the Health and Benefits Fair.  The motion carried unanimously.

 

Ms. Latner requested the Board make attendance mandatory again this year.  Motion by Commissioner Suggs, seconded by Commissioner Langford, to require mandatory attendance to the Health and Benefits Fair by all County employees.  The motion carried unanimously.  (2/3570)

 

EMA/County Coordinator:

 

Final Clearance Hart Springs Water Plant – Mr. McQueen reported that the County has received approval on the potable water permit at Hart Springs.  He recalled that during the budget process this year discussion was held concerning rates at the campground.  He suggested approval of an increase to $20 per night.  Motion by Commissioner Gentry, seconded by Commissioner Bush, to approve a camping fee of $20 per night at Hart Springs.  The motion carried unanimously. 

 

Mr. Ferguson requested authorization to release the final check to Mac Concrete for the Hart Springs waste water plant project.  Motion by Commissioner Gentry, seconded by Commissioner Bush, to release the final check to Mac Concrete.  The motion carried unanimously.  (3/229)

 

Gulf Coast Utility – Mr. McQueen provided an estimate from Gulf Coast Utilities for operations of the water plant and the waste water plant at Hart Springs.

 

Lab Costs:       

(1) Water – $60 per month if three samples are taken and no retest required.

(2) Nitrate/Nitrite test – $60 annually.  Will take first set of samples and take to             lab at no cost.

 

Waste Water Plant Estimate:

$90 per month and $400 annually

 

Discussion was held concerning the rates for additional testing and transports to the lab.  Mr. McQueen stated that he would invite Mr. Frierson to the mid month meeting to provide more information.  (3/363)


 

 

City of Trenton, Redevelopment Plan – Mr. McQueen advised the City of Trenton changed the dates on the proposed schedule for the amendment to the Redevelopment Plan.  They have asked that a County representative be present.  Chairman Durden stated that he would attend the meeting. 

 

North Gilchrist VFD   Mr. McQueen recalled that at a previous meeting, Mr. Bud Riffle had requested the Board’s assistance to renovate the fire station.  Mr. McQueen explained this facility would also be used by the Supervisor of Elections as a polling place.  Motion by Commissioner Suggs, seconded by Commissioner Langford, to approve the request in the amount of $4,905.15.  The motion carried unanimously.  (3/515)

 

Progress Energy – Mr. McQueen referred to a letter from Progress Energy regarding recent power failures in North East. 

 

Building Department Report – Mr. McQueen presented the Building Department report for the month of August 2003.  (3/636)

 

                                                    Gilchrist County Building Department

                                                           Summary for August 2003

 

 

Mobile Homes

 

18 Total/5 Replacement

13 Impact Fees = $18,737.03

(Transp=$13,928.59 / Capital = $4,808.44)

 

 

New Construction

 

 

6 Total / 1 Replacement

5 Impact Fees = $7,206.55

(Transp= $5,357.15 / Capital = $1,849.40)

1 Impact Fee for Electric = $1,441.31

(Transp= $1,071.43 / Capital = $369.88)

 

 

Remodeling/Additions

 

 

4

 

Barns

 

1

 

Sheds

 

3

 

Roofing

 

3

 

Garages

 

0

 

Pools

 

0

 

Miscellaneous

 

2

 

 

HIPPA Training – Mr. McQueen suggested that the HIPPA Workshop be held either on September 24th, 25th or 26th.  He stated the Constitutional Officers from Gilchrist County and surrounding counties will be invited to attend and may share the cost.  The Board agreed to hold the workshop on September 24th.  (3/666)


 

 

Spring Ridge VFD – Mr. Ferguson presented a purchase order in the amount of $2,245 from the Spring Ridge VFD for the purchase of hose for the new truck.  Motion by Commissioner Gentry, seconded by Commissioner Suggs, to approve the purchase order in the amount of $2,245.  The motion carried unanimously.  (3/721)

 

Bell VFD – Mr. Ferguson presented a purchase order in the amount $12,925 from the Bell VFD for eleven (11) sets of bunker gear and helmets.  Discussion was held concerning the number of active members in the department.  Mr. McQueen advised there are twelve (12) persons on the roster with approximately eight (8) active members.  Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve the purchase of eight (8) sets of bunker gear and eight (8) helmets at a cost of $8,016.  The motion carried unanimously.  (3/841)

 

EMS – Ms. Linda Walker presented a request to increase the milage rate to $7.00 per mile.  She explained that Medicare and Medicaid have a 5-year phase in of a rate of $9 per mile.  Currently the Department charges $5 per mile.  Ms. Walker suggested that the Board approve an increase to $7 per mile now instead of $6 so that the rate wouldn’t have to be changed again January.  Motion by Commissioner Gentry, seconded by Commissioner Suggs, to adjust the milage rate to $6 per mile effective this date and to reevaluate the rate in January.  The motion carried unanimously.  (3/984)

 

Bid Opening, Solid Waste   Mr. Ferguson presented the following bids received for the limited use commercial well at the Solid Waste Facility on Hwy 47. 

 

Hall’s Pump & Well Service, Inc.                      $3,750

Dependable Well Drilling                                  $4,200

Gaylord Pump & Irrigation, Inc.                        $5,495

 

Motion by Commissioner Suggs, seconded by Commissioner Bush, to award the bid to Hall’s Pump & Well Service for an amount of $3,750.  The motion carried unanimously.  (3/1186)

 

 

Tentative Budget Hearing / FY 03/04:

 

Mr. Gilliam provided a copy of the proposed budget to the Commission and explained that two (2) public hearings are required to adopt the millage rate and the budget for each taxing authority, a tentative budget hearing and a final budget hearing.  He stated the tentative budget hearing was noticed on the TRIM Notice sent out by the Tax Collector.

 

Resolution 03-63, Tentative Millage Rate – Mr. Gilliam stated the proposed resolution establishes a millage rate of ten (10) mills ($10.00 per $1,000).  Chairman Durden read a portion of the resolution as follows: “The said millage exceeds the rolled-back rate ($9.6412 per $1,000) computed pursuant to Section 200.065 Florida Statutes, which amount is characterized as the percentage increase in property taxes adopted by the governing body, said percentage increase being 3.79%.”


 

 

                                                              RESOLUTION 03-63

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; ADOPTING A TENTATIVE MILLAGE RATE FOR FISCAL YEAR 2003-2004.

 

 

Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve Resolution 03-63 adopting the tentative millage rate of 10 mill for FY 2003-2004.  Chairman Durden called for public comment and received none.  The motion carried unanimously. 

 

 

Resolution 03-64, Adopting a Tentative Budget – Mr. Gilliam presented Resolution 03-64 adopting a tentative budget for FY 2003-2004.  The proposed tentative budget commencing October 1, 2003 is necessary to fund Personal Services, Operating Expenses and Capital Outlay expenditures, for the General Revenue Fund, Law Enforcement Fund, Court Facilities Trust Fund, Law Library Fund, Transportation Trust Fund, Transportation Impact Fee Fund, Fine & Forfeiture Fund, State Attorney & Public Defender Trust Fund, SHIP Fund, Current Capital Obligations Fund, Capital Projects Fund, Capital Construction Fund, Emergency Medical Services Fund, Solid Waste Fund, Capital Impact Fees Fund and the Law Enforcement Education Fund. 

 

                                                  RESOLUTION 03-64

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA;  ADOPTING A TENTATIVE BUDGET FOR FISCAL YEAR 2003-2004.

 

Motion by Commissioner Suggs, seconded by Commissioner Gentry, to approve Resolution 03-64 adopting the tentative budget for FY 2003-2004.  Chairman Durden called for public comment and received none. The motion carried unanimously. 

 

 

Resolution 03-65, Tentative Millage Rate for M.S.T.U. – Mr. Gilliam presented Resolution 02-42 adopting a tentative millage rate for M.S.T.U.for fire protection services for FY 2003-2004.  The tentative millage rate for the Municipal Services Taxing Unit (M.S.T.U.) for Fire Protection Services beginning October 1, 2003, shall be one (1) mill ($1.00 per $1,000).  Said millage rate exceeds the current year rolled-back rate ($.9592 per $1,000) computed pursuant to Section 200.065, Florida Statutes, which amount is characterized as a percentage increase adopted by the governing body, said percentage increase being 4.25%.

 

                                                  RESOLUTION 03-65                         

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; ADOPTING A TENTATIVE MILLAGE RATE FOR MUNICIPAL SERVICE TAXING UNIT (M.S.T.U.) FOR FIRE PROTECTION SERVICES FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2003.


 

Motion by Commissioner Bush, seconded by Commissioner Suggs, to approve Resolution 03-65. Mr. Gilliam pointed out that Personnel Services has been added to Fire Protection Services this year.  Chairman Durden called for public comment and received none.  The motion carried unanimously. 

 

 

Resolution 03-66, Tentative Budget for M.S.T.U. – Mr. Gilliam presented Resolution 03-66 adopting a tentative budget for the Municipal Service Taxing Unit (M.S.T.U.) for Fire Protection Services for FY 2003-2004. 

 

                                                              RESOLUTION 03-66

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA, ADOPTING A TENTATIVE BUDGET FOR THE MUNICIPAL SERVICE TAXING UNIT (M.S.T.U.) FOR FIRE PROTECTION SERVICES FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2003.

 

Motion by Commissioner Langford, seconded by Commissioner Suggs, to approve Resolution 03-66 adopting the tentative budget for the M.S.T.U. for Fire Protection Services for FY 2003-2004.  Chairman Durden called for public comment and received none.  The motion carried unanimously.  (3/1280)

 

 

Resolution 03-67, Annual EMS Rate Resolution – Mr. Gilliam presented Resolution 03-67 , the Emergency Medical Services Annual Rate Resolution for FY 2003-2004.  Mr. Gilliam reviewed the rates which have been in effect since 1994. 

 

                                                              RESOLUTION 03-67

 

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA, KNOWN AS THE EMERGENCY MEDICAL SERVICES ANNUAL RATE RESOLUTION, RELATING TO THE PROVISION OF EMERGENCY MEDICAL SERVICES AND FACILITIES; ESTABLISHING THE RATE OF ASSESSMENT FOR FISCAL YEAR 2003-2004; IMPOSING SERVICES ASSESSMENTS AGAINST ASSESSABLE PROPERTY LOCATED WITHIN BOTH THE UNINCORPORATED AND MUNICIPAL AREAS OF GILCHRIST COUNTY; APPROVING THE SERVICES ASSESSMENT ROLL; APPROVING AN EFFECTIVE DATE.

 

Motion by Commissioner Bush, seconded by Commissioner Gentry, to approve Resolution 03-67.  Chairman Durden called for public comment. 

 

Mr. Melvin Camper suggested that the Board consider a central fuel depot for the County vehicles in order to save on the cost of fuel.  He also commented that the Commission should quit increasing taxes.  Chairman Durden told Mr. Camper that the Board was in the process of having plans approved to move the Road Department to the Walker Curve property and that those plans include a fuel depot.  He also explained that the Commission has not increased taxes in many years but that the property values have increased thereby increasing the amount the taxpayers are assessed.


 

Commissioner Suggs left the meeting at 6:10 p.m.

 

Mr. Daniel Slaughter asked for clarification regarding residential and commercial properties.  Discussion was held concerning the different class properties and determining the classification of home based businesses which also have facilities on the property for storage.  Mr. Edgar Langford, Tax Collector’s Office, Mr. Mark Bishop and Mr. Damon Legett, Property Appraisers Office, offered comments and asked for direction from the Board in classifying such properties.  Mr. Gilliam stated that he would meet with Mr. Langford, Mr. McPherson and Mr. Harrison regarding recommendations for next year.  Mr. McPherson suggested that the classifications of such properties be based on the property use for ad valorem taxes.  The motion on the floor carried unanimously. 

 

Resolution 03-68, Annual Solid Waste Resolution – Mr. Gilliam presented Resolution 03-68, the Solid Waste Annual Rate Resolution.  Chairman Durden read the short title. 

 

 

                                                            RESOLUTION 03-68

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA, KNOWN AS THE SOLID WASTE ANNUAL RATE RESOLUTION, RELATING TO THE PROVISION OF SERVICES AND FACILITIES FOR SOLID WASTE COLLECTION AND DISPOSAL; ESTABLISHING THE RATE OF ASSESSMENT FOR THE FISCAL YEAR 2003-2004; IMPOSING SERVICE ASSESSMENT AGAINST ASSESSABLE PROPERTY LOCATED WITHIN BOTH THE UNINCORPORATED AND MUNICIPAL AREAS OF GILCHRIST COUNTY; APPROVING THE SERVICE ASSESSMENT ROLL; APPROVING AN EFFECTIVE DATE.

 

Motion by Commissioner Bush, seconded by Commissioner Langford, to approve Resolution 03-68.  Mr. Gilliam reviewed the schedule of assessment rates for Class A , Class B and Class C properties.  Chairman Durden called for public comment.

 

Mr. Melvin Camper contended those paying garbage pickup fees and the solid waste assessment are paying twice for the same service.  Mr. McQueen explained the purpose of the solid waste assessment is for the cost of closing and monitoring the landfill not for the service.  The motion on the floor carried unanimously. 

 

Mr. Robert Heise asked the purpose of the EMS assessment.  Mr. McQueen explained that all of the special assessment is used to fund EMS and that it pays about half the cost to operate the service. 

 

EMA / County Coordinator Report:

 


Mad Hatters Club – Mr. McQueen presented a request from the Mad Hatters Quilting Club to use the Donnie Precinct once a month.  This organization was started by a group of members from the Springhouse Quilt Club which once utilized the precinct building for it’s meetings.  The group has also requested the Board identify a charity which would receive the proceeds from one of their quilt raffles.  Motion by Commissioner Gentry, seconded by Commissioner Langford, to approve the request to use the Donnie Precinct and to designate Meridian Behavioral Healthcare as the charity.  The motion carried unanimously.  (4/455)

 

Bethel Baptist Church – Mr. McQueen presented a request from Bethel Baptist Church to use the Donnie precinct building on Wednesday night and Sunday morning for their youth class to meet in while they are expanding their building.  This is expected to be for a period of three (3) to four (4) months.  Instead of rental fees, they have offered to clean the building once per week and to mow the grass.  Motion by Commissioner Bush, seconded by Commissioner Gentry, to approve the request.  The motion carried unanimously.  (4/547)

 

EMS Vehicle – Mr. McQueen recalled that EMS has budgeted for a new vehicle in the FY 03/04 budget.  He said that they have found a vehicle on state contract and if it were purchased in this budget year, they should save approximately $2,000 from the contract price projected for next year.  Motion by Commissioner Gentry, seconded by Commissioner Bush, to approve the request.  The motion carried unanimously.  Mr. McQueen said that this is the Supervisor’s vehicle.  (4/578)

 

Used Mobile Home Requirements – The Board rescheduled this item to the first meeting in October.  

 

Suwannee River Partnership Video – The Board rescheduled this item to the first meeting in October. 

 

Commissioners’ Reports:

 

Commissioner Gentry reported on the right-of-way acquisition for Martini Grade.  He advised the Davis’ have requested to be paid for their portion of right-of-way in addition to property to be used for retention.  Commissioner Gentry reviewed the proposed contract amounts totaling $71,955.  He recommended that the Davis’ be compensated as requested in order to proceed with the project.  The Board agreed that if the contracts go through, the Davis’ should be compensated for the right-of-way and the retention areas.

 

Mr. Ray Langford asked for clarification regarding temporary fencing and liability.  Mr. McPherson answered that the temporary fencing would be used during construction of the road and then the fencing replaced with comparable materials to the existing fence.  Mr. McPherson also told Mr. Langford that the contractor would provide the County with a certificate of liability.

 

Mr. Ray Langford discussed with the Board his opposition to the way these negotiations have been handled and indicated that he is not willing to have his attorney release the contract.  The Board also heard comments from Mr. Edgar Langford regarding the Union Baptist Church Road and problems with the paving project.

 

 

 

 


Commissioner Langford reported that he had received a call from MOSHA regarding the fines at the rock pit.  He was told that if the County received a citation, it would have to be paid, there is no grace period to have the findings corrected.

 

Commissioner Langford stated that the would be attending a meeting with the Spring Ridge homeowners on Monday night regarding the process of applying for a special district assessment to have the roads repaired. 

 

Commissioner Langford recalled that in the budget process the Supervisor of Elections received a 9% increase because of the upcoming election year.  He recommended that next year they should not receive the increased amount and that the Commission use it in the Road Department.  He said that the County is in need of another grader. 

 

Commissioner Gentry told the Board that he would like to pursue hiring a road superintendent and transferring Mr. Martin and Mr. Gothard to the vacancies within the department.  The Board discussed the problems with supervision within the Road Department.  Commissioner Langford asked that this issue be scheduled on the agenda for the next meeting.  Commissioner Gentry suggested that each Board member bring a list of objectives for the Road Department.

 

Commissioner Durden advised a survey is needed for the peanut road for permitting from Parks and Recreation.  Mr. McQueen said that Gene Parrish could do it for a cost of $200 to $300.  Motion by Commissioner Langford, seconded by Commissioner Bush, to approve the survey for the peanut road by Gene Parish.  The motion carried unanimously. 

 

Old Business:

(None)

 

New Business:

(None)

 

Public Participation:

(None)

 

 

There being no further business to discuss, Chairman Durden adjourned the meeting at 8:20 p.m.

 

 

APPROVED:

 

 

                                                                       

ATTEST:                                                                     Randy Durden, Chairman

 

 

                                                        

Joseph W. Gilliam, Clerk