MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD SEPTEMBER 15, 2003.

 

The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Monday, September 15, 2003 at 5:00 p.m. in the Board of County Commissioners Meeting Room located at 210 South Main Street, Trenton, Florida, with the following members present to-wit:

 

Commissioner Randy Durden, Chair

Commissioner Wilbur Bush

Commissioner Mitchell Gentry

Commissioner Tommy Langford

Commissioner Sue Suggs, Vice-Chair

 

Others in attendance were: Joseph W. Gilliam, Clerk of Court, John McPherson, County Attorney, Karen Heaton, Deputy Clerk, Sam Ferguson, Director of Finance, Jacki Johnson, Deputy Clerk, Ron McQueen, EMA/County Coordinator, Linda Walker, Diane Rondolet, Delight Curtis, Alan Mikell, Jeff Jordan, Jack Boyette, Don Alexander, Margot Alexander, Lee Schaltenbrand, Brenda Schaltenbrand, Mike Ortez, Joann Ortez, Austin Martin, John Ayers, Doyle Frierson.

 

Call to Order:

 

Chairman Durden called the meeting to order at 5:00 p.m.  Commissioner Langford delivered the Invocation and Commissioner Gentry led the Pledge of Allegiance. 

 

Agenda Changes:

 

Additions:         1) Purchase Order, Chamber of Commerce, $6,629 for Professional Services.

2) Gilchrist County Health Department, Contract for FY 03/04.

3) October 6th meeting, recommendation to reschedule to October 7th.

4) USDA Update

5) Invoice for modular building on the HWY 47 Solid Waste site.

6) Doyle Frierson (6:30 p.m.) regarding Hart Springs

 

Motion by Commissioner Bush, seconded by Commissioner Suggs, to accept the agenda with the changes mentioned.  The motion carried unanimously. 

 

Consent Agenda:

 

1)  Approval of Budget Entry #BE3-095

2)  Approval of Tricia C. Jenkins to the conflict attorney list.

 

Motion by Commissioner Suggs, seconded by Commissioner Gentry, to approve the consent agenda with the addition of the Purchase Order from the Chamber of Commerce and the invoice for the modular building for Solid Waste.  The motion carried unanimously. 


Austin Martin: 

 

Mr. Austin Martin requested the Board allow him to rescind his signature on the right of way contract for SE 70th Avenue.  He discussed the fact that he has had an offer on this section of property and the contract may prevent him from selling it.  The Board requested Mr. McPherson and Commissioner Gentry meet with Mr. Martin to discuss this issue.  (1/116)

 

Attorney’s Report: 

 

Health Department Fees – Mr. McPherson advised he is preparing a resolution to adopt the new Health Department fees. (1/386)

 

Martini Grade – Mr. McPherson advised that he contacted BellSouth regarding the 40'X40' section of property on SE 70th Avenue.  He explained that the ownership of this property is currently being disputed between BellSouth and the Langfords.  Mr. McPherson is waiting to hear from the attorney for BellSouth regarding this issue.  Discussion was held concerning the possibility of eminent domain should the County not reach an agreement with the Langfords.  Chairman Durden stated that he would not agree to initiate eminent domain proceedings and that he has always been a proponent of property rights.  He also advised that he has received phone calls from property owners on NW 10th Street regarding the fact that the County is considering paying for right of way on SE 70th Avenue and the property owners on NW 10th were not paid.  (1/400)

 

Mac Johnson Properties – Mr. McPherson reported he is working with Diane Rondolet to prepare notices of violation on the six properties.  (1/1050)

 

Bailey Farms – Mr. McPherson advised he sent the letter approved by the Commission at the last meeting in response from Mr. Bailey’s attorney.  (1/1110)

 

Horne, Well – Mr. McPherson reported that he had contacted Mr. Greg Beauchamp regarding the Horne, Water Rights Contract.  Mr. Beauchamp was not aware of the history and requested that Mr. McPherson provide a letter of response at which time he would discuss it with Mr. Horne.  (1/1115)

 

Ginnie Springs v. Gilchrist County – Mr. McPherson stated he is working on the Motion for Judgment on the Pleadings.

 

Waste Management Contract – Mr. McPherson advised he has reviewed the Waste Management Contract with Suwannee County and has advised Mr. Sykes of revisions needed.  Mr. Sykes will take the revisions to the Suwannee County BOCC and bring back a revised contract at the next meeting.  (1/1130)

 

Final Budget Hearing: 

 

Mr. Gilliam explained that this is the second and final budget hearing to approve the fiscal year budget for 2003/2004.  He stated this public hearing was noticed through the Gilchrist County Journal this past week. 


 

Resolution 03-72 / Final Millage Rate – Mr. Gilliam presented Resolution 03-72 adopting the final millage rate for FY 03/04.  The final ad valorem tax millage rate is ten (10) mills ($10.00 per $1,000).  Mr. Gilliam stated the roll-back rate is $9.6412 per $1,000 which is a 3.79% increase over the roll-back rate.  This increase is necessary to fund Personal Services, Operating Expenses and Capital Outlay expenditures. 

 

                                                              RESOLUTION 03-72

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; ADOPTING THE FINAL MILLAGE RATE FOR FISCAL YEAR 2003-2004

 

Motion by Commissioner Suggs, seconded by Commissioner Langford, to approve Resolution 03-72.  Chairman Durden called for public comment and received none.  The motion carried unanimously.  (1/1186)

 

Resolution 03-73 / Final Budget  – Chairman Durden read the short title and the following portion of Resolution 03-73: Whereas, the proposed final budget commencing October 1, 2003 is necessary to fund Personal Services, Operating Expenses and Capital Outlay expenditures, for the General Revenue Fund, Law Enforcement Fund, Court Facilities Trust Fund, Law Library Fund, FEMA Fund, Transportation Trust Fund, Transportation Impact Fee Fund, Fine & Forfeiture Fund, State Attorney & Public Defender Trust Fund, SHIP Fund, Current Capital Obligations Fund, Capital Projects Fund, Capital Construction Fund, Emergency Medical Services Fund, Solid Waste Fund, Capital Impact Fees Fund and the Law Enforcement Education Fund. 

 

                                                  RESOLUTION 03-73

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA;  ADOPTING THE FINAL BUDGET FOR FISCAL YEAR 2003-2004.

 

Motion by Commissioner Suggs, seconded by Commissioner Gentry, to approve Resolution 03-73.  Chairman Durden called for public comment and received none.  The motion carried unanimously.  (1/1290)

 

Resolution 03-74 / Final Millage Rate for M.S.T.U. – Mr. Gilliam presented Resolution 03-74 adopting the final Millage Rate for the Municipal Service Taxing Unit (M.S.T.U.) for Fire Protection Services for the fiscal year commencing October 1, 2003.  He stated the millage rate is 1 mill or $1 per $1,000 and the percent increase over the roll-back rate is 4.25%, the roll-back rate is $.9592 per $1,000.  Chairman Durden read the short title and the following portion of the proposed resolution:  The final millage rate for the Municipal Services Taxing Unit (M.S.T.U.) for Fire Protection Services beginning October 1, 2003, shall be one (1) mill ($1.00 per $1,000).  Said millage rate exceeds the current year rolled-back rate ($.9592 per $1,000) computed pursuant to Section 200.065, Florida Statutes, which amount is characterized as a percentage increase adopted by the governing body, said percentage increase being 4.25%.  Mr. Gilliam pointed out that this is also necessary to fund Personal Services, Operating Expenses and Capital Outlay expenditures necessary to provide fire protection services. 


 

                                                  RESOLUTION 03-74

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA; ADOPTING THE FINAL MILLAGE RATE FOR MUNICIPAL SERVICE TAXING UNIT (M.S.T.U.) FOR FIRE PROTECTION SERVICES FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2003.

 

Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve Resolution 03-74.  Chairman Durden called for public comment and received none.  The motion carried unanimously. 

 

Resolution 03-75 / Final Budget for M.S.T.U. – Chairman Durden read the short title and the following portion of Resolution 03-75:   Whereas, the proposed final budget is necessary to fund Personal Services, Operating Expenses and Capital Outlay expenditures for Fire Protection Services throughout the County. 

 

                                                  RESOLUTION 03-75

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA, ADOPTING THE FINAL BUDGET FOR THE MUNICIPAL SERVICE TAXING UNIT (M.S.T.U.) FOR FIRE PROTECTION SERVICES FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2003.  

 

Motion by Commissioner Langford, seconded by Commissioner Suggs, to approve Resolution 03-75.  Chairman Durden called for public comment and received none.  The motion carried unanimously.  (1/1368)

 

Clerk’s Report:

 

County Holidays – Mr. Gilliam recalled at the last meeting, he had presented a list of holidays to be observed by the Eighth Judicial Circuit.  He referred to the 2004 calendar and pointed out that one of the previously observed holidays, Yom Kippur, is on a Saturday in 2004.  He also pointed out that November 12th is being observed for UF Homecoming.  This will give two four day weekends in November whereas Christmas Day is on a Saturday. 

 

 

New Year’s Day

 

Thu/January 1

 

 

 

Veterans Day

 

Thu/November 11

 

Martin Luther King

 

Mon/January 19

 

 

 

UF Homecoming

 

Fri/November 12

 

Good Friday

 

Fri/April 9

 

 

 

Thanksgiving

 

Thu/November 25

 

Memorial Day

 

Mon/May 31

 

 

 

Thanksgiving, day after

 

Fri/November 26

 

Independence Day

 

Mon/July 5

 

 

 

Christmas Eve

 

Fri/December 24

 

Labor Day

 

Mon/September 6

 

 

 

 

 

 

 

Motion by Commissioner Suggs, seconded by Commissioner Gentry, to approve the County holidays for 2004 as submitted.  The motion carried unanimously.  (1/1403)


Rental Equipment, Hart Springs – Mr. Gilliam referred to a list of equipment available for sale to the County from Suwannee Valley Ventures.  He compared the list to the original list for the rental equipment in the contract and stated that it was his opinion that the amount requested, $14,398.74, would be the fair market price for those items.  He advised, because the Park was closed for a portion of the year, there is an excess of approximately $10,000 in Personal Services in the Parks budget.  He recommended transferring this amount to Operating Expenses and paying the balance out of Capital Expenditures.  Motion by Commissioner Suggs, seconded by Commissioner Gentry, to purchase the rental equipment in the amount of $14,398.74 and to fund as recommended by Mr. Gilliam.  The motion carried unanimously.  (1/1500)

 

Value Adjustment Board Meeting – Mr. Gilliam advised the Value Adjustment Board meeting is scheduled for Wednesday, October 8, 2003 at 8:30 a.m.  (1/1852)

 

EMS Write-Off Policy – Mr. Gilliam referred to a memorandum from Linda Walker regarding the Collection Accounts Policy for EMS.  He also referred to a memorandum from Mr. Ferguson recommending adoption of the policy.  Motion by Commissioner Suggs, seconded by Commissioner Bush, to accept the EMS Write-Off Policy.  The motion carried unanimously. 

 

Florida Sheriffs’ Self Insurance Fund – Mr. Gilliam presented an invoice in the amount of $4,968 from the Florida Sheriffs’ Self-Insurance Fund for additional covered member coverage for a period of one (1) year commencing October 1, 2003.  Motion by Commissioner Gentry, seconded by Commissioner Suggs, to renew the policy in the amount of $4,968.  The motion carried unanimously.  (1/1942)

 

Tax Deed Overage – Mr. Gilliam presented two (2) Tax Deed Sale disbursement requests as follows:

 

(1)               Tax Deed Application #2002-166

Certificate #97-423

Amount of Disbursement – $9,947.70

 

Motion by Commissioner Suggs, seconded by Commissioner Bush, to accept the transfer to the Board of County Commissioners in the amount of $9,947.70.  The motion carried unanimously. 

 

(2)        Tax Deed Application #1999-06

Certificate #95-14

Amount of Disbursement – $7,024.26

(There was an interpleader action started on this file.  Case 99-26-CC, as per Attorney Theodore Burt, the overage monies should be declared forfeited to the Fine & Forfeiture Fund of Gilchrist County after deduction of the Clerk’s fees and certified mail fees.)

 

Motion by Commissioner Suggs, seconded by Commissioner Gentry, to approve the transfer of $7,024.26 to the Fine & Forfeiture Fund. (1/1942)

 

 

 


 

EMS, Purchase of Vehicle – Mr. Gilliam recalled at the last meeting, the Board approved the purchase of a vehicle for EMS but it was not stated what type of vehicle or the purchase price.  He presented an invoice for approval in the amount of $31,299 from Garber Chevorlet for a 2003 Tahoe.  Motion by Commissioner Gentry, seconded by Commissioner Langford, to approve the purchase of the vehicle for EMS.  Discussion was held concerning the type of vehicle and the need for such a vehicle by the EMS Supervisor.  Ms. Walker explained that this vehicle would allow her to assist with calls and to carry medical supplies and equipment.  The vehicle is being purchased off of the state contract and will save approximately $2,000 over the contract price for next year.  Chairman Durden stated that he thought it would be wise to go out for bid for a comparable vehicle in order to obtain a lower purchase price.  The motion on the floor carried with Commissioner Durden voting “no.”  (1/2153)

 

 

Nationwide Explosion Outreach Ministries:

 

Ms. Sherry Boyette presented information regarding the Nationwide Explosion Outreach Ministries and requested the Board allow them to use one of the community buildings to meet in on a temporary basis.  Concerning the question of separation of “Church and State,” Mr. McPherson advised that the Board would follow the same policies as with leasing the precincts to any other organization.  He explained, however, it would not be wise to allow a religious group to use the Board of Commissioners Meeting Room.  After discussion concerning the availability of the voting precincts, Commissioner Langford asked Ms. Boyette to meet with Mr. McQueen to identify which one of the buildings would be suitable and bring back a request.  (1/3260)

 

Clerk’s Report (Continued): 

 

Suwannee River Water Management District – Mr. Gilliam presented Resolution 03-76 requesting SRWMD for a reduction in fees for FY 03/04. 

 

                                                              RESOLUTION 03-76

A RESOLUTION OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS; REQUESTING THE SUWANNEE RIVER WATER MANAGEMENT DISTRICT TO REDUCE PERMIT FEES.

 

Motion by Commissioner Suggs, seconded by Commissioner Langford, to approve Resolution 03-76.  The motion carried unanimously.  (2/215)

 

SHIP Program – Mr. Gilliam presented a Satisfaction of Mortgage for Kimberly Quincey.  Motion by Commissioner Suggs, seconded by Commissioner Langford, to approve the Satisfaction of Mortgage from Kimberly Quincey.  The motion carried unanimously.  (2/241)

 

 

 

 


Spring Ridge VFD:

 

Chairman Durden recognized members of the Spring Ridge VFD who were in attendance to receive the new Brush truck purchased for the Department.   The Board members and those in attendance left the meeting room at 6:50 for the presentation and reconvened at 7:05 p.m.

 

Clerk’s Report (Continued):

 

SHIP Program – Mr. Gilliam presented a copy of the SHIP Annual Report for the Board’s information.  (2/288)

 

Revision 7 to Article V – Mr. Gilliam referred to a letter from Tom Gallagher regarding a required study to determine the county expenditures for court-related services for the past fiscal year.  Mr. Gilliam stated he has received the forms and the survey is to be completed by the end of October.  (2/293)

 

Budget Entries – Mr. Gilliam presented Resolution 03-69 and Resolution 03-70 for Budget Entry #BE3-88 and Resolution 03-71 for Budget Entry #BE3-089.

 

Resolution 03-69 – This resolution amends the FEMA Fund (130) by an increased amount of $31,875 which represents the additional grant reimbursement for the Hazards Mitigation Grant.  Motion by Commissioner Bush, seconded by Commissioner Suggs, to approve Resolution 03-69.  The motion carried unanimously. 

 

Resolution 03-70 – This resolution amends the FEMA Fund (130) by an increased amount of $28,500 which represents the additional grant reimbursement for the FERDAP Grant for Hart Springs.  Motion by Commissioner Gentry, seconded by Commissioner Suggs, to approve Resolution 03-70.  The motion carried unanimously. 

 

Resolution 03-71 – This resolution amends the Capital Improvement Fund Budget by an increased amount of $10,984 which represents the additional grant reimbursement for the FERDAP Grant for McArthur Park, Phase II.  Motion by Commissioner Langford, seconded by Commissioner Gentry, to approve Resolution 03-71.  The motion carried unanimously.  (2/350)

 

 

Spring Ridge VFD:

 

Mr. Lee Schaltenbrand, on behalf of the Spring Ridge VFD, thanked the Commission for providing the new brush truck. 

 

Doyle Frierson / Hart Springs:

 


Chairman Durden recognized Mr. Doyle Frierson, Gulf Coast Utilities, who was present to discuss operations of the Hart Springs water and sewer plant.  Mr. Gilliam recalled at the last meeting, the Board had reviewed a proposal submitted by Mr. Frierson for operation of the plant and there were some questions concerning the cost of any additional samples needed should a sample fail.

 

Mr. Frierson explained that the only additional cost would be the from the labs and that lab would bill the County directly.  There would be no additional costs from Gulf Coast Utilities.

 

Mr. Frierson reviewed additional costs that may be incurred: lab fees / $100 per month for the sewer plant and $60 per month for the water plant; sludge analysis / $300 annually; nitrate and nitrite sample for water plant / $60 annually; chlorine / $20 to $40 per month; test kit / $500 (one time purchase); and other maintenance costs.

 

Motion by Commissioner Gentry, seconded by Commissioner Suggs, to accept the proposal from Gulf Coast Utilities for the operations of the water and sewer plants at Hart Springs effective October 1, 2003 thru September 30, 2003.  The motion carried unanimously.  (2/410)

 

 

EMA/County Coordinator’s Report:

 

Planning & Zoning Board Members – Mr. McQueen advised the following individuals have applied for the two (2) vacancies on the Planning and Zoning Board.  The first vacancy; Julie Watson and Tammy Davis and the second vacancy; Allen Mikell and Dennis Riordan.

 

Motion by Commissioner Suggs, seconded by Commissioner Bush, to appoint Alan Mikell for the vacancy of Mr. Downing.  The motion carried unanimously. 

 

Motion by Commissioner Langford, seconded by Commissioner Suggs, to appoint Tammy Davis, to the vacancy by Ron Mills.  The motion carried unanimously.  (2/755)

 

Central Florida Electric Refund Check – Mr. McQueen presented a reimbursement check from Central Florida Electric in the amount of $463.38.  (2/995)

 

Local Sources First – Mr. McQueen referred to a letter from Citrus County regarding a resolution regarding Florida’s Water Resource Policy.  He recommended that Gilchrist County adopt a similar resolution.  Chairman Durden asked Mr. McPherson to prepare a resolution for the next meeting.  (2/1019)

 

HIPPA Training – Mr. McQueen advised Mr. Grogan, the County’s Labor Law Attorney, will be conducting a workshop on September 24, 2003 at 10:00 a.m. to discuss HIPPA issues.  An additional session for EMS employees will be conducted at 2:00 p.m.  (2/1158)

 

Diane Avery – For the Board’s information, Mr. McQueen provided a copy of a memorandum from Diane Avery, Solid Waste Department, concerning an accident report dated September 5, 2003. 

 

 


Code Enforcement Report – Mr. McQueen also provided a copy of the Code Enforcement report for August 18, 2003. 

 

Clerk’s Report (Continued) :

 

October Meeting – Mr. Gilliam requested the Board to reschedule the October 6th meeting due to the fact that date is a County observed holiday.  Motion by Commissioner Gentry, seconded by Commissioner Langford, to reschedule the meeting to Tuesday, October 7, 2003.  The motion carried unanimously.  (2/1275)

 

USDA – Mr. Gilliam referred to a letter from Mr. Charles Nichols, USDA, requesting a status report for the Judicial Complex project.  Mr. Gilliam advised there is a Judicial Committee meeting scheduled for October 20th.  Chairman Durden suggested sending a letter of reply stating that there will be a committee meeting but that at this time the project is not included in the County’s FY 03/04 budget.  (2/1330)

 

Employees / Mobile Phones, Cell Phones & Pagers:

 

As requested by the Board, Mr. Ferguson provided a list of the departments/employees with the corresponding communications equipment.  The Board reviewed the list by department and authorized use as follows:

 

(1) Solid Waste:  Motion by Commissioner Suggs, seconded by Commissioner Gentry, to approve a cell phone for Diane Avery and a pager for Pat Fischer, Sr.  The motion carried unanimously. 

 

(2) Animal Control: Motion by Commissioner Gentry, seconded by Commissioner Langford, to approve a cell phone and a pager for Mr. Carl Cowan.  The motion carried unanimously. 

 

(3) Code Enforcement: Motion by Commissioner Langford, seconded by Commissioner Suggs, to approve a cell phone for Diane Rondolet.  The motion carried unanimously. 

 

(4) County Maintenance: Motion by Commissioner Suggs, seconded by Commissioner Bush, to approve a cell phone for Gerald Lanier.  The motion carried unanimously. 

 

(5) EMS: Motion by Commissioner Suggs, seconded by Commissioner Langford, to approve a cell phone and pager for Linda Walker, a mobile phone for Med 2, a mobile phone for Med 4, and a pager for Danny Elkins.  The motion carried unanimously.

 

(6) County Agent: Motion by Commissioner Langford, seconded by Commissioner Suggs, to approve a cell phone and a mobile phone for the County Agent.  The motion carried unanimously. 

 


(7) Emergency Management: Motion by Commissioner Langford, seconded by Commissioner Gentry, to approve all listed for Emergency Management (Ron McQueen / cell phone & pager; Bill Brideson / pager and mobile phone; and Ron Mills / cell phone).  The motion carried unanimously.  

 

(8) Inmate Crew: Motion by Commissioner Langford, seconded by Commissioner Suggs, to approve the cell phone for John Philman.  The motion carried unanimously. 

 

(9) DMV Inspector (Tax Collectors Office): Motion by Commissioner Langford, seconded by Commissioner Gentry, to approve a mobile phone for Edgar Langford.  The motion carried unanimously. 

 

(10) Road Department: Motion by Commissioner Bush, seconded by Commissioner Langford, to approve mobile phones for Nathan Martin and Kenny Bass.  The motion carried with Commissioner Suggs voting “no.”  Motion by Commissioner Bush, seconded by Commissioner Langford, to approve a pager for Nathan Martin, Billy Cannon and Wayne Gothard and to approve a pager for Paul Fuller pending a determination as to whether or not he is on call.  The motion carried unanimously. 

 

(11) County Judge: Motion by Commissioner Suggs seconded by Commissioner Gentry, to approve a mobile phone to Judge Philman.  The motion carried unanimously. 

 

(12) Hart Springs: Motion by Commissioner Langford, seconded by Commissioner Suggs,  to approve a cell phone for Amos Philman.  The motion carried unanimously. 

 

(13) MIS Director: Motion by Commissioner Gentry, seconded by Commissioner Suggs, to approve a pager for Buddy Ellis.  The motion carried unanimously. 

 

(14) Building Department: Motion by Commissioner Langford, seconded by Commissioner Gentry, to delete use of the department’s pager.  The motion carried unanimously.   (2/1400)

 

 

Employee Vehicle Use:

 

Mr. Ferguson provided a list of departments/employees with corresponding vehicle use.  The Board reviewed the list and authorized use as follows:

 

(1) Emergency Management: Motion by Commissioner Gentry, seconded by Commissioner Bush, to approve take home vehicles for Mr. Brideson and Mr. McQueen.  The motion carried unanimously. 

 

(2) EMS: Motion by Commissioner Gentry, seconded by Commissioner Langford, to approve a the take home vehicle for Linda Walker.  The motion carried unanimously. 

 

(3) Solid Waste: Questions were raised concerning the need for the Solid Waste Supervisor to use the vehicle for a take home vehicle.  Motion by Commissioner Langford, seconded by Commissioner Bush, to deny use of a take home vehicle for Diane Avery.  The motion carried unanimously. 


 

(4) Road Department: Discussion was held concerning the need for some of the employees to take vehicles home. It was pointed out that Mr. Gothard is not on call and that he lives in Dixie County.  Motion by Commissioner Gentry, seconded by Commissioner Suggs, to approve all of the listed vehicle use.  The motion failed with Commissioners Bush, Langford and Durden voting “no.”   Motion by Commissioner Langford, seconded by Commissioner Gentry, to approve take home vehicle use by Billy Cannon, Nathan Martin, Paul Fuller and Melvin Meece.  Commissioner Langford suggested that if Mr. Gothard had a need for a take home vehicle, he should bring it back to the Commission.  The motion carried unanimously. 

 

(5) Animal Control: During discussion, it was suggested that the vehicle be parked at the Animal Control facility after hours in order for backup personnel to have use of it if needed.  Motion by Commissioner Langford, seconded by Commissioner Bush, to direct that the department’s vehicle remain parked at the Animal Control facility after hours.  The motion carried unanimously. 

 

(6) Maintenance: Motion by Commissioner Gentry, seconded by Commissioner Suggs, to delete this vehicle as a take home vehicle.  The motion carried unanimously. 

 

During discussion regarding the County’s Vehicle Use Policy for County personnel, it was suggested that the Constitutional Officers also review their vehicle use.  Motion by Commissioner Suggs, seconded by Commissioner Langford, to send a recommendation to the Constitutional Officers.  The motion carried unanimously. 

 

Mr. Ferguson suggested that the Commission also review the County’s travel expenditures. He stated the Commissioners have a travel allowance amounting to approximately $11,000 per year.  The expenditure for travel this year is $36,107 to date and the budgeted amount is $51,596.  Mr. Gilliam mentioned that there has also been problems concerning use of the County’s credit card in tracking expenses and when they were incurred.  Chairman Durden asked Mr. Gilliam to schedule this issue on the agenda for the next meeting.  (2/2508)

 

 

Commissioners’ Reports:

 

Commissioner Suggs discussed activities of the Florida State Rural Development Council.

 

Commissioner Suggs reported that she has been asked by the Small County Coalition to serve as liaison for the Article V issue. 

 

Commissioner Langford recommended the Commission continue to work with Mr. Ray Langford and Bell South regarding the right of way acquisition. 

 


Commissioner Langford mentioned an article in the Gainesville Sun regarding Poe Springs Park.  An individual is attempting to purchase the park and  intends to put in canoes and kayaks at the park and pick them up at the Hwy 47 bridge.  He explained there is concern about this because there are no bathroom facilities at the park and there will be issues with litter.  Mr. McPherson advised he will attend the Alachua County Commission workshop and relay the Board’s concerns regarding this issue. 

 

Commissioner Langford recalled the Board recently discussed hiring a Road Superintendent and he suggested that if were the case that Mr. Martin and Mr. Gothard would be transferred to the two (2) vacancies within the Department.  He said it was his understanding that if someone were hired to manage the Road Department, it would be an individual with an Engineering Degree.  Commissioner Langford suggested that if this were the case, it may save some of the engineering cost with Lee Mills which could be used toward a hirer salary for that person.  He asked if the Road Department could be divided in half putting Mr. Martin in charge of half and Mr. Gothard in charge of half.  Chairman Durden recommended that the new Road Superintendent be allowed to fill the positions within the Road Department as they see fit. 

 

Commissioner Bush advised he had received a complaint concerning remote control boats on Waters Lake and the noise level.  Mr. McPherson stated that he would check the statutes concerning this issue.

 

Commissioner Durden advised that he and Mr. McQueen are continuing to work with the Animal Control Program. 

 

Old Business:

     (None)

 

New Business:

 

Mr. Gilliam told the Board that he was recently notified that Pentamation, the company that supports the County’s finance software program is providing a windows based program and that at some point in the future they will no longer support the unix based system.  Mr. Gilliam explained that this software is used for human resources, finance and accounting, fixed assets and the purchase order system.  He found that Pentamation also has a software program for building and zoning issues.  The updated finance software will cost approximately $130,000 for conversion of the system and training.  He suggested that the cost be spread between the various Board Departments and the Clerk’s Office which also uses the software.  The Board agreed that Mr. Gilliam and Mr. Ferguson should review the costs and bring back a recommendation for financing.

 

Public Participation:

 

Ms. Delight Curtis encouraged the Board to continue to pursue the paving project for Martini Grade.  She suggested that in future right of way acquisition, creative financing should be considered such as offering tax credits to the property owners.

 

 

 

 


There being no further business to discuss, Commissioner Suggs moved to adjourn at 9:00 p.m.  The motion was seconded by Commissioner Langford and carried. 

 

 

 

APPROVED:

 

 

                                                                     

Randy Durden, Chairman

ATTEST:

 

 

                                                                   

Joseph W. Gilliam, Clerk