MINUTES OF A REGULAR MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD OCTOBER 7, 2003.

 

The Gilchrist County Board of County Commissioners, in and for Gilchrist County Florida, convened in a regular meeting on Tuesday, October 7, 2003 at 1:15 p.m. in the Board of County Commissioners Meeting Room located at 210 South Main Street, Trenton, Florida, with the following members present to-wit:

 

Commissioner Randy Durden, Chair

Commissioner Wilbur Bush

Commissioner Mitchell Gentry

Commissioner Tommy Langford

 

(Absent: Commissioner Suggs)

 

Others in attendance were: Joseph W. Gilliam, Clerk of Court, John McPherson, County Attorney, Karen Heaton, Deputy Clerk, Sam Ferguson, Director of Finance, Lyndsay Parrish, Deputy Clerk, Bruce Thompson, Evelyn Meece, Dennis Radice, Daniel Slaughter.

 

Call to Order:

 

Chairman Durden called the meeting to order at 1:15 p.m.  Commissioner Gentry delivered the Invocation and Commissioner Langford led the Pledge of Allegiance. 

 

Agenda Changes:

 

Additions:

1) Sheriff’s Monthly Report

2) Accident Report & Invoice for Repairs

3) Department of Revenue, Information re: TRIM Compliance

4) Gray Construction, Pay Request #4

 

Mr. Gilliam also requested the Board amend the Agenda to consider a request from Meridian Behavioral Health Care at 1:30 p.m. instead of 2:00 p.m.  Motion by Commissioner Gentry, seconded by Commissioner Bush, to accept the agenda with the changes noted.  The motion carried unanimously. 

 

Consent Agenda:

 

         Consent Agenda

 

1)             Approval of Bills

2)              Approval of Budget Entry #BE3-101

3)             Approval of Invoices from PaMaRo, Inc., $2,720 and Kinko’s, $2,129.20

4)             Approval of P.O. #302181, Ring Power and P.O. #302183, Akins’ Heating & Air

5)             Approval of Minutes, September 4, 2003 / Regular Meeting


 

Motion by Commissioner Bush, seconded by Commissioner Langford, to approve the Consent Agenda.  Chairman Durden asked for clarification regarding the P.O. to Pamaro.  Mr. McQueen advised this expenditure is for the light system installed on the Spring Ridge VFD brush truck.  Chairman Durden asked for clarification regarding the purchase order to Kinko’s.  Mr. McQueen replied that this expense is for the printing and binding of the CEMP Plan.  He explained the difference in the purchase order and the invoice, $649, was for the binders.  The motion on the floor carried unanimously. 

 

Meridian Behavioral Healthcare, Inc.:

 

Dr. Margarita Labarta, President, Meridian Behavioral Healthcare, Inc. referred to a copy of a letter she had addressed to Mr. Gilliam regarding the County’s allocation of funding to Meridian.  She requested the Board reconsider the funding amount.  In the budget process, the Board had approved an amount of $10,000, a decrease of approximately 50% over last years budget. 

 

Dr. Labarta explained that the County is already funding less than the 25% required and at that level Meridian would not be able to continue to provide the current amount of services.  She pointed out that Meridian has been generating a portion of the 25% match on the County’s behalf by donations, fees and insurance claims.  She explained the County is going from a position of generating $17,000 less than the match to generating $27,000 less.  The match is supposed to be $71,973 this year.  Dr. Labarta stated that Gilchrist County receives 4% of Meridian’s services. 

 

Dr. Labarta answered questions addressed by the Board and discussed the services provided by the funding.  Motion by Commissioner Langford, seconded by Commissioner Bush, to approve the request of an increase in the amount of $10,178 to be transferred from General Reserve.  The motion carried unanimously. 

 

Attorney’s Report:

 

County Right of Way – Mr. McPherson recalled there have been several instances where citizens have placed things in the County right of way.  Currently there is nothing in the County’s ordinances relating to this issue.  Mr. McPherson suggested that he prepare an ordinance addressing violations and enforcement for use of the County right of way.  The Board agreed.

 

Discussion was held concerning a problem with a section of right of way fronting Mr. Paul Redd’s property near Hart Springs.  Commissioner Gentry explained that the property is located at the end of a cul-d-sac and people with travel trailers have to back onto the property in order to turn around.  It was suggested that post be put up on the curve of the cul-d-sac at least five feet (5') from the roadway.  Commissioner Gentry stated that he would like to discuss this option with Mr. Redd first and bring back a recommendation.  The Board agreed.  (1/470)

 

Resolution 03-83 – Mr. McPherson presented Resolution 03-83 approving the revised fee schedule submitted by the Gilchrist County Health Department. 

 


 

 

RESOLUTION 03-83             

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA, APPROVING THE REVISED FEE SCHEDULE  SUBMITTED BY THE GILCHRIST COUNTY HEALTH DEPARTMENT.

 

Motion by Commissioner Bush, seconded by Commissioner Langford, to approve Resolution 03-83.  The motion carried unanimously. 

 

 

Resolution 03-81 – Mr. McPherson presented Resolution 03-82 stating opposition to the transport of North Florida water.

 

            RESOLUTION 03-81

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GILCHRIST COUNTY, FLORIDA, OPPOSING CREATION OF A STATE-WIDE WATER AUTHORITY, PRIVATIZATION OF WATER RIGHTS,  AND THE TRANSPORT OF NORTH FLORIDA WATER RESOURCES TO CENTRAL AND SOUTH FLORIDA; PROVIDING AN EFFECTIVE DATE.

 

Motion by Commissioner Langford seconded by Commissioner Bush, to approve Resolution 03-81.  The motion carried unanimously.  (1/1037)

 

Martini Grade – Mr. McPherson advised that BellSouth is attempting to negotiate with Ray Langford regarding the property but no agreement has been reached.  (1/1080)

 

Mac Johnson Properties – Mr. McPherson reported that the draft Notices of Violation have been prepared and will be served as soon as they are finalized.  (1/1139)

 

Ginnie Springs v. Gilchrist County – Mr. McPherson advised a Motion for Judgement on the Pleadings has been scheduled for November 13, 2003. 

 

Waters Lake Model Boat Racing – Mr. McPherson stated that he had contacted DEP regarding the model boats at Waters Lake.  He found that DEP does not have any regulations on this type of activity and considers it no more than someone taking any other water craft out on the water.  Commissioner Bush explained that he had received several complaints regarding the noise level of these boats.  (1/1171)

 

Well Use at Walker Curve – Mr. McPherson provided a revised copy of the contract with the School Board for use of the County’s well at Walker Curve.  He pointed out that the School Board had amended the contract to indicate 120 days notice of termination would be required instead of 60 days.  Motion by Commissioner Bush, seconded by Commissioner Gentry, to approve the contract with the School Board for well use.  The motion carried unanimously.  (1/1337)

 


Special Public Defenders, Contracts – Mr. McPherson presented renewal contracts for Candice Brower, Tom Jawarski and Diane See.  The contract expires on June 30, 2004 because of Article V.  Motion by Commissioner Gentry, seconded by Commissioner Langford, to approve the renewal contracts.  The motion carried unanimously.  (1/1337)

 

Solid Waste Contract – Chairman Durden asked Mr. McPherson about the status of the contract with Suwannee County.  Mr. McPherson stated that it will be before the Suwannee BOCC on this date and he will report back at the next meeting.  (1/1419)

 

 

Constitutional Officers:

 

Sheriff Turner referred to his monthly report and pointed out most of the items were ongoing.  He stated he is expecting to have the jail report within a short time.  He advised there will be a finding regarding the number of female Correction Officers.  He explained that they do not receive many applications from women.

 

Sheriff Turner mentioned obtaining estimates for a heliport.  (1/1480)

 

Clerk’s Report:

 

Finalized Health Insurance Cost – Mr. Gilliam advised he received notice from Blue Cross Blue Shield that the proposed rates have been finalized as follows:

 

 

Coverage

 

Rate 11/01/03

 

County 70%

 

Employee 30%

 

Employee

 

$331.91

 

$232.34

 

$99.57

 

Empl/Spouse

 

$649.78

 

$454.85

 

$194.93

 

Empl/Child

 

$608.16

 

$425.71

 

$182.45

 

Family

 

$926.03

 

$648.22

 

$277.81

 

 

SHIP Program – Mr. Dennis Radice advised that he found that Ms. Joanie Lyndsay, a SHIP Loan recipient, is in default of her mortgage due to the fact she is renting out the property.  He stated that he has attempted to contact her and has sent correspondence advising her that she owes the balance of the mortgage.  He recommended that Mr. McPherson send her a letter at this point since he has not received a reply.

 

Mr. Radice referred to a copy of the Annual Report for the SHIP program and advised that it has been submitted to the State.

 

 

 


Mr. Radice presented SHIP Loan applications for approval as follows:

 

(1)  Kevin Benson: Purchase/Rehab, 722 SW 4th Avenue, Trenton, Low Income Category, Lender/Drummond Bank, SHIP Loan amount / $16,354.11.  The SHIP Loan Review Committee recommends approval subject to the following conditions; (a)first mortgage closing, (b)appraisal of $70,000 or more, (c) verification of completed repairs, (d) insurance binder and (e) SHIP funds availability.  Motion by Commissioner Bush, seconded by Commissioner Gentry, to approve the SHIP Loan for Kevin Benson subject to the conditions set forth by the Loan Review Committee.  The motion carried unanimously. 

 

(2) Lessie Mae McGee: Rehab, 704 NW 3rd Avenue, Trenton, Very Low Income Category, SHIP Loan amount / $22,500.  The SHIP Loan Review Committee recommends approval with the following conditions; (a) applicant’s contribution, (b) signed contract from contractor, (c) verification of insurance and (d) SHIP funds availability.  Motion by Commissioner Gentry, seconded by Commissioner Langford, to approve the SHIP Loan to Lessie Mae McGee subject to the conditions set forth by the Loan Review Committee.  The motion carried unanimously. 

 

(3) Taylor Dorsett & Samantha Hodge: Purchase/Rehab, 613 SW 2nd Street, Trenton, Low Income Category, Lender/Capital City Bank, SHIP Loan amount / $17,500.  The SHIP Loan Review Committee recommends approval subject to the following conditions; (a) first mortgage closing, (b) appraisal of $69,900 or more, (c) verification of completed repairs, (d) insurance binder, (e) SHIP funds availability, (f) class certificate and (g) clear termite report.  Motion by Commissioner Gentry, seconded by Commissioner Langford, to approve the SHIP Loan to Taylor Dorsett and Samantha Hodge subject to the conditions set forth by the Loan Review Committee.  The motion carried unanimously. 

 

Mr. Radice reported that the members of the Loan Review Committee have all indicated that they wish to be reappointed.  He explained that they were all appointed to two-year terms and will need to be reappointed next year.  (1/1727)

 

Invoices, SE 70th Avenue – Mr. Gilliam presented an invoice in the amount of $20,077 from Mills Engineering for work to date on SE 70th Avenue (Martini Grade) and an invoice from A.W. Powers Forestry, Inc. in the amount of $200 for an appraisal of right of way.  Mr. Gilliam suggested the expenditures be paid from General Revenue Reserve.  Motion by Commissioner Langford, seconded by Commissioner Bush, to approve payment of the invoices.  The Board heard comments from Mr. Bruce Thompson, 6919 SE 70th Ave., who suggested a decision be made as soon as possible regarding acquisition of the property through eminent domain.  He explained that this will inevitably be the only way to proceed with the project and that if not, how will the County account for the $50,000 already expended.  The motion on the floor carried unanimously. (1/2000)

 

Liberty National – Mr. Gilliam referred to a list of insurance plans offered by Liberty National through payroll deduction.  One of the items offered is a dental plan which has not been approved by the Board.  He recommended that another dental plan not be offered at this time.  Chairman Durden suggested that any additional coverages should be bid out prior to the budget process.  (1/2210)

 


Tax Deed Applications – Mr. Gilliam presented a list of Tax Deed Applications for County owned certificates (Tax Deed #’s TD-2003-23 thru TD-2003-39 and TD2003-41 thru TD-2003-43) and requested authorization to proceed with processing for Tax Deed sales.  The total cost for advertisement, Sheriff’s service, Clerk’s fee and certified mail will be $4,853.74.  Motion by Commissioner Gentry, seconded by Commissioner Langford, to approve the properties for tax deed sale.  The motion carried unanimously.  (1/2290) 

 

SRWMD – For the Board’s information, Mr. Gilliam provided a schedule of meetings to be held by the Suwannee River Water Management District in 2004.

 

Resolution 03-80 (#BE3-098) – Mr. Gilliam presented Resolution 03-80 amending the Local Housing Assistance Trust Fund budget by an increased amount of $7,875 which represents the payoff of the Kimberly Quincy SHIP mortgage.  Motion by Commissioner Langford, seconded by Commissioner Bush, to approve Resolution #03-81.  The motion carried unanimously.  (1/2355)

 

Resolution 03-82 – Mr. Gilliam presented Resolution 03-82 declaring the month of November 2003 National Epilepsy Awareness Month. 

 

            RESOLUTION 03-82

A RESOLUTION OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS DECLARING NOVEMBER, 2003, AS NATIONAL EPILEPSY AWARENESS MONTH.

 

Motion by Commissioner Bush, seconded by Commissioner Langford, to approve Resolution 03-82.  The motion carried unanimously. 

 

Department of Agriculture – Mr. Gilliam advised he is waiting for the lease agreement for the road inspection station property in Fanning Springs.  He stated that Mr. Roger Pittman contacted him about renewal and will be sending a copy for the Board’s approval.  (1/2426)

 

Accident Report / Road Department – Mr. Gilliam presented an invoice from Bray Trailers in the amount of $42.80 for repairs caused by one of the Road Departments graders.  Also submitted with the invoice was an accident report from Mr. Gothard dated June 27, 2003 (A copy is on file in the County Coordinator’s Office.).  Mr. McQueen explained that Billy Hurst was involved in the accident on CR 307.  The Highway Patrol Report did not attribute the accident to either driver.  Motion by Commissioner Gentry, seconded by Commissioner Langford, to approve payment to Bray Trailers in the amount of $42.80.  The motion carried unanimously. 

 

TRIM Certification – Mr. Gilliam referred to a memorandum from the Department of Revenue acknowledging receipt of the TRIM Certification.  There were no violations noted and the certification was accepted.  (1/2640)

 

Gray Construction  – Mr. Gilliam presented an invoice from Gray Construction Services, Inc. in the amount of $27,279.80.  This is for pay request #4.  Motion by Commissioner Bush, seconded by Commissioner Langford, to approve payment of the invoice.  The motion carried unanimously. 

 


Mr. Ferguson advised the construction project is at approximately 93% completion.  He recommended retaining the final payment until after the punch list is completed and the final inspection.  The Board agreed.

 

Mr. Ferguson mentioned that funds had not been allocated for appliances for the residence.  Discussion was held concerning the type of appliances needed.  Motion by Commissioner Bush, seconded by Commissioner Gentry, to approve the purchase of a stove, dishwasher and refrigerator with the expense not to exceed $2,000.  The Board directed Mr. Ferguson to pay the expenditure out of the Hart Springs budget.   The motion carried unanimously.  (1/2695)

 

SunGard Pentamation, Inc. – Mr. Gilliam presented a recommendation for funding for an upgrade to the finance software as follows:

 

          SunGard Proposal

            Pricing Summary – Finance, Budget, Purchase Orders, Fixed Assets Upgrade

 

Licensed Software, Training & Support

 

$  50,635.00

 

Implementation Services

 

$  32,120.00

 

Hardware Equipment/Services

 

$    9,000.00

 

Travel & Living Expenses (food & Lodging) estimate

 

$    5,000.00

 

Support for 2nd Year

 

$  12,456.00

 

Total

 

$ 109,211.00

 

     Payment by Department

 

Transportation, Fund 140

 

$ 15,000.00

 

Fire, Fund 122

 

$ 15,000.00

 

Emergency Medical Service, Fund 410

 

$ 15,000.00

 

Solid Waste, Fund 434

 

$ 15,000.00

 

Clerk of Court

 

$ 15,000.00

 

EDP Maintenance & License (1110/53154)

 

$ 34,211.00

 

Total

 

$ 109,211.00

 

Pricing Summary – Building Department, Permits, Inspections, Contractors Permits, Parcel Files, Code Enforcement, GIS Access Interface  

 

Licensed Software, Training & Support

 

$                    74,200.00

 

Implementation Service

 

$                      6,000.00

 

Hardware Equipment/Service

 

$                      2,000.00

 

Travel & Living Expenses (food & Lodging) Estimate

 

$                      5,000.00

 

Support for 2nd Year

 

$                      7,290.00

 

Total

 

$                    94,490.00

 


                      

     Payment by Department

 

General Government

 

$  6,701.00

 

EDP Maintenance & License (1110/53154)

 

$  7,789.00

 

Transportation Impact Administration Fees 5%

 

$ 80,000.00

 

Total

 

$ 94,490.00

 

General Government, total from Reserve or Finance ....$6,701           

 

 

 

   

 

Mr. Ferguson reviewed the proposal and pointed out the estimated costs are the maximum amount.  He stated that he expects the actual cost to be less.  SunGard supports the current software but by the end of two (2) years they will only be supporting the windows version.  Discussion was held concerning the time frame needed to implement the upgrade and the new software for the Building Department.

 

He pointed out that 5% of the Transportation Impact Fund is allocated for administration fees.  However, to date, no administration fees have been paid from the fund.  Mr. Ferguson stated that the software for the Building Department will directly benefit administration of impact fees through permitting.   Mr. McQueen concurred that the software would benefit the Building Department in the permitting process. 

 

Commissioner Gentry commented that he did not feel comfortable using the Transportation Impact Fee funds when some of the County’s roads were in disrepair and considering the fact there is an approximate two-year time frame to implement the upgrade.  The Board discussed the use of the Transportation Impact Fee Fund and the apportionment for administration verses the alternative to finance payment of the software over a period of time.  Chairman Durden recommended purchasing the software at this time while funding is available.  Motion by Commissioner Bush, seconded by Commissioner Langford, to purchase the upgrade and the new system for the Building Department.  Mr. Ferguson advised that if the program is implemented it would be best to have it implemented prior to January 1st in order to have a complete year of records instead of a partial year.  During discussion, Mr. Gilliam and Mr. McQueen each recommended the purchase at this time.  Commissioner Langford asked Mr. Ferguson if the $15,000 from the Transportation Fund could be taken from any other source or divided between the other funds.  Durden suggested that portion be taken from General Reserve or that that amount be offset by what is saved from the estimate.  The motion on the floor carried with Commissioner Gentry voting “no.”  (1/3022)

 

EMS / Purchase Order – Mr. Ferguson presented a purchase order in the amount of $2,680 for the purchase of a radio for the new ambulance.  He explained that this purchase will serve as part of the match for the Small County Grant.  Motion by Commissioner Gentry, seconded by Commissioner Langford, to approve the purchase order.  The motion carried unanimously.  (2/862)

 


Solid Waste / Purchase Order – Mr. Ferguson referred to a purchase order from the Solid Waste Department to Waste-Quip for containers ordered in the past FY.  He explained that the containers were ordered in May 2003 and received on this date.  He requested permission to cancel the purchase order and carry the funds forward and  reissue a purchase order out of the FY 2004 budget.  Motion by Commissioner Gentry, seconded by Commissioner Bush, to approve the Request.  The motion carried unanimously. 

 

Liability Insurance – Mr. Ferguson presented an invoice from the County’s General Liability Insurance carrier in the amount of $199,534.  He explained that the payment must be paid in one lump sum and that the amount has been budgeted in the current year budget.  Motion by Commissioner Bush, seconded by Commissioner Langford, to approve payment of the invoice.  The motion carried unanimously.  (2/912)

 

Resolution 03-78, (BE3-96) – This resolution amends the Fine and Forfeiture Fund (150) by an increased amount of $38,400 which represents the additional collections for County fines and County traffic fines.  Motion by Commissioner Langford, seconded by Commissioner Gentry, to approve Resolution 03-78.  The motion carried unanimously.  (2/979)

 

 

Resolution 03-79, (BE3-097) – This resolution amends the State Attorney/Public Defender Fund (160) by an increased amount of $9,500 which represents additional collections for judgments and fines.  Motion by Commissioner Bush, seconded by Commissioner Langford, to approve Resolution 03-79.  The motion carried unanimously.  (2/1017)

 

 

Used Mobile Home Requirements:

 

Mr. McQueen presented and reviewed the current requirements for pre-inspections of used mobiles and a copy of the current pre-inspection application and report.  He explained that mobile homes prior built prior to 1976 would not meet the pre-inspection requirements relating to hurricane resistance.  He suggested however, that the Board consider amending these requirements to include vertical and framed tie points.  This would eliminate mobile homes manufactured prior to 1994.  Mr. McQueen also suggested that the Board add a statement that mobile homes under three (3) years old be considered new.  Commissioner Gentry advised that he had discussed these issues with Mr. Wiggins and recommended the changes.  He stated that he would meet with Mr. McPherson regarding proposed amendments. (2/1039)

 

 

EMA/County Coordinator’s Report:

 

Building Department Report – Mr. McQueen presented the September 2003 Building Department Report.  (2/1649)

 

          Gilchrist County Building Department

   Summary for September 2003

 

 

Mobile Homes

 

13 Total / 7 Replacement/ 6 Impacts = $8,647.86

(Transp.=$6,428.58 / Capital = $2,219.20)

 

New Construction

 

4 Total / 1 Replacement / 3 Impacts= $4,323.93

(Trans.=$3,214.29 / Capital = $1,109.64)

1 impact for electric, $1,441.31

(Transp. = $1,071.43 / Capital = $369.88)

 

 

 

 

 

Remodeling/Additions

 

0

 

Barns

 

1

 

Sheds

 

2

 

Pools

 

2

 

Roofing

 

3

 

Miscellaneous

 

6

 

 

Small County Technical Assistance Services – Mr. McQueen presented a request from the Small County Technical Assistance Services for a list of requests for services by priority.  Mr. McQueen recommended supervisory training and road department Analysis.  Mr. McPherson recommended the Fire Protection Study which may assist with establishing an fire special assessment.  The Board agreed to list the following in priority order; fire protection study, road department analysis and supervisory training.  (2/1673)

 

HIPAA Privacy Policy – Mr. McQueen presented a proposed HIPPA Privacy Policy for consideration.  Motion by Commissioner Gentry, seconded by Commissioner Bush, to accept the HIPPA Policy.  The motion carried unanimously.  (2/1783)

 

Mills Engineering – Mr. McQueen provided a copy of the renewal for the contract for Engineering Services for approval.  He pointed out there are no changes in the rates.  Motion by Commissioner Bush, seconded by Commissioner Gentry, to approve the contract.  The motion carried unanimously.  (2/1831)

 

Regional Planning Council – For the Board’s information, Mr. McQueen presented a draft copy of an interlocal agreement for public school facility planning between the County, municipalities and School Board.  (2/1862)

 

Letter of Resignation – Mr. McQueen advised he received a letter of resignation from Diane Avery, Solid Waste Department Supervisor.  He advised she will begin her internship as a school teacher in January.  Motion by Commissioner Bush, seconded by Commissioner Langford, to accept the letter of resignation from Diane Avery.  The motion carried unanimously.

 

Mr. McQueen advised that Ms. Avery has recommended Pat Fischer oversee the facility and Lorraine Lightner handle the administrative duties until another supervisor is hired.  Motion by Commissioner Langford, seconded by Commissioner Gentry, to allow Mr. Fischer to run the facility and Ms. Lightner to serve as office manager temporarily.  (1/1922)


Solid Waste / Water System – Mr. McQueen referred to a letter from DEP (dated January 5, 2000) reading the potable water system at Solid Waste.  He recalled there had been a question regarding maintenance of the system.  He explained that at one time, DEP transferred the regulation of the water system to the Health Department and that may be the reason there was a perception that the system was not being maintaining.  Mr. McQueen consulted with Mr. Lee Mills and found that in order to run a 2-inch line to the school, permitting would not be necessary.  Mr. McPherson recalled that in a conversation with Mr. Beachamp, he indicated he had not known the facts about the well on the Horne property and that a letter explaining the facts would settle the issue.  Mr. McPherson stated there was no basis for Mr. Horne to threaten to cut off the County’s water in the first place.  (2/2064)

 

Mosquito Control – Mr. McQueen advised there had been one confirmed case of the West Nile Virus in a horse.   After consulting Chairman Durden, Mr. McQueen had the area sprayed for mosquitos.  He advised they have sprayed the entire County twice and have expended all of the pesticide that had been purchased.  Considering the whether is getting cooler, the Board agreed it would not be necessary to purchase more pesticide at this time.  (2/2230)

 

Water Issue – Mr. McQueen referred to correspondence from Chris Doolin regarding the water issue. 

 

Comprehensive Plan EAR Amendment – Mr. McQueen advised the draft amendment has been approved by the North Central Florida Regional Planning Council without any objections or comments.  (2/2461)

 

Jedidiah Reeser – Mr. McQueen asked the Board to approve full time employment for Jedidiah Reeser, Building Department.  Mr. Reeser is currently part time.  Motion by Commissioner Gentry, seconded by Commissioner Langford, to approve the request.  Mr. Gilliam mentioned that the paperwork sent to payroll included a $.50 pay increase and that this will be in addition to the annual raise.  Mr. McQueen pointed out that the $.50 pay increase was not included in the budget and therefore he should only receive the annual raise at this time.  The motion on the floor carried unanimously.  (2/2497)

 

Suwannee River Partnership Video:

 

The Board agreed to reschedule the video to another meeting. 

 

Travel Expenses:

 

Chairman Durden recalled that there had been several budget cuts this fiscal year and suggested that the Board also consider cutting back on travel expenses.  It was his recommendation that all travel expenses be brought to the Board for approval.  During discussion, it was pointed out that while many of the expenses are for mandatory classes and conferences, there may be times when one (1) employee within a department could be sent to a conference and bring back information for the other employees.  Motion by Commissioner Langford, seconded by Commissioner Bush, to require all travel to be brought before the Board for approval.  The motion carried unanimously.  (2/2638)


Mr. McQueen advised that he, Mr. Brideson and Mr. Mills will be attending an SLA Conference in Tallahassee the following week.  He stated this conference is grant requirement.  He has also scheduled two (2) days at the end of October to attend classes for his required 14 hours of continuing education.  Motion by Commissioner Bush, seconded by Commissioner Gentry, to approve travel for Ron McQueen, Bill Brideson and Ron Mills to attend the SLA conference and for Mr. McQueen to attend the continuing education classes.  The motion carried unanimously. 

 

Mr. McPherson suggested that he draft a policy to be included in the manual for all overnight travel.  The Board agreed.

 

Mr. Ferguson advised that after sending the memorandum to the Constitutional Officers regarding consideration of vehicle use, the Property Appraiser and the Tax Collector have voluntarily parked the vehicles that had been taken home.

 

Bids for Heliport:

 

Mr. Ferguson presented the following quotes from Marti Sanchez for the heliport to be placed in front of the Jail.

 

(1)    150' X 150' (2,500 sq. yds.)      $14,875

(Mobilization, $750; paving ½" asphalt, $14,125; with County furnishing lime rock and grading of pad.)

 

(2)    150' X 150' (2,500 sq. yds.)      $9,625

(No pavement; strip gras for sub-grade, $875; compaction to 95% density, $1,750; 6" limerock and compaction to 98%, $7,000.)  

 

After discussion regarding the FFA requirements, the Board directed Mr. Ferguson to put out bids for a 100' X 100' heliport.  (2/3098)

 

Commissioner Reports:

 

Commissioner Bush stated that he has been trying answer many complaints he has been receiving.  He asked the Board to discuss Martini Grade again during Commissioner Gentry’s report.

 

Commissioner Langford reported he had met with Ray Langford and looked at the BellSouth property.  He explained that Mr. Langford does have an issue there and suggested the Board give him time to work it out. 

 


Commissioner Langford said he talked with Nathan Martin and found out that Mr. Martin and Mr. Gothard do not have a problem with changing their positions in the Road Department.  Commissioner Langford asked for direction in hiring a Road Superintendent.  He suggested that the Board consider salaries and a job description for the job.  Discussion was held concerning qualifications for the position.  Commissioner Langford suggested that an Engineering degree or experience be required.  The Board agreed to resume discussion at the next meeting concerning this issue. 

 

Commissioner Langford asked the Board if there were any suggestions on how to proceed with moving the Road Department to the Walker Curve property.  Mr. McQueen recommended waiting until after decisions have been made about restructuring the Road Department before proceeding with the relocation. 

 

Commissioner Gentry related a conversation he had had with Mr. Randy Wiggins about sole proprietors.  At the end of the year, sole proprietors will be required to obtain workers compensation insurance or become incorporated.  He expects the Commission will be receiving complaints about this issue.

 

Commissioner Gentry advised that Mr. Wiggins has received training to qualify for fire inspections.  Mr. McQueen stated that Mr. Wiggins will be carrying out inspections for the jail, the schools and new construction.  He recommended that at this time, Mr. Wiggins should move slowly in carrying out inspections for other buildings as there would  be a lot of compliance issues come to light at one time.

 

Commissioner Gentry told the Board that he will try and meet with Ray Langford and with Edgar Langford prior to the next meeting to attempt to resolve the issues with the right of way acquisition on Martini Grade (SE 70th Avenue).  He pointed out that Edgar Langford’s complaint is not connected to Ray Langford’s complaint.  He suggested that the Board be prepared to make a decision at the next meeting.

 

Commissioner Durden recommended the Board proceed with scheduling workshops for the fire assessment and EMS assessment changes.  He also suggested that after the workshops have been held, the Board meet with the Trenton City Commission and the Bell Town Council to review the assessments.  After discussion, the Board scheduled workshops on October 23rd and October 30th at 5:00 p.m.

 

Old Business:

 

Mr. Gilliam recommended the Board reappoint Chairman Durden to the Value Adjustment Board.  Commissioner Suggs had been appointed during Chairman Durden’s absence this past summer.  The Value Adjustment Board will hold a scheduled meeting this week.  Motion by Commissioner Langford, seconded by Commissioner Gentry, to appoint Chairman Durden to the Value Adjustment Board.  The motion carried unanimously. 

 

 

New Business:

(None)

 

 

 

 


Public Participation:

 

Mr. Daniel Slaughter asked if a job description was decided upon for the Road Superintendent position they had discussed previously.  He suggested, that with funds being limited, the Board consider someone capable of supervising the current work carried out by the Road Department but not someone who was qualified to build roads when that work could be subcontracted out.  The Board agreed, that would not be one of the qualifications as the County does not have the equipment to carry out paving jobs.

 

 

 

There being no further business to discuss, Commissioner Langford moved to adjourn at 5:07 p.m.  The motion was seconded by Commissioner Gentry and carried.

 

 

APPROVED:

 

 

                                                                      

ATTEST:                                                                     Randy Durden, Chairman

 

 

                                                          

Joseph W. Gilliam, Clerk